Priority Rates Jobs in Usa

About the Role

The Meta Strategist will own the end-to-end strategy, execution, and optimization of GLD’s paid social advertising across Meta platforms (Facebook & Instagram). While you’ll own Meta as your primary channel, you’ll work collaboratively with other Performance Marketing team members on cross channel strategy, reporting, and planning contributing to a larger growth strategy rather than operating in a silo.

You will partner closely with Creative, Retention, E-commerce, and Analytics teams to develop thumb-stopping ad campaigns across TOF (top-of-funnel) and BOF (bottom-of-funnel) objectives, optimize audience strategies within Meta’s Andromeda ML framework, and build reporting systems that keep leadership informed and the team accountable. Success in this role is measured not only by performance metrics, but also by creative partnership, strategic thinking, and your ability to elevate the broader team.

Key Responsibilities:

1. Meta Campaign Management & Andromeda Optimization

• Develop, launch, and manage full funnel Meta ad campaigns across TOF prospecting, BOF retargeting, and retention objectives.
• Own daily optimizations at both granular (ad, ad set) and high-level (campaign, account) viewpoints to maximize performance.
• Leverage deep understanding of Meta’s Andromeda ranking system to optimize ad delivery, auction competitiveness, and signal quality.
• Structure campaigns and ad sets to work with Andromeda’s ML-driven optimization, including strategic use of Advantage+ campaigns, broad targeting, and signal enrichment.
• Continuously test and refine bidding strategies, audience segmentation, and conversion events to maximize ROAS and reduce CPA.
• Stay current on Meta platform changes, algorithm updates, and beta features; proactively adapt strategies accordingly.

2. Creative Strategy & Content Analysis

• Collaborate with the Creative team and recommend new concepts, formats, and messaging angles based on performance insights.
• Build and write creative briefs independently, translating performance data and strategic priorities into clear direction for designers and content creators.
• Analyze creative performance data to identify winning concepts, hooks, formats, and messaging themes across TOF and BOF.
• Build and maintain a creative testing framework with clear hypotheses, naming conventions, and documentation.
• Monitor creative fatigue and proactively plan refresh cycles to sustain performance.

3. Data Analytics & DOMO Reporting

• Build and maintain DOMO dashboards to track Meta performance across KPIs including ROAS, CPA, CTR, hook rate, hold rate, and thumbstop ratio.
• Conduct deep-dive analyses on campaign, ad set, ad, and creative-level performance to surface insights and inform budget allocation.
• Create automated reporting workflows within DOMO that integrate Meta Ads data with Shopify revenue and attribution data.
• Present weekly and monthly performance reports to leadership with clear narratives, trend analysis, and recommended actions.
• QA data pipelines and ensure accuracy of metrics across platforms and reporting tools.

4. Cross Functional Partnerships

• Act as the primary liaison between Performance Marketing and Creative, Retention, E-commerce, and Ops teams.
• Coordinate with Retention/CRM on audience list management, suppression strategies, and lifecycle alignment.
• Collaborate with E-commerce to align ad messaging with site promotions, product launches, and seasonal campaigns.
• Share learnings and best practices across paid media channels (TikTok, Google, Snapchat) to maintain a unified growth strategy.

Qualifications

• 3–5+ years of hands-on experience managing Meta Ads at scale ($500K+/month in spend).
• Strong working knowledge of Meta’s Andromeda ad ranking system and how it impacts delivery, auction dynamics, and performance optimization.
• Demonstrated ability to analyze and optimize ad creative performance across TOF and BOF, with a portfolio of data-driven creative decisions.
• Proven ability to write and build creative briefs independently, translating data into actionable creative direction.
• Proficiency in DOMO for building dashboards, creating data flows, and generating automated reports.
• Advanced analytical skills with comfort working across large data sets to extract meaningful insights.
• Experience with Shopify and ecommerce attribution models.
• Strong understanding of full funnel paid media strategy in a DTC environment.
• Experience with tools like Triple Whale, Northbeam, or similar attribution platforms preferred.
• Knowledge of complementary paid channels (TikTok Ads, Google Ads, Snapchat Ads) a plus.
• Comfortable in a fast paced, high growth DTC environment where priorities shift quickly.
• Willingness and ability to travel to Miami HQ on a quarterly or monthly basis as needed.

