Maxwell Bond Jobs in Usa

Immigration Litigation

SALARY RANGE $140,000 TO $200,000 PER ANNUM

Musa-Obregon Law P.C. | Queens, NY & White Plains, NY

Musa-Obregon Law P.C. is a full-service New York law firm with a long track record of representing clients across a wide range of legal matters. The firm brings decades of combined litigation experience to immigration defense, personal injury claims, civil rights enforcement, and employment discrimination cases throughout the New York metropolitan area.

Our attorneys advocate for individuals and families in high-stakes immigration proceedings — including removal defense, asylum, residency, naturalization, federal appeals, and habeas corpus petitions — as well as in state and federal civil rights and employment matters. We handle claims involving discrimination, wrongful conduct, and workplace violations, and we pursue fair compensation for clients injured by negligence or abuse.

At Musa-Obregon Law P.C., we are committed to vigorous courtroom advocacy, personalized client service, and professional development within our team. Our firm is known for serious litigation experience that spans administrative, trial, and appellate practice, and for representing a diverse client base with respect and dedication

This position is ideal for a lawyer who thrives in complex constitutional litigation, detention challenges, emergency motions, and high-stakes removal defense at the federal level.

Position Overview

The successful candidate will handle advanced immigration litigation, including but not limited to:

• Federal habeas corpus petitions challenging unlawful immigration detention under INA §§ 1225, 1226, and 1231
• Emergency motions for stays of removal and temporary restraining orders in federal district courts
• Appeals before the Board of Immigration Appeals (BIA)
• Petitions for Review and emergency stay litigation before the Second Circuit Court of Appeals
• Litigation involving due process violations, bond jurisdiction, prolonged detention, UAC issues, misclassification of detention authority, and extradition-removal crossover issues

This role involves substantial writing, strategic litigation planning, and court appearances, often on an expedited basis.

Required Qualifications

• J.D. from an accredited law school
• Active New York Bar admission (Second Circuit admission strongly preferred)
• Minimum 5+ years of immigration litigation experience, with substantial exposure to:
• Federal habeas corpus practice
• BIA appellate briefing
• Federal district court litigation
• Circuit-court appellate practice
• Demonstrated experience drafting:
• Habeas petitions
• Emergency motions and TROs
• Appellate briefs and stays
• Complex legal memoranda with heavy case citation
• Deep knowledge of immigration detention statutes, constitutional due process principles, and federal jurisdiction
• Exceptional legal research and writing skills
• Ability to manage multiple high-priority matters under tight deadlines

Preferred Experience (Highly Valued)

• Prior litigation in SDNY, EDNY, or Second Circuit
• Experience with:
• Bond-related habeas litigation
• Trump-era detention policies
• UAC custody challenges
• VAWA, asylum, and CAT-related federal litigation
• Familiarity with PACER/ECF, emergency filings, and federal court practice rules
• Spanish or other language proficiency (not required, but a plus)

Responsibilities

• Draft and litigate federal habeas corpus petitions and related motions
• Prepare BIA briefs and motions to reopen/reconsider
• Handle federal appellate filings, including emergency stays
• Appear in federal district court and appellate proceedings as needed
• Collaborate with trial-level immigration attorneys and support staff
• Mentor junior attorneys on federal litigation strategy
• Maintain meticulous legal research and case tracking

Compensation & Benefits

• Highly competitive salary, commensurate with experience strong courtroom exposure, federal litigation opportunities, and long-term growth."
• Performance-based bonuses
• Hybrid or flexible schedule available for the right candidate
• Strong litigation support infrastructure
• Opportunity for long-term growth and leadership within the firm

Locations

• Queens, New York
• White Plains, New York
• (Ability to work from either or both offices)

How t Apply

Interested candidates should submit:

• Resume
• Cover letter detailing federal immigration litigation experience
• Writing sample (preferably a habeas petition, appellate brief, or federal motion)

Applications will be reviewed on a rolling basis.

Weeks Group, LLC is a leading construction firm specializing in the development of advanced data center facilities. With a strong commitment to innovation, quality, and client satisfaction, we deliver cutting-edge solutions that address the dynamic needs of the data center industry. As we continue to expand, we are seeking a skilled and experienced Data Center Construction QAQC Manager to join our dream team. We are not headhunters. We don't just put butts in seats. We are a dream team of experts in the industry to thrive from solving problems and getting things done!

