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Job Description: Project Manager

Location: Onsite (Lansing, MI)

Contract

Job Overview

This Project Manager will be responsible for a multi-year modernization project, which will be highly complex, require extensive change and vendor management skills, and experience with Microsoft DevOps. This role works closely with DTMB Agency Services management and technical teams, Agency business stakeholders and teams, and the Office Retirement Services (ORS) EPMO Program team in the delivery of the project while meeting or exceeding customer expectations.

The Project Manager (PM) leads the modernization project team responsible for achieving the project objectives. The PM plans, manages, and communicates project activities ensuring the project is delivered according to the project scope, schedule, and budget as defined in the project charter. Adopting the ORS culture of collaboration across all teams will be integral to the success of this position and the project. ORS relies on Agile Scrum self-managed teams, which require a servant leader PM to be successful.

General responsibilities:

· Accountable for monitoring and communicating project progress by actively managing the cost, schedule, scope, resources, quality, and risks.

· Understands business and technical objectives of a project and works closely with Product Owners.

· Accountable and responsible for clear, timely, and accurate communications with stakeholders, particularly the Modernization Steering Team, project team members, program manager, and Agency/DTMB management, on the status of the project, using appropriate communication methods.

· Accountable for efficient and effective ongoing communication with the vendor throughout the project lifecycle.

· Responsible for providing leadership and fostering collaborative participation between the technical and business teams by obtaining consensus and gaining commitment. Advocates as necessary to ensure project success.

· Prepares reports for the Modernization Steering team regarding the status of the project and presents status of projects in regularly scheduled program steering meetings.

· Responsible for working with the project team members to develop and maintain key SUITE Project Management Methodology (PMM) deliverables throughout the project lifecycle.

· Responsible for actively evaluating the project to anticipate, identify, evaluate, and mitigate project risks and issues. Escalates risks and issues to Program team when needed.

· Responsible for ensuring the project adheres to the Change Management process (Change Requests) when the project deviates from the approved scope, schedule, or budget. This includes ensuring all Change Requests have appropriate approval before action is taken or information is updated.

· Responsible for creating project Corrective Action Plans (CAP) when necessary for projects in yellow or red status.

· Responsible for understanding the project benefits and the impact of change requests to the benefits business cases. Responsible for ensuring related project artifacts are updated accordingly.

· Responsible for project team adherence to IT governance activities.

· Responsible for understanding project interdependencies and ensuring appropriate and timely discussions and actions occur when a project change may have an impact.

· Responsible for completion of the project tailoring process to determine the PMM and SEM deliverables for the project.

· Responsible for reviewing and understanding vendor contracts to actively manage the vendor deliverables and adherence to the vendor deliverable approval procedure.

· Facilitates interactions among stakeholders by clarifying the expectations of all participants and ensuring all deliverables are assigned, reviewed, and completed.

Required Qualifications:

· 5+ years of experience managing projects with budgets greater than $20 million.

· 5+ years Agile Scrum experience (documented in resume).

· Past 5 years of experience must be as a Project Manager working on IT Projects.

· Documented experience managing an IT project in a large, complex enterprise-governed IT ecosystem.

· Passion for collaboration and working in a team environment.

· Experience working with other project managers to ensure technology integration between systems.

· Must be local to Lansing, Michigan area (within 1 hour). Work will be Tuesday and Wednesday in office. Monday, Thursday, and Friday can be remote (non-negotiable).

· Provide name and US telephone number of three professional references that can speak to IT project management experience.

· Address on Michigan driver’s license will be verified prior to interview.

Preferred Qualifications:

· 1+ years of Microsoft DevOps experience

· Previous state government experience highly desired

Job Title: Senior Project Manager, R&D

Location: Newton, MA (Hybrid - Onsite 3 days per week (Monday, Tuesday and Thursday)

Pay rate: $75/hr.W2

Duration: 12 Months

Shift timings: 8:00–5:00 or 9:00–6:00

Experience Requirements

• 4–8 years of relevant experience
• Should come from a regulated industry
• Preference for medical device
• Role is not a software development PM; more aligned with systems/testing.

