Legal Computer Software Jobs in Usa

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Job Title: Legal Assistant

Location: San Diego, CA 92101

Salary/Payrate: $95K-$105K (some flex for the right candidate) annually and AWESOME benefits!!!

Work Environment: Hybrid (1 days WFH)

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

The Legal Assistant will provide comprehensive administrative support to multiple Partners, as well as senior and junior members of the Legal Team. This role involves managing a variety of confidential and complex tasks, including calendar management, typing, editing and/or formatting legal documents and correspondence, filing documents with various courts, both electronically and via messenger, arranging for service of documents, meeting coordination, project assistance, and relationship management. The ideal candidate must excel in multitasking, managing changing priorities, and handling highly sensitive information with discretion. Maintains positive contact with clients, attorneys and staff while observing confidentiality of client and other firm matters.

Job Responsibilities:

• Calendar Management: Track litigation deadlines, and confirm deadlines and docketed correctly. Coordinate attorney calendars, minimize conflicts, prevent double bookings, and proactively make decisions regarding appointment urgency and importance.
• Preparing draft court documents, including but not limited to complaints, answers, discovery, briefs, motions, motions for summary judgment, correspondence and memos.
• Heavy court filings at state, federal, and appellate level and in many different venues; prior involvement in Class Action cases is a must; knowledge of electronic filing procedures for the various venues, including state, federal, appellate and arbitration forums.
• Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice.
• Organizes and accurately maintains physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Firm provided software to accurately store email messages and maintain and retrieve files.
• Administrative duties include but not limited to opening new files, requests conflict of interest checks and maintains on-line and hard-copy files. Conducts periodic reviews for possible storage of older files; prepares files to be closed.
• Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. Possesses knowledge of key clients and contacts.

PREFERRED QUALIFICATIONS:

Excellent communication and time management skills.

Possesses high level of technical competency on all Microsoft Office and various other job-related software packages and applications.

Detail-oriented and highly organized.

Ability to work independently, manage large workloads, and keep deadlines.

EDUCATION AND EXPERIENCE:

Minimum of 5 years’ experience a working in employment and labor law matters

Law firm experience preferred

Deep knowledge and expertise in employment and labor laws on federal, local and state level

Are you an exceptional Litigation Legal Assistant (LPA) seeking a truly unique opportunity?

Join our AmLaw 100 firm, renowned for its legal prowess, yet fostering a boutique, family-office type vibe that prioritizes collaboration, professional training, and a supportive environment. This is a rare opportunity to collaborate directly with firm partners, accelerating your professional growth in a large AmLaw 100 environment that uniquely offers the close-knit feel of a regional office where your contributions make a difference.

The Role:

This role offers the opportunity to support three dynamic partners across thriving Insurance, Labor & Employment, and Commercial litigation practices. You'll be instrumental in managing a diverse range of tasks, working as a two-person team with another LPA. You'll leverage your expertise in e-filing in CA state and federal courts and meticulously prepare, process, and organize legal documents. Your efforts will ensure seamless operations and efficient client service throughout the litigation life-cycle within a highly respected firm.

What You'll Do:

• Federal E-Filing Mastery: Utilize proven expertise in e-filing federal documents via PACER/CM/ECF, including a strong understanding of FRCP, local court rules, and meticulous PDF preparation, to ensure seamless and accurate submissions.
• Essential Administrative Support: Provide comprehensive administrative support, from managing calendars and scheduling meetings to communicating with clients, serving as a vital go-to person.
• Legal Tech Utilization: Understand and gain training in various legal technology platforms to enhance efficiency.
• Attorney and Client Support: Assist attorneys with client onboarding, ensure compliance with client requirements, and contribute to delivering excellent service.
• Billing Coordination: Assist with client billing and financial workflows using the firm's dedicated billing software.

Requirements:

• High school degree or equivalent.
• Proficient in state and federal e-filing procedures.
• Detail-oriented and highly organized, with excellent written and verbal communication skills.
• Technically savvy, with a strong grasp of legal software and document management systems.
• A proactive team player.
• Someone eager to learn and grow within a top-tier firm that values an inclusive and supportive culture.
• Hybrid Work Model: Enjoy a hybrid schedule with 2 days remote.

