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Company Description

The Kindley Firm, APC, is a boutique law firm specializing in personal injury and elder abuse litigation. We pride ourselves on providing the highest level of service to our clients. Our caring and attention to detail consistently yields phenomenal results for our clients.

Job Title: Legal Assistant/Paralegal

Location: 275 West Market Street, San Diego, CA

Rate of Pay: DOE

Downtown San Diego Personal Injury Law Firm is seeking candidates with 2-7 years experience to fill a Legal Assistant/Paralegal position.

We are looking for someone to join our team that has experience with a firm that is heavy on litigation and that has experience with personal injury. The perfect person who would fit our team would be extremely self-sufficient, motivated, able to draft pleadings and discovery for attorneys, draft demand letters, prepare and follow up on medical records requests, know the ins and outs of preparing for trial, and be a pleasant person to be around.

Experience/Skills

Excellent grammatical and spelling skills

Mastery of Microsoft Office (Word, Excel, Outlook, etc.), Adobe Acrobat Pro, WestLaw, Dropbox, and LexisNexis

Knowledge of calendaring and deadlines (discovery, motions, subpoenas, trial deadlines, etc.)

Strong organizational and problem-solving skills

Able to manage priorities and workflow

Strong interpersonal skills and ability to work well with others

Attention to detail

Knowledge of court deadlines

Office Management

Duties

Compose, draft, and edit documents in accordance with the Firm's standards

Prepare drafts of pleadings

Prepare drafts of discovery requests and responses

Prepare correspondence

Coordinate with the court for setting a variety of different hearings

Maintain records logs, including by monitoring informal discovery, document requests, and document productions

Organize and prepare exhibits for correspondence and filings

Assist with document review/summarization/deposition summaries

Prepare attorneys for conferences, depositions, hearings, and mediation

Manage scheduling and the attorneys’ calendars

Trial preparation

If you would like to apply for this position, please send us your resume, your LinkedIn profile (if you have one), salary requirements, and why you think you’d be a good fit for this job to the email associated with this posting.

Our client, an apparel manufacturing company, is seeking a Production Manager to join their team in Secaucus, NJ!

Responsibilities:

• Manage factory communication and negotiations
• Manage WIP reports
• Maintain T&A
• Costing
• Attend fittings
• Setup and maintain cost sheets
• Develop and maintain production calendar to ensure deadlines are met
• Ensure quality control
• Create and send out purchase orders
• Track and receive shipments

Qualifications:

• 3-4+ years' experience in production
• Strong knowledge in wholesale apparel
• Highly detail-oriented
• Impeccable time management skills with great sense of urgency
• Ability to multitask and work in a fast-pace environment
• Excellent communication and follow-up skills
• Bachelors in related field

If this sounds like a fit, please submit your resume for immediate consideration!

We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. You can use to collect and manage your references for free, and share them with us or anyone else you choose.

Our client, a well-established specialty construction contractor, is seeking a proactive and detail-oriented Construction Project Manager to support construction projects from bidding through closeout. This role is a key support function within the organization and is responsible for managing the administrative and documentation processes that drive construction projects across all phases of the project lifecycle. The Construction Project Manager will work closely with executives, project managers, builders, and field teams to ensure projects are organized, compliant, and progressing efficiently. This is an excellent opportunity for someone who thrives in a fast-paced construction environment and enjoys being a central point of coordination across multiple stakeholders.

**Please note this is an onsite, temp-to-perm role based in San Jose, CA. Pay will be $80k-$120k/yr.**

Key Responsibilities:

• Accurately enter and maintain construction project data in Excel and internal systems (Sage)
• Produce, track, and manage project documentation, including owner contracts, subcontracts, bids, RFIs, change orders, submittals, and work orders
• Order and review blueprints, identifying changes or potential project impacts
• Manage proposal submissions, including preparation, email distribution, and follow-up
• Review and process purchase orders through various builder platforms and tools
• Coordinate and manage warranty and customer service requests
• Prepare reports related to special project requirements
• Maintain project trackers, records, and organized filing systems
• Review project contracts for accuracy and completeness
• Professionally represent the company when working with builders, superintendents, and field supervisors
• Provide backup support and assist with special projects as needed

