Legal Computer Programs Jobs in Usa

Lead Legal Assistant - Van Nuys (Lead Appointed Assistant)

The Law Office of Hanna Brophy is seeking a highly motivated and computer proficient lead legal assistant to work in a dynamic, fast paced workers' compensation law office.

In addition to the duties outlined for the Lead Appointed Assistant, key components of this position include management of the in-house litigation calendar, direct support to multiple attorneys, filing and serving legal documents and correspondence, answering telephones, and scheduling medical examinations and depositions.

The successful candidate must be accurate and productive, able to meet all established deadlines, have knowledge of Workers' Compensation Rules and possess a willingness to work as a team player.

Duties for Lead Legal Assistant (per office):

• Interview, select, and train legal assistants and legal file clerks. Assist OMP in supervision of staff.
• Review, approve, and transmit time sheets for non-exempt employees to the Business Office.
• Support the OMP as requested.
• Prepare and distribute weekly attorney calendar.
• Act as liaison for office equipment service and office suite services.
• Enter attorney expense reports into Aderant. This task can be delegated with the OMP’s permission.
• Order supplies and transmit office related invoices to the Business Office for payment. This task can be delegated with the OMP’s permission.
• Prepare outgoing mail. This task can be delegated with the OMP’s permission.
• Close files. This task can be delegated with the OMP’s permission.

Job Type: Full-time - 37.5 hours per week

Benefits:

• 401(k) with Matching
• Health Insurance
• Paid Time Off

Schedule: Monday to Friday

Ability to commute/relocate: Woodland Hills, CA 91367 - Reliably commute or planning to relocate before starting work (Required)

Experience:

• Worker’s compensation: 5 + years (Required)
• Customer service: 3 year (Preferred)

Objective: The Legal Administrative Assistant / Receptionist is responsible for providing administrative support to our paralegals and reception duties, managing office supplies and additional administration as detailed below.

This position is designed for a highly motivated individual who excels in a fast paced, entrepreneurial environment that values top-quality work and positive contributions to the workplace.

Hours: Monday – Friday (8:30AM – 5:00PM); 5 days a week in office

Reports to: Director of Litigation Support Services (with dotted line to Branch Office Administrator)

Classification: Non-Exempt Position

Essential Functions:

Legal Admin Duties:

• Obtain and circulate docket sheets from the appropriate Court’s website (i.e. pre-litigation)
• Obtain and circulate legal/case-related articles and opinions
• Complete the transmittal of enclosure letters (i.e. creation of UPS/FEDEX, labels, priority mail labels)
• Print out and distribute documents as requested by paralegals
• Assist with scanning and saving documents into firm’s document management system
• Revise charts used for internal purposes (i.e. templates, list of mediators/judges)
• Update case contact lists
• Obtain and prepare exhibits for court or arbitration filings
• Maintain internal filing and file hard copy legal documents
• Provide additional support including but not limited to handling outgoing mail, saving and circulating internal mail, scanning, copying, binder creation and breakdown, and faxing
• Word processing, data input, and other legal support tasks

Reception Duties:

• Greet clients, vendors and guests upon arrival
• Answer office general telephone line during business hours
• Manage incoming/outgoing mail
• Office-related errands (Fed Ex, UPS, Wellness Shopping)
• For all meetings and events, order lunch and/or provide meal vouchers
• Provide parking vouchers for visitors

Facilities:

• Maintains daily order of:
• Conference Rooms, including:
• pre-meeting set-up and post-meeting cleanup
• set up computer and projector for virtual meetings and in-office presentations
• facilitate reservations and use of conference room
• Copy Room/Office Supply Area
• Reception Area
• Kitchen/breakroom Area, including ensuring it is kept clean and tidy; run dishwasher as needed; put clean dishes away
• Breakdown of boxes and other large items for disposal as needed
• Maintain organization of supply closets/cabinets
• Provide local support for marketing meetings and events including printing materials and preparing binders

Inventory management:

• Track Inventory on a weekly basis; proactively order supplies to ensure the firm doesn’t run out of needed items
• General Office Supplies (printer ink, pens, paper, etc.)
• Litigation supplies (exhibit tabs, red wells, etc.)
• Kitchen Supplies – Coffee, water, snacks, wellness items
• Keep printers stocked with paper and change printer cartridges, when needed

Skills Required:

• At least 1 year of experience as a legal assistant or 2+ years of administrative experience
• Understanding of office procedures, litigation processes and related requirements preferred
• Excellent grammar and proofreading skills
• Strong attention to detail
• Ability to multi-task, plan, and work in a fast-paced environment while taking direction from multiple paralegals with high expectations of performance
• Highly organized
• Excellent communication skills
• Intermediate to advanced skills in MS Word, Outlook, Excel and PowerPoint
• Must work well with a team
• Must be able to work independently, be a self-starter and take initiative

Salary Range: $60k – 65k

The Firm is providing this good-faith salary range to comply with applicable law. The applicant’s final salary will depend on a number of factors, including the applicant’s skills and years of experience.

Performance and Hours-Based Bonuses: This position is also eligible for an annual discretionary performance-based bonus (percentage of salary).

Benefits: This position is eligible for many additional benefits, including paid time off, sick time, medical and dental benefits, 401K contribution (and matching).

Legal Account Manager (Tempe, AZ)

Green Evans-Schroeder is a fast-growing, nationally recognized law firm with a strong focus on immigration law. We are seeking a client-focused Legal Account Manager based in our Tempe, Arizona office. This role is primarily client-facing, managing client accounts, payment plans, and financial communications. This is an excellent opportunity for someone with strong relationship management skills who wants to grow in the legal industry.

