Prolink Ups 650va Jobs in Usa

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Department Support Assistant
Salary not disclosed
San Diego, CA 4 days ago
Title - Department Support Assistant

Location - San Diego
, CA 92121 (Onsite)

Duration - 6+ Months with possible extensions

Job Description:



Are you a people focused problem solver who thrives in a dynamic, fast paced setting?



If you're someone who combines a service oriented mindset with drive, initiative, and exceptional attention to detail, we'd love to meet you. We're looking for an energetic, high performing professional who thrives in a fast paced, rewarding environment.



In this role, you'll regularly work with sensitive information, collaborating with GM executive assistants and senior leaders in the business unit, requiring strong judgment, discretion, and professionalism.




  • Assist with calendar and appointments, resolve scheduling conflicts and coordinate with attendees
  • Assist with travel arrangements including travel-related visas
  • Responsible for expense reimbursements ensuring all reports are submitted timely with required receipts and documentation in accordance with QC travel policy for approval.
  • Responsible for lunch orders including coffee, snacks and last-minute lunch order pick-ups from QC cafe
  • Reconcile P-card
  • Assist with general office duties such as supply ordering, off-site set-ups, supporting meeting set-ups, visitor support to include onsite badging and escorting of customers/partners and vendors
  • Other general duties may include: covering for business unit GM executive admins during vacation/sick time; submitting janitorial cleaning requests and other special projects such as team events
  • Perform project work as assigned by manager

Job Requirements:

Top 5 Required Skills :

1. Clear verbal, written, and interpersonal skills for emails, phone calls, and team interaction, along with active listening.

2. Punctuality, prioritizing tasks, and meeting deadlines.

3. Attention to detail, proofreading documents, and handling sensitive information.

4. Resolving scheduling conflicts or logistical challenges efficiently.

5. Arranging travel and timely completion of expense reports.

Technologies: Proficiency in Microsoft Office Suite Word, Excel, Outlook, Teams

Required Education/ Required Years of Experience: Associates degree. OR High School diploma or equivalent and 2 years of Department Support Assistant or related work experience.

Physical Requirements

Push Max Weight Limit = 10-25 lbs.

Pull Max Weight Limit = 10-25 lbs.

Lift Max Weight Limit = 10-25 lbs.

Not Specified
Executive Assistant to the CEO / Senior Executive Operations Manager
Salary not disclosed
Melville, NY 2 days ago

Executive Assistant to the CEO / Senior Executive Operations Manager


Who We Are


Located in Melville, New York, Gerber Tours is a leading provider of high-quality Student travel programs. Our mission is to expertly create travel and performing arts programs that educates and inspires students, ignites their passions, and creates impactful lifelong memories. As the parent organization to American Classic Tours & Music Festivals, My Dance Dreams, and Contemporary Tours, we execute a vision of forever changing how every student sees the world around them.


We work in a fun, friendly and flexible environment filled with people who work diligently to make sure every program is unique and life-changing for our traveling students and educators. Our commitment to our culture and team members is just as important as our commitment to offering immersive, educational and inspiring opportunities for students. Gerber Tours is led by a seasoned executive team with decades of experience in the travel industry, demonstrating the strength of our culture, leadership stability, and long-term investment in our organization. Gerber Tours provides continuous learning opportunities and career growth for employees.


Job Description


Are you energized by bringing order to complexity and turning ideas into action?


Gerber Tours is seeking a highly capable Executive Assistant to the CEO / Senior Executive Operations Manager to serve as a true force multiplier for our CEO. This is not a traditional administrative role. This position is for someone who thrives on ownership, judgment, and follow-through—and who wants to play a central role in how the company operates day to day.


In this role, you will run the operating system of the CEO’s office: managing priorities, protecting time, ensuring follow-through on key initiatives, and acting as a trusted partner in execution. You’ll work closely with leadership, manage communication flow, and make sure that what gets discussed actually gets done. This role is ideal for a senior-level executive assistant or operations-minded professional who enjoys being in the center of the action and is ready to take on meaningful responsibility.


