Phigenics Ceo Jobs in Usa

Are you ready to join Connecticut Innovation’s vibrant community of innovators? Connecticut Innovations (“CI”) is Connecticut’s strategic venture capital arm, and we are passionate about serving our portfolio of 220+ companies across various industries, with strengths in life sciences, technology, and climate tech.

Come join Bexorg, Decode the Brain. Reinvent Drug Discovery!

Recent funding news: Bexorg Raises $42.5M to Transform CNS Drug Development with World’s First Integrated AI and Whole-Human Brain Platform

About Bexorg

Bexorg is a pioneering tech-bio company on a mission to decode the human brain and build a future without brain disease. Founded out of Yale University and headquartered in New Haven, CT, Bexorg combines breakthrough neuroscience, AI, and ethical innovation to revolutionize how therapies for central nervous system disorders are discovered and developed.

Our proprietary BrainEx platform enables research on metabolically active whole brains—unlocking insights that traditional models can’t match—and our AI-driven XO Digital engine turns that data into actionable discoveries for drug development. As part of our growing operations team, you’ll help scale these transformative technologies from research to impact, working cross-functionally with scientists, engineers, and partners to bring structure, clarity, and execution excellence to a fast-moving, mission-driven environment. At Bexorg, we value curiosity, integrity, and collaboration—and we’re building a team ready to make the impossible achievable.

About the Role

Bexorg is seeking a highly experienced, trusted, and proactive Executive Assistant to serve as a strategic execution partner to our Chief Executive Officer (CEO). This role is singularly focused on maximizing CEO effectiveness, operating leverage, and follow-through across a complex and fast-moving organization.

This role acts as an extension of the CEO—owning executive-level calendar and inbox management, meeting preparation and follow-through, travel and expense coordination, and governance support tied to the Board and executive leadership cadence. In addition, this role will be actively involved in strategic initiatives across Bexorg, including but not limited to: team management, project management, commercial buildout, and corporate development. This work is integral to Bexorg’s strategic objectives and will enable the CEO and executive team to deliver on the key milestones that will drive business success.

The ideal candidate is exceptionally detail-oriented, anticipatory, comfortable exercising judgment, and energized by operating at the center of a fast-paced, high-growth biopharmaceutical company.

CEO Support and Communication Cadence

• Act as a trusted execution partner to the CEO, owning communication cadence, follow-through, and operational rigor
• Establish and maintain a structured rhythm with the CEO (weekly week ahead briefings, standing 1:1s, action tracking, and proactive escalation of open items)
• Join select CEO meetings, maintain action logs, and ensure timely follow-up and resolution

Calendar, Inbox & Priority Management

• Own the CEOs calendar end-to-end, ensuring alignment with priorities and effective use of time
• Schedule meetings quickly and accurately, proactively resolving conflicts and managing holds
• Enforce agenda discipline for internal meetings and ensure appropriate preparation
• Monitor and triage the CEOs inbox, flagging priorities and drafting responses when appropriate

Board, Leadership, and Governance Support

• Fully own logistics and preparation for Board meetings and Board dinners, including advance planning, timelines, and on-site execution
• Coordinate board and leadership prep sessions and track materials and agendas
• Support leadership meetings and biannual All-Hands meetings

Travel & Expense Management

• Manage all CEO travel (domestic and international), including itineraries, accommodations, and ground transportation
• Submit and manage CEO expense reports and coordinate with Finance on clarifications

Project Management

• Help manage project management structures and tools such as sprints, scrums, and standups to ensure the timely and effective completion of key strategic workstreams.
• Help organize and run regular, recurring meetings such as all-hands, milestones review, etc.

Candidate Profile | Who You Are

• Track record of experience supporting senior executives, including direct support of a CEO or equivalent C-suite leader
• Prior exposure to board, investor, or public-company operating cadence, including preparation timelines and executive-level communications
• Exceptionally organized and detail-driven, with the ability to manage competing priorities independently
• Strong communicator who can synthesize information, anticipate needs, and provide clear recommendations
• Operates with sound judgment, discretion, and a high degree of ownership
• Energized by working at the center of a small, high-performing, fast-moving organization
• Exceptional communication and interpersonal skills, able to collaborate effectively with different teams and stakeholders across all levels.
• Entrepreneurial spirit and ability to thrive in a fast-paced, dynamic startup environment, where adaptability, creativity, and execution are key.