Job description:

Skills

• Ability to handle sensitive information confidentially and take proper precautions to protect information electronically and physically
• Strong technological skills to include research using internet and legal search systems, such as, Westlaw; ability to electronically organize and manipulate documents; ability to effectively manage calendars; strong knowledge of Microsoft Office (Work, Outlook, Excel, and PowerPoint)
• Strong organization and prioritization skills
• Ability to professionally, and effectively communicate both orally and in writing
• Perform duties with accuracy, quality and integrity
• Handle simultaneous projects, effectively multi-tasking and remaining flexible to last-minute changes
• Work in a team environment, while maintaining a pleasant disposition
• Work independently while using appropriate level of discretion to complete projects/assignments as directed
• Detail oriented
• Thorough knowledge of legal principles, research techniques, legal terminology, and medical terminology
• Strong interpersonal skills

Essential Duties and Responsibilities

• Transcription
• Perform research under attorney direction, including, but not limited to legal, factual and records research
• Organize and analyze information
• Organize case files including, but not limited to indexing, and Bates labeling records
• Cross-check and validate information
• Prepare written reports, correspondence, subpoenas, forms and other documents as directed
• Locate and communicate with witnesses and experts as directed
• Interact with clients and opposing counsel as necessary to effectively perform assigned duties for Attorney(s)
• Miscellaneous projects as requested
• Assist attorneys in preparation for hearings
• All other duties as required

Education/Experience

• Bachelor's degree a plus, Paralegal Certificate/Certification or equivalent work experience
• 2+ years relevant legal experience to develop necessary knowledge base
• Litigation experience preferred
• Experience with MS Office, Westlaw, case management software, and Outlook
• Experience with document production/management software

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person

Job Summary

We are seeking a highly organized and meticulous Legal Assistant to support our Business and Transactional Practice Group. The ideal candidate will have experience with conflict checks, engagement of clients, billing, proof reading and formatting complex legal documents, and administrative tasks, ensuring seamless support of our attorneys.

Key Responsibilities

Conflict Checks and Client Onboarding:

• Assist with conflict-check process and open new client matters.
• Draft and review engagement letters.

Billing and Administrative Support:

• Prepare and process invoices, track billable hours, and manage expense reports.
• Maintain organized electronic client files within the firm's Document Management System (e.g., iManage, NetDocuments).
• Manage complex calendars, including scheduling across multiple time zones.

Document Support:

• Proofread and edit legal documents for accuracy and consistency.
• Format and finalize complex Word documents, including managing styles, table of contents, and complex formatting.
• Assist with drafting and formatting documents as needed.

Client Relations:

• Serve as a professional point of contact for clients, opposing counsel, and other third parties.

Required Qualifications & Skills

3–5+ years of legal assistant experience, preferably in Corporate, M&A, or Finance law.

Expert-level MS Word and Adobe Acrobat skills, including:

Managing styles and formatting complex documents;

Creating and updating table of contents ;

Track changes, redlines, and collaboration.

Industry Tools

Experience with billing software, conflict-check systems, Docusign, Closing Folders, or similar transaction management software.

Proficient inn AI-powered tools for document review, drafting, and research.

Soft Skills

Excellent communication, organizational, and time-management skills, ability to maintain confidentiality and work well under pressure.

Firm Ranking: AmLaw100 Firm

Location: West Palm Beach, FL

Position: Legal Assistant, Trust & Estates

Support Model: 3 Attorneys to 1 Legal Assistant

Target Salary: $70,000 - $90,000

Work Week: 8:30am – 5pm (37.5 hour work week)

Onsite Logistics: 3 days a week onsite

Hiring Manager: Office Administrator

Responsibilities:

• Independently perform full range of administrative support for numerous timekeepers
• Responsible for managing client communication, including answering phone calls and emails to effectively schedule appointments by understanding client needs and availability while coordinating with internal timekeepers to ensure efficient booking and calendar management, while providing excellent customer service.
• Schedule and arrange client document execution meetings including service as a witness and/or Notary Public, ensure appropriate attendee availability, prepare documents, and confirm original documents properly executed and documents are handled in accordance with department protocols
• Remind timekeepers of deadlines and anticipate their needs to allow them to focus on client/firm related matters
• Type, edit, format and proofread a variety of moderate to complex documents and assist with assembly of documents in preparation of client documents for execution or electronic filing with courts and agencies.
• File management and organization (both digital and paper). Establish and maintain client, departmental and administrative files and workspaces using established protocols for online client records management and document naming conventions.
• Understand client billing, edit billing narratives according to firm time entry standards, and ability to run or obtain financial data and reports. Expense tracking and reimbursement submissions and monitoring of disbursement payouts in time-sensitive matters)
• Manage administrative aspects of client/matter intake: obtain/enter required information into the New Business Intake (NBI) system, draft, finalize, and send engagement letter to clients, communicate client billing standards and rates to appropriate individuals, and overall management of client files.