Work Location:

  • This position is fully in-office for the first six months. After six months, the role is eligible for one remote day per week, in alignment with company policy.


Key Responsibilities:


Executive & Calendar Management


  • Own and manage the CEO’s calendar, ensuring priorities, meetings, travel, and focus time are aligned with company goals.
  • Evaluate, prioritize, and anticipate scheduling needs, conflicts, and follow-ups to keep the CEO operating at peak effectiveness.
  • Anticipate scheduling conflicts, preparation needs, and follow-ups before they become issues.


Inbox & Communication Management


  • Manage the CEO’s inbox and communication flow, including prioritization, drafting responses, and tracking follow-ups.
  • Serve as a key liaison between the CEO and internal and external stakeholders with professionalism and discretion.


Meeting & Travel Support


  • Prepare meeting materials, attend select meetings, capture decisions and action items, and drive follow-through.
  • Coordinate domestic and international travel and manage expense reporting for the CEO and Executive Team.


Execution, Follow-Through & Accountability


  • Track and drive execution of CEO-led initiatives, ensuring commitments are met and priorities stay on schedule. (e.g., quarterly employee assessments).
  • Maintain visibility into deadlines, deliverables, and leadership accountability across the organization.


Operations & Administrative Excellence


  • Maintain organized records, files, and documentation while supporting leadership meetings, company events, and special projects.
  • Identify and implement improvements to workflows, communication, and operational efficiency while handling sensitive information with discretion.


Qualifications:


  • 5+ years of experience supporting a senior executive, founder, or CEO in a fast-paced environment.
  • Proven ability to manage complex calendars, competing priorities, and high-volume communication.
  • Strong judgment and the confidence to prioritize, push back, and make recommendations when appropriate.
  • Demonstrated experience tracking initiatives and ensuring follow-through without being asked.
  • Exceptionally organized, detail-oriented, and reliable.
  • Strong written and verbal communication skills.
  • High level of discretion, emotional intelligence, and professionalism.
  • Comfortable working in-office and being a visible presence within the organization.
  • Experience in operations, project coordination, or a Chief of Staff–adjacent role is a plus.


Salary Range: $85,000 – $110,000


What Success Looks Like in This Role:


  • The CEO’s days are organized, intentional, and focused on the highest-impact work.
  • Meetings lead to clear action and consistent follow-through.
  • Initiatives don’t stall after being discussed.
  • Communication is streamlined, priorities are clear, and execution improves across the organization.
  • The CEO gains meaningful leverage, clarity, and bandwidth.


Not Specified
Robotic Process Automation Consultant
✦ New
Salary not disclosed
Warsaw, IN 1 day ago

Responsibilities:

MUST HAVE:

1. 2 - 5 years of experience with robot setup, troubleshooting, and/or programming

2. Must have experience with with Fanuc (ie. SpotTool+ & V9.40 for the R30iB Plus robot controller) **if they have certification only experience, that is fine!

3. Must be willing to work onsite in Warsaw, IN 6 days/week

Schedule:

  • 6 days on, 12 hour shifts. They will work overtime (time and a half)
  • 6am-6pm Shift 1
  • 6pm-6am- Shift 2
  • (let us know which shift they are open to)

REQ OVERVIEW:

In this role, you will be supporting integration and commissioning efforts for a high-volume automotive manufacturer in northern Indiana. This role requires strong hands-on experience with Fanuc robotics, body applications, and special means build. The successful candidate will play a critical role in programming, touch-ups, commissioning support, and quality collaboration during pre-commissioning and launch phases. You will be responsible for the following:

- Develop, modify, and optimize Fanuc robot programs for body shop applications

- Perform robot teaching, touch-ups, and recovery in active production and pre-commissioning environments

- Configure robot frames, tools, payloads, and TCPs to meet process and quality requirements

- Support rapid program adjustments during special means build

- Support robot cell star-up, offline system work, and commissioning activities

- Troubleshoot robot alarms, motion issues, and sequence ladder logic under tight timelines

- Provide on-floor support during peak programming and commissioning periods

- Collaborate closely with Quality teams to resolve process issues

- Perform touch-ups and refinements to improve weld quality, part accuracy, and repeatability