Qualifications:

• Bachelor’s degree in business, construction management, finance, accounting, or a related field
• 4-5+ years of experience in construction or a similar industry, preferably in project management
• Strong ability to communicate with leadership and support end-to-end project management
• Intermediate computer skills, including Microsoft Word, Excel, and construction management systems
• Ability to multitask, work independently, and manage priorities with limited supervision
• Excellent written and verbal communication skills
• Strong organizational skills with a high level of attention to detail
• Proactive problem-solving mindset
• Ability to thrive in a fast-paced, collaborative, team-oriented environment

Please submit your resume for immediate consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Household Manager/Personal Assistant to Family and CEO

A high-net-worth family and CEO/Founder of a Tech Company is hiring for an eager, organized and proactive Household Manager/Personal Assistant.

Salary range commensurate with experience $110-150k base range + $500 monthly stipend towards health benefits, PTO, and discretionary bonus

Location: Tribeca, NYC - hybrid role working remotely, running errands around NYC or with the principal onsite as needed – flexibility is key.

Hours: no set hours, but 24/7 mentality is needed.

Qualifications:

• 2+ years of PA/House Management experience – must have experience working around and with children and enjoy this!
• NYC savvy
• You are a GSuite and organizational ninja when it comes to extremely detailed and complex scheduling.
• Utilize GSuite to create and organize systems, lists, basic accounting, budgeting, birthday planning, gift tracking, order tracking, task tracking, etc.
• You care about tech and data security.
• You are a Zoom, Google Meet, conference set-up guru.
• Strong communication skills
• Experience using Asana or another project management software or tools to create timelines or plan much bigger projects
• You can keep up with very high functioning, fast workers.
• You probably buy your Christmas presents in August.
• Friends ask you to organize their closets or their finances.

Please submit your resume to apply!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Executive Assistant/Office Coordinator– Global Investment Firm

A prestigious global investment firm is seeking a polished and proactive Executive Assistant/Office Coordinator to join their New York team. This role supports a high-performing group of professionals that value their EA and the work they do.

The ideal candidate is someone who thrives in a professional, team-oriented atmosphere, and can really anticipate needs.

Location: Midtown East, in office Monday-Friday

Hours: 8:00am–5:00pm

Compensation: $100k-115k DOE + discretionary bonus + exceptional benefits

Responsibilities include (but aren't limited to):

• Executive Support: Manage complex, multi-time zone calendars and facilitate meetings by preparing all necessary documents and briefing materials.
• Travel Coordination: Arrange intricate domestic and international travel, including itineraries and visa processing.
• Administrative Management: Proactively handle emails and correspondence; manage detailed expense reports and reimbursement processes.
• Office Operations: Support the office with daily operations, including meeting and greeting clients/investors, managing conference room logistics, ordering catering for meetings, and ensuring kitchen and office supplies are fully stocked.
• Stakeholder Interface: Act as a professional point of contact for the building’s reception and external guests
• Ad Hoc Support: Assist with printing and any projects required to ensure the New York office runs seamlessly.

Ideal Candidate

• Experience: 4+ years of EA experience, ideally within finance or professional services.
• Culture Fit: You are reserved, detail-oriented, and highly observant. You understand the pace of finance and can match the energy of a sophisticated investment team.
• Mindset: A "no task too big or too small" attitude. You are a flexible team player who enjoys being the backbone of an office and collaborating closely with other assistants.
• Skills: Advanced proficiency in Microsoft Outlook and the MS Office Suite; highly articulate in both written and verbal communication.
• Attributes: Poised under pressure, exceptionally organized, and able to work autonomously with limited guidance.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

EA to Team/Office Coordinator – Outstanding Investment Firm

$70-110k DOE + discretionary bonus + fantastic benefits

A wonderful, employee-centric investment firm is looking for a stellar Executive Assistant to support a few executives + handle office management. The firm values integrity, offers a collegial work environment, and phenomenal culture!