Required Qualifications

• 5+ years of work experience in management consulting, strategy, or similar high-performance environments
• MBA preferred with a prior background in product or engineering ideal
• Experience working startups, particularly in high-growth or early-stage companies
• Proven project management experience, with a track record of managing complex, cross-functional projects from planning through execution, ensuring delivery on time and within budget
• Strong analytical and strategic thinking skills, with the ability to break down complex challenges and develop actionable solutions

Why Join Us

• Be at the center of a mission-driven company shaping the future of neuroscience and biomedical operations.
• Play a pivotal role in scaling our operations 5× over the next two years.
• Build systems, teams, and habits that will define how we scale for years to come.

EQUAL OPPORTUNITY EMPLOYER

Connecticut Innovations and its portfolio companies are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We have strict wage minimums, generous benefits, and personal leave policies. Our goal is to provide safe, rewarding, and empowering work environments for all who interact with our company and/or portfolio companies.

About the Role

Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration.

This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos — you’ll help keep both the business and the CEO’s personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead — this role is for you.

Key Responsibilities

Executive & Administrative Support

• Manage CEO’s work and personal calendar with precision; schedule meetings, appointments, and events
• Oversee inbox management; draft responses and flag priority items
• Attend meetings, take notes, and manage follow-up action items
• Maintain and manage the CEO’s daily to-do list, priorities, and long-term goals
• Act as a gatekeeper, managing the CEO’s time and workload effectively
• Coordinate domestic and international travel (including arrangements for her small dog)
• Send and arrange vendor and personal payments on behalf of CEO

Creative & Brand Support

• Support CEO’s personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity
• Offer creative input for event outfits, content shoots, and personal brand moments
• Source, pick up, and return items for content, events, and daily needs
• Manage closet organization and resale (e.g., Postmark listings)

Personal & Lifestyle Support

• Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion
• Maintain the CEO’s office space and household organization and logistics
• Assist with CEO’s small dogs, as needed (must be dog-friendly)
• Drive for errands or events when needed (must hold a valid driver’s license and be comfortable driving in NYC)
• Handle expense reports, reimbursements, and bill payments

Project & Event Coordination

• Organize personalized gifting and coordinate events
• Help plan and coordinate company events and special projects
• Support internal creative initiatives and cross-functional priorities
• Anticipate the CEO’s needs and proactively look around corners for solutions

You Are...

• Highly organized, detail-obsessed, and thrive at managing chaos with calm
• A natural problem solver who’s proactive and solutions-oriented
• A strong communicator — professional, clear, and personable
• Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok
• Fashion-forward and social-media fluent with a sharp eye for aesthetics
• A team player with positive energy who’s service-minded and discrete
• Someone with a valid driver’s license who can confidently navigate NYC

Requirements

• 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments
• Based in NYC with deep familiarity navigating the city
• Comfortable managing both professional and personal tasks with professionalism and care
• Prior experience supporting social media or a personal brand is a strong plus
• Must love dogs and be flexible to assist as needed
• Available for occasional evening/weekend needs based on CEO’s schedule or travel/events

Bonus Points If You...

• Have experience with small-business operations or startup environments
• Have a background or interest in fashion, beauty, or influencer marketing
• Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips

PERKS:

• Be a key strategic leader at a fast-growing brand!
• Competitive salary + performance-based bonuses
• Nice office located at the Brooklyn Navy Yard
• Hybrid schedule with 1-2 days a week in office
• PTO Days + Specified National Holidays Off
• Health Insurance coverage + other benefits
• Quarterly team events and or retreats

Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.

Executive Assistant & Sales Support

We're looking for someone organized, proactive, and ready to own the operational backbone that keeps a CEO and sales pipelines running smoothly.

At OWN Real Estate, we help over 100 families each year buy and sell homes across the Bay Area. We're a 20-agent team producing $200M+ annually, backed by 15 years of operating experience. We're also building Studio 1651, our in-house media agency, which means this role touches real estate operations, content production, and business development.