Required & Preferred Technical Skills

Required

• Microsoft Excel
• Microsoft Project
• Microsoft Office Suite (Outlook, Word)

Preferred

• Azure DevOps
• SAP (helpful but not required for this specific role)

Soft Skills & Leadership Attributes

• Strong leadership abilities in complex technical environments
• Ability to turn ambiguous information into actionable tasks
• Strong judgment and decision making
• Skilled in facilitation and mediation
• Able to guide a team toward decisions without dominating discussion
• Clear communication skills
• Ability to lead cross functional teams

Education Requirements

• Bachelor’s degree required (Engineering, Technical discipline, or related Science)
• Master’s degree acceptable; not considered overqualified
• Experience expectations may vary depending on degree level. For example, a bachelor's degree candidate will need more experience (closer to 8 years) than a master’s degree candidate (closer to 4 years)

Position Description:

• Consults with customers on technical solutions, together with Sales Manager or Key Account Manager.
• Clarifies customers´ targets and requirements, and/or specification in request for proposal (RFP).
• Prepares participation in tender and leads negotiation with customers. Coordinates overall planning of the project and decides on allocation of resources.
• Clarifies specification and continuously liaise with accountable Project Manager Internal.
• Monitors milestone and adherence to budgets, and initiates actions to minimize non-conformance cost.
• May coordinate agreed commissioning measures onsite, together with Site Engineering Management.
• Adheres to PM standards and Business Conduct Guidelines (e.g., Tax regulations, Export Control, EHS).

Key Responsibilities:

• "Project Manager" Local / Regional Business Projects (small):Facilitates the execution of project/program solution plan for complex projects or programs.
• Responsible for delivery of complex project/program plans.
• Supports the project/program management role (definition of schedule, budget, risk, change, opportunity and resource allocation management) for complex projects or programs.
• Acts as a functional or business process resource on projects or programs. Facilitates execution of continuous improvement plan.
• May perform active role in maintaining client relationships and sales opportunities.
• Experience: 4-8 years. Knowledge: Certified as Project Manager, Manages (at least) medium projects and is expected to further run plans of same/higher complexity (or equal knowledge).

Job Title: Project Administrator - Data Center Information Technology/Design/Engineer Firm

Job Type: Full-time

Job Location: On-Site Edison, NJ

Project Administrator

NJ Data Center growing Information Technology/Design/Engineer Firm is seeking a Project Administrator to join our team. The Project Administrator is responsible for managing the administrative tasks and logistical aspects of data center construction or expansion projects, including coordinating with various teams, tracking project progress, maintaining documentation, and ensuring smooth execution of project activities under the guidance of a project manager, all while adhering to deadlines and budget constraints; essentially acting as the organizational backbone for the project.

Responsibilities include but are not limited to:

1. Support project team on all administrative tasks and duties.
2. Heavy client/vendor/supplier interaction.
3. Preparation of spreadsheet reports, contracts documents, purchase and change order requests, presentations, and correspondence.
4. Receive, maintain and distribute submittals, RFI’s, shop drawings and establish project log to record receipt and disposition of same.
5. Coordinate project meetings and travel arrangements.
6. Maintain electronic and manual database of all project files and archives.
7. Other responsibilities normally performed in the execution of a Project Administrator position according to standard Architectural/Engineering industry practices.
8. Assist architects/engineers with editing/issuing project book specifications (electronic IE: Master Specs).

Qualifications:

1. Three to five years experience in Engineering firms or related fields.
2. BA is recommended.
3. Must exhibit initiative, judgment, and quality in performance and responsibilities.
4. Deadline and detail oriented.
5. Proficiency in Microsoft Office, Word, Excel, Outlook, Power Point.
6. Ability to work well with multi disciplines in a fast paced environment.

Work Schedule:

This is a full-time job position. In office, not remote or virtual.

Normal business hours are Monday thru Friday 8-5pm.