Weeks Group's Values:

We Answer the Call

Integrity- Honesty-Trust- Nimbleness

We Don’t Take No for an Answer

Persistence- Determination- Accountable

We Solve Problems

We Work Hard and Reward Well

Within Challenging, Intense Projects

We Expect the Best from Each Other

Teamwork- Communication

We BTFM

Innovative- Disdain for Mediocrity

If you don't have data center experience or don't align with our values, no need to apply.

Employment Type: Full-time-Traveling position option

Project Type: Hyperscale / Mission Critical Data Centers – Brownfield (live campus / retrofit / expansion)

Reports To: Project Director / Director of Construction Operations

Role Summary

We’re hiring an On-Site QA/QC Manager to lead the quality program on brownfield hyperscale data center construction—where safety, uptime, and precision matter as much as speed. You’ll own electrical QA/QC planning and execution, drive rigorous documentation, and ensure installations meet strict client standards, contract requirements, and code while working in/around live critical environments. This role supports readiness for energization, commissioning, and IST with strong change control and zero-surprise turnover.

What You’ll Do

• Own and maintain the Project Quality Plan (PQP) tailored for brownfield constraints (phasing, outages, access controls, change control).
• Build and manage electrical Inspection & Test Plans (ITPs), checklists, and hold/witness points—by system, room, and phase.
• Lead daily QA/QC field execution and verification against IFC drawings, approved submittals, vendor IOMs, RFIs, and method statements.
• Drive quality for the electrical critical path, including (as applicable):
• MV/LV distribution: switchgear, transformers, breakers, relays, terminations
• UPS/battery systems: installation verification, clearances, labeling, startup readiness
• Generators/paralleling gear: interface readiness, documentation capture, punch closure
• Busway/PDUs/RPPs: supports, alignment, tap boxes, labeling, grounding/bonding
• Cable tray/conduit: routing, supports, firestopping, separation, workmanship standards
• Grounding & bonding: integrity verification and as-built accuracy
• Controls/EPMS/BMS electrical interfaces: device placement, labeling, point-to-point readiness (as assigned)
• Enforce brownfield-specific quality disciplines:
• Verify phasing plans and temporary power installs meet requirements
• Maintain as-built accuracy in real time due to live site impacts and field changes
• Coordinate quality gates tied to shutdown windows, cutovers, and turnover milestones
• Manage deficiency systems: NCRs, punch lists, rework prevention, corrective/preventive action (CAPA), re-inspections, and verified closeout.
• Partner tightly with Operations, Controls, Commissioning, and Safety to ensure quality supports uptime protection and controlled energization.
• Own electrical turnover packages: inspection reports, test results, redlines/as-builts, O&Ms, training logs, vendor startup documentation, commissioning support documentation.
• Provide weekly reporting: trends, repeat issues, risk register inputs, and 2–6 week quality look-ahead tied to phasing and outage schedules.

Qualifications

• 7+ years QA/QC experience on mission critical construction with strong electrical focus; brownfield/live siteexperience strongly preferred.
• Proven success running PQP/ITP programs, NCR/punch systems, and turnover documentation on fast-track or phased retrofits.
• Strong ability to interpret one-lines, schematics, control wiring diagrams, specs, and vendor documentation.
• Working knowledge of NEC/NFPA 70 and typical hyperscale QA requirements (labeling standards, documentation rigor, readiness gates).
• Highly organized, strong communicator, and able to coordinate across multiple trades, vendors, and stakeholders in a controlled environment.

Preferred

• Experience supporting cutovers, shutdown windows, energization planning, commissioning readiness, and IST
• Familiarity with NFPA 70E-related interfaces and verification of torque/labeling/test documentation programs
• Certifications: CQM-C, ASQ (CQA/CQE), OSHA 30
• Tools: Procore, ACC/BIM 360, Bluebeam, PlanGrid

What Success Looks Like

• Zero “surprise” quality issues during shutdown windows and cutovers
• Electrical systems pass startup/commissioning on first attempt
• NCR/punch stays controlled and closes quickly ahead of milestones
• Turnover packages are complete, accurate, and accepted without rework

Benefits

• Competitive compensation + bonus potential
• Health/dental/vision, 401(k), PTO
• Per diem/vehicle allowance (if applicable)
• Growth path within hyperscale mission critical delivery

Location: Cincinnati, OH (New ACF Office)

ACF Global Logistics is a privately held, woman-owned global logistics provider built for shippers that need real control over international freight, customs, and cross-border supply chains.

