Opus Genetics Jobs in Usa

Where Kids and Families are Always First MultiCare Mary Bridge Children???s Hospital is the state-designated Level II Pediatric Trauma Center and the only pediatric hospital in Washington???s South Sound Region dedicated to a comprehensive network of health services for children and adolescents.

Our vision is to be the highest quality and safest place for children to receive care, where every child has a medical home and is supported by nationally recognized services and experience.

Geneticist Joseph M.

Sanzari Children's Hospital Hackensack University Medical Center Hackensack, New Jersey Hackensack Meridian _Health_ (HMH) is seeking board certified / board eligible geneticists to join our multidisciplinary team in Hackensack, New Jersey, at the Joseph M.

Sanzari Children's Hospital, ranked the 1 Children's Hospital in New Jersey.

Our program is one of the largest and most advanced of its kind in the state.

Where Kids and Families are Always First MultiCare Mary Bridge Children???s Hospital is the state-designated Level II Pediatric Trauma Center and the only pediatric hospital in Washington???s South Sound Region dedicated to a comprehensive network of health services for children and adolescents.

Our vision is to be the highest quality and safest place for children to receive care, where every child has a medical home and is supported by nationally recognized services and experience.

Job Title: Director Process Development and Manufacturing, CMC

Department: CMC

Reports to: Chief Technical Officer

About the Company:  

Opus Genetics is committed to building an innovative, efficient and sustainable science based and commercial ophthalmic biopharmaceutical company leading the development of transformative gene therapies for the treatment of inherited retinal diseases (IRDs) and therapies to treat patients with other retinal and refractive disorders.

Job Summary: 

The Director of Process Development and Manufacturing will be the technical lead for development and manufacturing of assigned assets within the Opus gene therapy programs focusing on technical transfer and process development and execution supporting product development and manufacturing to achieve company goals and strategies. This includes working collaboratively with external partners (i.e. CDMOs, contract labs, suppliers) to develop technical studies, analyze complex data, make data driven decisions, and author, review, and approve technical and regulatory documents. The ideal candidate will have a deep technical understanding of AAV gene therapy upstream and downstream development and process optimization.  This role will directly interact with the CDMO/contract partners and be responsible for building and maintaining excellent working relationships. Knowledge of manufacturing platforms, consistent with AAV technology, at scales ranging from process development through GMP and PPQ activities. The candidate will be hands-on and expected to provide content to all these areas. 

Duties/Responsibilities: 

·      Work with Opus CDMO/contract manufacturing and laboratory partners to develop a phase appropriate robust manufacturing program to support the process development and engineering of pre commercial and commercial cGMP material to support pre-clinical studies, clinical trials, and commercial supply. 

·      Support, author, and review/approve manufacturing plans and documentation including technical transfer, batch records and documentation, product specifications, stability programs, bridging and comparability studies, and other reports utilizing phase appropriate QbD best practices.

·      Support, author, and review/approve manufacturing documentation including testing records, certificates of testing/analysis, campaign summary reports, investigations, etc. 

·      Support, author, and review/approve regulatory documentation including pINDs, INDs, agency responses, CMC meeting requests and briefing packages, and BLAs.   

·      Ensure proper reference standard material is in place, tested, and released for each product. Lead technology transfer between sites. 

·      Ensure regulatory requirements are in place to support manufacturing campaigns with respect to Master Cell Banks, Plasmids, Drug Substances, Drug Products, and Diluents, to prevent developmental delays and or interruptions to clinical programs or regulatory filings.

·      Perform the role of person in plant as needed at the Opus CDMO/contract manufacturing partner’s sites. Act as the CMC expert during audits and interactions with regulatory agencies. 

·      Manage work to project plans for multiple gene therapy programs in the preclinical, pre-IND, IND/clinical, and commercial stages. 

·      Identify and lead the resolution of operational and functional level challenges, work with program and/or function managers to escalate issues to senior management.

·       Hands on resolution to issues/content generation. Design effective and high-quality presentations and progress reports, as requested.

Supervisory Responsibilities: 

·      None 

Education and Experience: 

·      Master’s degree (minimum) from an accredited institution in a science or health-related field with minimum of 7-10 years of experience in the pharmaceutical or biotechnology industry. Ophthalmology experience is preferred.

·      Additionally, a minimum of 5 years of direct manufacturing experience for biopharmaceuticals. Preference will be given for direct AAV gene therapy experience. Previous CDMO/contract lab experience also preferred.

·      Experience designing and executing technical transfer and scale up campaigns and associated documentation.

·      Experience in writing and reviewing regulatory submissions including pINDs, INDs, Meeting Requests/Briefing Packages, Annual Report/DSUR’s, and BLAs. 

·      Experience with FDA and/or other regulatory agency requirements and interactions.

·      Strong skill set in interacting with multidisciplinary teams for preclinical and clinical development. Clear understanding of the drug development process with experience in multiple phases.

·      Experience with Orphan/Rare Disease programs, and/or Fast Track/Breakthrough Therapy is a plus.

·      Demonstrated leadership skills and ability to influence across all levels of a cross-functional team without direct managerial authority. Experience in risk assessment, negotiation, and problem solving/mitigation.

·      Outstanding interpersonal skills, ability to communicate effectively in both oral and written form, with effective time management skills needed to manage multiple ongoing projects simultaneously.

·      Demonstrated advanced computer software proficiency (Word, Excel, Smartsheet’s, PowerPoint, etc.).  

Physical Requirements:  

·      Ability to travel 20% of time

·      Ability to work in laboratory settings/situations

·      Prolonged periods sitting at a desk and working on a computer. 

·      Must be able to lift up to 15 pounds at times. 

Location:

This position is currently based in the Durham North Carolina area; Hybrid/ remote options considered.

 Salary Range:

$190,000-210,000

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. 

Opus Genetics is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. 

Date Posted:

Country:

Location:

Position Role Type:

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

Security Clearance Type:

Security Clearance Status:

At Raytheon, the foundation of everything we do is rooted in our values and a higher calling – to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today's mission and stay ahead of tomorrow's threat. Our team solves tough, meaningful problems that create a safer, more secure world.

The Systems Engineering and Test Center's Life Cycle Engineering Directorate is responsible for ensuring our products are Safe, Reliable, Maintainable and delivered on time. Life Cycle Engineering consists of multiple disciplines that support engineering, our program offices and our customers. Our Life Cycle Engineering disciplines participate in the total life cycle of our products from conception to deactivation. Our focus area is product support, including the following disciplines: Reliability System Safety and Supportability.

This position is based onsite in Tucson, AZ. You will be part of the Systems Engineering and Test Center, supporting products from design through validation, integration, and long-term sustainment. You will play a key role in ensuring product sustainment and mission readiness.

What You Will Do:

• Develop, review, and maintain maintenance work instructions and repair documentation for Intermediate Level Maintenance Facilities (ILMFs).
• Author and manage maintenance and repair documents, ensuring accuracy, compliance, and configuration control.
• Coordinate cross-functional efforts across engineering, supply chain, quality, finance, and operations to support repair execution and sustainment objectives.
• Develop and manage program budgets, including forecasting, cost tracking, and variance analysis.
• Conduct and support spares analysis activities, including demand forecasting and sustainment planning.
• Utilize OPUS and other tools to support spares analysis and sustainment decisions.
• Prepare and deliver clear, professional presentations to internal leadership and external customers regarding Missile Maintenance documents & Sparing Analysis

Qualifications You Must Have:

• Typically requires a degree in Science, Technology, Engineering or Mathematics (STEM) and a minimum of 2 years of prior relevant experience.
• Experience with maintenance work instructions and/or sustainment processes for maintenance facilities.
• Active and transferable U.S. government issued security clearance is required prior to start date. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance.