Qualifications/Requirements:

• Minimum two to four years of Trusts and Estates legal administrative experience strongly preferred
• Experience in handling a wide range of administrative tasks
• Experience making travel arrangements
• Ability to support multiple timekeepers in a fast paced, changing environment
• Ability to effectively manage conflicting priorities
• Excellent verbal, written, organization, analytical and interpersonal skills
• Outstanding client service and decision-making skills
• Ability to produce accurate draft documents from a variety of rough sources that are handwritten or 'pieced' together or from oral instructions
• Familiarity with procedures of courts and regulatory agencies
• Ability to work independently, with minimum supervision while also contributing to a team
• Demonstrate a high degree of professionalism, confidentiality, discretion, and decorum
• Responsiveness to timekeeper/client needs and follow-up where appropriate
• Good understanding of basic business relationships and client confidentiality principles
• Proficient in the use of Microsoft Office (Word, Outlook, Excel and PowerPoint), FileSite/iManage (or similar virtual workspace software), InTapp, CMS, PDF scanning, HotDocs, Kofax PDF, Change-Pro, Metadact, Innova, Chrome River, Preview Biller, Internet searches, Rendezvous, Electronic Court Filing Systems, and ability to learn and use advanced software applications

Boutique North Dallas law firm is seeking an experienced and dedicated Commercial Litigation Assistant to support two experienced litigation paralegals and multiple attorneys in performance of active Federal and State litigation and general legal services for clients. You will have the opportunity to leverage your organizational expertise, litigation calendaring skills, and strong detail-oriented work style to ensure accuracy and quality of work!

Duties & Responsibilities:

• Draft basic documents for the paralegals, such as notices of hearings, and assist paralegals with preparation of documents for filing.
• Prepare summary/index for document production.
• Prepare exhibit notebooks for trial, discovery documents, including electronic bates labeling, case indexing, and managing electronically-stored information.
• Prepare exhibit notebooks for trial and provide transmittal letters to opposing counsel and/or court.
• Schedule mediations, depositions, and hearings; assist with trial exhibits and accompanying notebooks.
• Arrange/call court clerks to obtain hearing dates and other information.
• Assist in maintaining firm’s electronic docket of filings, discovery, and notices from the Court and other counsel.
• Experience with third party document management software and web-based data rooms.
• Redact within AdobePro for summary of fees in support of Affidavit of Fees.

Position Profile:

• Possess strong self-management skills, including ability to handle multiple priorities, meet deadlines, and work with minimal supervision.
• Detailed document management skills, strong skills in proofreading and document filing.
• Communicate professionally through clear verbal and written correspondence.
• Produce high quality, error free work product in a deadline-sensitive environment.

Qualifications:

• Associate or Bachelor’s degree from an accredited college or university preferred; experience in lieu of degree considered.
• 10-15+ years of experience in litigation calendaring, with strong ability to identify the appropriate deadlines in litigation documents filed with the court, as well as through the application of applicable rules of procedure, local rules and standing orders.
• Meticulous litigation document management and naming.
• Familiarity with commercial/business litigation, including pre-trial, trial and post-trial.
• Ability to e-file and serve documents, both in state and federal court.
• Experience with Texas and Federal Rules of Civil Procedure.
• Skilled in use of Microsoft Office products including Word, Excel, PowerPoint and Teams.
• Provide accurate and timely entry of billable time into time management software.

Competencies for Success:

• Keeps accurate records; checks quality of work or information, exemplary planning and time management skills.
• Highly organized and manages data with strong attention to detail; keeps accurate records; reviews documents for exceptions and inconsistencies.
• Positive attitude and an awareness and willingness to respond to and clarify team member’s needs and expectations.
• Communicates information clearly, concisely and accurately to all levels in the organization and with third parties.
• Ability to analyze ideas and issues, and to evaluate reasoning in a variety of situations; asking questions, gathering information, etc.
• Handles confidential information appropriately; professional demeanor; follows legal policies and procedures.

Compensation & Benefits:

The firm offers a competitive benefit package to include parking, fitness center, 401(k), medical/dental/vision benefits, etc. Hours are 8:30-5:30 Monday through Friday.

Salary: $75,000-$90,000 DOE

COMPANY DESCRIPTION

Platz Juris, PLLC is a Phoenix-based boutique law practice handling contract law, intellectual property, general business law, and civil litigation across multiple jurisdictions, including Arizona, Kansas, Minnesota, and several federal courts. We are a lean, high-quality practice that values precision, professionalism, and initiative.