Benefits:

• 401 k match to $3500
• Full health medical/dental/prescription/life insurance (75% paid by employer 20-25% paid by employee)
• After 3/5 years eligibility based on rating for company owned NJ shore house
• Tuition reimbursement for employee
• Subjective year end bonus plan(end September)
• Awards/recognition for superior effort and extraordinary excellence
• Longevity awards 5/10/15/20/25/30 plus years
• After 15 years education assistance for children eligibility
• After 15 years eligibility for additional retirement compensative (elective)

BRUNS-PAK is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity and/or expression, national origin, disability, veteran, or other protected status.

Client: Medical Device Manufacturing Company

Location: Mounds View- MN

Pay Rate- $35/hr W2

Contract Term: 12 months with possible extension.

Hybrid: 3-4 days onsite

Note: this is not a C2C / 1099 role. We do not take visa transfer.

Job Purpose –

The Creative Services Project Manager is responsible for the intake of creative projects from internal marketing communication clients, thoughtfully and positively analyzing the project need, managing the project through the creative team workflow, and making sure deadlines, budget, and project expectations are met.

A Day in the Life

Project Management (60%):

· Oversee the development of design projects, brochures, ads, presentations, AEM web pages, Eloqua emails, and social media, while ensuring quality is maintained and that corporate identity is reflected properly.

· Maintain a smooth workflow through design, proofreading, and art direction by providing complete project requirements and communicating job tasks clearly.

· Provide work estimates, determine schedules, and provide direction to internal and external resources for job completion. Ensure the project is meeting deadlines and budget commitments.

· Identify and define the roles and responsibilities of the client and CV Creative & Digital COE to qualify the expectations of the client and ensure customer satisfaction for all projects.

· Meet with internal clients and designers to determine project goals, then act as a liaison between the client and the creative team to determine the best way to achieve the client’s requirements in the most cost-effective, expeditious manner.

· Build and maintain positive relationships with clients.

Collaboration (30%):

· Develop relationships across the organization and foster a collaborative and inclusive work environment; use relationships to align others around goals.

· Engage with cross-functional partners, marketing, and other internal and external stakeholders to produce relevant, targeted content.

· Communicate clearly & professionally to share ideas, address issues, drive decision-making, and negotiate to resolve conflicts.

· Exemplify a culture of creative excellence, accountability, collaboration, and

problem-solving.

Quality Control (10%):

· Ensure accuracy by understanding and applying the master brand guidelines, creative process, and internal proofing.

· Drive functional alignment to processes and procedures.

Required Knowledge & Experience:

· Bachelor’s degree in administration, communications, or a related area of study

· 2+ years of experience working in a project management role, advertising agency or an internal creative department.

Must-Have Skills:

· Strong ability to prioritize, perform and lead in a fast-paced environment.

· Excellent problem-solving and project management skills.

· Strong client relations, and customer service skills.

· Excellent organizational, time management, and delegation skills.

· Demonstrate initiative and teamwork.

· Ability to quickly learn new concepts and adapt to a changing environment.

· Excellent interpersonal skills: communication, listening, collaboration, and negotiation.

· Experience with Microsoft Office (i.e., Powerpoint, Word, Excel, and Teams).

Nice-To-Have Skills:

· Experience gathering metrics and data to organize plans, inform decision-making, track progress, and make needed adjustments.

· Experience navigating end-to-end creative process.

· Expertise in content formats and channels to best reach different audiences

· Experience in the medical device, healthcare, or other highly regulated industry.

· Knowledge of project management software such as Infowit, Workfront or BaseCamp.

· Experience with measurement tools

· Experience with cloud-based tools such as SharePoint, OneDrive, etc.

· In-house graphic design industry experience

I have a long term contract opportunity in Midtown Manhattan for a Project Manager (heavy Technology & HR focus) for one of our leading clients in Midtown. This role will touch HR Talent Acquisition and HR Digital teams including Corporate Tech and Finance teams.