We operate our own offices and teams across the U.S., Mexico, Europe, and Asia, with in-house customs brokerage, bonded warehousing, and direct carrier relationships. No agents. No handoffs. No guesswork.

Our new Cincinnati office was opened specifically to support experienced domestic logistics professionals who want to expand what they can offer their customers into international, cross-border, and customs-driven freight—without rebuilding their book from scratch.

This role is designed for successful domestic freight brokers and logistics account executives who:

• Have a strong, relationship-driven book of domestic business
• Are increasingly fielding customer questions about imports, exports, Mexico, or customs
• Want a credible global platform behind them when those conversations come up
• Prefer staying customer-facing rather than becoming an operations specialist

If your customers already trust you—and you want to grow revenue per account instead of chasing new domestic lanes—this role is built for you.

As a Global Logistics Account Executive, you’ll focus on expanding international, cross-border, and customs services within existing customer relationships, while also developing new global accounts.

You’ll be based in our Cincinnati office and supported by ACF’s in-house operational teams across:

• United States
• Mexico
• Europe
• Asia

You own the relationship. ACF handles execution.

• Expand international, cross-border, and customs services within existing and new accounts
• Identify opportunities tied to imports, exports, Mexico flows, bonded freight, and landed-cost optimization
• Build long-term customer relationships centered on execution, reliability, and trust
• Collaborate with ACF’s global teams to design practical, executable logistics solutions
• Present routing options, cost benchmarks, and transit comparisons clearly and confidently
• Remain the primary commercial point of contact while leveraging ACF’s in-house capabilities
• Track pipeline activity and performance through CRM tools

• 5+ years of experience in domestic brokerage or logistics sales
• Proven success managing and growing customer relationships
• Interest in expanding into global logistics (international experience not required)
• Consultative selling mindset—not transactional
• Strong communication, organization, and follow-through
• Comfort using CRM platforms and basic sales reporting tools

• Ground-floor opportunity in ACF’s newly opened Cincinnati office
• In-house customs brokerage
• Real global offices, not agent networks or third-party handoffs
• Ability to grow wallet share within existing customer relationships
• Direct access to operations, customs, and leadership teams
• Clear path to long-term growth as ACF expands its Midwest and cross-border footprint

• Competitive base salary with uncapped commission
• Ability to expand revenue within existing customer relationships
• Full support from in-house global operations and customs teams
• Autonomy to manage and grow your own book of business
• Career progression tied to office and company expansion
• Domestic and international travel opportunities

About Sika

With more than 100 years of experience, Sika is a worldwide innovation and sustainability leader i the development and production of systems and products for commercial and residential construction, as well as the transportation, marine, automotive, and renewable energy manufacturing industries.

Sika is a specialty chemicals company with a globally leading position in the development and production of systems and products for bonding, sealing, damping, reinforcing, and protections in the building sector and industry. Sika has subsidiaries in 103 countries around the world, produces in over 400 factories, and develops innovative technologies for customers worldwide. In doing so, it plays a crucial role in enabling the transformation of the constructions and transportation industries toward greater environmental compatibility. Approximately 33,000 employees generated CHF 11.20 billion in sales in 2025.

Roles & Opportunities

Sika is looking for an experienced Key Account Manager to join our growing team, in our various U.S. markets. This Key Account Manager position plays a key role in driving profitable sales growth by promoting and selling Sika technologies.

At Sika, the Key Account Manager will achieve assigned sales target, maintain a “Sales Force” customer database in addition to:

• Leading technical solution development
• Executing strategic Initiatives aligned with business goals
• Identifying new business opportunities
• Incorporating core competencies including problem solving, consultative selling etc.
• Utilize Process Analysis to learn customer needs and to identify opportunities
• Prepare and present formal and informal presentations and seminars supporting the customer’s requirements

Preferred Skills

• Requires minimum of a Bachelor’s degree in a related field (Marketing, Business, Engineering, etc.)
• Minimum five years Sales experience
• Must have excellent interpersonal and negotiation skills along with excellent oral and written communication skills
• Requires excellent analytical and quantitative skills