Qualifications We Prefer:

• Experience supporting the creation and maintenance of technical manuals, work instructions, and related logistics documentation.
• Experience with spares analysis, including use of OPUS.
• Experience with Microsoft Office (Word, PowerPoint, Excel).
• Experience with managing budgets and program financials.
• Familiar with government or FMS customer repair programs.

What We Offer:

• Our values drive our actions, behaviors, and performance with a vision for a safer, more connected world. At RTX we value: Trust, Respect, Accountability, Collaboration, and Innovation.
• Relocation Eligibility-Yes

Please consider the following role type definition as you apply for this role.

• Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products.

• Clearance Information: This position requires a security clearance. DCSA Consolidated Adjudication Services (DCSA CAS), an agency of the Department of Defense, handles and adjudicates the security clearance process. More information about Security Clearances can be found on the US Department of State government website here:

• Tucson, AZ:

As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act.

Privacy Policy and Terms:

Click on this link to read the Policy and Terms

Date Posted:

Country:

Location:

Position Role Type:

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

Security Clearance Type:

Security Clearance Status:

At Raytheon, the foundation of everything we do is rooted in our values and a higher calling – to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today's mission and stay ahead of tomorrow's threat. Our team solves tough, meaningful problems that create a safer, more secure world.

The Systems Engineering and Test Center's Life Cycle Engineering Directorate is responsible for ensuring our products are Safe, Reliable, Maintainable and delivered on time. Life Cycle Engineering consists of multiple disciplines that support engineering, our program offices and our customers. Our Life Cycle Engineering disciplines participate in the total life cycle of our products from conception to deactivation. Our focus area is product support, including the following disciplines: Reliability System Safety and Supportability.

This position is based onsite in Tucson, AZ. You will be part of the Systems Engineering and Test Center, supporting products from design through validation, integration, and long-term sustainment. You will play a key role in ensuring product sustainment and mission readiness.

What You Will Do:

• Develop, review, and maintain maintenance work instructions and repair documentation for Intermediate Level Maintenance Facilities (ILMFs).
• Author and manage maintenance and repair documents, ensuring accuracy, compliance, and configuration control.
• Coordinate cross-functional efforts across engineering, supply chain, quality, finance, and operations to support repair execution and sustainment objectives.
• Develop and manage program budgets, including forecasting, cost tracking, and variance analysis.
• Conduct and support spares analysis activities, including demand forecasting and sustainment planning.
• Utilize OPUS and other tools to support spares analysis and sustainment decisions.
• Prepare and deliver clear, professional presentations to internal leadership and external customers regarding Missile Maintenance documents & Sparing Analysis

Qualifications You Must Have:

• Typically requires a degree in Science, Technology, Engineering or Mathematics (STEM) and a minimum of 2 years of prior relevant experience.
• Experience with maintenance work instructions and/or sustainment processes for maintenance facilities.
• Active and transferable U.S. government issued security clearance is required prior to start date. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance.

Qualifications We Prefer:

• Experience supporting the creation and maintenance of technical manuals, work instructions, and related logistics documentation.
• Experience with spares analysis, including use of OPUS.
• Experience with Microsoft Office (Word, PowerPoint, Excel).
• Experience with managing budgets and program financials.
• Familiar with government or FMS customer repair programs.

What We Offer:

• Our values drive our actions, behaviors, and performance with a vision for a safer, more connected world. At RTX we value: Trust, Respect, Accountability, Collaboration, and Innovation.
• Relocation Eligibility-Yes

Please consider the following role type definition as you apply for this role.

• Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products.

• Clearance Information: This position requires a security clearance. DCSA Consolidated Adjudication Services (DCSA CAS), an agency of the Department of Defense, handles and adjudicates the security clearance process. More information about Security Clearances can be found on the US Department of State government website here:

• Tucson, AZ:

As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act.

Privacy Policy and Terms:

Click on this link to read the Policy and Terms

Date Posted:

Country:

Location:

Position Role Type:

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

Security Clearance Type:

Security Clearance Status:

At Raytheon, the foundation of everything we do is rooted in our values and a higher calling – to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today's mission and stay ahead of tomorrow's threat. Our team solves tough, meaningful problems that create a safer, more secure world.