*** No 3rd parties or sponsorship provided

This is a 12 month position

Rate: $60-$75/hr

Responsibilities:

• Owns day to day responsibility for technology project deliverables across all phases of system implementation, from planning through deployment and stabilization.
• Define project governance and manage all aspects of a project life cycle to bring about the desired outcomes (includes Project initiation, Stakeholder management, Development, UAT, Test, Implementation, Change management, Production validation)
• Develop and manage detailed project plans, schedules, milestones, dependencies, and work breakdown structures for technology activities.
• Track and report project status, risks, issues, dependencies, and to sponsors and governance forums on a regular cadence.
• Partners with HR Talent Acquisition, HR Digital Strategy, Corporate Technology, Finance and vendor(s) to ensure alignment between business requirements and technical solutions.
• Facilitate effective communication across IT, shared services, infrastructure, and business teams to support successful system delivery.
• Ensure system implementations follow established processes, project management disciplines, controls, and governance models.
• Coordinate activities related to system configuration, integrations, testing, cutover planning, deployment, and post implementation support.
• Identify, assess, and manage project risks, issues, and interdependencies; develop and execute mitigation and contingency plans in partnership with technology and business owners.
• Proactively escalate risks and issues to ensure timely resolution and minimal impact to delivery timelines.

Qualifications:

• Experience managing technology projects or system implementations, preferably in complex enterprise environments.
• Demonstrated experience delivering system implementations involving multiple technical teams, vendors, and stakeholders.
• Strong knowledge project governance, and project management best practices.
• Proficient using Smartsheet, Jira Align, Jira, SharePoint, ServiceNow and other software for projects and task management.
• Proficient using tools such as Visio, Mural, Miro, Smart Draw or Lucid Cart for process mapping.

Pluses:

• PMP, Agile, or similar project management certification.
• Change Management experience.
• Oracle and Workday knowledge.
• Delivering Transformation initiatives
• Experience supporting HR Business a plus

Lori Sklarski

Senior Technical Recruiter, PRI Technology

Direct:(973)-354-2797

Office: 973.732.5454 x27

Cell: 973.432.9968

Project Manager, GxP Quality Assurance

W2 Contract

Pay Rate: $80 - $90 per hour

Location: Redwood City, CA - Hybrid Role

Duties and Responsibilities:

• Coordinate and lead cross-functional Quality projects, including QA process improvement and enhancement initiatives, to ensure alignment with business objectives and delivery against established timelines.
• Contribute to the planning and execution of strategic initiatives within the GxP Quality Assurance function to strengthen operational effectiveness and compliance.
• Coordinate and facilitate quality & cross-functional meetings, including agenda development, documentation of key decisions, and tracking action items through completion.
• Develop and maintain comprehensive project documentation, including project timelines, risk registers, action item trackers, dashboards, and status reports to ensure transparency and accountability.
• Identify project risks, gaps, and process inefficiencies, and proactively facilitate mitigation strategies to ensure compliance, operational continuity, and successful project outcomes.
• Coordinate inspection and commercial readiness activities from the Quality team to support organizational objectives, including global expansion.

Requirements and Qualifications:

• Strong project planning, scheduling, and resource management skills.
• Excellent communication and presentation skills, with the ability to present to senior leadership.
• Strong stakeholder engagement and alignment skills.
• Experience with developing clear, visually compelling PowerPoint presentations with strong narrative flow and impactful visuals.
• Experience working in Pharmaceutical, biotech companies, and partnering with key stakeholders, including Regulatory, Clinical, CMC, Manufacturing, and IT.
• Knowledge of Quality Assurance principles within the pharmaceutical/biotech industry, including GxP regulations and QMS processes

Preferred Qualifications:

• Strong analytical skills with the ability to interpret quality metrics and identify trends and risks.
• Strong leadership, problem-solving, and organizational skills.
• Ability to work effectively in a fast-paced, cross-functional, and regulated environment.

Desired Skills and Experience

Project Management, GxP Quality Assurance, Quality Management Systems (QMS), GxP Compliance, Pharmaceutical Quality Systems, Biotech Quality Assurance, Cross-Functional Project Leadership, Quality Process Improvement, Strategic Initiative Execution, Risk Management & Mitigation, Quality Metrics Analysis, Inspection Readiness, Commercial Readiness, Stakeholder Management, Regulatory & Clinical Collaboration, CMC Collaboration, Manufacturing Quality Coordination, IT Collaboration in Regulated Environments, Project Planning & Scheduling, Resource Management, Quality Documentation Management, Project Timelines & Roadmaps, Risk Registers, Action Item Tracking, Project Dashboards, Status Reporting, Meeting Facilitation, Agenda Development, Decision Documentation, Process Optimization, Operational Excellence, Compliance Oversight, PowerPoint Presentation Development, Executive Communication, Data Interpretation & Trend Analysis, Problem Solving, Leadership in Regulated Environments

Bayside Solutions, Inc. is not able to sponsor any candidates at this time. Additionally, candidates for this position must qualify as Inc.'s candidate.