- Support containment actions and fast-turn engineering changes during builds

- Coordinate with controls teams to validate I/O, interlocks, and basic handshaking

- Follow all safety procedures during programming and floor support

- Work safely in active manufacturing and commissioning environments

Not Specified
Implementation Specialist
✦ New
Salary not disclosed
Overland Park, KS 1 day ago

*You are not applying for a job for KLUTCH- We are a recruiting service and you are applying for our client MFM Partners which is a Unishippers franchise with offices in Overland Park, Chicago, and Nashville


As an Implementation Specialist, you’re the go-to person helping new customers get up and running with Unishippers. You’ll partner with our sales team and their clients to figure out what they need, set everything up, walk them through the tools, and be their main support for the first 30 days so they actually use and love the platform.


Key Responsibilities:


Client Onboarding & Consultation

  • Hop on calls with clients to really understand how they work and what they need so we can set them up with a solution that actually fits.
  • Be their main point of contact during implementation so they always know who to go to.

Setup

  • Customize the platform (Unishippers’ CRM, Salesforce, and/or third-party shipping tools) based on each customer’s workflow.
  • Help move their data from old systems into the new ones so everything transitions smoothly.
  • Run initial tests to make sure everything works as expected and that pricing/ratings are coming through correctly.

Training & Knowledge Transfer

  • Lead live, hands-on training sessions for clients and end users on MyUnishippers.
  • Stick with them after go-live as their go-to support person, handling questions and issues during the first 30 days.

Collaboration & Communication

  • Work side-by-side with sales, billing, customer success, and account management to keep implementations on track.
  • Share regular updates on each client’s status through a weekly Activation Report.

Problem Solving & Issue Resolution

  • Spot potential roadblocks early and get in front of them so the client’s launch stays smooth.
  • Troubleshoot and fix any technical issues that pop up.

Post-Implementation Support

  • Keep supporting clients after launch to make sure they’re happy and getting value from the platform.
  • Collect feedback and pass along insights to help improve both the implementation process and the product.

Required Qualifications

Required Skills

  • Strong project management skills and the ability to juggle multiple clients at once without dropping the ball.
  • Clear, confident communication skills, whether you’re talking to internal teammates or directly with clients.
  • A problem-solver mindset with an “I’ll figure it out” attitude, no matter how weird or messy the situation is.

Preferred Experience

  • Experience with shipping platforms like ShipStation, Shopify, ShipHawk, etc.
  • Experience with UPS tools like , WorldShip, etc.
  • Experience working with APIs and/or connecting UPS with third-party platforms.

Personal Characteristics

  • Extremely detail-oriented, with the ability to manage a lot of moving parts and deadlines every day.
  • Proactive, flexible, and always looking to learn and level up.
  • Strong people skills and the ability to build solid relationships with clients and internal teams alike.
Not Specified
Client Coordinator
Salary not disclosed
Westmont, IL 2 days ago

Client Engagement Coordinator

Client Engagement Operations & Sales Support (Onshore)

We are seeking a detail-oriented and proactive Client Engagement Coordinator to support client engagement operations, lead management, and sales execution. This role works closely with Client Partners and cross-functional teams to help track leads, maintain pipeline visibility, and ensure follow-through across client engagement activities.

This position is ideal for someone early to mid-career who is looking to grow in sales operations, client engagement, or consulting operations, and who thrives in an organized, execution-focused role.

This is an onshore, Chicago-based role reporting to the VP of Client Engagement, with a hybrid work model out of our Westmont, IL office. Client Engagement Manager Onsho…


Core Role Purpose

Support Client Engagement operations by coordinating leads, maintaining CRM accuracy, and assisting Client Partners with pipeline tracking and follow-ups.

Help ensure consistency, organization, and visibility across sales and client engagement activities.

Reduce administrative and operational burden on Client Partners so they can focus on client relationships and revenue growth.


Key Responsibilities

Lead Coordination & Pipeline Support

  • Assist in managing incoming leads from various sources (marketing, partners, referrals, events, etc.).
  • Support lead assignment, tracking, and status updates within Salesforce and HubSpot.
  • Work with Client Partners to:
  • Track follow-ups and next steps
  • Monitor pipeline movement and aging
  • Ensure activities and notes are properly logged
  • Help maintain accurate CRM data to support reporting and forecasting.


Sales Operations & Reporting Support

  • Assist with preparation of pipeline reports, dashboards, and scorecards.
  • Support weekly and monthly pipeline review processes.
  • Help identify gaps in follow-up, data quality, or process adherence.
  • Provide administrative and analytical support to sales and engagement leadership.


SOW & Renewal Coordination (Support Role)

  • Assist with the preparation and tracking of Statements of Work (SOWs).
  • Help monitor renewal timelines and flag upcoming renewals.
  • Coordinate documentation and approvals with Sales, Finance, Legal, and Delivery teams.


Pre-Sales & Proposal Support

  • Support proposal development, pricing inputs, and deal coordination.
  • Help gather inputs from internal teams and ensure timely submissions.
  • Assist with staffing models and deal documentation.


RFP / RFI / RFQ Support

  • Assist in coordinating RFP, RFI, and RFQ responses.
  • Track deadlines, inputs, and submission requirements.
  • Help ensure responses are complete and submitted on time.


Salesforce Hygiene & Process Support

  • Support Salesforce data hygiene by:
  • Updating lead and opportunity records
  • Logging activities and notes
  • Assisting with forecast updates
  • Help maintain standard sales and engagement processes.
  • Identify process gaps or inefficiencies and escalate opportunities for improvement.


Cross-Functional Coordination

  • Act as a coordination point between Client Partners and internal teams including:
  • Delivery & Practice Leaders
  • Finance, Legal, Talent, and Operations
  • Help ensure information flows smoothly across teams during sales and engagement cycles.


Required Qualifications

  • 2-5 years of experience in sales operations, client engagement, account coordination, or a related role
  • Experience working with CRM tools (Salesforce preferred)
  • Strong organizational skills and attention to detail
  • Comfortable working with data, tracking tasks, and managing follow-ups
  • Strong written and verbal communication skills
  • Interest in growing a career in client engagement, sales operations, or consulting
  • Background or exposure to IT consulting, technology services, or B2B environments is a plus
  • Local to Chicago, IL with ability to work hybrid from the Westmont office


Benefits

  • 100% free medical insurance, including dental and vision
  • 50% contribution for dependents
  • 401K Option
  • Paid holidays, Sick leaves, Accrued holidays etc.
Not Specified
Executive Assistant & Strategic Operations Partner to CEO & COO (In-Person – Naperville, IL)
Salary not disclosed
Naperville, IL 3 days ago

Executive Assistant to CEO & COO (Naperville, In-Person)

Full-Time | Monday–Friday


SNT Biotech is a growing healthcare technology and diagnostics company focused on preventive screening solutions that help health plans and healthcare organizations close gaps in care.

We are seeking a highly polished, proactive, and exceptionally organized Executive Assistant to support our CEO and COO in our Naperville office.


This role is ideal for someone who has experience supporting senior executives in a fast-paced environment and who takes pride in keeping priorities organized, communications moving, and important follow-ups from falling through the cracks.


This is not a purely administrative role. In addition to executive support, this person will help coordinate business follow-up, organize leads and communications, and bring structure to a busy and growing organization.


This is an in-person role. Candidates must be able to commute to Naperville, Illinois Monday through Friday.


Key Responsibilities

Executive Support

• Manage complex calendars for the CEO and COO

• Coordinate internal and external meetings across multiple priorities

• Monitor high-volume inboxes and flag priority items

• Prepare daily and weekly priority lists to support executive focus

• Coordinate travel arrangements and meeting logistics


Communication and Follow-Up

• Draft polished professional emails and meeting follow-ups

• Track action items and ensure next steps are completed

• Maintain organized notes and summaries from meetings

• Support preparation of presentations and key documents


Business and Client Coordination

• Organize conference leads and follow-up activity

• Coordinate outreach and meeting scheduling with prospective clients

• Maintain CRM updates (Salesforce or similar systems)