The Systems Engineering and Test Center's Life Cycle Engineering Directorate is responsible for ensuring our products are Safe, Reliable, Maintainable and delivered on time. Life Cycle Engineering consists of multiple disciplines that support engineering, our program offices and our customers. Our Life Cycle Engineering disciplines participate in the total life cycle of our products from conception to deactivation. Our focus area is product support, including the following disciplines: Reliability System Safety and Supportability.

This position is based onsite in Tucson, AZ. You will be part of the Systems Engineering and Test Center, supporting products from design through validation, integration, and long-term sustainment. You will play a key role in ensuring product sustainment and mission readiness.

What You Will Do:

• Develop, review, and maintain maintenance work instructions and repair documentation for Intermediate Level Maintenance Facilities (ILMFs).
• Author and manage maintenance and repair documents, ensuring accuracy, compliance, and configuration control.
• Coordinate cross-functional efforts across engineering, supply chain, quality, finance, and operations to support repair execution and sustainment objectives.
• Develop and manage program budgets, including forecasting, cost tracking, and variance analysis.
• Conduct and support spares analysis activities, including demand forecasting and sustainment planning.
• Utilize OPUS and other tools to support spares analysis and sustainment decisions.
• Prepare and deliver clear, professional presentations to internal leadership and external customers regarding Missile Maintenance documents & Sparing Analysis

Qualifications You Must Have:

• Typically requires a degree in Science, Technology, Engineering or Mathematics (STEM) and a minimum of 2 years of prior relevant experience.
• Experience with maintenance work instructions and/or sustainment processes for maintenance facilities.
• Active and transferable U.S. government issued security clearance is required prior to start date. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance.

Qualifications We Prefer:

• Experience supporting the creation and maintenance of technical manuals, work instructions, and related logistics documentation.
• Experience with spares analysis, including use of OPUS.
• Experience with Microsoft Office (Word, PowerPoint, Excel).
• Experience with managing budgets and program financials.
• Familiar with government or FMS customer repair programs.

What We Offer:

• Our values drive our actions, behaviors, and performance with a vision for a safer, more connected world. At RTX we value: Trust, Respect, Accountability, Collaboration, and Innovation.
• Relocation Eligibility-Yes

Please consider the following role type definition as you apply for this role.

• Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products.

• Clearance Information: This position requires a security clearance. DCSA Consolidated Adjudication Services (DCSA CAS), an agency of the Department of Defense, handles and adjudicates the security clearance process. More information about Security Clearances can be found on the US Department of State government website here:

• Tucson, AZ:

As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act.

Privacy Policy and Terms:

Click on this link to read the Policy and Terms

Date Posted:

Country:

Location:

Position Role Type:

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

Security Clearance Type:

Security Clearance Status:

At Raytheon, the foundation of everything we do is rooted in our values and a higher calling – to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today's mission and stay ahead of tomorrow's threat. Our team solves tough, meaningful problems that create a safer, more secure world.

The Systems Engineering and Test Center's Life Cycle Engineering Directorate is responsible for ensuring our products are Safe, Reliable, Maintainable and delivered on time. Life Cycle Engineering consists of multiple disciplines that support engineering, our program offices and our customers. Our Life Cycle Engineering disciplines participate in the total life cycle of our products from conception to deactivation. Our focus area is product support, including the following disciplines: Reliability System Safety and Supportability.

This position is based onsite in Tucson, AZ. You will be part of the Systems Engineering and Test Center, supporting products from design through validation, integration, and long-term sustainment. You will play a key role in ensuring product sustainment and mission readiness.