Bayside Solutions, Inc. may collect your personal information during the position application process. Please reference Bayside Solutions, Inc.'s CCPA Privacy Policy at

Immediate need for a talented R&D Project Manager. This is a 12+ months contract opportunity with long-term potential and is located in San Diego, CA(Hybrid). Please review the job description below and contact me ASAP if you are interested.

Job ID:26-08555

Pay Range: $60 - $90/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Lead and manage multiple R&D programs and/or large-scale product development projects, from feasibility through commercialization, including Class II and/or Class III medical devices (with emphasis on electrically active/medical electrical equipment where applicable).
• Develop and maintain integrated program plans, timelines (Gantt charts), budgets, resource plans, and risk registers; proactively identify and mitigate risks across technical, regulatory, clinical, commercial, and electrical safety dimensions.
• Define project scope, objectives, deliverables, and success criteria; create and maintain project charters, work breakdown structures (WBS), and detailed schedules.
• Lead cross-functional core teams (R&D/Engineering, Quality, Regulatory Affairs, Clinical, Manufacturing, Marketing, and Operations) to execute program objectives; facilitate effective decision-making and resolve conflicts.
• Drive adherence to Design Control processes (21 CFR 820.30), risk management (ISO 14971), usability engineering (IEC 62366), basic safety and essential performance requirements for medical electrical equipment (IEC 60601-1 series), and other applicable standards throughout the product lifecycle.
• Provide regular status updates, executive-level reporting, and dashboards to senior leadership and stakeholders; communicate program progress, issues, decisions, and changes clearly and proactively.
• Support regulatory strategy development and submissions (e.g., 510(k), PMA, technical files for CE marking), including coordination of electrical safety testing, EMC compliance (IEC 60601-1-2), and collateral/particular standards as needed.
• Foster a collaborative, innovative, and compliant culture within program teams.
• Oversees and manages the operational aspects of ongoing projects and serves as liaison between project management and planning, project team, and cross functional teams management.
• Lead cross-functional teams through identification of risks & mitigations, problem resolution and root cause analysis, corrective and preventive action.
• Develop and maintain integrated project plan with risk-based timeline, critical path milestones, resource allocation, roadmap with clear milestones for gap analysis, risk management, remediation, testing, certification and budget tracking to support certification goals
• Monitor the effectiveness and performance of the launch and project team and facilitate the development of contingency plans, recommending corrective actions as required.
• Ensure compliance with quality management systems and regulatory requirements, where applicable.
• Lead the team to prepare for and execute Phase Gate. Represent the team with Client leaders, ensuring such decisions are informed by a balanced and clearly articulated representation of the relevant data.
• Leverage technical acumen to partner with engineering teams, monitor development progress, and ensure alignment between technical deliverables and program timelines
• Drive design control discipline throughout product development, ensuring compliance
• Conduct or oversee gap assessments against general, collateral, and particular standards for medical electrical equipment safety and essential performance.
• Manage integrated risk management (per ISO 14971), including essential performance definition, hazard analysis, risk controls, and verification.
• Coordinate and manager the execution of test plans for electrical safety, EMC, mechanical, environmental, and essential performance requirements; coordinate pre-compliance and formal third-party testing.
• Oversee compliance documentation: technical files, risk management files, test reports, essential performance rationale, and certification justification.
• Integrate compliance activities with the quality management system (ISO 13485) and other regulatory requirements (FDA, EU MDR, etc.).
• Serve as primary liaison with notified bodies, test labs, and regulatory consultants to support certification and post-compliance needs.
• Drive a safety-focused culture while ensuring the team meets the September 2027 compliance target