• Assist with proposal preparation and follow-up materials

• Help leadership stay organized around active opportunities and conversations


Administrative Organization

• Maintain organized digital files and trackers

• Help create structure around recurring administrative and business tasks

• Support day-to-day coordination that keeps leadership operating efficiently


Qualifications

• 5+ years of experience supporting senior executives (CEO, COO, founder, or other C-suite leaders)

• Excellent written and verbal communication skills

• Strong organizational skills and attention to detail

• Ability to manage multiple priorities in a fast-moving environment

• High level of professionalism and discretion

• Comfortable using Google Workspace, Microsoft Office, LinkedIn, and CRM systems such as Salesforce

• Confident interacting with clients, partners, and senior stakeholders

• Must be able to work on-site in Naperville Monday through Friday


Preferred Experience

• Experience supporting executives in a founder-led or growing company

• Experience helping organize client follow-up or sales coordination

• Familiarity with CRM systems and conference lead follow-up

• Experience working in healthcare, diagnostics, or other fast-paced industries


Compensation and Benefits

Salary range: $65,000 – $80,000 depending on experience


Benefits include

• Health insurance

• 401(k)

• Paid time off


Why This Role Matters

This role plays an important part in helping leadership stay organized, responsive, and focused as the company continues to grow. The right person will become a trusted partner in keeping communication, priorities, and follow-ups moving across the business.


How to Apply

Please submit your resume along with a short paragraph explaining why you would be a strong fit for this role. Candidates must be able to work on-site in Naperville, Illinois.

Not Specified
PLC Programmer FANUC
Salary not disclosed
Warsaw, IN 2 days ago

REQ OVERVIEW:

In this role, you will be supporting integration and commissioning efforts for a high-volume automotive manufacturer in northern Indiana. This role requires strong hands-on experience with Fanuc robotics, body applications, and special means build. The successful candidate will play a critical role in programming, touch-ups, commissioning support, and quality collaboration during pre-commissioning and launch phases. You will be responsible for the following:

- Develop, modify, and optimize Fanuc robot programs for body shop applications

- Perform robot teaching, touch-ups, and recovery in active production and pre-commissioning environments

- Configure robot frames, tools, payloads, and TCPs to meet process and quality requirements

- Support rapid program adjustments during special means build

- Support robot cell star-up, offline system work, and commissioning activities

- Troubleshoot robot alarms, motion issues, and sequence ladder logic under tight timelines

- Provide on-floor support during peak programming and commissioning periods

- Collaborate closely with Quality teams to resolve process issues

- Perform touch-ups and refinements to improve weld quality, part accuracy, and repeatability

- Support containment actions and fast-turn engineering changes during builds

- Coordinate with controls teams to validate I/O, interlocks, and basic handshaking

- Follow all safety procedures during programming and floor support

- Work safely in active manufacturing and commissioning environments

Not Specified
IT Field Engineer II
✦ New
Salary not disclosed
Springfield, OR 1 day ago

Purpose

The IT Field Engineer II will support physical deployment, maintenance, and troubleshooting IT hardware and cabling at Roseburg production sites, offices, and data centers. This position will actively collaborate with IT Infrastructure, Network, and System Engineers and may lead small site-level initiatives to ensure reliable manufacturing operations.


Key Responsibilities

  • Deploy and Maintain Fiber Optic and Low Voltage Data Cabling Infrastructure
  • Supervise and manage external HVAC, Power, Cooling, and Low Voltage contractors
  • Design, implement, and manage Server room physical infrastructure(data racks, data cable routing, HVAC, and UPS power and power distribution).
  • Implement and manage Access control and camera systems used in both security and process environments.
  • Work with Engineering department and plant leadership to manage major construction projects that require additional IT physical infrastructure.
  • Assist Core Infrastructure and Operations teams in the installation and configuration of computers, storage, switches, routers, wireless, and other IT infrastructure.
  • Work with the service desk and support administrators to deploy devices such as desktops, laptops, mobile devices, and printers.
  • Work as part of a virtual team with Automation to deploy HMI’s, PLC’s, and other operation system needs.
  • Update and maintenance current as-builds for all infrastructure in netTerrain software Work with IT staff and plant staff to support and may lead capital improvement projects as assigned
  • May provide guidance to junior IT Field Engineers
  • Models Company core values
  • Follow Health & Safety policies and programs