Traits That Lead to Success

• Highly analytical, structured thinker who turns data into action
• Strong follow through and accountability; owns outcomes, not just tasks
• Clear communicator who drives alignment across teams
• Bias for action; solves problems before they become blockers
• Comfortable owning budgets and pushing teams for deliverables
• Creative eye with the ability to spot winning content before the data confirms it
• Collaborative mindset sees yourself as part of a team, not just a channel owner
• Energized by scaling profitable growth and outpacing the competition
• Love of fashion and style, and strong understanding of the GLD customer

Why GLD

GLD is one of the fastest growing jewelry brands in the world, defining culture at the intersection of sports, fashion, and entertainment. As an official NFL partner and a brand worn by some of the biggest names in music and athletics, we’re building something special.

This role is perfect for someone ready to own a major growth channel and help scale our customer acquisition engine. We are a high performing team, and the business is growing rapidly so the opportunity to grow is available for the right dedicated team member.

About the Role

We are looking for a motivated Merchandiser to join the Footwear ecommerce/DTC team to support and drive our aggressive growth goals. In this role, you will position and bring to life the seasonal product lines for the channel, with alignment on our business objectives. The person in this role will identify opportunities and execute strategies in partnership with cross-functional teams in Product, Planning, Marketing, Site Merchandising, UX/CX, Data, and more. This role will report to the Director of eCommerce Merchandising, Footwear.

We are a relatively new team with a dynamic business, which means change is a way of life and flexibility is a rule, so you will need to be comfortable operating in an environment with some ambiguity.

You’ll Make a Difference By

• Managing pre-season assortment planning for designated product area => 60%.
• Recapping and sharing business insights with Product Managers and cross-functional partners.
• Recommending growth opportunities and Grow/Maintain/Decline guidance at the Category level.
• Directly partnering with Planning on financial targets and strategic direction.
• Collaborating with store team to understand and support cross-channel DTC opportunities.
• Supporting and recommending promotions / marketing stories
• Planning support at the style level
• Assortment editing, style ranking, comp style advising, sorting, and selecting lists for Marketing.
• Collaborating with Marketing and Site Merchandising / Operations to transition pre-season plans to in-season execution => 25%
• Reviewing stories and promotions for purpose and priorities
• Layering in current information to help with optimization (new trends, product or marketing shifts due to timing / inventory / etc.)
• Discussing learnings around optimization to inform upcoming cycles (marketing, launch, assortment planning…)
• Driving recommendations for product-driven special site experience frameworks (e.g. special collections, technology stories, etc.)
• Stand-alone seasonal projects => 15%
• Site Priority lists
• Planning new launches
• Improving sites and CX
• Styling notes (for studio)
• Reviewing and improving processes

*Please note: While there may be isolated exceptions, this is not a product development merchandising role.

About You

• 3-5 years merchandising experience (ecommerce experience preferred, but not required)
• Strong analytical skills with a focus on translating sales data into business trend / opportunity.
• Fluid and flexible mindset, comfortable iterating and pivoting with new information.
• Strong communication skills with demonstrated ability to build consensus.
• Strong interpersonal, prioritization, and problem-solving skills.
• Attention to detail, well-organized & proactive.
• Able to effectively balance creative and operational needs and deliver on deadline.
• Demonstrated ability to work as part of a cross-functional team and willingness to take on responsibilities outside primary job description when necessary.
• Demonstrates initiative in a fast-paced environment with competing priorities.
• Self-motivated, resourceful with a creative mindset.
• BA or BS required.

About Ariat

Ariat is an innovative, outdoor global brand with roots in equestrian performance. We develop high-quality footwear and apparel for people who ride, work, and play outdoors, and care about performance, quality, comfort, and style.

The salary range for this position is $85,000 - $90,000 per year.

Ariat’s holistic benefits package for full-time team members includes (but is not limited to):

• Medical, dental, vision, and life insurance options
• Expanded wellness and mental health benefits
• Paid time off (PTO), paid holidays, and paid volunteer days
• 401(k) with company match
• Bonus incentive plans
• Team member discount on Ariat merchandise

Note: Availability of benefits may be subject to location & employment type and may have certain eligibility requirements. Ariat reserves the right to alter these benefits in whole or in part at any time without advance notice.