The Company

Own Real Estate has been a trusted name in real estate since 2004, known for delivering excellent service through a team of specialists who collaborate to achieve clients' buying, selling, and investment goals. We help over 100 families each year buy and sell homes across the Bay Area. We're a 20-agent team producing $200M+ annually, backed by 15 years of operating experience. We're also building Studio 1651, our in-house media agency, which means this role touches real estate operations, content production, and business development.

The Role

You'll work directly with our CEO across executive support, sales pipeline management, and operational coordination:

Executive Support & Communications (40%) — Manage CEO's professional calendar with strategic intent, ensuring high-priority activities get protected time. Triage and manage email inbox, drafting responses and flagging urgent items. Coordinate meetings with internal and external stakeholders including clients, vendors, partners, and professional networks. Handle travel arrangements, events, and special projects. Act as gatekeeper and first point of contact for CEO communications.

Sales Pipeline Support (30%) — Manage seller lead pipeline follow-up and conversion tracking. Ensure timely responses to inbound inquiries and coordinate listing consultations. Monitor pipeline health across seller leads, recruiting candidates, and commercial opportunities. Update CRM records, track metrics, and provide regular pipeline reports. Support business development initiatives with research, outreach coordination, and relationship management.

Operations & Team Coordination (30%) — Build and document efficient workflows and systems to enhance operations. Support recruiting and retention efforts to attract and retain top talent. Coordinate content creation for social media and newsletter campaigns. Manage relationships with vendors and service providers. Assist in scaling ancillary businesses like staging and cleaning services. Conduct regular reviews of key performance indicators to support informed decision-making. Act as connector within the team, fostering strong relationships and representing professional standards.

What You'll Do

Executive Support

• Manage CEO calendar with strategic prioritization (not just Tetris)
• Triage inbox and manage email communications—draft responses, flag urgencies, filter noise
• Coordinate internal and external meetings with proper prep and follow-up
• Handle scheduling conflicts and last-minute changes efficiently
• Prepare meeting agendas, materials, and post-meeting action items
• Manage travel logistics and special events
• Serve as professional gatekeeper for CEO's time and attention

Sales & Pipeline Management

• Monitor seller lead pipeline and ensure timely follow-up
• Coordinate listing consultation scheduling and confirmations
• Track recruiting candidate pipeline and interview coordination
• Update CRM with accurate records across all pipelines
• Generate weekly pipeline reports and conversion metrics
• Support outreach campaigns with personalized communications
• Identify stuck deals or dropped balls and flag for attention
• Coordinate between CEO, agents, and prospects to move opportunities forward

Operations & Content

• Build standard operating procedures and workflow documentation
• Support recruiting efforts with candidate communications and scheduling
• Coordinate social media content calendar and posting schedule
• Manage newsletter campaigns and audience engagement
• Maintain vendor relationships and service provider coordination
• Track KPIs across business units and prepare performance summaries
• Support special projects including ancillary business development
• Act as team liaison fostering internal communication and culture

What We're Looking For

Required:

• 3+ years experience as Executive Assistant, Operations Coordinator, or similar role
• Proven ability to manage complex calendars and prioritize competing demands
• Strong written and verbal communication skills with professional polish
• Experience managing CRM systems or sales pipelines
• Highly organized with excellent attention to detail and follow-through
• Self-directed and proactive—identifies what needs to happen without being told
• Comfortable with technology and learning new platforms quickly
• Discretion with confidential and sensitive information

Preferred:

• Experience in real estate, sales, or fast-paced entrepreneurial environment
• Familiarity with sales pipeline management and lead tracking
• Background supporting C-level executives or business owners
• Experience with marketing automation, social media management, or content coordination
• Project management skills across multiple concurrent initiatives
• Knowledge of Bay Area real estate market

Personal Attributes:

• Anticipates needs before being asked
• Thrives in organized chaos and shifting priorities
• Solutions-oriented with strong problem-solving instincts
• Comfortable saying no on behalf of CEO when appropriate
• High emotional intelligence and relationship management skills
• Team player who can also work independently
• Resourceful and adaptable with can-do attitude
• Professional representation of CEO and company brand

Details

• Full-time position, hybrid work environment (in-office and remote based on business needs)
• Primarily based in Northern San Mateo County (Millbrae/South San Francisco area)
• Occasional evening/weekend availability for events or urgent matters
• Salary: $85,000 - $120,000 depending on experience
• Health insurance and benefits package
• Professional development opportunities
• Real growth potential as the business scales

What We Offer

• Direct partnership with CEO in a high-growth business
• Visibility into strategic decisions and business operations
• Opportunity to build systems and processes that scale
• Collaborative team culture with room to make real impact
• Variety in day-to-day work across multiple business functions
• Clear growth path as responsibilities and business expand

If you're organized, proactive, and want to be the operational force multiplier that keeps a CEO and sales pipelines running at peak efficiency, we'd like to hear from you.

