Legal Software Programs Jobs in Usa

Looking for a rewarding career in Dallas, TX. A busy law firm is seeking a skilled Estate Planning and Probate Legal Assistant to join their team. This is a direct hire opportunity to become a vital member of a growing practice and support attorneys in estate planning and probate matters.

Company Profile

A top multi-service law firm in Texas known for professionalism, client service, and collaborative team culture. The firm offers a fast-paced, dynamic work environment with opportunities to grow and expand your estate planning expertise.

Estate Planning and Probate Legal Assistant Role

Prepare and revise legal documents, including wills, trusts, tax forms (706s, 709s), and asset lists.

Draft, edit, and proofread correspondence, legal memoranda, and other communications.

Transcribe dictation from voicemails and other sources accurately.

Manage incoming and outgoing mail and electronic correspondence.

Answer and direct incoming phone calls, respond to general inquiries.

Schedule and coordinate conference calls, client meetings, and appointments.

Maintain attorney calendars, track deadlines, and manage multiple schedules.

Open, organize, and maintain client files, ensuring proper filing procedures.

Review and process monthly billing memos and enter attorney time records.

Arrange travel and business itineraries as needed.

Communicate professionally with clients and internal staff at all levels.

E-file documents in federal and state courts as required.

Strong filing, typing, and discernment is needed.

Estate Planning and Probate Legal Assistant Background Profile

Minimum of five years of legal assistant experience, preferably in estate planning and probate

Strong knowledge and experience drafting wills, trusts, and related estate planning documents

Proven ability to manage multiple calendars, deadlines, and priorities

Solid working knowledge of Microsoft Office (Word, Outlook, Excel, PowerPoint)

Proficiency in electronic court filing systems (Federal and State)

Typing speed of at least 80 words per minute

706/709, NetDocs, & Orion experience is not required, but would be a huge plus

Excellent verbal and written communication skills, with strong grammar, spelling, and proofreading abilities

Strong organizational skills and attention to detail

Strong filing, typing, and discernment is needed

Ability to work both independently and collaboratively within a team

Dependable, professional, and able to maintain confidentiality

Features and Benefits

Multiple healthcare and dental plans

Life insurance

Vision insurance

401k retirement plan

Paid parking

This start date for this position is April 27, 2026,

This is a contract position.

It is a hybrid role with 2-3 days a week in the office in Winchester, VA.

What will you do in this role?

• A Legal Specialist provides legal support on various matters, including legal orders as it relates to garnishments, child support, tax liens in addition to on campus support.

What skills should you have for this position?

• Knowledge of legal regulations and compliance requirements
• Experience with phone calls from clients/customers and reviewing legal documents
• Strong analytical and problem-solving skills
• Attention to detail and excellent communication skill
• Candidates who have legal experience working in an attorney's office or court are preferred

Audley Revenue Solutions, LLC & Audley Law Offices represents major hospital systems in complex healthcare reimbursement and insurance recovery matters. Our team works to resolve unpaid or improperly denied hospital claims through insurance coordination, appeals, and legal recovery processes.

The Legal Secretary & Office Operations Coordinator plays a key role in supporting this work by managing the intake and setup of new cases, triaging incoming communications, coordinating estate-related matters, and supporting general office operations.

This position combines legal administrative support with healthcare claims workflow coordination. The role requires strong organizational skills, excellent attention to detail, and the ability to work within a fast-paced environment involving insurance claims, hospital billing issues, and legal recovery processes.

The ideal candidate is comfortable managing multiple administrative and operational tasks while interacting with hospitals, insurance companies, attorneys, and patients.

Core Responsibilities

Healthcare Claims Intake & Case Setup

• Reviewing incoming hospital referrals and claim documentation
• Opening new cases within the legal case management system
• Entering patient, insurance, and claim information accurately
• Uploading and organizing supporting documentation, including EOBs, UB-04s and eligibility screens
• Categorizing cases by claim type (e.g., insurance denial, workers' compensation, motor vehicle accident, estate)
• Preparing files for assignment to analysts or attorneys
• Maintaining accurate intake records, case notes, and hospital notes

Call Handling & Communication Triage

• Answering incoming calls from patients, hospital representatives, insurance companies, attorneys, and employer health plans
• Determining the nature of calls and directing them to the appropriate staff member
• Documenting call details in the case management system
• Assisting with basic information verification when appropriate
• Escalating urgent or sensitive issues to analysts or attorneys

Estate & Probate Coordination

• Conducting estate searches through probate court and public record databases
• Identifying estate representatives or estate attorneys
• Documenting estate information within case management systems
• Coordinating communication with estate representatives and attorneys
• Assisting with estate-related correspondence and documentation