• Preferred Qualifications:
  
  

  -Experience working in the Home Appliance Business and with dampeners
  
  

• Account Management & Business Development - Build and maintain strong relationships with OEMs, Tier suppliers, and key decision-makers within target industries.
• Coordinate product trials, technical validation, and implementation processes in collaboration with application engineering and R&D.
• Work with functional support personnel to bring solutions to customer needs
• Prepare and present formal and informal presentations and seminars supporting the customer’s requirements
• Achieved assigned sales and distribution goals on a monthly, quarterly, and annual basis
• Prepare and submit business plans and reports as required in order communicate projects, activities, and resource requirements, etc.
• Identify and communicate market segments, product ideas, and product technologies through PCP
• Incorporate Core Competencies including problem-solving, elastic bonding, consultative selling, etc.
• Enthusiastically practice the ideas of Sika Spirit, Vision, and Mission
• Forecast monthly sales for each account within acceptable Corporate guidelines on a regular basis
• Maintain an accurate and up-to-date CRM “SalesForce” customer database
• Submit timely reports detailing activities, trends, competitive analysis, etc.
  
  

Qualifications/Experience:

• Bachelor’s degree or equivalent required, preferably in business or engineering field
• Minimum five years of progressively responsible sales experience in which the candidate must have demonstrated a proven track record in achieving specific goals.
• Must have proven record of creativity, innovation, sales growth, and significant achievement
• Familiarity with dampener technology in the home appliance business is preferred

• Must have excellent interpersonal and negotiating skills, excellent oral and written communication skills, excellent analytical, planning and time management skills, and quantitative skills
  
  

Perks & Benefits

• 401K with generous company match
• Bonuses
• Medical, Dental, and Vision Benefits
• Paid Parental Leave
• Life Insurance
• Disability Insurance
• Paid Time Off, Paid Holidays
• Floating Holidays + Paid Volunteer Time
• Wellness/Fitness Reimbursements
• Education Assistance
• Professional Development Opportunities
• Employee Referral Program & More!

Sika fosters a culture of entrepreneurship, empowering each individual to make decisions. learn from experience and shape their own career path. The safety and well-being of employees are top priorities at Sika, with a strong commitment to open communication and maintaining a safe workplace. In addition, Sika actively contributes to the community and promotes sustainability by giving back, minimizing environmental impact and embracing social responsibility.

We offer competitive salaries, aligned with local market benchmarks and the specific scope and rewsponsibilites of each role. Compensation is determined based on skills relevant to the position, education and/or training. We are committed to fair and equitable pay practices in accordance with applicable laws and regulations.

Sika Corporation is committed to a work environment that supports, inspires, and respects all individuals that apply. As an equal opportunity employer Sika will consider all qualified applicants without discrimination on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, age, disability, national or ethnic origin, or other protected characteristics.

We offer competitive salaries, aligned with local market benchmarks and the specific scope and responsibilities of each role. Compensation is determined based skills relevant to the position, education and/or training. We are committed to fair and equitable pay practices in accordance with applicable laws and regulations.

Aerospace Composite Technician Lead

Join an exciting aerospace startup at a pivotal moment in the future of flight.

Aerospace is at a turning point - costs are rising, supply chains are strained, and traditional ways of building can’t keep up. Our client is changing that.

The company moves fast, thinks big, and combines startup agility with deep aerospace expertise to design, build, and scale aircraft in ways the industry hasn’t seen before. Their team leverages automation, AI-driven tools, and a fully connected digital backbone to accelerate innovation and reduce barriers to production.

As an Aerospace Composite Technician Lead, you’ll be the technical heartbeat of a production cell -owning daily execution while driving safety, quality, repeatability, and continuous improvement for advanced aerospace composite components.

You’ll work closely with technicians, Engineering, and Quality to ensure every part meets the structural integrity and compliance demands of flight-critical hardware.

Why This Role Matters

This is more than a technician role -it’s a hands-on leadership position where your experience directly impacts flight safety, build quality, and production reliability. You’ll help shape how work gets done, elevate your team, and ensure the hardware leaving your cell is built to aerospace standards.

What You’ll Do

• Lead daily composite fabrication with a strong focus on safety, quality, schedule, efficiency, and cost.
• Prep molds, tools, and work surfaces per work instructions and process specs.
• Guide the full composite build process: cutting/kitting, layup, molding, deflash, bonding, and assembly.
• Perform in-process inspections for workmanship, spec adherence, and FOD prevention.
• Maintain material traceability and accurate process documentation.
• Train, mentor, audit, and help certify composite technicians.
• Assign daily work, provide technical direction, and remove roadblocks for the team.
• Act as the main technical liaison between Operations, Engineering, and Quality.
• Improve work instructions and standardize processes for repeatable excellence.
• Support schedule tracking, 5S, and step in as acting Supervisor when needed.

What You’ll Bring

• 4+ years of hands-on aerospace composite manufacturing experience.
• Proven ability to lead, train, and mentor technicians in production.
• Ability to read engineering drawings, ply layup diagrams, work instructions, and process specs.
• Strong knowledge of composite materials, layup, molding, bonding, assembly, and related processes.
• Familiarity with AS9100/ISO9001 standards and strong FOD prevention practices.
• Experience with precision measurement tools such as calipers, scales, and laser projection/alignment systems.
• A process improvement mindset, root cause problem-solving ability, and strong cross-functional communication.
• High attention to detail, accountability, and pride in quality workmanship.
• Strong safety awareness and the ability to thrive in a fast-paced production environment.

About Jostin Construction

Jostin Construction was founded in 1998. Our organization is driven by our “WHY” statement -To create and provide a diversity of opportunities for all. For over twenty-five years, this purpose has guided our work, how we run our business, how we engage with the community deeply and genuinely, and most importantly, how we support and develop our employees, many of whom have been with us from the beginning.

As a growing firm of over 130 team members, we are proud to have built our business in concrete construction, general trades, construction management, and general construction, servicing our clients in commercial building remodels and new construction.

Our prized culture is entrenched in our Jostin Values:

·        Diversity Wins

·        All in, All the time

·        The Golden Rule

·        The Best at Getting Better

·        Good Old-Fashioned Ridiculous Fun

·        Go First

Our values represent who we are, how we work, and how we engage with others.

Summary of Duties:

The Construction Compliance and Contract Specialist supports Jostin Construction’s enterprise risk management process through proactive administration of construction contracts, insurance documentation, compliance programs, and risk mitigation systems. Reporting to the Chief Business Officer, this role ensures that contracts, certifications, and insurance materials are accurate, compliant, and aligned with company and client standards. The position provides administrative and technical support across Accounting, General Contracting, Concrete, and Brewster Pumping divisions and plays a critical role in maintaining company-wide risk integrity and documentation consistency.

Primary Duties and Responsibilities:

Contract & Insurance Management

·        Manage and process all new and existing contracts and subcontracts to meet deadlines.

·        Review and track Certificates of Insurance (COI’s) for compliance.

·        Maintain insurance policy and renewal documentation for all clients, subcontractors, and vendors.

·        Assist with Contractor Controlled Insurance Programs (CCIP) and Builder’s Risk administration.

·        Track stored materials and project warranties for compliance.

Claims & Potential Claims

·        Identify and track potential claims including liens, bonds, and other contract risks.

·        Coordinate with internal teams to ensure timely notice, documentation, and resolution.

Contracts & Subcontracts

·        Review and process contracts for clients, leases, software, and subcontracts.

·        Track standard contract edits and maintain a record of non-negotiable clauses.

·        Support Project Managers with contract addendums and bid riders related to contract acceptance terms.

·        Conduct annual review and update of subcontract templates and bonding thresholds (over $500,000).

Pre-Qualifications & Compliance

·        Manage pre-qualification processes for clients and subcontractors, ensuring all required documentation, certifications, and financial information are up to date.

·        Assist with compliance reporting and documentation for audits.

Technology & Systems

·        Utilize technology platforms (such as GC Pay, contract management, and COI tracking tools) to enhance workflow automation, document control, and vendor compliance.

·        Support system integrations for risk management software to improve contract lifecycle visibility and data accuracy.

·        Maintain and manage digital risk tracking dashboards and reporting tools.

Cross Departmental & Administrative Support

·        Support accounting, safety, and operations with insurance and compliance materials.

·        Assist in policy development.

·        Recruit, train, and coordinate volunteers for designated Jostin events and community participation as assigned.

·        Perform other duties as assigned.

Skills and Qualifications:

·        Strong organizational and prioritization skills.