• To Apply: Send your resume and brief note about your executive support experience to

A CEO of multiple entities is looking for an Executive Assistant who is skilled in project management and interested in becoming a chief of staff. The role will also assist the executive team and manage the office. The role is 5 days in-office near 680 and Crow Canyon Road.

About the Job:

• Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations
• Act as a liaison and provide support to the Executive Team. Arrange and handle all logistics for Quarterly Planning Meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of CEO or Executive Team
• Vet and prioritize the CEO’s emails
• Keep the CEO informed of upcoming commitments and responsibilities and follow up appropriately
• Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated
• Anticipate CEO’s needs in advance of meetings, conferences
• Assist with special projects and events
• Design and produce complex documents, reports, and presentations
• Prepare information for meetings with staff and outside parties
• Compose correspondence and maintain contact lists
• Create trainings
• Maintain open communications with the Executive team, including meeting regularly with them and providing information or documents as needed
• Drive meetings, agendas, putting together trainings, packets, flyers,
• Organize conferences, meetings, QPMs
• Track KPIs
• Prepare PowerPoint presentations
• Prepare materials for meetings
• Maintain a busy calendar and prioritize on CEO’s behalf and make sure the CEO’s day runs smoothly
• Coordinate complex travel arrangements
• Process expense reports
• Assist in developing office policies and procedures for improved workflow and anticipate future needs
• Select vendors and purchase equipment, services, and supplies
• Replenish office materials such as snacks, printer supplies, paper, office supplies
• Answer main phone line and respond to inquiries
• Process and distribute daily mail
• Develop positive relationships internally and externally
• Some off-hour availability required

About You:

• Minimum of 5 years of experience supporting a C-level
• Strong ability to execute work with a diversity, equity, and inclusion lens
• BA/BS from a college or university
• Nonprofit board experience a plus
• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
• Familiar with Google Meet/Gemini Notes and KPIs
• Strong communication skills: written and verbal
• Strategic thinker
• Understand the importance of confidentiality and trust when supporting a CEO
• High degree of professionalism in dealing with diverse groups of people, including stakeholders, senior executives, staff, and partners

Salary, Benefits (medical, dental vision), 401K, Profit Sharing, Pay for Community Service, Paid Vacation, Employee Assistance Program (nutrition, fitness, legal)

Hours: 8-5

Reports to: Founder & CEO

Location: NYC (On-site)

About the Role

Sienna Charles is a premier ultra-high-net-worth (UHNW) lifestyle and travel firm. We are seeking a high-caliber Operations Manager to serve as the strategic and operational "Integrator" to our Founder & CEO.

In this role, you are the bridge between vision and reality. You will translate the CEO’s high-level ideas into actionable systems, oversee cross-functional leadership, and ensure the company scales with precision. This is not just a coordination role; it is a leadership position requiring a rare blend of tech-savviness, emotional intelligence, and a relentless drive for operational excellence.

Key Responsibilities

1. Operational Excellence 

• Process Management and Automation: Identify bottlenecks and optimize workflows. You will lead the charge on requests to the tech team to improve dashboards and CRM functionality.
• Technology Oversight: Manage the end-to-end lifecycle of internal tools, including mobile apps, cloud infrastructure, and data visualization.
• Data-Driven Leadership: Maintain and evolve company dashboards to provide the CEO with real-time visibility into KPIs and business health.

2. Strategic Execution & Integration

• The "Integrator": Filter the CEO’s vision into structured initiatives with defined timelines, outcomes, and accountability.
• Project Management: Shield the CEO from "operational noise" by managing day-to-day execution across Client Services, Marketing, Sales, and Tech.
• Meeting Rhythms: Own the leadership calendar—set agendas, facilitate high-impact meetings, and ensure all follow-ups are executed.

3. Team Management & Accountability

• Performance Culture: Set clear goals for department heads and hold them accountable through consistent feedback and performance reviews.
• Talent Development: Oversee the hiring, onboarding, and training of management-level staff to ensure the team meets UHNW service standards.
• Escalation Point: Act as the primary problem-solver for the team, resolving internal conflicts and operational hurdles before they reach the CEO.

The Ideal Persona

• The Perfectionist: You are obsessed with detail and possess a "nothing slips through the cracks" mentality.
• The Tech-Whiz: You speak the language of developers and understand how CRM and automation drive a modern luxury business.
• The Calm Authority: You lead with high EQ, navigating competing priorities with a sense of urgency and a steady hand.
• The Discreet Partner: You understand the nuances of the luxury industry and maintain absolute confidentiality.

Requirements

• Experience: 5+ years in Operations, Chief of Staff, or Upper Management in a fast-paced or startup environment.
• Scale: Proven experience managing teams of 5+ people.
• Tech Stack: Demonstrated success managing the development/implementation of CRMs, dashboards, and cloud-based infrastructures.
• Communication: Exceptional written and verbal skills; ability to translate complex data into simple, visual strategic insights.
• Background: Experience in a service-based industry or SaaS sompany is highly preferred.

What Success Looks Like

• CEO Freedom: The CEO’s time is fully protected, allowing her to focus exclusively on brand, vision, and high-level client relationships.
• Seamless Execution: Projects move from concept to completion without bottlenecks.
• Transparency: Weekly executive summaries provide total clarity on company health.
• Culture of Ownership: Department heads are empowered, aligned, and consistently hitting their KPIs.

Position Summary

The Executive Assistant’s primary responsibility is to protect and optimize the CEO’s time, enabling fewer interruptions, higher focus, and greater organizational impact. This role functions as a strategic partner to the CEO, not merely administrative support. The Executive Assistant operates proactively; exercises sound judgment and manages critical workflows with minimal supervision.

*Please note that there will be an assessment test given for this interview process.*

Skills:

• Strong communication, writing, and public relations skills.
• High attention to detail and ability to thrive in a fast-paced environment.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, OneDrive, PowerPoint) and cloud-based tools such as Dropbox, DocuSign, and Adobe.
• Proficient in .
• Working knowledge in Canva.

Qualifications:

• Proven leadership experience in fast-paced environments.
• Strong decision-making, problem-solving, and project oversight skills.
• Experience managing teams and driving efficiency.
• Proven ability to work in close partnership with executive teams (office manager, Operations etc.) while maintaining discretion.
• Effective at building internal and external relationships.
• Excellent written and verbal communication.
• Highly organized, detail-oriented, and analytical.
• Able to multitask, prioritize, and adapt quickly to new technology under pressure.

Core Purpose of the Role

• Protect the CEO’s time by reducing unnecessary interruptions and distractions.
• Ensure the CEO’s attention is consistently aligned with the company’s highest priorities.
• Act as a trusted filter, gatekeeper, and force multiplier for executive effectiveness.

What This Role Is

• A force multiplier for the CEO, extending capacity and effectiveness.
• A filter and gatekeeper for information, requests, and priorities.
• Proactive, anticipatory, and solutions oriented.
• Comfortable operating independently and making informed decisions.

What This Role Is Not

• Task-only or reactive administrative support.
• A position requiring constant direction or oversight.
• Limited to scheduling or clerical responsibilities.

Definition of Success

The Executive Assistant is succeeding when:

• The CEO experiences fewer interruptions and greater ability to focus.
• Priorities are anticipated and managed before becoming urgent.
• Issues and problems are addressed accurately and on time.
• Communication is fast, clear, and aligned across internal and external stakeholders.

First Weeks Expectations

Within the initial weeks, the Executive Assistant is expected to:

• Draft and edit communications on behalf of the CEO.
• Provide a concise daily priority brief highlighting key meetings, decisions, and risks.
• Filter requests, noise, and low-value interruptions.
• Operate with minimal supervision while maintaining high standards of judgment and confidentiality.
• Manage the CEO’s calendar and inbox, handling a high daily volume of communications (200+ emails per day) with accuracy and discretion.