Key Requirements and Technology Experience:

• Key Skills;Bachelor’s degree in Engineering (Biomedical, Electrical, Mechanical, or related),Life Sciences, or equivalent.
• 3-5 years of project management in medical devices, with ≥5 years leading compliance programs for medical electrical equipment.
• Proven track record of successfully delivering medical device programs from concept to market launch (including regulatory clearance/approval).
• Strong knowledge of FDA Quality System Regulation (21 CFR Part 820), ISO 13485, ISO 14971 risk management, IEC 62304 (software), and global regulatory pathways (510(k), De Novo, PMA, MDR).
• Proficiency with project management tools (e.g., MS Project, Jira, Smartsheet, or similar) and standard office software.
• Project Management Professional (PMP) certification not required but is preferred
• Scrum Master and SAFE Agile certification is preferred.
• Experience in medical device industries required, including experience in FDA or other regulated environments.
• Knowledge of the medical device industries beneficial integrating science and technology into business processes.
• Technical background in electrical, mechanical, or biomedical engineering
• Expert in the development and deployment of program management tools and techniques including methods for tracking progress, risk management and delivery of major milestones.
• Understanding of engineering development lifecycles and the ability to translate technical inputs into program-level actions and timelines
• Excellent influencing skills with the ability to achieve challenging goals through others without direct authority across different functions, external partners, geographies, and cultures.
• Drive for accountability within self and others.
• Proven project management experience with delivering medium-to large-scale projects in managed service model from concept through delivery and operations
• Relentless advocacy for the customer with a focus on meeting or exceeding customer requirements.
• Driving the team to make trade-offs that optimize customer and business value while maintaining program velocity and outcomes that sustain the highest standards of quality.
• Direct experience with major test labs and certification bodies for medical electrical equipment standards.
• Experience with programmable electrical medical systems (PEMS) or software-inclusive devices (IEC 62304 knowledge a plus)
• Proven success taking Class II (or higher) active medical electrical devices from gap assessment through third-party certification.
• Strong knowledge of ISO 14971, ISO 13485, general/collateral/particular standards for medical electrical safety and essential performance, and EMC requirements.
• Familiarity with FDA QSR (21 CFR Part 820), EU MDR/IVDR, or other global regulations.

Our client is a leading Pharmaceutical Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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Job Title: Project Coordinator I

Location: New York, NY 10065

Schedule: Monday – Friday | 7:30 AM – 3:30 PM (5x8 Shift)

Pay Rate: $28 to$ 32/hr

Contract- 21 weeks assignment with possibility of Extension

Job Description

We are seeking a detail-oriented Project Coordinator I to support daily operational and project activities in a fast-paced environment. The ideal candidate will have strong organizational, communication, and customer service skills, along with experience working with project documentation, budgets, and scheduling systems.

This role will collaborate with internal teams to ensure projects run smoothly, assist with grant budget tracking, and support administrative and operational tasks.

Key Responsibilities

• Coordinate and support project activities, schedules, and documentation
• Assist with grant budget management and tracking
• Maintain accurate records and reports using MS Office applications
• Communicate with internal teams and stakeholders to ensure project timelines are met
• Provide strong customer service support when handling project-related inquiries
• Assist with scheduling and workforce tracking using UKG/Kronos when applicable
• Utilize EPIC systems for documentation and coordination tasks when required
• Prepare written reports, project updates, and communications
• Support leadership with administrative and project coordination tasks

Required Qualifications

• Bachelor’s degree OR 3–5 years of related work experience
• Experience with grant budget management
• Strong customer service experience
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Strong organizational and time management abilities

Preferred Qualifications

• Experience with EPIC systems
• Experience with UKG/Kronos workforce management systems
• Master’s degree in a related field
• Bilingual Spanish

Skills

• Strong communication and interpersonal skills
• Detail-oriented with strong organizational abilities
• Ability to manage multiple projects and deadlines
• Problem-solving and analytical thinking
• Team collaboration and stakeholder coordination

• Pride Health offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.
• If Interested, you can reach me on my number (917)-444-3132 or email me at

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.