Required Qualifications

  • Associate's degree in Computer Science, Information Technology, Electrical or Mechanical Engineering OR equivalent combination of education and/or experience
  • Four years of experience working in IT in an industrial production environment.
  • Demonstrated safety focus
  • Network skills: Route, Switch, Firewall/Security, Wireless, Circuit Management, VPN, general infrastructure etc. (Cisco/Meraki)
  • Physical Infrastructure installation skills such as data cabling, fiber optic splicing, UPS power and Datacenter cooling
  • Facilitation and problem-solving skills and the ability to learn new technologies in a fast-paced environment
  • Must be able to be on call for 24x7 manufacturing operations, including nights, weekends and holidays as required

Preferred Qualifications

  • Bachelor's degree (or higher) in Computer Science, Information Technology, Electrical or Mechanical Engineering OR equivalent combination of education and/or experience
  • Experience interfacing with or supporting infrastructure needs of a process-control environment
  • Experience with Schneider Electric UPS and HVAC Systems
  • Experience with MDM and Desktop imaging, Microsoft Intune a plus.



About Roseburg Forest Products

Founded in 1936, Roseburg Forest Products is a privately held company based in Springfield, Oregon. With a legacy in sustainable forestry and innovative wood products manufacturing, we are a leading North American producer of engineered wood, exterior trim, plywood, lumber, and medium density fiberboard (MDF). Our products shape and support homes, workplaces, and industries, while our timberlands protect forest health for future generations and provide high-quality wood fiber for our integrated operations.

At Roseburg, we believe in making lives better from the ground up through the products we create, the relationships we build, and the communities we support. Our team of passionate professionals value safety, integrity, and excellence in all we do. From the mill to the forest to the office, you’ll find opportunities to grow and contribute to a company that cares for people, communities, and the environment.

Learn more about who we are and what we do at


Benefits at Roseburg

Roseburg offers a comprehensive and competitive benefits package to support the health, financial security, and well-being of our team members and their families. Key benefits include:

  • Bonus opportunities based on company and individual performance
  • 401(k) with up to 4% company match and 3% automatic company contribution
  • Vacation starting at 3 weeks and 11 paid holidays per year
  • Company-sponsored medical, dental, and vision insurance
  • Company-paid life, AD&D, and long-term disability insurance options
  • Mental health benefits for the entire family, including 8 free annual sessions per person
  • Wellness programs and incentives, including biometric screenings & wellness challenges
  • Paid time away from work for illness or injury, as well as paid parental bonding time
  • Health Savings Account (HSA) with company contributions and Flexible Spending Account (FSA) options
  • Company matchfor charitable contributions
  • Education assistance and professional development support
  • Financial and retirement counseling
  • Additional voluntary benefits including pet insurance, student loan refinancing, and exclusive scholarships for child dependents, and more!


AN EQUAL OPPORTUNITY EMPLOYER INCLUDING DISABILITY AND VETERANS

Not Specified
Machinist
✦ New
Salary not disclosed
Goleta, CA 1 day ago

Care and maintenance of the equipment

• Assuring tooling and materials readiness

• Maintaining a clean and safe work environment

• Provide training to others in all aspects of Mill/Lathe equipment setup, operations, and maintenance

• Strong interpersonal communication skills with ability to work with others at all levels of the organization

• Strong attention to detail and accuracy

• Ability to prioritize

• Excellent time management skills

• Ability to work independently Ability to work in a dynamic, fast-paced, diverse environment

• Initiative, self-starter, adaptable, and high motivation for excellence

• High energy, results oriented, self-motivated / self-reliant, team player

Basic Qualifications for Machinist Level 2:

• Familiarity with CNC Mills and machine programming software (example Mastercam, CAMworks, etc.)