Qualifications

• Associate or bachelor’s degree required.
• Preferred fields: Business Administration, Operations Management, or related discipline.
• Equivalent real-world experience will be considered in lieu of formal education.

Job Type: Full-time

Pay: $80,000 to $90,000 DOE

Benefits:

• Health insurance
• Paid time off
• Holiday Pay
• Dental insurance
• Life insurance
• Vision insurance

Schedule: 40-50 Hour/Week/Weekend availability - Monday evening meetings every week and every Saturday morning virtual meetings with follow-up after.

Experience:

• : 2 years (Required)
• Support of C-suite executive (CEO, COO, CFO) years: 4 years (Required)

Work Location: In person

Ability to Commute:

• Lutz, FL 33548 (Required)

Title: Executive Operations Associate (Part-Time, Hybrid or Remote)

Location: Asheville, NC (preferred);or Remote for the right candidate (US, Eastern or Central time zone)

Type: Contract

About Serve Freight

Serve Freight is a high-reliability logistics operator specializing in complex freight execution for mid-market shippers and project-driven industries. We manage transportation, warehousing, and value-added logistics programs for companies that cannot afford missed delivery windows, broken communication, or unreliable carriers. We are scaling fast in 2026 and building the operational infrastructure to support it. This role is part of that buildout.

The Role

We are hiring an Executive Operations Associate to serve as a direct operational support to our CEO. This is not a traditional Executive Assistant position. It is a hybrid role that combines structured administrative support with process ownership, cross-functional coordination, and limited autonomous decision-making.

You are the person who keeps the CEO out of the weeds so he can focus on the things only he can do. You manage the recurring operational rhythm, handle the tactical items that pile up, and make the small decisions that would otherwise sit in a queue waiting for approval.

60% of your time will be structured, recurring work. 40% will be ad hoc problem-solving and cross-functional coordination.

What You Will Do

Executive & Calendar Management

• Manage the CEO's calendar: scheduling, rescheduling, conflict resolution
• Triage and prioritize the CEO's inbox
• Coordinate travel logistics
• Prepare meeting agendas, pre-reads, and follow-up action items

Data, Dashboards & Financial Support

• Pull and format weekly operational dashboards from Turvo, QuickBooks, and HubSpot
• Run down accounts receivable discrepancies and flag issues
• Prepare financial summaries and talking points for leadership meetings
• Support the company's strategic advisor with slide deck preparation and data pulls

Process & SOP Ownership

• Draft and maintain internal SOPs for recurring operational processes
• Document workflows across departments as they are formalized
• Research and recommend operational tools within defined budget parameters
• Integrate approved tools into existing workflows

Operational Problem-Solving

• Investigate and resolve minor operational issues across departments before they reach the CEO
• Triage which priorities you can personally handle vs. what needs to be escalated
• Reschedule initiative timelines when circumstances change
• Coordinate with internal team members across operations, accounting, and brokerage

Decision-Making Authority

This role carries real decision-making responsibility within defined boundaries. You will not be waiting for approval on every task.

You will decide: which tools to investigate, which software to select within budget, how to reschedule internal timelines, how to triage and route requests, and how to resolve calendar conflicts.

You will escalate: any commitment to external parties, expenditures above threshold, changes to sales or pricing, and strategic or partnership decisions.

Who You Are

• 2-5 years in operations, executive support, or chief of staff-adjacent roles at a growing company (under 50 employees preferred)
• Comfortable wearing multiple hats and operating across departments
• Can make decisions without perfect information; does not freeze with ambiguous direction
• Strong written communicator: SOPs, slide decks, and emails without heavy editing
• Data-literate: can pull and present operational and financial data without being an analyst
• Understands the 1099 contractor model

Tools You Will Use

Turvo (TMS), QuickBooks Online, HubSpot (CRM), Google Workspace, Slack, Notion, Excel/Sheets. You do not need to be an expert in all of these on day one, but you should be comfortable learning quickly.

What Success Looks Like

At 30 days: The CEO has measurably more free time. Recurring tasks are transferred and running on schedule.

At 60 days: You are proactively resolving minor issues before they reach the CEO. You have recommended or implemented at least one process improvement.

At 90 days: The CEO feels like you are an extension of himself. Internal stakeholders engage with you directly. Minimal oversight needed.