What You Will Do:

• Develop, review, and maintain maintenance work instructions and repair documentation for Intermediate Level Maintenance Facilities (ILMFs).
• Author and manage maintenance and repair documents, ensuring accuracy, compliance, and configuration control.
• Coordinate cross-functional efforts across engineering, supply chain, quality, finance, and operations to support repair execution and sustainment objectives.
• Develop and manage program budgets, including forecasting, cost tracking, and variance analysis.
• Conduct and support spares analysis activities, including demand forecasting and sustainment planning.
• Utilize OPUS and other tools to support spares analysis and sustainment decisions.
• Prepare and deliver clear, professional presentations to internal leadership and external customers regarding Missile Maintenance documents & Sparing Analysis

Qualifications You Must Have:

• Typically requires a degree in Science, Technology, Engineering or Mathematics (STEM) and a minimum of 2 years of prior relevant experience.
• Experience with maintenance work instructions and/or sustainment processes for maintenance facilities.
• Active and transferable U.S. government issued security clearance is required prior to start date. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance.

Qualifications We Prefer:

• Experience supporting the creation and maintenance of technical manuals, work instructions, and related logistics documentation.
• Experience with spares analysis, including use of OPUS.
• Experience with Microsoft Office (Word, PowerPoint, Excel).
• Experience with managing budgets and program financials.
• Familiar with government or FMS customer repair programs.

What We Offer:

• Our values drive our actions, behaviors, and performance with a vision for a safer, more connected world. At RTX we value: Trust, Respect, Accountability, Collaboration, and Innovation.
• Relocation Eligibility-Yes

Please consider the following role type definition as you apply for this role.

• Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products.

• Clearance Information: This position requires a security clearance. DCSA Consolidated Adjudication Services (DCSA CAS), an agency of the Department of Defense, handles and adjudicates the security clearance process. More information about Security Clearances can be found on the US Department of State government website here:

• Tucson, AZ:

As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act.

Privacy Policy and Terms:

Click on this link to read the Policy and Terms

POSITION: Manager, Career Strategy- Paralegal Services

HOURS: 9:00 to 5:00 WFH up to 1 day per week

COMPENSATION: $175,000-$200,000, with some potential flexibility

Manager, Career Strategy- Paralegal Services| Global Law Firm | Chicago, IL Our highly prestigious full-service AmLaw 100 law firm client is hiring an experienced Manage, Career Strategy- Paralegal Services. As a leader within the career strategy function, the Manager, Career Strategy – Paralegal Services champions the professional growth, long-term development, and career advancement of paralegal professionals across the firm. This role partners closely with the Director, Career Strategy as well as the paralegal supervisors across offices and serves as a trusted advocate and advisor to paralegals at all levels, designing and driving career pathways, development programming and training, and identifying resources to allow paralegals to meaningfully contribute to their matter teams. In addition to its career development focus, this individual plays a key role in talent management, resource planning, and innovation. The Manager ensures high levels of client satisfaction, team performance, and cross-office collaboration to support firmwide goals and legal service delivery. Our client is offering a highly competitive salary and benefit package.

RESPONSIBILITIES

Career Strategy & Development

• Design and implement a firmwide career development framework for paralegals, encompassing structured career pathways, competency models, and clear advancement criteria that align individual growth with firm strategy.
• Lead end-to-end paralegal talent management — from recruitment and onboarding through ongoing development — identifying opportunities that serve both individual career goals and firm needs.
• Oversee the performance evaluation process and establish benchmarking standards that drive consistency, accountability, and continuous improvement across the paralegal population.
• Ensure all paralegals have the resources, tools, and support needed to deliver responsive, high-quality, client-focused service.
• Ensure compliance with internal policies and all applicable professional development requirements, including CLE obligations and technical competency standards
• Lead regular meetings across the paralegal population to share updates on firm news and active matters, align on priorities, and drive ongoing training and professional development conversations.

Resource Management

• Optimize resource allocation, project staffing, and workflow processes to maximize efficiency and ensure the right talent is deployed to the right matters.
• Monitor performance metrics and workload distribution to ensure billable hour targets are consistently met, making proactive adjustments as needs shift.
• Serve as a strategic liaison between attorneys, legal teams, and administrative leadership to ensure seamless integration of paralegal resources within case teams and drive opportunities for improved service delivery and efficiency.
• Provide leadership and advocacy for paralegal professionals, aligning team goals with firm priorities, ensuring staffing levels meet business needs while promoting a collaborative, high-performance culture.