• Must have experience running manual machines and performing set-ups

• Ability to read and interpret production specifications, production diagrams, assembly drawings, and technical specifications (English)

• Experience in following written set-up instructions and /or performing unique set-ups

• Experience fabricating component parts where set-ups are non-routine and tolerances are difficult to acquire and maintain

• Able to work in a standing position for extended time periods

• Experience in complex measurements and advanced shop math calculations relative to tolerances, dimensions, tooling, and feeds and speeds

• Strong attention to detail and accuracy

• Machining experience (3+ years)

• Able to lift or move a minimum of 35 -50 lbs. for up to 12 hours per day; pushing or pulling 35 -50+ lbs. occasionally throughout the workday

• Must be a U.S. citizen

Preferred Qualifications for Machinist Level 2

• Experience with Fanuc and HAAS Controllers preferred.

• 4+ years’ experience on 3 Axis CNC machines, 4 and 5 Axis is a plus

• Proficiency in CAM programming with Mastercam preferred.

Not Specified
Executive Assistant to the Principal
✦ New
Salary not disclosed
Ridgewood, NJ 1 day ago

About Reynolds Asset Management

Reynolds Asset Management is a private real estate investment firm focused on the acquisition, development, and long-term ownership of multifamily assets across multiple states. We are a lean, fast-moving organization led by an active principal who is focused on growing the portfolio, managing investor relationships, and overseeing complex projects domestically and internationally.


About the Role

We are hiring an Executive Assistant to support the Principal directly and help him operate at maximum effectiveness. This is a high-trust, high-responsibility role for someone who is exceptionally organized, takes genuine ownership of their work, and understands that their success is measured by how much better the principal's day runs because of them.

You will manage the calendar, communications, follow-ups, and administrative coordination across a busy real estate investment firm. You will interface with investors, lenders, attorneys, brokers, contractors, and property managers on behalf of the principal. You will track open items and follow-ups relentlessly and make sure nothing falls through the cracks.

This role requires someone who is proactive rather than reactive, exercises sound judgment about what requires escalation and what can be handled independently, and communicates with professionalism in every interaction.


What You'll Own

  • Calendar management — scheduling, prioritizing, and protecting the principal's time across multiple time zones and deal cycles
  • Inbox management — triaging high-volume email, drafting responses, flagging urgent items, and ensuring follow-ups are tracked and completed
  • Follow-up tracking — maintaining an active to-do and follow-up list across legal, financial, operational, and deal-related matters and following through until items are resolved
  • Communication coordination — drafting professional correspondence on behalf of the principal to investors, lenders, attorneys, brokers, and partners
  • Document management — organizing, tracking, and retrieving critical documents including contracts, loan documents, legal filings, and deal materials
  • Travel coordination and logistics as needed
  • Supporting special projects — including investor reporting, deal tracking, and coordination with the Jordan and international business development activities
  • Serving as the organizational backbone of the principal's day — anticipating needs, removing friction, and keeping everything moving

Who You Are

  • 3+ years of executive assistant experience supporting a C-suite executive, principal, or senior leader in real estate, finance, law, or a related field
  • Exceptionally organized — you maintain systems, track everything, and follow up without being reminded
  • A polished, professional communicator — your written correspondence is clean, direct, and reflects well on the person you represent
  • Discreet and trustworthy — you will have access to sensitive financial, legal, and investor information and handle it with complete confidentiality
  • Proactive — you anticipate what's needed next rather than waiting to be told
  • Calm under pressure — a busy principal, multiple active deals, and competing priorities do not rattle you
  • Tech fluent — Microsoft 365, Outlook, Teams, and document management are second nature; experience with real estate platforms a plus
  • Based in or able to commute to Paramus, NJ — full-time, on-site role


What We Offer

  • $65,000–$80,000 base salary commensurate with experience
  • Performance bonus
  • Health benefits
  • A front-row seat to an active real estate investment firm — you will learn this business deeply
  • Direct daily access to the principal — decisions get made here, work matters


To Apply

  • Submit your resume. Candidates without executive assistant experience supporting a senior principal or C-suite leader will not be considered.
Not Specified
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