What This Role Is Not

• Not a calendar-only EA role
• Not a system administrator or IT role
• Not a sales or business development role
• Not full-time. ~20 hours/week with a defined task structure
• Not a strategic advisory role. You execute and support.

Details

• $35-$40/hour, depending on experience
• ~20 hours/week
• 1099 independent contractor
• Remote, US-based (Eastern or Central time zone)
• Start: March/April 2026

How to Apply

Send a short note (not a cover letter) to with the subject line: Executive Operations Associate - [Your Name]

Answer these four questions:

• Tell us about a time you made a decision on behalf of an executive. What was the situation, what did you decide, and what happened?
• Describe a process you built or improved at a previous company. What was broken, what did you change, and what was the result?
• Give an example of a time you had to figure something out with almost no direction. How did you approach it?

No form letters. No AI-generated cover letters. We read every response.

Executive Assistant to the CEO, Construction Company, Pewaukee, Wisconsin

A family-owned construction company focused on infrastructure and the safety of communities is looking for an exceptional Executive Assistant to serve as a true “right hand” to the CEO. This is not a traditional administrative role, but a relational, and trust-based partnership designed to amplify the CEO’s effectiveness, clarity, and presence. The Executive Assistant will act as a stabilizing force, thoughtful gatekeeper, and intuitive collaborator, someone who understands not only what needs to be done, but how and when to do it in a way that respects people and priorities. Excellent skills using AI is a MUST as well as a “can do” problem solving personal. The organization is very fast paced but prides itself for its’ family like culture.

About the Job:

Trusted Partner & Strategic Support

• Act as a thought partner and sounding board, offering perspective, feedback, and quiet counsel when needed.
• Anticipate needs and proactively remove friction before issues arise.
• Prepare the CEO for meetings and conversations with context and background information; leverage AI to draft, summarize analyze and prepare materials.

Time, Energy & Focus Management

• Manage a complex and fluid calendar with an understanding of priorities and relationships, .
• Protect the CEO’s time by thoughtfully filtering requests and creating space for strategic thinking.
• Coordinate domestic and international travel including detailed itineraries.

Communication & Relationship Management

• Serve as a warm, professional liaison between the CEO and internal teams, partners, and external stakeholders.
• Draft and manage correspondence on the CEO’s behalf, ensuring tone, values, and intent are consistently reflected.

Information Flow & Follow-Through

• Distill information into clear, actionable insights for the CEO .
• Track commitments, decisions, and follow-ups to ensure momentum and accountability.
• Support special projects and initiatives that require coordination, and thoughtful execution.
• Plan events, dinners

About You

• Bachelor’s degree required.
• At least 5 years of experience supporting a busy C-Suite executive.
• Strong written and verbal communication skills.
• High proficiency with Microsoft Office Suite; Knowledge of Notion, Asana HubSpot and Claude AI a PLUS
• Up to date and use AI Tools for daily work to increase productivity and improve processes
• Handle highly sensitive information with absolute discretion.
• High emotional intelligence and sound judgement.
• You thrive in ambiguity and are energized by anticipating needs rather than reacting to them.
• You value discretion, loyalty, and long-term partnership.
• You are highly organized, detail-oriented, and capable of managing multiple priorities without losing sight of the human element.
• You communicate with warmth, clarity, and confidence You bring polish and presence, while remaining grounded and approachable with a “high touch” service and team mentality.
• Base Salary, Discretionary Bonus, Comprehensive Health Benefits, 401K , Gym on-site

We are currently recruiting for an Executive Assistant in New York City (Midtown). This is a temporary (possible Temp to Perm) opportunity. Hybrid schedule in-office 3 days and two days remote (with some flexibility on days and support hours based on Executive needs and travel). The Executive Assistant will provide comprehensive administrative and coordination support to the CEO. This role requires exceptional attention to detail, sound judgment, and the ability to manage complex scheduling, communications, and logistics in a fast-paced executive environment. The Executive Assistant works closely with internal leadership and teammates and external stakeholders to ensure the CEO’s time, commitments, and materials are organized, accurate, and executed seamlessly. This role requires a high degree of discretion and professionalism when handling confidential information. $45.00 - $52.00 (Temp Hourly Rate) – Perm side will be approx. 95K – 100K Base

Responsibilities:

• Support the coordination and maintenance of the CEO’s complex and dynamic schedule, working closely with the primary executive assistant, internal leadership, and external contacts to facilitate high-priority meetings and engagements.
• Ensure the CEO has clear visibility into upcoming commitments by maintaining an accurate and well-organized calendar and proactively flagging priorities, conflicts, and required materials in advance.
• Coordinate scheduling adjustments and logistics in real time to ensure meetings and commitments proceed efficiently.
• Maintain systems to track requests, deadlines, and follow-ups related to the CEO’s schedule to ensure timely responses and completion of commitments.
• Maintain the established documents, repositories, and processes currently used to support the CEO.
• Arrange and coordinate all travel for the CEO, including flights, hotel accommodations, car services, and detailed itineraries, ensuring all logistics are confirmed, clearly documented, and aligned with meeting schedules and commitments.
• Prepare and process expense reports accurately and in a timely manner.
• Maintain distribution lists and mailing lists, including key contacts, frequently used by the CEO for both internal and external communications.
• Coordinate the assembly of meeting packages and documents, especially those needed/required for external engagements.

Qualifications:

• Bachelor’s degree required and demonstrated corporate experience supporting senior executives.
• Exceptional written and verbal communication skills, with the ability to draft and manage professional correspondence with internal and external stakeholders.
• Strong judgment and adaptability, with the ability to respond effectively as priorities evolve.
• Ability to anticipate the needs of multiple stakeholders and coordinate effectively across teams while maintaining alignment with executive priorities.
• High degree of professionalism and organizational awareness, with the ability to navigate internal processes, leadership dynamics, and sensitive situations with discretion.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously while maintaining accuracy.
• Proficiency in Microsoft Office, including Excel (data manipulation and reporting) and PowerPoint (editing and formatting executive presentations within corporate templates). Experience with Microsoft Dynamics or similar systems is a plus.
• Demonstrated ability to handle confidential and sensitive information with the highest level of discretion.
• Ability to work effectively with standard office technology and participate in both in-person and virtual meetings and events.

No sponsorship. Must be a US citizen or green card holder / permanent resident. Local candidates only. Must be in a commutable range to NYC (Midtown). Hybrid schedule. $45.00 - $52.00 (Temp Hourly Rate) – Perm side will be approx. 95K – 100K Base.

Interim Chief Executive Officer (CEO)

Location: Chicago, IL or Atlanta, GA preferred

Position Type: Interim / Contract Executive Leadership

Overview

Our client is seeking an Interim Chief Executive Officer (CEO) to provide leadership during an executive transition period. This role will ensure continuity of leadership while helping position the organization for its next phase of growth. The Interim CEO will work closely with the executive team to maintain operational momentum, strengthen commercial strategy, and help drive business development while the search for a permanent CEO continues. The company operates in a fast-paced, creative, and service-oriented environment focused on delivering renovation and design solutions for hospitality and commercial spaces.

Key Responsibilities

• Provide executive leadership during the CEO transition period to ensure business continuity.
• Partner with the current leadership team during a brief transition period to maintain operational stability.
• Drive revenue growth and business development through direct engagement with customers and partners.
• Strengthen and formalize the organization's sales strategy and go-to-market approach.
• Support improvements in business systems, reporting infrastructure, and operational processes.
• Collaborate with the executive team to support ongoing system and operational improvements.
• Lead and motivate a creative and service-driven workforce.

Industry Focus

The organization specializes in commercial renovation and restoration projects, including hospitality and event spaces such as:

• Restaurants
• Hotels
• Ballrooms and event venues
• Services include design services and FF&E (Furniture, Fixtures & Equipment) as part of renovation and refresh projects.

Qualifications

• Experience serving as a CEO, President, or senior executive leader.
• Strong background in sales leadership, business development, or commercial strategy.
• Experience in industries such as:
• Hospitality
• Commercial construction or renovation
• Design-build environments
• Interior design or hospitality services
• Proven ability to scale organizations and drive revenue growth.
• Experience working with private equity–backed or growth-oriented companies preferred.
• Strong leadership and communication skills with the ability to guide organizations through periods of transition.

Work Environment

Preferred location is Chicago, IL or Atlanta, GA, with full-time in-office presence strongly preferred to support leadership visibility and organizational culture.