·        Excellent attention to detail with ability to manage multiple priorities.

·        Proficient in Microsoft Office Suite and construction technology platforms.

·        Strong written and verbal communication skills with the ability to set clear timeline expectations and follow through on commitments.

·        Knowledge of construction industry practices, contracts, insurance, and project documentation processes.

Experience and Other Requirements:

·        Bachelor’s degree preferred with 6+ years of relevant experience in contract administration, insurance, or risk management.

·        Experience in construction industry required.

·        Knowledge of insurance certificates, COI tracking systems, and contract review processes.

·        Ability to work effectively with internal teams, clients, and subcontractors.

·        Proficient in Microsoft Office and workflow management tools.

Benefits

• Healthcare coverage
• Short Term Disability
• Company paid life insurance
• IRA retirement options with company match up to 3%
• Aflac insurance options
• Employee Assistance Program
• Paid time off
• Paid holidays
• PPE provided
• Company events
• Quarterly Bonuses
• Paid referral program

Jostin Construction is an equal employment opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected class and is a member of a drug free safety program.  

Company Profile

Our Client is an industry leader in creating transformative developments that shape communities, promote sustainability in the built environment, and provide long-term value for the people they impact. Their portfolio includes over $3 billion in real estate development, delivering more than 10,000 housing units, 1.5 million square feet of commercial property, and 700 acres of developed land.

Position Overview

The Development Associate will report to the Director of Affordable Housing and play a lead role in the execution of affordable focused multifamily developments across the full real estate development lifecycle. This role requires direct experience managing transactions from site control through stabilization.

The Associate will be responsible for underwriting, application preparation, financial closing coordination, consultant management, construction oversight, and permanent conversion for affordable multifamily projects. Strong familiarity with state Qualified Allocation Plans (QAPs), investor and lender requirements, and public financing sources a plus.

Specific Duties and Responsibilities

• Lead and execute LIHTC applications, including financial modeling, narrative preparation, scoring strategy, and coordination with consultants.
• Manage the development process from site acquisition through lease-up and stabilization.
• Coordinate and close equity, construction debt, permanent financing, soft funds, and bond issuances (as applicable).
• Prepare and maintain detailed development budgets, sources and uses statements, and multi-year operating pro formas.
• Oversee due diligence including zoning analysis, environmental review, title and survey review, and utility coordination.
• Manage architect, engineer, legal, cost consultant, and other third-party consultants through design and permitting phases.
• Represent ownership in construction meetings; monitor schedule, budget, change orders, and draw process.
• Coordinate with state housing finance agencies and ensure compliance with QAP requirements and regulatory agreements.
• Lead preparation and submission of funding applications, including local, state, and federal gap financing.
• Support investor reporting, cost certification, and placed-in-service documentation.
• Represent the company at public hearings, neighborhood meetings, and governmental proceedings.
• Facilitate project turnover to asset management and property management teams.

Qualifications

• Bachelor’s degree in finance, real estate, urban planning, engineering, construction management, or related field.
• Minimum three (3) years of direct development experience, including full-cycle execution of at least one completed transaction - LIHTC experience a plus.
• Exposure to 9% and/or 4% LIHTC structures, bond financing, and layered capital stacks a plus.
• Strong financial modeling and underwriting skills.
• Working knowledge of construction budgeting, scheduling, and cost control.
• Familiarity with state housing agency processes and regulatory compliance requirements.
• Ability to manage multiple projects and stakeholders simultaneously.
• Advanced proficiency in Excel and MS Office Suite.

About the Job

Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams.

About Us

Redwood Electric Group provides electrical construction and design services across the Greater Bay Area and Northern Nevada, with offices in Santa Clara, San Leandro, Vacaville, Sacramento, and Reno. Our success is rooted in our commitment to customer satisfaction, innovation, and a team dedicated to exceeding expectations.

Duties/Responsibilities

• Provide administrative support to ensure efficient office operations, including answering phone calls, scheduling meetings, and supporting visitors.
• Perform general administrative tasks such as filing, typing, copying, scanning, and making travel arrangements for senior staff.
• Assist with the preparation and submission of project proposals and bids.
• Facilitate the project process from setup to closeout by organizing initial documentation, coordinating necessary approvals, tracking project milestones, maintaining project documentation, managing transmittals and submittals, creating O&M manuals, drafting warranty letters, and preparing closeout documents.
• Manage insurance certificates and bonds, including bid, payment, and performance bonds.
• Handle contracts and change orders, ensure approvals, and provide copies to accounting.
• Oversee the Potential Change Order (PCO) process within ProjectSight, ensuring accurate reconciliation of the PCO log with the accounting software.
• Support special projects and organize occasional job-site or office meetings, lunches, and breakfasts.
• Copy, scan, and order drawings for projects as requested.