ROLE DESCRIPTION

We are seeking an experienced, certified paralegal to join our team on a part-time, remote basis. This is an excellent opportunity for a seasoned litigation paralegal who thrives in a fast-paced, independent environment and wants meaningful, substantive work — not busywork. You will work directly with the principal attorney and play an integral role in the day-to-day operations of the practice. This is a remote, part-time position. We strongly prefer candidates who are based in Arizona, as occasional in-person meetings in the Phoenix area may be required.

What You Will Do

• Conduct legal research across federal and state jurisdictions

• Draft and assist in preparing motions, pleadings, and litigation documents

• Manage PACER filings and federal court docketing

• Provide litigation support under the Federal Rules of Civil Procedure (FRCP)

• Handle calendaring and deadline docketing with precision

• Manage client communications professionally and confidentially

• Perform billing and invoicing functions within CosmoLex

• Maintain and organize case files within CosmoLex Practice Management Software

QUALIFICATIONS

Required:

•       Active paralegal certification (CP, CLA, ACP, or PACE equivalent)

•       Demonstrated, hands-on experience in federal civil litigation

•       Proficiency with PACER and federal court e-filing systems

•       Working knowledge of the Federal Rules of Civil Procedure

•       Proficiency with CosmoLex practice management software

•       Strong legal research and writing skills

•       High degree of discretion, accuracy, and independent judgment

•       Arizona residency strongly preferred — candidate must be able to meet in person in the Phoenix area on an occasional, as-needed basis

Preferred:

•       Experience supporting multi-state litigation (AZ, KS, MN a plus)

•       Familiarity with IP and business law matters

•       Experience in a solo or small firm setting

WORK ARRANGEMENT

This is a part-time, remote position. Hours are flexible but must align with client deadlines and court schedules. Candidates must have a reliable home office setup and internet connection. We strongly prefer candidates who are based in Arizona, as occasional in-person meetings in the Phoenix area may be required.

HOW TO APPLY

Please apply directly through LinkedIn and include the following:

1. Your resume, and

2. A cover letter that includes a professional biography detailing your paralegal experience, certifications, and specific experience with PACER, CosmoLex, federal litigation, and the FRCP

Applications without both a resume and a cover letter/bio will not be considered. Only short-listed candidates will be contacted.

Equal Opportunity Statement

Platz Juris, PLLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, or any other characteristic protected by applicable federal, state, or local law.

Freeman Mathis & Gary is a dynamic and growing 500+ lawyer national litigation firm, with thirty-nine offices in twenty-one states. We are seeking a Legal Secretary to join our growing Sacramento, California office. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. The following set of success factors describe the characteristics of those who are successful in our Firm:

• Helpful, Congenial, Personable, Positive

• Unpretentious, Approachable, Respectful, Team Oriented

• Accountable, Takes Ownership, Corrects Mistakes

• Organized, Timely, Confidential, Responsive (within 24 hours)

Essential Duties and Responsibilities:

• Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting
• Prepare and collect conflict of interest checks, open new files and maintain client files
• Maintain attorneys’ calendars with hearing dates, filing deadlines, and other dates of importance
• Make client and client-related appointments for attorneys as necessary
• Professional demeanor with all Firm’s clients, attorneys, staff and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of service
• Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings
• Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision
• Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the position
• Provide assistance to others within firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff members

Qualifications and Experience:

• Minimum two years litigation secretarial experience
• Experience maintaining paperless files. iManage experience a plus
• Knowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure
• Must successfully pass a background and drug screen

Why FMG?

At FMG, people are our greatest asset. We invest in your success and well-being through:

• Competitive compensation
• Medical, dental, and vision coverage
• HSA and FSA options
• 401(k) with 3% employer Safe Harbor contribution
• Generous PTO and work–life balance
• Year-end bonuses and referral programs
• Firm-paid life insurance and long-term disability
• Employee Assistance Program
• A collaborative, respectful, and team-oriented culture

EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.

Kinney & Lange, P.A., an established full service intellectual property (IP) law firm located in downtown Minneapolis, has an immediate opening for a Patent Legal Assistant.

Duties and Responsibilities:

•       Prepare documents from forms/templates and based on client-provided and attorney-provided materials, including preparing patent and trademark application documents for filing.

•       Organize and upload documents for e-filing with various patent & trademark offices.

•       Review Office Actions and other communications from patent & trademark offices and prepare response templates for attorney completion.

•       Correspond with clients regarding the status of applications and other matters.