Office is in Midtown East – typical office hours are 8:30am-5:30pm ET. They offer a hybrid schedule, 4 days in office.

2+ (minimum) years of EA experience in finance, professional services or have supported an UHNWI. One should understand and thrive in a fast-paced environment working alongside a team of administrative professionals

Responsibilities include, but aren’t limited to

• Complex calendar management, scheduling meetings, screening calls, really acting as a true gatekeeper prioritizing the teams time
• Booking domestic and international travel arrangements including flights, accommodations, itineraries
• Liaising with internal/external stakeholders on behalf of the team
• Assisting in conference planning
• Expense reports

The firm is looking for a kind, down to earth (no egos!), and professional EA that can also can be confident with investors/external parties

Personal Characteristics

• Highly responsible and reliable with a professional presentation.
• Motivated self-starter, with the ability to work diligently and continuously refine various work activities.
• Attention to detail and problem-solving skills.
• Excellent time management skills and the ability to prioritize work.
• Excellent communication (oral and written) and people skills.
• Working knowledge of office equipment (printer, copiers, audio visual systems).
• Discretion and confidentiality.
• Bachelor’s Degree

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Our client in the home textiles and consumer goods industry is looking for an Inventory Manager to join their distribution team in Midway, Georgia.

This role sits within Operations and Supply Chain and is responsible for overseeing all inventory activity within the distribution center, while ensuring full alignment and reconciliation with third-party logistics partners. The Inventory Manager will own inventory accuracy, system integrity, audit readiness, and discrepancy resolution across WMS and ERP platforms. This is a hands-on leadership role requiring strong analytical skills and operational discipline.

Responsibilities

• Oversee receiving, storage, transfers, adjustments, and shipping transactions

• Reconcile inventory balances between the distribution center and 3PL partners on a daily, weekly, and monthly basis

• Serve as primary contact for inventory reporting and discrepancy resolution with 3PL providers

• Investigate and resolve variances across WMS, ERP, and external systems

• Lead cycle counts, physical inventories, and audit preparation

• Develop and enforce inventory control procedures and SOPs

• Partner with Operations, Finance, and Compliance to support audits and reporting

• Monitor shrinkage trends and implement process improvements

• Prepare and present inventory KPIs and reconciliation reports to leadership

• Train warehouse staff on inventory systems and control procedures

Qualifications

• 3–5+ years of inventory management experience within a warehouse or distribution center

• Proven experience reconciling inventory with third-party logistics providers

• Strong knowledge of WMS and ERP systems

• Advanced Excel skills including pivot tables and lookup functions

• Strong analytical, organizational, and problem-solving skills

• Ability to work in a fast-paced warehouse environment

• Bachelor’s degree in Supply Chain, Logistics, Business, or related field preferred

• Forklift certification is a plus

Experience supporting large retail partners such as Walmart, Target, TJX Companies, or Amazon is a plus.

This role operates primarily in a warehouse environment and may require physical activity, lifting, and occasional extended hours based on business needs.

Please submit your resume for consideration!

You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Our client, a rapidly scaling startup, is looking for a dynamic Executive Assistant to work closely with the CEO and amplify the effectiveness of the leadership team. This role is ideal for a highly organized, proactive professional who thrives in fast-moving, high-impact environments and enjoys ensuring smooth operations and clear communication at the executive level.

*Onsite daily in San Francisco*

Key Responsibilities

• Manage complex calendars, coordinate travel logistics, and handle expense reporting with precision.
• Serve as a primary liaison for internal teams and external partners, ensuring all communications are handled with professionalism and discretion.
• Prepare and organize materials, agendas, and follow-ups for executive-level meetings.
• Foster strong working relationships across the organization and with external stakeholders.

What You’ll Bring

• 5+ years of experience supporting senior executives, preferably in high-growth or fast-paced settings.
• Exceptional organizational and multitasking abilities, with the agility to adapt to shifting priorities.
• Proactive problem-solving skills and a solutions-focused approach.
• Strong verbal and written communication, able to engage effectively with technical and non-technical audiences alike.
• High level of discretion, integrity, and sound judgment in managing confidential information.
• Comfort working in ambiguous, rapidly evolving environments with resilience and adaptability.