Change Management & Innovation

• Champion the use of new technologies and practice-specific tools to enhance productivity and collaboration.
• Stay abreast of industry trends, best practices, and innovations in legal service delivery; serve as a thought leader within the department and broader firm.

KNOWLEDGE AND EXPERIENCE

Qualifications and Requirements

• Minimum of five (5) years as a practicing paralegal with a strong preference for trial experience; law firm, government agency, or investigations background also highly valued.
• Bachelor's degree required; advanced legal education or training — including a J.D. welcomed.
• Periodic travel to regional offices to support collaboration and projects.
• Proven leadership experience managing legal support teams or paralegal departments in a fast-paced, service-driven environment.
• Demonstrated ability to drive operational excellence, deliver results, and lead high-performing teams.
• Exceptional interpersonal and communication skills, with the ability to collaborate effectively at all levels of the organization.
• Strategic thinker with strong analytical, organizational, and project management skills.
• Advanced proficiency in Microsoft Office Suite and legal technology platforms, including SharePoint, Relativity, Opus 2, Lexis/Westlaw, and other trial support software.
• Must be able to work in a hybrid office setting and meet the physical demands of the position.
• Committed to maintaining confidentiality and upholding the highest standards of professional ethics.

Job Summary

The Department of Human Genetics is seeking a Senior Administrative Assistant to join our administrative team and serve as Administrative Assistant to the Chair. The primary responsibility of this position is to provide direct support to the Chair. Additional duties include assisting with faculty affairs, providing limited HR support, leading and supporting departmental events, offering programmatic support for academic activities, serving as a purchasing back-up, and helping to staff the front office.

Candidates for this position must excel in the following key skills: efficient and strong organizational skills, problem solving ability, excellent planning and follow-through, high quality writing skills, outstanding customer service and diplomacy, accuracy and attention to detail, and the ability to handle sensitive matters in a discreet manner.

The successful candidate will thrive in a fast-paced environment with dynamic priorities, demonstrating adaptability, professionalism under pressure, and the capability to balance multiple competing tasks while meeting deadlines. Building relationships and collaborating effectively with faculty, staff, and external partners across the Department and the Medical School will be essential.

This position will report jointly to the Department Chair and Administrative Manager.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Who We Are

The Department of Human Genetics (DHG) at Michigan Medicine is proud to be recognized as the first dedicated human genetics department in the United States. As one of nine basic science departments within the Medical School, our primary mission is to advance the fields of genetics and genomics through teaching and research, deepening our understanding of biology and human disease.

Our department is also known for its vibrant community. We host annual social events, including a department picnic and a departmental retreat, fostering connections among faculty, staff, and students. In addition, our engaged Administrative Team works closely together and enjoys socializing together.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

Assisting the Department Chair

• Draft, edit, format, and proof communications, documents, reports, presentations, and other technical writing using Word, Excel, PowerPoint, Dropbox, Outlook, Google Workspace, and website editing software. Requires understanding of the Department's strategic objectives and related data, with the ability to produce high-quality work products independently.
• Manage complex calendar for the Department Chair.
• Schedule meetings for Department Leadership, often coordinating with high-level University contacts in a professional and efficient manner.
• Organize and staff departmental meetings, including faculty and committee meetings. Responsibilities include preparing agendas, distributing meeting materials, recording minutes, conducting post-meeting surveys (using Qualtrics or similar software), and tracking follow-up actions.
• Coordinate domestic and international travel arrangements for the Chair, including airfare and transportation, hotel accommodations, detailed travel itineraries, and supporting materials.
• Prepare and submit expense reimbursement requests, reconcile P-card charges, and resolve any discrepancies.
• Perform other duties as assigned.