MAJOR AREAS OF RESPONSIBILITY

• Manage client accounts, including monitoring balances, assisting with payment plans, and ensuring accurate record-keeping
• Communicate professionally with clients via phone and email regarding account updates, payment confirmations, and billing inquiries
• Support day-to-day financial operations, including processing payments and assisting with reconciliations under the guidance of the finance team
• Hold regular account review meetings with attorneys and support staff to ensure client accounts are up to date
• Maintain organized client records and assist with reporting as needed
• Collaborate with attorneys and the finance team to deliver a high-quality client experience

EXPERIENCE

• 1–2 years of experience in client account management, customer service, or financial administration
• Experience in B2C client interactions preferred
• Exposure to legal or professional services is a plus
• Accounting experience is helpful but not required; focus is on client relationship management

SKILLS AND QUALIFICATIONS

• Languages: Proficiency in spoken and written English and Spanish is required
• Computer Skills: Proficiency in Microsoft Excel and Outlook; comfort learning new software systems
• Education: High school diploma or equivalent required; some college coursework in business, accounting, or related field preferred
• Client Relations: Strong communication skills with the ability to handle client conversations about payments and accounts in a professional, empathetic manner

PROFESSIONAL ATTRIBUTES

• Strong attention to detail and organizational skills
• Eagerness to learn and grow within a legal and client services environment
• Ability to maintain confidentiality and handle sensitive information
• Professional, positive, and client-focused demeanor
• Team player who takes responsibility for work and helps colleagues as needed

WHAT WE OFFER

• Comprehensive training and mentorship from experienced professionals
• Opportunity to grow in client account management and legal industry knowledge
• Supportive team environment in a growing law firm
• Competitive entry-level compensation and benefits

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

The Legal Operations Manager supports the Office of the General Counsel (OGC) as part of the Operations team helping drive operational excellence across the department. This role focuses on managing legal technology, process improvement, data analysis, and operational initiatives that enhance efficiency and effectiveness across OGC, particularly Legal Affairs. While this position does not include supervisory responsibilities, it requires independent judgment, initiative, and the ability to lead projects from concept through implementation.

Job Duty 1 - Evaluate and refine existing workflows and support continuous improvement efforts; design and implement best practices to improve efficiency, consistency, and automation of legal operations.
Job Duty 2 - Plan, schedule, and provide logistical support for meetings, events, and unit initiatives; oversee arrangements, prepare and distribute related materials, and ensure seamless execution of program and project activities.
Job Duty 3 - Perform other duties as assigned.
Job Duty 4 - Lead the implementation, configuration, training, and adoption of legal technology tools (e.g., matter management, e-billing, intake management, and document management systems).
Job Duty 5 - Collect, analyze, and present operational and financial data (e.g., staffing metrics, budget performance, case assignments) to inform decision-making and identify opportunities for improvement.
Job Duty 6 - Assist with monitoring legal budgets, tracking expenditures, and conducting analyses to identify cost-saving opportunities and support sound fiscal management.
Job Duty 7 - Contribute to process improvements for external counsel engagement and billing; monitor compliance with guidelines and support vendor relationship management.
Job Duty 8- Provide legal and compliance support, including reviewing legal documents, business records, drafting documents, conducting research, and assisting with responses to inquiries under the guidance of legal and compliance staff.
Job Duty 9 - Manage and support operational and unit projects and initiatives, ensuring deliverables are completed on time and within budget; prepare related communications, actionable recommendations, training materials, and documentation.
Job Duty 10 - Provide program, operational and administrative support to the unit, collaborating across teams to promote alignment and efficiency.

Educational Requirements
Bachelor's degree in Business Administration, Legal Studies, Finance, Information Systems or related field or equivalent combination of education and experience.

Demonstrated experience in legal operations or related operational functions (e.g., legal technology, data analysis, e-billing, vendor management, or process improvement).
Proficient in Microsoft 365 Productivity Suite, specifically Word, Excel, PowerPoint, Outlook and Teams.
Demonstrated ability to analyze complex operational and financial data, run detailed reports, create pivot tables, and design charts and graphs for informed decision-making.
Proven track record of leading technology implementations and/or process improvement initiatives.
Strong organizational skills with the ability to manage multiple projects and competing priorities.
Excellent written and verbal communication skills to effectively engage with legal and non-legal stakeholders.
Ability to work independently, exercise sound judgment, and drive initiatives with minimal supervision.

Required Experience
4+ years of relevant experience.

Additional Preferred Qualifications
Certification, License or Permits
Preferred Paralegal Certification/Degree
Project Management certification (e.g., PMP, CAPM, PRINCE2, or Agile/Scrum).
Proficiency in managing complex projects with a solid understanding of project management methodologies. Ability to deliver projects on time and within scope while ensuring high-quality outcomes.
Proficiency with legal technology platforms (e.g., matter management, e-billing, intake, or document management systems).
Experience with data visualization and reporting tools (e.g., Power BI, Tableau, or similar).
Familiarity with law firm or in-house legal department budgeting and financial practices.
Knowledge of change management practices, including communications and training development.
Experience in a higher education, public sector, or similarly complex organizational environment.

Salary: $72,783-$80,000 Annually

ABILITIES
Analytical Thinking & Judgment: Proven ability to assess complex problems, analyze data, and make sound, independent decisions.
Technology Proficiency: Experience with legal technology platforms and strong skills in Microsoft Office Suite; ability to implement and optimize technology solutions.
Project Leadership: Strong project management skills with the ability to organize tasks, manage competing priorities, and deliver results under tight timelines.
Communication: Excellent oral and written communication skills to effectively convey information to legal and non-legal stakeholders.
Organization & Initiative: Highly organized, detail-oriented, and able to work independently while maintaining focus on departmental goals.
Collaboration: Strong relationship-building skills with the ability to work effectively across teams and contribute to a positive work environment.

SKILLS
Excellent written and verbal communication, customer service and organization skills. The ability to prioritize tasks, work independently and/or within a team environment.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Background Successful candidate must be able to pass a position of trust + education background check. Please visit employment/pre-employment-screening

The Bennett Law Center is Hiring

Pre-Litigation Legal Assistant | Receptionist | Litigation Paralegal

3377 SW 3rd Avenue, Miami, FL 33145

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Apply:

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The Bennett Law Center is a growing personal injury law firm in Miami seeking motivated, reliable, and professional individuals to join our team. We are currently hiring for three full-time, on-site positions within our firm.

If you thrive in a fast-paced legal environment and are looking for long-term growth, we encourage you to apply.

Position Details

• Full-Time | Monday–Friday | 9:00 AM – 5:00 PM

• On-Site – Miami, FL (No Remote Work)

• Compensation: Paid weekly (rate discussed directly with Office Manager)

Open Positions

Pre-Litigation Legal Assistant

This position focuses strictly on pre-litigation matters (no litigation work).

• No prior experience required — training will be provided

• Prior Personal Injury experience is a plus and will be given strong consideration

• Opening Bodily Injury (BI) claims

• Communicating with insurance adjusters and medical providers

• Requesting and organizing medical records and bills

• Monitoring client treatment and maintaining regular client communication

• Managing multiple cases simultaneously

• Strong organizational skills and attention to detail

Litigation Paralegal

• Prior Florida Personal Injury litigation experience required

• Strong understanding of Florida civil litigation procedures

• Experience drafting pleadings, discovery, and motions

• Trial preparation experience required

• Ability to independently manage case progression from filing through trial

• Ability to handle a heavy caseload in a fast-paced environment

• Strong organizational and case management skills

General Requirements (All Positions)

• Bilingual – Spanish & English (required)

• Strong computer skills (email, document management, case management systems)

• Highly organized and detail-oriented

• Professional, reliable, and punctual

• Ability to work independently and as part of a team

If you are motivated, dependable, and ready to grow within a respected personal injury firm, we encourage you to apply.