Ariat will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local laws. Ariat is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis protected under federal, state, or local law. Ariat is committed to providing reasonable accommodations to candidates with disabilities. If you need an accommodation during the application process, email

Please see our Employment Candidate Privacy Policy at to learn more about how we collect, use, retain and disclose Personal Information.

Please note that Ariat does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Agreement, Ariat will not consider or agree to payment of any referral compensation or recruiter/agency placement fee. In the event a recruiter or agency submits a resume or candidate without a previously signed Agreement, Ariat explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted directly to hiring managers, are deemed to be the property of Ariat.

Recruiting Coordinator – $25–$35/hr | Hybrid (San Leandro, CA)

Are you highly organized, detail-driven, and passionate about creating a seamless candidate experience? We’re looking for a Recruiting Coordinator to support a dynamic Talent Acquisition team and play a critical role in delivering a best-in-class hiring process.

In this fast-paced environment, you’ll serve as the operational backbone of recruiting—managing interview logistics, coordinating across teams, and ensuring candidates and hiring managers have a smooth and positive experience throughout the hiring journey. If you enjoy juggling multiple priorities, working collaboratively, and keeping processes running efficiently, this is a great opportunity to make an immediate impact.

Location: Hybrid – 3 days onsite in San Leandro, CA and 2 days remote

What You’ll Do

• Post and manage open roles across job boards and the company’s Applicant Tracking System (ATS)
• Update and revise job descriptions to ensure clarity and alignment with hiring needs
• Coordinate and schedule a high volume of phone, virtual, and onsite interviews across multiple time zones
• Build and maintain interview scheduling pages for recruiters and hiring teams
• Collect interview feedback and track next steps to keep hiring processes moving forward
• Partner with travel vendors to coordinate candidate travel arrangements for onsite interviews
• Serve as a point of contact for candidates and hiring managers, ensuring timely communication
• Assist with new hire coordination to help ensure a smooth onboarding experience
• Support recruiting operations and other talent acquisition initiatives as needed

What You Bring

• 2+ years of experience as a Recruiting Coordinator or similar talent acquisition support role
• Demonstrated experience scheduling high volumes of complex interviews across multiple time zones
• Experience posting roles on platforms such as LinkedIn, Indeed, and ATS systems (SuccessFactors experience is a plus)
• Familiarity with collaboration tools such as Zoom or Microsoft Teams
• Strong proficiency in Microsoft Excel, Outlook, and Word
• Experience with project management tools is a plus

Key Skills & Strengths

• Exceptional organization and time management skills with the ability to manage multiple priorities
• Strong attention to detail and follow-through
• Ability to maintain confidentiality and discretion when handling sensitive HR information
• Excellent communication and interpersonal skills with a candidate-focused mindset
• Comfortable working in a fast-paced environment with changing priorities
• Ability to build strong relationships with internal stakeholders, candidates, and external partners
• A proactive, can-do attitude and collaborative approach to problem-solving

This role is ideal for someone who thrives behind the scenes of recruiting operations and enjoys ensuring every candidate and hiring manager has a smooth, well-organized hiring experience.

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

About Chiral Photonics

Chiral Photonics is a fast-growing photonics manufacturing company enabling next-generation optical connectivity. We specialize in high-precision fiber-optic components and assemblies that support advanced data center, AI, and communications infrastructure. As we scale production, we are building strong operational foundations rooted in standard work, quality, and continuous improvement.

Role Overview

The Operations Project Manager sits at the intersection of production planning and project/program management and plays a critical role in translating customer demand, business strategy, and operational capabilities into executable plans.

This role is responsible for:

• Production Forecasting and Capacity Planning (~40%) — Developing and maintaining production forecasts and capacity plans to ensure the organization has the right people, stations, and sequencing in place to meet customer demand.
• Portfolio Project Management (~40%) — Driving execution and alignment across a portfolio of operational, manufacturing, engineering, and business initiatives, ensuring priorities are clearly sequenced, resources are allocated appropriately, and projects progress according to plan.
• Additional Assignments (~20%) — Supporting the Operations and Production Directors with operational initiatives as needed. This may include, but is not limited to, reviewing and updating standard operating procedures (SOPs) across the product lifecycle, supporting process improvement efforts, and assisting with operational coordination.



This is a highly cross-functional role that partners closely with Production, Process Engineering, R&D, Sales, and Leadership. The ideal candidate is structured, analytical, and detail-oriented, and is comfortable bringing clarity, organization, and strong follow-through to complex operational challenges.