•       Coordinate the transmittal of documents needing signatures (i.e., declarations and assignments).

•       Monitor attorney dockets for approaching due dates.

•       Work closely with the docketing staff and office services to ensure all dates are docketed.

•       Maintain precise follow-ups and reminders.

•       Prepare Information Disclosure Statements (IDS) for filing with the United States Patent and Trademark Office, including obtaining copies of patents and articles for submitting with IDSs.

•       Develop and document client procedures and best practices.

•       Maintain electronic files.

•       Miscellaneous typing, copying and other clerical tasks.

Qualifications:

The ideal candidate should work well in a professional, team, and fast paced environment, have strong attention to detail, and possess the ability to multitask in order to meet deadlines. Candidates with patent prosecution experience and candidates with minimal experience and a recent paralegal degree will be considered. The candidate should have an excellent technology skill set including a proficiency in the Microsoft Office Suite, and ideally, have familiarity with Foundation IP, Anaqua, or other IP docketing software, and/or time and billing software. 

Salary range: $40,000 to $70,000 annually

• Send resume and cover letter to Kinney & Lange, P.A., Attn: HR, 333 S. 7th Street, #2700, Minneapolis, MN 55402, or to

Our customer, an Energy Infrastructure company, is seeking a Business System Analyst (Legal Technology).

This is a high-impact opportunity at the intersection of legal and technology. The role will work closely with attorneys and IT teams, leveraging AI tools, Power BI, iManage, and TeamConnect to modernize legal workflows.

Role: Business System Analyst (Legal Technology)

Work Mode: Full-time, Permanent Position

Geographical Location: Los Angeles, CA or San Diego, CA (Hybrid)- 4 days onsite / 1 day remote per week

Responsibilities:

• Oversee the law department’s technology portfolio, architectural roadmap, software vendors, and IT-managed services.
• Partner with stakeholders across IT organization to align legal technology initiatives with enterprise strategy.
• Advance the law department’s use of artificial intelligence and enable legal-specific AI use cases.
• Translate complex business strategies into enterprise architecture and technology requirements across multiple platforms.
• Establish requirements management standards, methodologies, and best practices to enhance project delivery quality.
• Influence strategic technology investment decisions through business cases aligned with corporate objectives.
• Architect integrated solutions across systems, business units, and external partners while ensuring regulatory compliance.
• Drive continuous improvement in business analysis methodologies using industry innovations and lessons learned.
• Identify and mitigate risks in complex system implementations and develop contingency plans.
• Analyze industry trends and emerging technologies to inform long-term digital transformation strategy.

Experience:

• Typically requires 10+ years of related experience.
• Experience in legal technology within a law firm or in-house legal department is required.
• Must reside in Southern California or be willing to relocate upon hire.

Key Requirements (Must Haves):

• Strong technical skills including AI tools (Copilot, ChatGPT, etc.).
• Strong understanding of databases and enterprise systems.
• Experience with iManage (Document Management System).
• Experience with Power BI.
• Experience with Mitratech TeamConnect or Enterprise Legal Management (ELM) platforms.
• Legal technology experience from a law firm or in-house legal department.
• Excellent communication and training skills, with the ability to work closely with attorneys.
• Highly detail-oriented, professional, motivated, and consultative.
• Undergraduate degree.

To apply:

If you are qualified, interested, and available, please send 1) your WORD version of your resume and 2) an email stating why you are a good fit for this position to

ElevateFlex provides an unparalleled platform for you to work with innovative companies and law firms worldwide on various exciting and challenging roles. We pride ourselves on respecting your individuality and choice of career, allowing you to bring your very best to each role, to continue to develop your experience, expertise, and professional network, and be supported with a package of benefits tailored to your needs.

As a member of our talent community, you will benefit from Elevate's curated training suite to enhance and develop your skills. You will have access to hands-on support, networking opportunities, and accessing the most up-to-date resources. By joining our global community of Talent, you will get the opportunity to work with our best top law firms and law department customers.

Equitability and inclusion are critical to ElevateFlex's success. As The Law Company, changing the legal business landscape, we know a diverse, inclusive work culture is at the heart of attracting, retaining, and celebrating the industry's most talented people. We empower our employees to bring their whole selves to work because we know that diversity of experience and perspective drive innovation and is simply good business.

As a strong proponent of diversity, equitability, and inclusion, ElevateFlex is committed to hiring diverse candidates from all backgrounds. We invite you to apply to become part of the ElevateFlex Team – help us change the legal business landscape and make a dent in the legal universe.