Please email your resume to:

Sheridan Ross P.C., the largest and oldest intellectual property boutique in the Rocky Mountain region with a history spanning over 70 years, is seeking an initiative-taking and experienced Patent Prosecution Attorney or Patent Agent to join our dynamic team.

What you get to do:

• Draft and prosecute U.S. and foreign patent applications.
• Respond to Office Actions.
• Collaborate with inventors and engineers to understand innovative technologies.
• Provide strategic counsel on intellectual property matters.

What will you bring?

• Bachelor's degree in Electrical Engineering, Computer Engineering, Computer Science, Physics/Engineering Physics. Engineering work experience is a significant advantage.
• Experience drafting and prosecuting patent applications in the electrical engineering space.
• USPTO registration.
• Juris Doctor (JD) and a license to practice law are required for Patent Prosecution Attorneys.
• Eagerness to jump in and contribute, superb communication skills, excellent organizational and writing skills, and the ability to quickly understand new concepts.

What is in it for you:

Sheridan Ross believes that investing in our team is the best way to grow. You won't just be an employee—you'll be a vital part of our success. We provide comprehensive training and mentorship to support your professional development from day one.

We value the expertise and contributions of our Attorneys and Patent Agents. We empower you to take ownership of your career. You'll have the freedom to develop your own book of business, take on challenging and fulfilling work, and operate with the independence you need to thrive.

We offer remote and hybrid work arrangements, tailored to your experience. This provides flexibility, allowing you to perform at your best wherever you choose.

Next Steps:

If you are motivated and seeking sophisticated work, significant responsibility, a better work-life balance, and a genuine opportunity for professional growth within a leading IP boutique, we encourage you to apply.

Interested candidates should submit a cover letter, resume, transcripts, and writing sample (recent published patent application or office action response) to

Equal Opportunity Employer

Sheridan Ross is committed to fostering an environment that embraces and promotes equality, diversity, and inclusiveness where everyone can excel. We encourage our professionals to be themselves and share their perspectives, experiences, and insights. Individuals seeking employment at Sheridan Ross are considered without regard to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, physical or mental disability, veteran status, or genetic information, among other protected bases.

Benefit and Compensation Summary

Sheridan Ross offers a competitive pay and benefits package to full-time employees, including health care benefits, paid time off, paid holidays, 401(k), discretionary bonus, parking reimbursement, and more.

Base Salary Range for Attorneys: $150,000-$250,000 based on experience and qualifications, with a billing expectation of 1,750 hours.

Base Salary Range for Patent Agents: $120,000-$200,000 based on experience and qualifications, with a billing expectation of 1,750 hours.

We appreciate the interest of all staffing agencies and recruiters. However, we are not seeking external assistance for this role. Unsolicited resumes will not be considered.

Prestigious global AmLaw 100 firm is seeking an Office Coordinator/ Legal Assistant to be responsible for the daily execution of firm policies and procedures as well as providing administrative support to two trial attorneys.

ESSENTIAL FUNCTIONS

• Supervises work of non-attorney personnel and allocates overflow of work; schedules temporary coverage in accordance with office policies; determines staffing needs; maintains time and attendance records.
• Supports the performance review process by providing employee performance feedback, as appropriate, and sources evaluation forms for the Office Managing Partner.
• Coordinates hiring, employee relations, and termination of non-attorney personnel with the affected attorneys and the firm-wide Human Resources department.
• Provides orientation for new attorney and staff personnel by collecting their personnel and accounting forms; instructing on office facilities, equipment and procedures; scheduling computer training by firm-wide training staff; explaining benefit plans; obtaining office supplies; obtains the office pass, lobby listing, etc., from building management.
• Coordinates training sessions with outside vendors such as Lexis and Westlaw.
• Maintains appropriate levels of office supplies consistent with firm purchasing practices.
• Ensures the operation and maintenance of all office equipment including printers, copiers, and fax machines, is consistent with firm practices and vendor agreements.
• Assists the IS department with local IS issues.
• Where appropriate, and consistent with firm contracts, interacts with third party vendors for copier, supply, fax machine, food vendor and cleaning service issues.
• Interacts with building management for maintenance and other ordinary course issues.
• Assists as needed with office planning, construction, and related projects.
• Provides legal assistant support to two trial attorneys, including managing calendars, coordinating depositions and trial schedules, preparing and formatting pleadings and correspondence, organizing case files, e-filing documents, and facilitating trial preparation.
• Coordinates video conferences, meetings, and office-wide administrative functions; assists with office planning and special projects.
• Performs additional duties as needed to support attorneys and ensure efficient office operations.

QUALIFICATIONS

Education: High School Diploma required. Associate's degree preferred.

Experience: Minimum five years of applicable experience.

COMPANY OVERVIEW

Jenner & Block LLP is a law firm with a fearless reputation and global reach, high-level problem solvers in litigation, government controversies, investigations, regulatory challenges, and complex corporate transactions. With offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC, the firm represents a wide range of clients, counseling Fortune 100 companies, large privately held corporations, major nonprofits, top universities, private equity investors, and Native American tribes. Consistently recognized as a firm that stands up for its values with its commitment to justice and community service, Jenner has been named the No. 1 pro bono firm 13 times in the United States by The American Lawyer.

Jenner & Block offers a comprehensive benefits program, which includes medical, dental, and vision insurance, 401(k), and paid time off, in addition to other offerings.

POSITION SUMMARY

The Legal Practice Assistant, working under the supervision of the Office Manager, provides a wide range of administrative, clerical, and document services to support the workflow and client service needs of attorneys and other timekeepers. Job duties require close collaboration and working with other assistants to and lawyers in the performance of a variety of administrative and practice specific duties as assigned. The Legal Practice Assistant is a non‐exempt position. The hours are 8:45 am – 5:15 pm, Monday ‐ Friday and additional hours as required.