Key Responsibilities

1. Production Forecasting & Planning (~40%)

• Own and maintain production forecasts across standard, custom, and R&D orders.
• Translate demand into capacity and resource plans, including labor, stations/equipment, and shift planning.
• Maintain resource models by station, value stream, and operator.
• Partner with Production, Process and Engineering to assign work, identify bottlenecks, and mitigate risks.
• Track forecast vs. actual performance and improve planning accuracy.
• Support planning in a high-mix, high-volume manufacturing environment with both production and R&D workstreams.
• Support scale decisions, including staffing, cross-training, additional stations, and automation opportunities.

2. Project & Portfolio Management (~40%)

• Manage a portfolio of cross-functional initiatives across manufacturing scale, process improvement, engineering enablement, and operational systems.
• Develop and maintain project plans, timelines, and dependencies.
• Drive execution by tracking actions, ensuring follow-through, and escalating risks.
• Help leadership sequence priorities and align resources across operational initiatives.
• Prepare status updates, dashboards, and decision materials.

3. Additional Assignments (~20%)

Support Operations and Production leadership with initiatives that improve execution, standardization, and cross-functional coordination, including:

• Maintaining and improving SOPs and work instructions across the product lifecycle.
• Supporting process improvement initiatives to improve throughput and reduce cycle time.
• Assisting with operational reporting, dashboards, and data analysis.
• Contributing to special projects and operational initiatives as needed.

Required Qualifications

• 7+ years of experience in manufacturing operations planning and program/project management, or manufacturing operations (startup or scale‑up experience strongly preferred)
• Strong analytical skills with hands‑on experience in:
• Forecasting and capacity planning
• Resource modeling and scenario analysis
• Proven ability to manage multiple concurrent projects with competing priorities
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Comfortable working in a fast‑paced, evolving environment
• Ability to manage stakeholders at various levels.

Preferred Experience

• Experience in manufacturing, hardware, photonics, semiconductors, or advanced technology environments
• Familiarity with:
• High‑volume / high mix production
• R&D and custom order workflows
• Lean, continuous improvement, or operational excellence frameworks
• Advanced proficiency in Excel / Google Sheets; experience with planning or PM tools is a plus
  

Position Overview

The Intersect Group is partnering with a leading healthcare organization to hire an Analyst, Reporting & Analytics to support hospital and ambulatory operators with timely, reliable, and actionable insights.

This role sits on a lean, high-impact analytics team responsible for designing and delivering business intelligence solutions that inform quality, safety, operational, volume, and financial priorities.

Key Responsibilities:

• Design automated, stable and robust BI/Analytics solutions across the portfolio for clinical and operational staff to inform quality & safety and operational priorities
• Identify the most efficient data sources, develop statistical algorithms and standardize analyses for quality, patient experience, volume and financial measures
• Ensure data integrity, collaborating closely with Tenet EDW/BI team on data structure and interfaces for reporting.
• Develop and enhance user interface and report/dashboard displays, delivery mechanisms etc. to improve the user experience, with input from end-users
• Define the problem statement/scope, development timeline and strategic priority, with input from senior leaders.
• Train and educate hospital and ambulatory operators to understand and effectively use reports and dashboards.
• Participate in team effort to accomplish other key deliverables as needed

Skills and Qualifications:

• Bachelor’s degree required in business, healthcare, finance, economics, statistics, computer science or related field
• Master's degree preferred (MHA/MBA)
• 2+ years’ experience in a relevant data & analytics and/or healthcare field- experience in healthcare (provider side) preferred
• Proficient in data visualization tools including Power BI, Tableau, Business Objects or similar
• Proficient in Microsoft Office Suite (Word, Excel, Access, Power Point and Visio)
• Strong technical skills with emphasis on analysis of large databases.
• Strong project management, communications and team problem solving skills
• Ability to understand/desire to learn about hospital operations and apply that knowledge to translate requests from clinical and operational leaders to effective reports
• Ability to work on multiple projects simultaneously and in a fast-paced environment

At Jabil (NYSE: JBL), we are proud to be a trusted partner for the world's top brands, offering comprehensive engineering, supply chain, and manufacturing solutions. With 60 years of experience across industries and a vast network of over 100 sites worldwide, Jabil combines global reach with local expertise to deliver both scalable and customized solutions. Our commitment extends beyond business success as we strive to build sustainable processes that minimize environmental impact and foster vibrant and diverse communities around the globe.