Event Management and Visiting Speaker Coordination

• Collaborate with Department leadership and the Communications Specialist to organize the annual seminar series and lectureships. Responsibilities include arranging speakers' travel (air and ground transportation, hotel accommodations, detailed itineraries, and necessary preparation materials) as well as processing reimbursements and honorariums.
• Coordinate on- and off-campus departmental events in partnership with Department leadership and the Communications Specialist, ensuring event objectives are met. Duties include managing event budgets and logistics (room scheduling, equipment, vendor relations, catering, invitations, RSVPs, and communications), and tracking and documenting follow-up activities as needed. Key annual events include the Department's picnic, faculty retreat, and annual retreat.

Access and Human Resources Assistance

• Provide limited support for student temporary appointments, including preparing job postings and offer letters, processing appointments, and assisting with onboarding and offboarding.
• Manage Department building access, key requests, and Level 2 access, ensuring all necessary lab safety training requirements are met prior to granting access.
• Collaborate with the Children on Campus Program and EHS to support high school appointments, including coordinating the Genetics Immersion Program and assisting with high school students working in faculty labs during the summer.

Faculty Affairs Assistance

• Assist with the faculty recruitment process, including arranging candidate visit schedules; coordinating air and ground travel reservations, hotel accommodations, and detailed travel itineraries; and preparing necessary materials. Serve as the primary contact and escort for faculty candidates. Support the appointment process for newly selected faculty in collaboration with the Office of Faculty Affairs and Department Leadership, and help onboard new faculty members.
• Assist with the faculty promotion process in coordination with Office of Faculty Affairs and Department Leadership.
• Support faculty appointments in partnership with the Office of Faculty Affairs and Department Leadership, including emeritus and adjunct appointment renewals, LEO lecturer renewals, appointment changes, faculty retirements, and terminations. Assist with both onboarding of new faculty and offboarding of departing faculty.

Programmatic Support

• Support Department-sponsored academic activities, including coordinating student and research fellow attendance at the American Society of Human Genetics (ASHG) conference and organizing the Department's alumni event at ASHG. Also assist with staff and faculty attendance for student recruitment efforts at the ABRCMS conference.
• Provide support for the Department's two summer academic programs: the Genetics Immersion Program, which introduces high school students to genetics, and the Summer Student Program, which engages undergraduate students to learn about our master's and PhD programs in genetics.

Primary Purchasing Back-up

• Serve as the primary purchasing back-up for the Department helping to process M-Marketsite carts when the Purchasing Clerk is out of the office.

General Front Office Support

• Serve as a key front office contact, sharing responsibilities such as answering phones, accepting packages, greeting visitors, opening and closing the office, cleaning up after hosted events, scheduling conference rooms, and distributing mail. Submit general fund facility work orders as needed.
• Provide administrative support to other faculty members as needed, including coordinating complex travel arrangements and scheduling large meetings.

Required Qualifications*

• Bachelor's degree and a minimum of two years of relevant experience.
• Exceptional organizational skills, accuracy, attention to detail, and follow-through.
• Effective at working independently as well as collaboratively within teams.
• Flexibility, a positive attitude, and a strong work ethic.
• Proven ability to prioritize tasks with conflicting deadlines, manage interruptions, and meet deadlines.
• Excellent oral and written communication skills, with experience in editing, proofing, and writing.
• Strong computer skills, including proficiency in MS Word, Excel, PowerPoint, Adobe Acrobat, and Google Workspace; willingness to learn new software platforms.
• Ability to take direction from multiple supervisors and coordinate with various offices across the University.
• Demonstrated ability to interact professionally and confidentially with a diverse range of stakeholders.

Desired Qualifications*

• Experience scheduling meetings and managing calendars for one or more leaders.
• Experience arranging travel for others in an assisting role.
• Experience preparing expense reimbursements.
• Experience preparing agendas for outside visitors.
• Experience with event coordination and planning.
• Advanced computer skills, including proficiency with Excel, Concur, MS Word, PowerPoint, Adobe Acrobat, Outlook, Google Workspace, Dropbox, Qualtrics or other survey software, and website editing software.
• Thorough knowledge of University travel and reimbursement policies and procedures

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.