Required Skills/Abilities

• Proficiency in computer software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and Bluebeam.
• Strong organizational and priority management skills.
• Excellent interpersonal, verbal, and written communication skills.
• Strong administrative writing and reporting skills.
• Competence in managing processes and analyzing information.
• Ability to solve problems efficiently and effectively.
• High level of professionalism and integrity.

Education and Experience

• High school diploma or GED required.
• Minimum of 3 years of administrative assistant experience, preferably in the construction industry.

Working Conditions

• This position is based in our Redwood City office and is not eligible for remote work.
• Work may be performed in an office or on active job sites, depending on role and project needs.
• Office work includes sitting, typing, and using a computer for extended periods.
• Noise levels range from quiet (office) to high (job sites).
• May require occasional travel to project locations or meetings.
• REG will provide reasonable accommodations as required by the ADA and applicable state law.

Disclaimer

The duties and responsibilities listed above are representative of the work typically performed in this role, but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

Now Hiring: Contract & Financial Administrator

FLSA Status: Exempt

Reports To: Chief Financial Officer (CFO)

We are seeking a highly organized and detail-oriented Contract & Financial Administrator to support corporate operations and work closely with the CFO. This role is responsible for coordinating the review and execution of contracts and prequalification documents while assisting with financial, administrative, and risk management activities across the organization.

This is a fast-paced position that requires strong judgment, discretion, and the ability to manage multiple priorities while maintaining strict confidentiality.

Key Responsibilities

• Coordinate review and execution of contracts with Owners, General Contractors, and Subcontractors
• Ensure compliance with Certificates of Insurance (COIs), Payment & Performance Bonds, and contract terms
• Manage subcontract documentation and maintain organized electronic and paper contract files
• Oversee completion and tracking of prequalification documents and third-party prequalification systems
• Maintain project master lists and support ERP project setup and accuracy
• Coordinate bid bond requests and project setup documentation
• Support CFO with insurance renewals (health, property & casualty, fleet programs)
• Maintain records for fleet vehicles, authorized drivers, leases, and office equipment
• Track renewal and expiration terms for leases and coordinate renewal activities
• Assist with contractor licensing compliance
• Evaluate and improve file organization and document management systems

Qualifications

• Strong organizational skills with the ability to manage multiple projects simultaneously
• Sound judgment and discretion in handling confidential information
• Effective written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Experience with ERP systems and database management preferred
• Strong problem-solving skills and ability to adapt to changing priorities

Education & Experience

• College degree or 5+ years of contract administration, accounting, or finance experience required
• College degree with 2+ years of relevant experience or 7+ years of related experience preferred
• Construction industry experience preferred

This position operates in a professional, business-casual office environment with standard hours of 8:00 AM – 5:00 PM (flexibility may be available as authorized).

If you are a proactive professional who thrives in a structured yet dynamic environment and enjoys supporting executive leadership while maintaining operational excellence, we encourage you to apply.

#NowHiring #ContractAdministrator #FinanceJobs #ConstructionJobs #RiskManagement #AccountingCareers #CorporateCareers #Hiring

Primary Function:

Under the direction of the Vice President of Pre-Construction Services and the company, the Proposal Administrator will manage the proposal activities, including maintaining proposal schedules and deadlines, developing proposal outlines and compliance matrices, and creating and monitoring the progress of each proposal through the submission.The Proposal Administrator participates in the long- and short-range plans for proposal development, including researching future proposal opportunities.

This is a full-time on-site position located in Napa, CA.

Typical Duties:

1. Review primarily Federal project opportunities daily to identify notifications on potential projects from list of sites (SAM, B2G, Gov Tribe, DOE, and others). Communicate to estimating team the potential projects of interest that match the niche markets.

2. Contributes to the development and review of proposal strategies and themes. Assist with communications, summarizing the bids, sharing requests for proposals (RFPs), amendments, Q&A coordination with owner and other updates to the estimating team.