How Will You Make An Impact?

The Culture and Engagement Specialist is responsible for advancing organizational health, employee engagement, and inclusive culture across U.S. manufacturing sites. This role serves as a subject‑matter expert and strategic partner to U.S. HR Operations, Site HR teams, and Operations leadership, translating enterprise engagement strategy into actionable, site‑level initiatives that drive measurable results.

Location:

This role will be based on-site at our St. Petersburg, FL Corporate Headquarters. Traveling to various manufacturing sites will be required, as needed (Roughly 20% or so, depending on business needs and projects).

What Will You Do?

• Serve as a strategic partner to Site HR teams, collaborating closely with the U.S. HR Operations team to align enterprise priorities with site-specific needs.
• Partner with Site HR and L&E team to assess and interpret organizational health across U.S. sites, leveraging qualitative and quantitative insights (e.g., Employee Opinion Survey results, turnover trends, pulse checks) to inform action.
• Collaborate with Site HR and Operations leaders to co-design and implement high-impact engagement strategies tailored to the unique culture, workforce, and business needs of each site.
• Enable Site HR through a consistent, flexible framework for engagement programs, recognition, and cultural initiatives that support local execution while aligning to broader business priorities.
• Act as a thought partner to Site HR on employee engagement by identifying key motivators, emerging themes, and opportunities to strengthen the employee experience.
• Share best practices and insights across sites, supporting Site HR in adopting approaches that drive consistency while respecting local context and maturity.
• Partner with Site HR to lead post-survey action planning, supporting analysis, prioritization, communications, and follow-through to strengthen accountability and cultural improvement.
• Support and augment Site HR efforts on broader HR initiatives as needed, providing expertise, tools, and capacity to ensure successful execution.
• Advise and support Site HR on communication and change management related to leadership transitions, organizational design changes, and enterprise initiatives.
• Coach and guide team member(s) responsible for regional communications, logistics, and program documentation to ensure strong support for Site HR and business partners.
• Build trusted relationships with Site HR and business leaders, acting as a collaborative advisor to ensure timely, relevant, and value-added delivery of HR programs.
• Escalate themes, risks, and systemic concerns surfaced through partnership with Site HR to the U.S. HR Operations team to support visibility and resolution.
• Partner with Site HR to monitor key HR indicators across U.S. sites, identifying trends and recommending proactive or corrective actions when needed.
• Perform other duties and responsibilities as assigned in support of Site HR and enterprise HR objectives.

How Will You Get Here?

Education:

• Bachelor’s degree in Human Resources or related field preferred.

Experience:

• At least 3-5+ years of experience in HR/culture & engagement roles in manufacturing (or similar) fast-paced environments.
• Or an equivalent combination of education, experience, and/or training.

Knowledge, Skills, Abilities:

• Demonstrated ability to collaborate effectively across functions with stakeholders at various levels.
• Hands-on experience supporting and executing engagement initiatives, surveys, and culture-related programs.
• Strong written and verbal communication skills, with the ability to clearly convey ideas and facilitate discussions when needed.
• Solid data analysis and storytelling skills to translate insights into actionable recommendations.
• Proven ability to support, refine, and continuously improve HR policies, processes, and systems.
• Experience working within HR in a large, multi‑national manufacturing or services environment.
• A seasoned HR professional with deep functional expertise and attention to detail.
• A proactive, solutions‑oriented mindset with a genuine interest in supporting a positive workplace culture.
• Comfortable working in diverse, fast‑paced environments and aligning with established priorities and standards.
• Good command of English (read, write, and speak).
• Proficient in personal computers and Microsoft Office tools (Excel, Word, PowerPoint) with strong email communication skills.

What Can Jabil Offer You?