Suffolk – America’s Contractor – is a national company with more than $8 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.

The Role:

The Project Executive provides overall leadership and direction on the construction project. Typically, the Project Executive is responsible for negotiating the Owner contract, is the main contact for the Project Manager for issues concerning budget, billing and client satisfaction, and ensures the fiscal success of the project.

Responsibilities:

• Provide leadership in business judgment and all financial and profitability aspects of projects under your jurisdiction Participate extensively in and the work acquisition process, working to define and develop project budgets and schedules that will achieve profitability objectives taking into account project-specific challenges
• Set appropriate milestones and assign staff qualified to handle the scope and complexity of the project
• Work closely with clients, owners, architects, and subcontractors to develop relationships that exceeds the client satisfaction to Suffolk’s demanding standards
• Provide oversight in managing all necessary resources throughout the entire project from start-up through closeout and ensure that the Owner’s expectations regarding budget, schedule, and quality, as well as Suffolk’s profitability objectives are met or exceeded

It is expected that the Project Executive is the “common thread” that owns the project from Pre-Construction through Closeout and beyond. This involves:

• Oversight of projects at a high level from beginning to end including budget, costs, unexpected events, general performance, and overall progress against plan
• Ensure that the day-to-day operations of projects are transitioned effectively to Project Managers and Superintendents from Preconstruction when work commences in the field
• Mentor, train, and coach staff to perform to or exceed Suffolk standards
• Represent Suffolk to the Owner(s), Architects, Consultants, Government Authorities, Vendors and Subcontractors

Project Acquisition:

• Participate to understand unique owner needs, to represent Suffolk capabilities and help close potential client
• Review projects for unique challenges that will impact budget/profitability objectives utilizing Litmus Test
• Utilize industry contacts and relationships to generate appropriate project leads and follow through to acquisition as required
• Participate in and contribute to the RFP response process including editing for project specific content, and interview preparation and participation as requested
• Participate in Contract negotiation as requested

Project Start Up/Turnover/Pre-Construction:

• Assign appropriate Project Staff (Includes Project Management and Field Ops Staff)
• Review and approve the pre-mobilization activities
• Ensure Turnover meeting occurs between Preconstruction and Operation teams
• Be the pre-construction lead as requested, working closely with the pre-construction, and estimating teams to develop project specific budgets, schedules, and logistics plans

Project Operations:

• Responsible for ensuring that Projects achieve budget, schedule, quality, and profitability objectives
• Maintain a thorough understanding of the Suffolk/Owner Contract. Ensure project team understanding of same and that project achieves compliance with
• Visit sites regularly to monitor project performance, schedule, and expenditures with project staff, highlight potential challenges and provide leadership in responding creatively to bring projects in on schedule and under budget, where feasible., and to the standard of quality expected

People:

• Monitor and evaluate Project Manager and Superintendent staff assignments
• Responsible for development of entire team
• Assist in sourcing and screening of candidates as requested; mentor, coach, and train them to perform and ensure effective matching of talent to project scope

Financial Performance:

• Cash Management
• Accounts Receivable
• Accurate Financial Forecasting
• P&L including full understanding of project contingencies, liabilities, and savings potential

Schedule Performance:

• Assist the project staff in the development of the Baseline Schedule
• Monitor schedule performance
• Assist the project team in initiation of Lean Planning processes and workflow
• Ensure Project Staff understands and is trained in Suffolk Standard Operating Procedures (SOPs) and monitor compliance

Safety:

• Champion jobsite safety effort, motivating the on-site team in the implementation of Suffolk Safety Program
• Ensure the original project budget includes project appropriate funding

Meeting Management:

• Attend all scheduled meetings necessary to monitor and manage project profitability
• Chair and/or attend weekly project staff meetings

Client Relationships:

• Attend owner and project meetings, maintain continuous client contact to gauge performance perceptions and communicate relevant information to Project Team
• Become the Suffolk representative on the team

Qualifications:

• Bachelor’s degree with a minimum of 10-15 years of construction management experience for a large-scale general contractor or CM at Risk firm
• Self-perform experience a plus
• In-depth knowledge of intricate commercial construction practices required
• Experience leading multiple successful project teams including development of direct reports and maintaining relationships with external entities
• Each set of projects has specific characteristics regarding size, complexity, sector etc, which dictate the precise years of experience and industry knowledge necessary for success, above and beyond general construction knowledge and experience
• The ability to manage and embrace change. Respond and adapt to new processes and new ways of looking at old problems
• Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

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Project Manager – Jobvite Implementation

Location: Scottsdale, AZ (Hybrid – 3 days onsite, 8:00 AM–4:00 PM)

Department: Talent Attraction / Talent Experience

Type: Contract (Full-Time, Project-Based)

Reports To: Head of Talent Attraction

Start Date: ASAP

Duration & Rate: Based on experience and project scope

Summary

We are seeking a contract Project Manager to lead the end-to-end implementation of Jobvite as our new Applicant Tracking System (ATS), replacing Greenhouse.

This is a high-visibility, fast-moving initiative with limited vendor implementation support. The selected candidate will partner closely with Talent Attraction, HR, IT, and business stakeholders to drive all phases of the rollout.

The ideal candidate is a structured, hands-on implementation leader who thrives in ambiguity, drives accountability across cross-functional teams, and is comfortable owning both strategic planning and detailed execution.

Key Responsibilities

1. Project Leadership & Governance

• Own the overall implementation plan, including scope, milestones, critical path, and success metrics
• Establish project governance (workstream cadence, agendas, decision logs, RAID logs, RACI alignment)
• Provide clear written and verbal status updates to executive stakeholders
• Drive alignment and accountability across HR, IT, security, and business leaders

2. Risk, Issues & Dependency Management

• Proactively identify risks and interdependencies across workstreams
• Maintain a detailed RAID log with mitigation plans and accountable owners
• Escalate blockers with recommended solutions
• Ensure decisions are documented and actioned

3. Integration & Data Model Design

• Partner with HRIS/IT to define and document integrations between Jobvite and:
• HRIS systems
• Background check providers
• Assessment platforms
• Reporting/analytics tools
• SSO and security systems
• Design and implement a scalable parent/child recruiting data structure (requisition hierarchies, job families, campaign vs. requisition models)
• Define governance, ownership, and long-term data quality controls
• Ensure integrations and data architecture support reporting and compliance requirements

4. Configuration, Process Redesign & Documentation

• Coordinate system configuration (workflows, stages, forms, permissions, templates, approvals)
• Map and redesign recruiting processes (current state → future state)
• Develop and maintain version-controlled documentation, including:
• Business requirements
• Functional specifications
• Process maps and SOPs
• Configuration workbooks
• Integration requirements and data flows
• Data migration and cutover plans

5. Training, UAT & Change Management

• Develop training materials (guides, job aids, quick reference materials, short videos)
• Lead User Acceptance Testing (UAT): test scenarios, scripts, defect tracking, and sign-off
• Partner with HR Communications on go-live readiness and adoption strategy
• Ensure end users understand new processes and support channels

6. Execution & Delivery Accountability

• Hold cross-functional teams accountable to timelines and deliverables
• Run focused, outcome-driven project meetings
• Track detailed action items and ensure follow-through
• Maintain a strong focus on go-live readiness and stabilization

Required Qualifications

• 3–5+ years of project management experience
• Proven experience leading HR technology or ATS implementations
• Experience managing complex, multi-system integrations
• Strong capabilities in:
• Project planning and critical path management
• Risk and issue management
• Stakeholder alignment across HR and IT
• Driving accountability in matrixed environments
• Demonstrated ability to produce high-quality documentation
• Ability to self-direct and operate effectively with limited vendor support
• Excellent written and verbal communication skills

Preferred Qualifications

• Direct experience implementing Jobvite
• Experience with enterprise ATS platforms such as:
• Workday Recruiting
• iCIMS
• Lever
• Experience in Talent Acquisition or HR environments
• Experience designing hierarchical or parent/child data models
• Knowledge of data migration and UAT best practices
• PMP, Scrum Master, or Agile certification preferred