ESSENTIAL JOB FUNCTIONS

• Collaborates with firm assistants and other teams to provide designated and "as needed" administrative services to assist in delivering exemplary service.
• Creates, edits, formats, and proofreads a wide variety of documents, including memoranda, correspondence, legal, and court documents.
• Receive assignments from attorneys and others, performing tasks as requested; update requestor regarding receipt and status of tasks/projects, and consistently meet agreed upon deadlines.
• Input attorney time into the WebTime time entry program. Stay up to date regarding client-specific billing requirements. Assist timekeepers with maintaining appropriate time entry requirements and standards through outreach and communication.
• Work with the Billing department in all aspects of the billing cycle, including but not limited to the review of client billing for accuracy, edits to content/grammar; resolution of billing problems; and efficient changes to the process.
• Accurately prepare and input attorney expense reimbursements and process client-related vendor invoices for payment.
• Sort, open, prioritize and route incoming mail. Prepare outgoing mail including U.S.P.S., U.P.S. and Federal Express. Coordinate messenger pick-ups and deliveries when necessary.
• Coordinate meeting set-ups, including but not limited to conference calls, Zoom and Teams meetings and in-person meetings.
• May assist with the organization and planning of events. Assists with collection of marketing materials.
• Coordinating with attorney talent team, may obtains approvals and coordinate attendance for outside training programs (MCLE).
• Assists with creating and maintaining client/matter and communication lists.
• Maintain calendar and contacts for attorneys. Maintain electronic filing system via Outlook.
• Perform document conversions, e.g., PDF to Word, etc.
• Handle telephone calls from internal and external sources including taking accurate messages and appropriately routing calls.
• Coordinate prints, scans and duplicating projects with Digital Document Center or Print/Mail Service Centers.
• Coordinate travel arrangements (air, hotel, rail, car rental and black car) with firm-provided travel agency.
• Coordinate the New Matter Intake process. Prepare, finalize, and distribute new client Engagement Letters, New Business Memo, etc. Including follow-up with client to ensure receipt of fully executed Engagement Letter. Initiate Conflicts Checks.
• Perform other related duties, special projects, and assignments as required.
• Provide back-up support and vacation coverage.
• Proactively follows-up with managers and colleagues for feedback on projects completed and requests for additional assignments.

QUALIFICATIONS AND REQUIREMENTS

• Proficient in basic computer applications including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Flexibility to adjust hours and work the hours necessary to meet business needs. Ability to work overtime as needed.
• College degree preferred or equivalent work experience.
• Lifelong learner and understanding of the need for continuous improvement.
• Demonstrated willingness to take initiative and ability to work both independently and in a team environment with a customer service focus.
• Skilled in collaborating with staff/team members in a complex matrix management environment and managing associate, attorney, and paralegal expectations.
• Discernment to appropriately handle confidential and sensitive information.
• Demonstrated ability to communicate effectively and professionally in a fast-paced and deadline driven environment.
• Effective interpersonal and communication skills, both verbal and in writing.
• Excellent client service skills, including being comfortable interacting with firm clients.
• Excellent organizational skills, ability to effectively prioritize workload, and strong attention to detail.
• Must be able to follow directions.
• Sound business judgment.
• Proven ability to multi‐task.
• Demonstrated foresight to anticipate lawyers' needs.

Disclaimer

Additional Duties

This job description is intended to provide a general overview of the primary duties and responsibilities for the position. It is not an exhaustive list of all tasks or responsibilities that may be assigned. The role may include additional duties, specialized projects, and other tasks as required. The firm reserves the right to modify or adjust the responsibilities to meet business needs.

Physical Requirements

Candidates must be able to meet the physical demands of the position, including the ability to commute to the office as required on designated in-office days based on the position. The firm is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA) for qualified individuals with disabilities.

EEO Statement

Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual's race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates.

Jenner & Block is proud to offer a competitive total rewards package, including comprehensive health & well-being benefits and 401k profit sharing. The anticipated pay range for this role in San Francisco is as follows:

• 2-5 Years of relevant experience: $85,000 - $100,000
• 6-10 years of relevant experience: $95,000 - $110,000
• 11-20 years of relevant experience: $105,000 - $120,000

The actual offered rate for this position will be determined based on several factors, including qualifications and experience, geographic location, education, external market data, and consideration of internal equity.

National law firm has an immediate opening for a skilled legal assistant/paralegal in civil litigation in its Knoxville office. Qualified candidates must have at least 3 years of experience in a law firm setting. Insurance defense is highly preferred. This position is hybrid requiring you to come into the office 2-3 days per week. Therefore you must live in the greater Knoxville area - no exceptions.

Responsibilities include, but are not limited to:

• E-filing experience in Tennessee, both State and Federal court
• Familiarity with civil, arbitration procedures/filings
• Maintain attorneys calendar by planning and scheduling meetings, depositions, mediations, teleconferences, and travel
• Have the ability to communicate with outside law firms to schedule depositions and other meetings as needed
• Proof and finalize correspondence, pleadings, discovery, motions, and prepare routine shell macros
• Ability to prepare and file pleading documents and discovery documents while consulting with the attorney
• Be able to open and close legal files
• Handle general correspondence between outside law firms, clients, and insurance carriers
• Heavy document management organizational skills
• Record and track deadlines through docketing and calendar system
• Assist multiple attorneys
• Trial preparation

Requirements:

• Excellent organizational skills including ability to prioritize and coordinate multiple projects
• Ability to multi-task independently
• Professional and pleasant demeanor
• Time management skills to handle multiple tasks efficiently and accurately
• Knowledge of e-filing systems and eDockets
• High level of computer competency, in the complete Microsoft Office Suite; proficiency in Outlook, Word, Excel, iManage document file system
• Requires the ability to work 40 Hours a week M-F 8:00 a.m. - 5:00 p.m.

Benefits include:

• A competitive salary package, including the potential for bonuses
• Insurance including medical, dental, vision, disability, life, and a flexible spending account
• 401(k) retirement plan
• PTO, sick time and paid holidays
• A flexible work from home policy
• Referral program

Recruiters - Please do not contact us as we are not using external recruiters to fill this position at this time.

Opensity Solutions is seeking an experienced Litigation Legal Assistant to support one of our premier legal clients in a remote capacity. This role provides comprehensive administrative and litigation support to attorneys throughout the full lifecycle of a case, from initiation through trial preparation and post-trial activities.

Responsibilities include conducting legal research, preparing court documents, managing case files, scheduling meetings, compiling discovery materials, handling client communications, and ensuring compliance with court procedures. This role is critical to the smooth operation and progression of litigation matters.

The position requires 5 to 10 years of litigation experience, with specific expertise supporting California courts. Candidates must demonstrate exceptional attention to detail, strong organizational skills, and the ability to manage sensitive and confidential legal information with professionalism and discretion.

Position Details

• Full-time position, with possible overtime during busy periods

• Remote Schedule: Friday – Monday | 7:00 AM – 7:00 PM PT | 10-hour shifts per day

• Pay Rate: $34.00 – $38.00 per hour, depending on region

• Candidates must be located in the United States but cannot reside in California, Alaska, or Nevada

Key Responsibilities

Document & Case Management

• Organize and maintain case files (electronic and physical) using NetDocuments or other document management systems

• Index, redact, and prepare documents, pleadings, and exhibits for court under the direct supervision of the managing attorney

Legal Research & Court Records Management

• Conduct legal research using databases such as LexisNexis and Westlaw to support litigation strategy

• Retrieve case information from California court websites, federal and state dockets, and PACER

• Monitor court records and dockets to track case progress and filing deadlines

Drafting & Filing Court Documents

• Prepare legal documents including motions, discovery requests, subpoenas, pleadings, and correspondence under attorney supervision

• File documents in state and federal courts, including California courts, using electronic and physical filing methods

• Ensure compliance with local, state, and federal court rules and deadlines

Client & Attorney Support

• Respond to client inquiries, provide case updates, and coordinate scheduling of meetings

• Coordinate with opposing counsel, court clerks, and third-party vendors

• Provide administrative and litigation support to attorneys to ensure seamless case progression

Discovery Process & Trial Preparation

• Assist in gathering, reviewing, and organizing discovery materials including requests for production, interrogatories, and depositions

• Manage document production and maintain privilege logs

• Prepare trial notebooks, witness lists, and courtroom exhibits

• Coordinate trial logistics and ensure all required materials are prepared

Calendar & Docket Management

• Maintain litigation calendars, track deadlines, and schedule hearings, depositions, and attorney meetings

• Send reminders and provide case status updates to attorneys

Billing, Data Entry & Administrative Support

• Track time entries and expenses for billing purposes

• Assist with invoice preparation and data entry using Chrome River, Intapp (Time Tracking Software), and other billing platforms

• Support administrative tasks related to case management, document retrieval, and compliance tracking

Skills and Qualifications

Required

• Experience: 5 to 10 years working in litigation or as a legal assistant

• Legal Knowledge: Strong understanding of civil litigation procedures, legal terminology, and California court rules

• Court Filing Experience: Familiarity with state and federal court filing procedures, including California electronic filing systems

• Technical Skills: Proficiency with Microsoft Office Suite, NetDocuments, LexisNexis, Westlaw, PACER, and state court websites

• Billing & Data Entry: Experience using Chrome River (invoicing), Intapp (time tracking), and PACER (court records access)

• Communication: Excellent written and verbal communication skills

• Attention to Detail: High accuracy in document preparation, data entry, and file organization

• Confidentiality & Professionalism: Ability to handle sensitive legal information with discretion

Preferred

• Paralegal certification or equivalent legal training

• Experience with e-discovery tools and litigation database management

• Knowledge of litigation in areas such as labor & employment, commercial litigation, or intellectual property

Overview

Whistler Partners is partnering with to hire its first senior legal leader — a Head of Legal with the opportunity to step into a General Counsel title for the right candidate.

Owner provides a suite of tools designed to help local restaurant owners increase sales and strengthen their online presence. From mobile ordering and customer rewards to digital growth infrastructure, the platform empowers independent restaurants to compete and win. As the business expands product surfaces, navigates regulatory complexity, and enters increasingly strategic partnerships, legal leadership is now mission-critical.

This is a foundational hire at a high-growth, mission-driven SaaS company.

Why this role?

This is not an incremental legal hire. It's a build-from-zero seat.

You will own the full legal stack — corporate, compliance, employment, IP, litigation, regulatory, and commercial — and serve as a strategic partner to the executive team. You won't inherit a pre-built function. You'll architect it.

Success in this role means:

• Building scalable systems from ambiguity
• Knowing when to leverage outside counsel — and when to move internally
• Acting as DRI on the company's most sensitive initiatives
• Helping leadership move faster while strengthening risk discipline

The title is flexible and may include General Counsel for the right candidate.

This is ideal for a builder who wants true ownership, executive visibility, and the opportunity to shape Legal at a scaling technology company from day one.

Key Responsibilities

• Partner closely with Engineering, Product & Design, GTM, People, Finance, Ops, and the Executive team
• Act as strategic advisor to the CEO on negotiations, disputes, and sensitive matters
• Build and scale Owner's Legal function as its first full-time legal hire
• Serve as DRI on litigation strategy, regulatory posture, and complex commercial agreements
• Partner with Product and Engineering to ensure new products and pricing models are built with compliance and risk minimization in mind
• Design scalable systems across contracting, compliance, governance, privacy, employment, and IP
• Manage outside counsel across corporate, regulatory, employment, and litigation matters
• Support fundraising, board matters, corporate governance, and investor communications
• Proactively identify legal risk areas and implement preventive frameworks

About You

• 8–10+ years of legal experience across law firm and in-house environments
• Broad, "full-stack" experience across commercial, corporate, compliance, IP, employment, and litigation oversight
• Builder mentality — energized by creating structure from scratch
• Strong executive presence and business judgment
• Comfortable operating in fast-moving, ambiguous environments
• Able to partner closely with product and engineering teams
• Motivated to scale and eventually build a Legal team

Compensation

$250,000 – $325,000

Owner is open to increased compensation at the General Counsel level and may stretch beyond the posted range for the right candidate.

Perks

Comprehensive health coverage, Bay Area-based remote flexibility, unlimited PTO, and additional growth-stage benefits.

Interested?

This search is being led by Wolf at Whistler Partners. Please contact them for a confidential conversation.

About Whistler Partners

Matchmakers, Not Headhunters

Whistler Partners is a boutique matchmaking firm focused on counseling the best and the brightest attorneys over the course of their careers. We believe that the right move comes from working closely with talent to curate their long-term career paths. When it comes to career advice, what matters is not the size of the agency but the strength of your individual recruiter.

We readily admit that we are elite and only work with the best – after all, a little elitism is okay when it comes to your career. Employers love us because we are picky about whom we represent, and attorneys love us because we get them their dream jobs.

Searby PLLC  is seeking a Legal Intern to assist in various legal matters, with a focus on white-collar defense as well as a matter that is of public interest relating to immigration and constitutional rights. This position offers hands-on experience working closely with a former federal prosecutor and former Advising Attorney and Emergency Applications Clerk at the Supreme Court.

This is a unique opportunity to support a team of experienced legal and policy professionals, gaining valuable hands-on experience at the intersection of law and advocacy. The ideal candidate will possess strong legal research and organizational skills, excellent communication abilities, and the capacity to thrive in a fast-paced environment. For those interested in pursuing a career in the legal field, mentorship and professional development support will be provided. Some local travel may be required.

Estimated Timeframe: Spring Semester, February – May. estimated 10 to 15 hours per week

Responsibilities: 

1.Organize and maintain legal files, including case documents and correspondence. 

2.Assist attorneys in preparing legal documents.

3.Conduct legal research and summarize findings.

4.Coordinate case schedules and deadlines. 

5.Assist in the preparation of trial materials, including exhibits and witness lists. 

6.Manage document intake, task status, and ad hoc tasks as required by attorneys.

7.Conduct background research and assist with tracking relevant legislation, legal developments, and media coverage.

●

Requirements: 

1.Enrolled in a J.D., OR

2.Paralegal certificate or diploma from an accredited institution.

3.Proficiency in legal research tools and software.

4.Excellent organizational and multitasking skills.

5.Proven experience working as a paralegal or legal assistant (preferred but not required).

6.Excellent written and verbal communication skills. 

7.Ability to prioritize tasks and manage time effectively. 

8.Attention to detail and accuracy in work. 

●

Application: If you meet the qualifications and are passionate about pursuing a career in the legal field, we encourage you to apply by emailing your CV and cover letter to: and  Applications will be reviewed on a rolling basis.

Company Description

Jones, Gregg, Creehan & Gerace LLP has been serving clients throughout the Greater Pittsburgh Region since 1933. We provide comprehensive legal services to individuals and businesses, covering matters such as business law, estate planning, litigation, and property transactions. Our long-standing reputation and dedication to our clients' varied legal needs make us a trusted name in the legal community.

Role Description

This is a full-time, on-site role for an Estate Litigation Legal Assistant located in Pittsburgh, PA. The Legal Assistant will be responsible for formatting legal documents, providing administrative assistance, supporting attorneys in Orphans' Court litigation matters, and maintaining communications with the courts and clients. Day-to-day tasks include drafting and filing legal documents, managing schedules, coordinating with clients, and conducting relevant legal research.

Qualifications

• Familiarity with Legal Documents
• Strong Communication skills, both written and verbal
• Experience in Administrative Assistance and as a Legal Assistant
• Exceptional organizational and multitasking abilities
• Proficiency with legal software and Microsoft Office Suite
• Ability to work independently in a fast-paced environment
• Experience with Orphans' Court is a plus

About the Company

Our client is a distinguished Global Single-Family Office with over $10 billion in assets under management and a proven 25+ year track record of delivering exceptional long-term investment results. With deep sector expertise and a disciplined approach, the firm manages a diversified portfolio across private equity, venture capital, real estate, and alternative investments, combining institutional-grade rigor with the entrepreneurial agility to seize high-conviction opportunities. The organization operates with a high-caliber lean team, supported by substantial institutional infrastructure and capital resources. With ambitious growth plans for its U.S. platform, the firm offers a dynamic environment where talent can shape the investment strategy and drive portfolio outcomes.

Role Summary

The Senior Legal Counsel will be a core member of the U.S. investment platform, providing hands-on legal support across the full lifecycle of private equity and alternative investment transactions, as well as day-to-day corporate, governance, regulatory, and operational matters. The role works closely with senior leadership, investment professionals, and external advisors, and requires strong commercial judgment, decisiveness, and comfort operating in a lean, fast-moving environment.

This position is well-suited for a transaction-oriented legal professional with meaningful private equity deal experience who is seeking a long-term, growth-oriented in-house role with broad responsibility and autonomy. The Senior Legal Counsel is expected to independently own matters, balance legal risk with business objectives, and act as a pragmatic business partner to the U.S. investment and operating teams.

Key Responsibilities

• Serve as the primary legal partner for the U.S. platform, providing hands-on legal support across the full lifecycle of private equity and alternative investments, including structuring, execution, M&A transactions, and ongoing portfolio management
• Act as a corporate generalist supporting the day-to-day legal needs of the family office and its operating and investment entities
• Operate as an embedded business partner, driving legal matters to resolution, exercising sound commercial judgment, and providing clear, practical recommendations
• Draft, review, and negotiate a broad range of agreements, including investment, shareholder, operating, financing, commercial, and service agreements
• Support acquisitions, dispositions, co-investments, joint ventures, strategic partnerships, and other complex transactions across multiple sectors
• Advise on corporate governance matters, entity structuring, and compliance matters for a U.S.-based organization operating across multiple states and internationally
• Provide legal guidance across a diverse portfolio of industries; experience with sectors such as gaming, oil & gas, manufacturing, software, technology, and real estate is viewed as a plus
• Manage and coordinate external counsel, including leading transaction workflows, overseeing deliverables, and ensuring cost-effective, high-quality legal execution
• Advise senior leadership on regulatory, compliance, and risk management matters relevant to a family office, private equity, and operating company environment
• Balance legal risk with commercial objectives by delivering practical, solutions-oriented advice in a fast-moving, entrepreneurial environment
• Where applicable, support the development and mentoring of legal or cross-functional team members and contribute to building scalable legal processes
• Remain flexible and open to travel as required in support of transactions and portfolio companies

Skills & Attributes

• Broad legal skillset with the ability to operate across complex transactions, corporate governance, regulatory considerations, and day-to-day operational matters
• Strong commercial judgment and business acumen, with the ability to assess risk, identify practical solutions, and provide clear recommendations that enable efficient decision making
• Transaction-oriented mindset, with comfort taking ownership of matters and driving them to resolution in a fast-paced, evolving environment
• Ability to operate autonomously, while partnering closely with senior leadership, investment professionals, and external advisors
• High level of discretion, integrity, and professionalism, with sound judgment in handling sensitive and confidential matters
• Excellent negotiating, drafting, and communication skills, with the ability to distill complex legal issues for non-legal stakeholders
• Comfortable operating in a lean, high-performance, multi-sector environment with competing priorities and time-sensitive demands
• Strong organizational skills and the ability to manage multiple complex matters simultaneously without sacrificing quality or judgment
• Collaborative mindset with the credibility and confidence to engage effectively across investment and operating teams

Qualifications & Experience

• J.D. from an accredited law school
• Approximately 5–10 years of legal experience, with a strong preference for private equity–focused transactional and M&A experience
• Background in a leading law firm and/or in-house environment
• Demonstrated experience supporting complex M&A and private investment transactions, including structuring, negotiation, and execution
• Experience operating as a corporate generalist, handling a broad range of legal matters across transactions, governance, regulatory, and commercial areas
• Exposure to multi-state U.S. operations and cross-border or international transactions
• Ability to operate independently in a lean environment, exercising sound judgment and ownership over matters from initiation through resolution
• Prior experience working closely with investment professionals, senior executives, or principals in a fast-paced, high-accountability setting
• Management or mentorship experience is a plus, but not required
• Licensed to practice in New York, Delaware, and/or Massachusetts is preferred.

Location

• Onsite role located in Boston, MA

Company Description

Harris Shelton Hanover Walsh, PLLC is a highly respected, client-focused law firm that has been providing legal solutions to individuals and businesses in Memphis for more than 150 years. The firm offers a comprehensive range of legal services covering banking and commercial lending, corporate and business practice, eminent domain and land use matters, hospital and healthcare, environmental matters, real estate transactions, bankruptcy, estate planning, labor law, municipal law and general civil practice. At Harris Shelton, clients benefit from individualized attention and advice from experienced, highly trained attorneys who work tirelessly to provide high-quality, efficient and effective legal services to every client who seeks expert legal advice.

Role Description

This is a full-time on-site role for a Litigation Legal Assistant/Paralegal located in Memphis, TN. The Litigation Legal Assistant/Paralegal will work closely with attorneys and other staff members in the firm to provide a wide range of legal support services relating to litigation. Daily tasks will include preparing and responding to discovery requests, drafting legal documents, managing document databases, organizing and maintaining case files, and assisting with trial preparation. The Litigation Legal Assistant/Paralegal will also be responsible for communicating with clients, courts, and opposing counsel, among other related tasks.

The essential duties and responsibilities of the Litigation Legal Assistant/Paralegal include, but are not limited to:

• Develop and maintain good working relationships with clients in person and over the telephone.
• Transcribe, format, input, edit, retrieve, copy, and transmit text, data and graphics.
• Proofread, research, review, verify and route correspondence, reports and legal documents; draft letters and documents; gather and analyze information; initiate telecommunications; prepare expense reports.
• Maintain attorney calendar by planning, scheduling and organizing conferences, teleconferences, depositions and travel; record and monitor court appearance dates, pleadings and filing requirements; organize attorney meetings; schedule couriers, court reporters, expert witnesses and other special functions.
• Document and input attorney billable time and reimbursable expenses; coordinate client invoicing with billing department
• Maintain strict client confidentiality.

Qualifications

• Bachelor's degree or higher in a related field
• At least 4 years of experience as a litigation legal assistant or paralegal
• Health Care litigation experience is preferred
• Strong knowledge of litigation procedures, including ability to draft pleadings, manage deadlines and calendars, and conduct legal research
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook
• Experience working with legal document management software and databases
• Ability to work both independently and collaboratively in a fast-paced environment
• Strong attention to detail and accuracy
• Professional demeanor and ability to maintain confidentiality
• Experience with e-filing and courtroom technology is a plus
• Active paralegal certification is a plus

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance
• Work Location: In person

Legal Collections Specialist

Location: Memphis, TN

Salary: $40,000 – $50,000 (DOE)

Position Type: Full-Time

Position Overview

A successful collections litigation firm is seeking a detail-oriented Legal Collections Specialist to support post-judgment recovery efforts. This role will work closely with the Post-Judgment Operations Manager to assist with wage garnishment processing, payment tracking, and case documentation related to a high-volume judgment portfolio.

The ideal candidate is organized, detail-driven, and comfortable managing repetitive but critical tasks that ensure garnishments are processed accurately and accounts remain in good standing.

Key Responsibilities

• Prepare and process wage garnishment documentation
• Review employer responses and update case status accordingly
• Track and monitor incoming garnishment payments
• Identify accounts where payments stop or change and flag for follow-up
• Maintain accurate case records within the firm's case management system
• Assist with employer verification and employment tracking
• Support asset searches and documentation when necessary
• Ensure all documentation is processed in compliance with legal procedures and firm standards
• Assist with general administrative support related to post-judgment collections

Qualifications

• Prior experience in a legal office, collections environment, or administrative support role preferred
• Familiarity with wage garnishments, collections, or legal documentation is a plus
• Strong attention to detail and organizational skills
• Ability to manage high-volume tasks while maintaining accuracy
• Comfortable working with case management systems and data entry
• Strong communication and problem-solving skills

Preferred Background

The ideal candidates will come from backgrounds such as:

• Legal assistant or legal administrative roles
• Collections agencies or creditors' rights firms
• Financial services or recovery departments
• Administrative roles in legal or compliance-driven environments

Additional Information

This position plays an important role in supporting the firm's post-judgment recovery efforts. The right candidate will bring strong attention to detail, organizational skills, and the ability to work efficiently within a structured legal process.

Company Description

Howard Law Group, based in Boca Raton, Florida, is a full-service real estate law firm providing legal representation to individuals and businesses across the country. Our experienced attorneys handle foreclosure litigation and transactions throughout the State of Florida with a commitment to thorough, ethical legal advice. We pride ourselves on delivering personal care, attention, and clear communication to help clients understand their legal rights and achieve their goals. By combining expertise with a client-focused approach, Howard Law Group sets itself apart as a trusted partner in real estate law.

We're Hiring: First Legal Foreclosure Attorney (Hybrid) – Boca Raton, FL

Howard Law is growing and looking for a First Legal Foreclosure Attorney to join our dynamic legal team. This hybrid role focuses on managing foreclosure proceedings from initiation through resolution, primarily handling uncontested and lightly contested matters

.In this position, you'll work closely with paralegals, support staff, courts, and clients to ensure efficient, compliant, and cost-effective case management while representing lenders and clients with professionalism and precision

.Key Responsibilities

:• Review loan collateral, title reports, default letters, and title claims to ensure foreclosure readines

s• Prepare, review, and revise foreclosure complaints and amended complaint

s• Draft, review, and file foreclosure pleadings, affidavits, and related document

s• Manage a high-volume caseload while meeting critical deadline

s• Ensure compliance with state and federal foreclosure requirement

s• Represent clients at hearings, mediations, and settlement conference

s• Negotiate settlements and assist in resolving minor contested matter

: J.D. from an accredited law schoo

l 3+ years of experience in foreclosure, real estate, or creditor's rights preferre

d Strong written and verbal advocacy skill

s Ability to manage competing deadlines in a high-volume environmen

t Experience with motion practice, hearings, or negotiations is a plu

)If you're looking to grow your legal career with a collaborative and expanding firm, we'd love to connect

.#LegalJobs #AttorneyJobs #ForeclosureLaw #BocaRatonJobs #HybridJobs #HowardLa

Job Title: Legal Secretary (Legal Word Processor)

Location: Boca Raton, FL 33432

Position Summary

Robbins Geller Rudman & Dowd LLP is seeking a skilled and motivated Legal Secretary (Legal Word Processor) to provide comprehensive legal support to attorneys, paralegals, and firm managers. The ideal candidate will thrive in a fast-paced environment, demonstrating flexibility, attention to detail, and the ability to handle time-sensitive and confidential materials with professionalism. This is an excellent opportunity for a dedicated legal professional looking for a long-term role in a supportive and highly regarded firm.

Employment Type: Full-time non-exempt | In-Office 9:00 am – 5:30 pm

Compensation & Benefits

• Salary Range: $70,000 - $85,000 per year (depending on experience and qualifications)

• Benefits: Comprehensive benefit program provided

Key Responsibilities

• Prepare, edit, and process complex legal documents, ensuring compliance with court rules and formatting requirements.

• Draft correspondence, pleadings, motion shells, discovery documents, and general legal forms.

• Assist in preparing and filing court documents in federal and state courts, ensuring accuracy and timeliness.

• Generate tables of authorities and tables of contents for legal filings.

• Manage confidential client and case-related information with discretion.

• Coordinate meetings, conference calls, and video conferences for attorneys, clients, and experts.

• Arrange travel for attorneys, paralegals, clients, and experts as needed.

• Process attorney expense reports, reimbursements, and expert invoices.

• Maintain electronic case files in coordination with the firm's records team.

• Manage shared Outlook calendars for attorneys and case teams.

• Enter attorneys' billable time in accordance with firm policies.

• Provide additional administrative and litigation support as required.

Qualifications & Experience

Education: High school diploma or equivalent required; an associate's degree is a plus.

Experience: Minimum of 3 years as a legal secretary or legal assistant in litigation.

Litigation Knowledge: Experience with Florida state and federal courts, as well as other U.S. district courts, is preferred.

Technical Skills:

• Strong proficiency in Windows 11 and Microsoft Office Suite.

• Experience with document management systems such as NetDocuments or iManage is a plus.

Additional Skills:

• Excellent proofreading skills and attention to detail is a must.

• Typing with high accuracy.

• Strong time-management skills and ability to support multiple attorneys.

• Understanding of litigation deadlines and prioritize workload accordingly.

• Excellent proofreading skills and attention to detail is a must.

• Strong interpersonal skills to collaborate effectively with attorneys, colleagues, court personnel, and vendors.

• Proactive, self-motivated, and capable of working independently.

Other qualifications that are a plus:

• Familiarity with Adobe Acrobat DC, Best Authority, Relativity, and legal billing software is preferred but not required.

• Notary certification is a plus.

• Trial preparation experience is a plus.

If you are a detail-oriented legal professional looking for a rewarding opportunity in a dynamic legal environment, we encourage you to apply.

For consideration, please email a cover letter and resume to with Legal Secretary in the subject line.

_________________________________________________________________________________________________________________

Robbins Geller is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, national origin, sex, gender, sexual orientation, marital status, pregnancy, childbirth or breast-feeding, age, physical or mental disability, ancestry, medical condition, genetic information, military, or veteran's status, or any other status or characteristic protected by law. For the firm's full EEO policy, please refer to our website: .

California Consumer Privacy Act Disclosure: We collect personal information you provide in connection with any application for employment, including personal information contained on any resumes or any other document(s) you provide us. We may use this information to evaluate your application and/or to consider you for employment with Robbins Geller. We may, as necessary, share this information with third parties for any of the following purposes: (i) to confirm the accuracy of the information provided; (ii) to conduct a background check; (iii) to confirm or evaluate potential conflicts of interest; and/or (iv) to check references. If you accept an offer with Robbins Geller, we may also use the information you have provided in order to provide you with the benefits of your employment.

The marginal functions of this position have not been included. This job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other job-related duties requested by the supervisor.

Employees MUST maintain domicile in a state and/or city where RGRD has an office.

Trademark Legal Assistant

Location: Washington, DC; Troy, MI; Detroit, MI; Lansing, MI (preferred); or Remote (in select states)

Schedule: Full-Time

Compensation:

• Washington, DC: $75,000 – $85,000 (based on experience)
• Michigan: $65,000 – $75,000 (based on experience)
• Salary may vary depending on location and experience, with some flexibility.

Overview

A respected law firm is seeking an experienced Trademark Legal Assistant to support attorneys in managing domestic and international trademark matters. This role requires the ability to handle multiple projects while working closely with attorneys, clients, and foreign associates on brand protection, trademark prosecution, and docket management.

The ideal candidate is highly detail-oriented, organized, and experienced in trademark processes within a law firm environment. Candidates located in Lansing, Michigan are strongly preferred.

Key Responsibilities

• Assist with preparation and prosecution of U.S. trademark applications, statements of use, renewals, assignments, office action responses, and related filings
• Support international trademark prosecution through correspondence with foreign associates and trademark offices
• Assist attorneys with TTAB matters including extensions of time to oppose, notices of opposition, and petitions for cancellation
• Prepare reporting letters and correspondence for clients and foreign associates
• Coordinate filings, deadlines, and documentation with foreign associates and track communications for timely follow-up
• Monitor trademark docket and communicate deadlines and updates
• Draft reports, legal documents, and correspondence requiring knowledge of trademark law and legal terminology
• Open, organize, and maintain legal files in accordance with firm policies
• Provide case management and matter tracking support
• Maintain attorney calendars, schedule meetings, and track filing and court deadlines

Skills & Qualifications

• Exceptional written, verbal, organizational, and project management skills
• Strong attention to detail and commitment to accuracy
• Professional communication and interpersonal skills
• Working knowledge of trademark law, USPTO rules and procedures, and intellectual property concepts
• Familiarity with legal document preparation, legal terminology, and civil procedure
• Strong proofreading, grammar, and editing abilities
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint) and Adobe Professional
• Experience with SurePoint and Concur is a plus
• Familiarity with trademark docketing systems (Anaqua preferred)
• Ability to work independently and exercise sound judgment
• Strong problem-solving skills and ability to learn new systems quickly

Education & Experience

• Minimum of 3–5 years of relevant trademark experience in a law firm required

Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.