Along with growth, stability, and the opportunity to be challenged, Jabil offers a competitive benefits package that includes:

• Medical, Dental, Prescription Drug, and Vision Insurance with HRA and HSA options
• 401K Match
• Employee Stock Purchase Plan
• Paid Time Off
• Tuition Reimbursement
• Life, AD&D, and Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Pet Insurance
• Adoption Assistance
• Annual Merit Increases
• Community Volunteer Opportunities

a {
text-decoration: none;
color: #464feb;
}
tr th, tr td {
border: 1px solid #e6e6e6;
}
tr th {
background-color: #f5f5f5;
}

Our major media organization client is seeking a Manager of Creative Partnerships to join their team for a 6 month freelance assignment in NYC. This role drives the development, packaging, and execution of multi-platform sponsorships across linear, digital, and social channels. The ideal candidate is proactive, highly organized, client-focused, and comfortable operating in a fast-paced environment with evolving priorities. This position partners closely with sales, planning, creative, and operations teams to manage RFP responses, sponsorship deliverables, client-facing materials, and overall campaign execution.

• Duration: 6 month freelance assignment
• Hours: Full-time, approximately 40 hours per week
• Location: Onsite, New York, NY

1. 3+ years of experience in advertising, media sales, marketing, or related fields
   Strong understanding of media terminology (linear, digital, sponsorships, integrations).
2. Demonstrated project management skills in a fast-paced environment
   Ability to manage timelines, deliverables, creative assets, and cross-functional workflows.
3. Strong communication and presentation abilities
   Comfortable participating in client-facing conversations, synthesizing needs, and presenting clear, compelling ideas.

• Proactive, self-starter mentality with a solutions-oriented mindset
• Collaborative team player who thrives in cross-functional environments
• Comfortable managing ambiguity and shifting priorities
• Proficiency in Microsoft Office (PowerPoint, Excel)
• Excellent attention to detail and problem-solving skills
• Ability to work across internal teams including sales, planning, operations, and creative

• Partner with sales and marketing teams on RFP responses and proactive pitches.
• Develop materials for client presentations, sales decks, and sponsorship concepts.
• Gather deliverables and updates from internal teams for client communication.
• Participate in external meetings and help pitch strategic, on-brand opportunities.

• Oversee timelines and deliverables for multi-platform sponsorships across linear, digital, social, and custom creative.
• Maintain clear communication to ensure deadlines are met.
• Track progress on creative assets, approvals, scripts, graphics, and production needs.

• Work with multiple internal teams to balance priorities and keep projects moving.
• Partner with network and content teams to align on revenue opportunities.
• Collaborate with planning and inventory teams to confirm pricing and availability.

• Maintain tracking systems and workflow tools with up-to-date sponsorship details.
• Support creation of recap reports and performance summaries.
• Monitor category trends and integration opportunities.

• Help streamline workflow processes between sales and creative teams.
• Maintain organized documentation, briefs, decks, and best practices.
• Ensure internal materials remain current and accessible.

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.

Benefits

Overview

Kerns Fine Jewelry is a trusted, family-owned luxury jeweler with over 50 years of history in Burlingame. In 2024, Kerns expanded with the opening of Rolex and Patek Philippe boutiques in San Francisco, marking a significant new chapter of growth.

We are seeking a highly capable Executive Assistant & Office Manager to support the Co-CEOs and oversee the day-to-day administrative and office operations of a multi-location luxury business. This is a hybrid role designed for someone who combines executive-level judgment with operational ownership and exceptional attention to detail.

This individual will serve as a trusted partner to leadership while also ensuring that the office environment, administrative systems, and internal coordination run smoothly and professionally.

The role can be based at either or Burlingame or San Francisco stores.

Role Summary

The Executive Assistant & Office Manager plays a dual role:

1. Executive Support: Providing high-level, proactive support to the Co-CEOs, managing schedules, communications, travel, and meeting coordination.
2. Office & Administrative Operations: Owning the day-to-day administrative functioning of the business across locations, ensuring organization, consistency, and efficiency.

This role requires strong judgment, discretion, precision, and the ability to operate independently in a fast-paced, high-standards environment.

Key Responsibilities

Executive Assistant Responsibilities

• Calendar & Schedule Management
• Manage complex calendars for the Co-CEOs, balancing internal priorities, external meetings, and travel with sound judgment.
• Email & Executive Communications
• Monitor, triage, and respond to emails on behalf of the Co-CEOs; draft professional correspondence and ensure timely follow-ups.
• Travel Planning & Logistics
• Coordinate domestic and international travel, including flights, accommodations, itineraries, and last-minute adjustments.
• Meeting Preparation & Follow-Through
• Prepare agendas, organize materials, take notes when required, and track follow-up actions.
• Executive Support & Anticipation
• Anticipate needs, identify potential issues early, and proactively support leadership effectiveness.