Office Operations Support

• Monitoring and coordinating office supply inventory
• Assisting with internal administrative projects
• Supporting attorneys and analysts with document preparation
• Maintaining orderly case documentation and records
• Assisting with operational coordination within the office

Minimum Qualifications

Required

• High school diploma or equivalent
• 1–3 years of administrative or office experience
• Strong organizational and data-entry skills
• Professional phone and communication skills
• Ability to manage multiple tasks and priorities
• High attention to detail

Preferred

• Experience in a law firm, healthcare organization, or insurance claims environment

• Familiarity with medical billing or insurance terminology

• Experience with estate or probate record searches

• Experience with case management systems

Key Skills

Successful candidates will demonstrate:

• Strong organizational and case tracking abilities
• Professional communication with hospitals, insurers, and patients
• Ability to quickly learn healthcare reimbursement and insurance terminology
• High attention to detail when handling claims data
• Comfort working with confidential medical and financial information

Professional Expectations

Employees in this role are expected to:

• Maintain confidentiality when handling patient, insurance, and legal information

• Accurately document all communications and case activity

• Follow HIPAA and data security protocols

• Work collaboratively with attorneys, analysts, and administrative staff

• Support the firm's mission of recovering hospital reimbursements efficiently and professionally

Are you looking to grow your career at a prestigious law firm in Washington, DC? A top-tier litigation law firm is seeking a sharp and professional Legal Administrative Assistant to join their team. In this role, you'll work directly with several attorneys to coordinate meetings, finalize legal documents, manage travel arrangements, and support a variety of administrative projects. Hardworking, dedicated candidates with strong academic credentials, exceptional professionalism, and proven administrative experience are encouraged to apply.

Key Responsibilities:

• Provide high-level administrative support, including complex calendar management and travel coordination.
• Track and manage deadlines and deliverables to ensure timely completion.
• Assist with editing, formatting, and proofreading legal documents.
• Process attorney billing and prepare expense reports.
• Using discretion and professionalism, assist attorneys with client communication when requested.
• Support special assignments and firm-wide projects as needed.

Why You'll Love Working Here:

• Join a prestigious boutique litigation and appellate law firm located in the heart of Washington, DC.
• Enjoy competitive salaries, a 35-hour workweek, paid overtime after seven hours per day, annual performance bonuses, and a business casual dress code.
• Benefits include health, dental and vision insurance, matching 401(k), flexible spending, pre-tax transit reimbursement account, and paid vacation and sick leave.
• Hybrid work model with one day remote after training; this role requires the discretion of operating in a high-intensity legal environment.

What We're Looking For:

• Genuine legal interest. Four-year degree is required, and at least 1-2 years of previous legal or administrative work experience is a must.
• Phenomenal writing and editing. You clearly express ideas in your writing and spot grammatical errors in documents. Strong writing and editing skills are essential.
• Articulate. It is essential that you possess strong written and verbal communication skills.
• Digitally fluent. Strong MS Suite experience is desired with fine attention to details.
• Reliable. Availability for overtime is key. This is not a position for clock watchers.

Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Objective: The Legal Administrative Assistant / Receptionist is responsible for providing administrative support to our paralegals and reception duties, managing office supplies and additional administration as detailed below.

This position is designed for a highly motivated individual who excels in a fast paced, entrepreneurial environment that values top-quality work and positive contributions to the workplace.

Hours: Monday – Friday (8:30AM – 5:00PM); 5 days a week in office

Reports to: Director of Litigation Support Services (with dotted line to Branch Office Administrator)

Classification: Non-Exempt Position

Essential Functions:

Legal Admin Duties:

• Obtain and circulate docket sheets from the appropriate Court’s website (i.e. pre-litigation)
• Obtain and circulate legal/case-related articles and opinions
• Complete the transmittal of enclosure letters (i.e. creation of UPS/FEDEX, labels, priority mail labels)
• Print out and distribute documents as requested by paralegals
• Assist with scanning and saving documents into firm’s document management system
• Revise charts used for internal purposes (i.e. templates, list of mediators/judges)
• Update case contact lists
• Obtain and prepare exhibits for court or arbitration filings
• Maintain internal filing and file hard copy legal documents
• Provide additional support including but not limited to handling outgoing mail, saving and circulating internal mail, scanning, copying, binder creation and breakdown, and faxing
• Word processing, data input, and other legal support tasks

Reception Duties:

• Greet clients, vendors and guests upon arrival
• Answer office general telephone line during business hours
• Manage incoming/outgoing mail
• Office-related errands (Fed Ex, UPS, Wellness Shopping)
• For all meetings and events, order lunch and/or provide meal vouchers
• Provide parking vouchers for visitors

Facilities:

• Maintains daily order of:
• Conference Rooms, including:
• pre-meeting set-up and post-meeting cleanup
• set up computer and projector for virtual meetings and in-office presentations
• facilitate reservations and use of conference room
• Copy Room/Office Supply Area
• Reception Area
• Kitchen/breakroom Area, including ensuring it is kept clean and tidy; run dishwasher as needed; put clean dishes away
• Breakdown of boxes and other large items for disposal as needed
• Maintain organization of supply closets/cabinets
• Provide local support for marketing meetings and events including printing materials and preparing binders

Inventory management:

• Track Inventory on a weekly basis; proactively order supplies to ensure the firm doesn’t run out of needed items
• General Office Supplies (printer ink, pens, paper, etc.)
• Litigation supplies (exhibit tabs, red wells, etc.)
• Kitchen Supplies – Coffee, water, snacks, wellness items
• Keep printers stocked with paper and change printer cartridges, when needed

Skills Required:

• At least 1 year of experience as a legal assistant or 2+ years of administrative experience
• Understanding of office procedures, litigation processes and related requirements preferred
• Excellent grammar and proofreading skills
• Strong attention to detail
• Ability to multi-task, plan, and work in a fast-paced environment while taking direction from multiple paralegals with high expectations of performance
• Highly organized
• Excellent communication skills
• Intermediate to advanced skills in MS Word, Outlook, Excel and PowerPoint
• Must work well with a team
• Must be able to work independently, be a self-starter and take initiative

Salary Range: $60k – 65k

The Firm is providing this good-faith salary range to comply with applicable law. The applicant’s final salary will depend on a number of factors, including the applicant’s skills and years of experience.

Performance and Hours-Based Bonuses: This position is also eligible for an annual discretionary performance-based bonus (percentage of salary).

Benefits: This position is eligible for many additional benefits, including paid time off, sick time, medical and dental benefits, 401K contribution (and matching).

Dan Newlin Injury Attorneys is seeking a highly motivated, detail-oriented Legal Assistant to join our fast-paced Pre-Suit team. This role is ideal for a driven professional who thrives in a high-performance environment, takes pride in precision, and understands the importance of exceptional client service. 

As a Legal Assistant, you will play a critical role in supporting our attorneys and ensuring cases move forward efficiently and accurately. You will be entrusted with sensitive information and be an integral part of a team committed to excellence, organization, and accountability. 

Key Responsibilities 

• Provide comprehensive administrative and organizational support to Pre-Suit Attorneys 
• Receive, review, verify, and organize legal documents, distinguishing between critical and non-critical materials 
• Accurately enter, maintain, and update case information, documents, and records in both digital databases and physical files 
• Upload and manage client legal files, including documents, reports, attachments, and supporting data 
• Prepare and edit routine correspondence, memoranda, and office documents as directed 
• Open, sort, and distribute incoming mail; prepare outgoing mail for delivery 
• Retrieve and compile records and data as requested by the legal team 
• Prepare documents for digital scanning, prioritizing workflow and deadlines 
• Answer phones professionally, screen and route calls, take messages, and respond to routine inquiries 
• Handle confidential and sensitive information with the highest level of discretion and professionalism 

What We’re Looking For 

• Strong organizational skills with exceptional attention to detail 
• Ability to manage multiple priorities in a deadline-driven environment 
• Professional communication skills and a client-first mindset 
• Reliability, accountability, and a proactive approach to problem-solving 
• Comfort working with legal databases, document management systems, and standard office technology 

Why Join Dan Newlin Injury Attorneys 

• Be part of one of Florida’s most respected and high-performing personal injury firms 
• Work alongside a collaborative team that values excellence, growth, and integrity 
• Gain hands-on experience in a dynamic legal environment with opportunities to grow your career 
• If you are driven, organized, and ready to contribute to a team that sets the standard in personal injury law, we encourage you to apply. 

The Paralegal will support attorneys by assisting with legal document preparation, case file management, and litigation support activities. This role is heavily focused on drafting pleadings and assembling court filings in a fast-paced legal environment.

Duties & Responsibilities

• Draft, review, and prepare legal documents including pleadings, motions, affidavits, notices, and supporting filings.
• Assist attorneys with preparation of litigation materials and court filings in accordance with applicable court rules and procedures.
• Assemble and organize case packages and supporting documentation for court submissions and hearings.
• Review case files to ensure accuracy, completeness, and compliance with procedural requirements.
• Maintain and organize case files, pleadings, exhibits, and supporting documents within the firm’s case management system.
• Coordinate with attorneys and internal teams to track case progress and ensure deadlines are met.
• Conduct basic legal research and review statutes, regulations, and case law as requested.
• Support attorneys with other litigation-related tasks and administrative functions as needed.