3. Carries out writing/editing/rewriting efforts for proposals, as needed, and ensures that proposals maintain high standards of excellence in appearance, responsiveness, and quality of writing. Review proposal sections to ensure requirements are adequately met.

4. Carries out and/or coordinates proposal final production activities for submission, whether hard copy or electronic, through various owner program platforms, including active status on PIEE and various other owner required forecast tracking and submitting software.

5. Write and continually update all collateral marketing materials, including project data sheets, project photos, and resumes.

6. Update potential project forecast information from various military agencies and industry sources. Conducts annual research and summarization of future project opportunities for the Department of Defense (DoD), and other agencies/organizations when identified, primarily from the published Fiscal Year MILCON budget to identify projects in three key niche markets of Fuel, Marine and Utilities or unique (other) contracts.

7. Provides writing and editing support to various company written materials on an as-needed basis as time permits. Updates, and maintains presentation materials for outreach events. Creates and provides creative assistance on PowerPoint presentations for the firm as needed. Gathers articles from departments and supports the review of the company quarterly newsletter, when needed. Contributes to award submission materials and monitors award submission requirements and deadlines and ensures that all award submission requirements are met.

8. Reviews and provides updated material for the company website, for newly awarded projects and current progress photos and new/updated project descriptions on a semi-regular basis.

9.Collaborates with the VP and Chief Estimator on the communication with the owner on potential opportunities and submitting technical clarifications. Responsible for the exchange of obtaining bid documents and sharing the files including any updated data through addendums with the estimating team and via BOX access to external partners.

Skills, Knowledge, Qualifications & Experience:

• Bachelor level degree in Marketing, Engineering (or Construction), Business Management, English, Communications, or equivalent combinations of training and experience required. Previous experience as a Marketing/Proposal Coordinator is required. Technical writing experience is a plus.
• Excellent problem-solving skills and ability to balance execution of strategic vision with a willingness to dive into details. An open and collaborative style that blends in with our spirit of teamwork and partnership. Sound analytical ability, good judgment, and strong operational focus. Ability to work/function independently as needed.
• Proven ability to handle multiple projects and meet multiple deadlines, including ability to manage priorities and workflow, as well as plan, organize, and implement programs and procedures.
• Excellent oral and written communication, facilitation, and presentation skills.
• Computer experience, including advanced knowledge of Microsoft Office. Knowledge of and experience with layout programs such as Adobe InDesign and Photoshop is a big plus.

Proposal Administrator Specific Regular Duties, Organized by Time

Daily

• Continuously gather and update bid document data on current estimates
• Continuously prepare proposal package, including outlines, project experience matrix, bid bond, etc.
• Continuously provide review of written documents for technical narratives, RFI/PPI, presentations
• Search for bid opportunities - SAM and B2G

Weekly

• Monday marketing meeting updates (including research of projects being tracked)
• Update Bid List and send via email to the whole company (Friday)
• National Lab research, by separate websites
• Operation dept/jobsite requests - Resume’s, Organizational templates/charts, etc..

Monthly

• Website updates - check site and links, awarded projects, refresh photos, recommend updates to project descriptions
• FY budget review for follow-up and updates through industry forecasts
• Project status update - send active projects nearing completion - form to complete and request for best photographs
• CPARS status - share updates with job team and estimating department
• Update Nova Flyers and Nova SOQ for industry event (SAME) communication and handouts as needed

Yearly

• AMUM - presentation finalization
• Trade show - order booth, reservations, update slide show of fuel projects
• Award application for construction industry (AGC), if unique project is identified
• Support Safety award packages with safety director
• Coordinate Small Business show

As Needed

• When an RFP is issued, download bid document files and organize into folders with links to K drive and Box for access, and send an announcement to the Marketing team and Estimating department
• Communicate amendment updates to the Estimating department.
• Review and submit questions about the RFP (RFI/PPI/BI)
• Prepare and submit bid bond requests
• Proposal preparation (typically including experience, past performance, price package, and, as needed: narrative, schedule, resumes, etc.)
• Proposal submission, via Email, PIEE, DOD SAFE, or other programs as identified by owner
• Reply to sources sought requests and/or PLA surveys
• Provide bid result announcements to Estimating Dept.
• Announce awards to the entire company.