Office Manager & Administrative Responsibilities

• Office Operations & Coordination
• Oversee day-to-day office operations across San Francisco and Burlingame, ensuring professional, efficient, and well-organized environments.
• Vendor & Service Coordination
• Manage relationships with office vendors and service providers (supplies, maintenance, IT support coordination, etc.).
• Administrative Systems & Processes
• Maintain organized systems for documents, records, expenses, and internal workflows; identify opportunities to improve efficiency.
• Expense & Administrative Oversight
• Prepare and track expense reports, invoices, and administrative documentation in coordination with finance.
• Internal Coordination
• Support cross-functional coordination with hospitality, marketing, and store leadership teams as needed.
• Office Standards & Consistency
• Ensure administrative consistency, professionalism, and attention to detail across all locations.

Qualifications & Experience

• Bachelor’s degree preferred or equivalent professional experience.
• 5+ years of experience as an Executive Assistant, Office Manager, or similar senior administrative role supporting senior leaders.
• Experience in luxury retail, high-end hospitality, professional services, or similarly demanding environments strongly preferred.
• High proficiency with Microsoft Office, Google Workspace, calendar and scheduling tools.
• Demonstrated ability to manage complexity, shifting priorities, and confidential information.

Core Competencies (Critical to Success)

• Judgment & Prioritization
• Able to assess what matters most and act decisively without constant direction.
• Exceptional Attention to Detail
• Consistently accurate, thorough, and precise — especially under time pressure.
• Proactive Ownership
• Sees issues early, takes initiative, and follows through to resolution.
• Communication Excellence
• Clear, professional written and verbal communication with internal and external stakeholders.
• Discretion & Confidentiality
• Handles sensitive information with absolute professionalism and trust.
• Adaptability & Resilience
• Comfortable in a dynamic environment with changing priorities and expectations.

Working Style Expectations

• Highly organized, self-directed, and reliable
• Calm and effective under pressure
• Comfortable working closely with senior leadership
• Takes pride in maintaining high standards and a polished operating environment

Employee Mission

As an employee at Coolibar, you play a vital role in advancing our mission: to keep the world safe from sun damage, protecting those with sun-related medical conditions and helping prevent it for everyone else. You are part of a collaborative, cross-functional team dedicated to delivering the most innovative, user-centric UPF 50+ clothing and products, empowering people to live active, outdoor lives with confidence and safety in the sun.

Job Summary

The Product Project Coordinator Intern will support the Product team in managing day-to-day project updates and helping track ongoing initiatives across the organization. This role is ideal for someone who is highly organized, proactive, and interested in gaining hands-on experience in product development and project coordination within the apparel industry.

This position will help ensure projects remain organized by gathering updates, maintaining project trackers, and supporting communication across teams. The intern will work closely with the Product team, Product Development, and cross-functional partners to help track priorities and assist with development-related tasks such as organizing materials and maintaining the product workspace.

This is a temporary paid internship based at Coolibar’s headquarters in Miami, FL. Office hours are Monday through Friday, 9:00 AM to 5:00 PM.

Key Responsibilities

· Support the Product team with day-to-day project updates and administrative tasks, including entering weekly priorities on , updating project timelines, and helping track progress against key deadlines.

· Help track the Product team’s project priorities and follow up on ongoing initiatives throughout the week.

· Gather project updates from Product, Product Development, and cross-functional teams to help maintain accurate project timelines.

· Provide project status updates to cross-functional teams based on ongoing product initiatives and timelines.

· Assist the Product Development team with special projects as needed.

· Assist with organizing samples, materials, and development documentation.

· Help maintain organization within the product development workspace and product area.

· Support preparation of materials for meetings, product reviews, and internal presentations.

· Capture meeting notes and action items from product meetings to help track follow-ups and project progress.

Qualifications

· This is an entry-level internship ideal for students or recent graduates interested in apparel product development or project coordination.

· Strong organizational and time-management skills.

· Detail-oriented with strong follow-through and ability to manage multiple tasks simultaneously.

· Strong communication and coordination skills.

· Interest in apparel, product development, merchandising, or project management.

· Ability to work in a fast-paced, collaborative team environment.

· Proactive mindset with willingness to support various projects as needed.