Qualifications

• Strong written communication skills with the ability to draft and review legal documents.
• Understanding of legal terminology, court pleadings, and filing procedures.
• Strong attention to detail and organizational skills.
• Ability to manage multiple deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office and case management systems.

Education & Experience

• Associate degree in Paralegal Studies or related field preferred.
• 2+ years of experience in a legal support or paralegal role with exposure to drafting pleadings or litigation documents preferred.

Top Los Angeles Law Firms Seek Legal Assistants & Legal Secretaries

TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]

1⃣ Legal Secretary – Commercial Litigation – Century City 2 days/onsite 7.5 hour day

• Support litigation team with calendaring and state & federal court filings. Manage day-to-day administrative tasks for trial preparation and attorney needs.
• Salary: $90K–$105K
• Hours: 7.5-hour day (8–5:30 or 8:30–5), overtime as needed, hybrid: 2 days/week onsite (flexible)
• Benefits: 401(k), medical/dental/vision, paid holidays, merit bonuses, paid parking
• Perks: Onsite gym, stocked kitchen with breakfast/lunch/smoothies, low support staff turnover, 2-story office with restaurants, collaborative culture

2⃣ Legal Assistant – Litigation Support – Santa Monica 3 days onsite 7.5 hour day

• Support 3 attorneys with state and federal court filings, calendaring (CompuLaw; training provided), document management (iManage), billing/conflicts (Aderant/Intapp), client communications, and scheduling travel, depositions, and meetings.
• Salary: $75K–$105K
• Benefits: 401(k) after 1 year with historical 8% contribution, medical/dental/vision, 4 weeks PTO, paid parking
• Hours: 37.5/week, 8:30–5 PM, 3 days/week onsite

3⃣ Legal Secretary – Commercial Litigation – Beverly Hills

• Support litigation team with filings, calendaring (CompuLaw), and document prep (TOAs/TOCs).
• Coordinate hearings, depositions, travel, and expenses.
• Salary: $90K–$105K
• Benefits: 401(k), medical/dental/vision, discretionary bonus, paid parking
• Hours: 40/week, onsite

4⃣Litigation Legal Secretary – Century City (Hybrid) 10:30am-7pm PST

• Provide legal secretarial support to 400+ attorneys; no designated attorney assignment.
• Efile state & federal courts, manage calendaring, document prep, and litigation support tasks.
• Perks: AM Law 100 firm, award-winning culture, DEI & pro bono initiatives, collaborative hybrid environment.
• Salary: $90K–$95K
• Benefits: 401(k) w/profit sharing, medical/dental/vision, discretionary bonus, paid parking
• Hours: 37.5/week, 10:30 AM–7 PM,

TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Commercial Legal Analyst | Leading AI Company| San Francisco, CA | Hybrid Contract — 6 Months | $55–$65/hr

About the Role

A fast-moving, high-profile AI company is hiring a Commercial Legal Analyst to support contract negotiations across the business, from NDAs and vendor agreements to complex strategic partnerships. You will work closely with teams across Sales, Finance, Marketing, and Research, gaining hands-on experience at the intersection of law, business, and technology.

This is an ideal role for someone seriously considering a career in law who is curious, highly organized, a strong writer, and eager to learn in a collaborative environment.

Responsibilities

• Support attorneys with drafting, reviewing, and processing commercial agreements
• Track negotiations, summarize issues, and keep contracts moving to completion
• Partner with internal teams to gather information and support day-to-day legal workflows
• Build, maintain, and improve legal templates, processes, and knowledge resources
• Escalate non-standard or judgment-heavy issues to attorneys as appropriate

Qualifications

• B.A. or B.S. completed
• Excellent attention to detail and strong organizational skills
• Strong writing, communication, and problem-solving ability
• Genuine interest in law, business, and technology
• Ability to manage multiple workstreams and exercise good judgment
• Collaborative, low-ego, team-first mindset

Why This Role

• Rare exposure to cutting-edge AI commercial contracts across IP, data, and research partnerships
• Work directly alongside experienced attorneys in a high-caliber legal environment
• Competitive hourly rate with full-time hours
• Strong resume asset for law school applicants and early-career legal professionals

Note: This position is engaged through a workforce solutions partner and is not a direct employee role. Employment logistics, benefits, and compensation are administered by the staffing partner.