Salary Range:

$160,000 - $180,000

You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

A confidential, early-stage investment firm focused on building and investing in AI is seeking an Executive / Personal Assistant to support two senior principals during a formative growth period. This role will provide approximately 85% executive support and 25% personal support. One principal requires heavier executive support, while the other requires lighter oversight. The ideal candidate is highly responsive, modern in communication style, adaptable, and comfortable operating in a fast-paced startup environment.

Job Title: Executive / Personal Assistant (EA/PA)

Location: Miami, FL (Flex remote; must be Miami-based with ability to work in office as needed which will most likely be in Sunset Harbor or Wynwood)

Schedule: Full-time with a 24/7 mentality; flexibility required based on evolving priorities

Compensation: Competitive; market range with opportunity for growth

Responsibilities:

• Manage complex and busy calendars across Zoom and in-person meetings

• Coordinate domestic and international travel, including personal travel that may convert into business

• Serve as liaison with family office, including bill pay and administrative coordination

• Handle personal logistics such as reservations, FedEx, sending gifts out, and special requests

• Maintain consistent and prompt communication via platforms such as WhatsApp

• Support day-to-day operational needs as the firm is being formed

• Interface with external stakeholders as needed

• Remain flexible as priorities shift in a startup environment

Requirements and Qualifications:

• 3–6 years of EA/PA experience

• Based in Miami with flexibility to work in-office when needed

• Highly responsive, communicative, and proactive

• Comfortable with a 24/7 mindset and fluid schedule

• Strong organizational skills and ability to pivot quickly

• Discreet and professional when handling sensitive matters

Please submit your resume for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Title: Temp HR Assistant/Coordinator

Company: Confidential - Merchandise Management Company

Employment Type: Temp-to-Hire (full-time potential for the right candidate)

Location: In-office, 5 days/week – Los Angeles, CA (West LA area)

Schedule: Monday–Friday, 9:00 AM – 6:00 PM

Pay Rate: $23.00/hour

Overview

A fast-growing merchandising and brand development company in the music and entertainment space is seeking a Temp HR Assistant/Coordinator to support its Los Angeles office. This role reports directly to senior HR leadership and provides support across HR administration, recruiting coordination, employee experience initiatives, and general office operations.

The immediate need is for someone with strong office operations and administrative experience who is interested in growing within Human Resources. This is an excellent opportunity for someone early in their HR career who thrives in a creative, fast-paced environment and enjoys supporting both people and workplace culture.

Key Responsibilities

• Support onboarding and offboarding processes to ensure a smooth employee experience.
• Maintain HR records, documentation, and employee files with a high level of accuracy and confidentiality.
• Serve as a point of contact for general HR and employee questions.
• Assist with recruiting coordination and HR administrative tasks.
• Help coordinate HR initiatives such as compliance training, recognition programs, and internal communications.
• Assist with planning internal events, team activities, and company culture initiatives.
• Support payroll and benefits administration in partnership with external providers.
• Ensure compliance with federal, state, and local employment regulations.
• Assist with office operations, including ordering supplies, coordinating vendors, and maintaining an organized and welcoming workspace.
• Liaise with building management and assist with general facilities coordination.
• Coordinate catering for team lunches and assist with meeting and event setup.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred (equivalent experience will also be considered).
• 1–3 years of HR, office administration, or operations experience.
• Experience in entertainment, media, merchandising, or a creative industry is a plus.
• Must be based in the Los Angeles area and able to work on-site five days per week.
• Strong organizational, communication, and interpersonal skills.
• Ability to handle confidential information with discretion.
• Comfortable working in a fast-paced, collaborative environment.

Why This Role

This is a great opportunity for a junior HR professional or strong office administrator looking to build hands-on experience in HR while working in a dynamic creative industry. The role offers the potential to transition to a full-time position for the right candidate.

Apply Now!

About Us:

Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: