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Title: Senior Litigation Legal Assistant

Reports To: Litigation Managing Attorney

Location: Downtown Phoenix

Position Type: Full-Time, Hourly

Position Summary

Our partner, a high-performing plaintiff-side litigation practice, is seeking a seasoned Senior Litigation Legal Assistant to serve as the primary administrative support for a high-volume litigation team. This role provides advanced administrative, organizational, operational, and case-management support across the full life cycle of litigation—from case inception through post-judgment.

Core responsibilities include heavy docketing and calendar management, extensive e-filing, daily management and organization of case files, and assisting with all aspects of trial, mediation, and arbitration preparation. This role requires someone proactive, detail-oriented, and able to anticipate next steps without direction. Flexibility to work additional hours during heavy deadlines or trial preparation is essential.

Our partner invests heavily in top talent and legal technology, including Filevine, Eve, Law Tool Box, Domo, and multiple automation-driven tools designed to increase efficiency and accuracy. You must be comfortable operating in a tech-forward environment.

Experience in additional jurisdictions such as CA, NM, NV, CO, and TX is highly valued.

If you are an experienced Senior Litigation Legal Assistant who demonstrates ownership, sound judgment, and the ability to thrive in a fast-paced environment alongside seasoned litigators and trial paralegals, we want to speak with you.

Duties & Responsibilities

• Manage e-filings in Arizona Superior Court, Arizona District Court, and the Arizona Court of Appeals; experience in additional states is a plus.
• Independently calculate, track, and calendar litigation deadlines according to ARCP, FRCP, and judge-specific rules.
• Maintain clear and consistent communication with paralegals, attorneys, court staff, clients, and opposing counsel.
• Provide proactive support in all phases of litigation, including discovery, disclosure, depositions, motion practice, ADR, trial, and appeal.
• Anticipate downstream tasks—saving pleadings correctly, updating phases, calendaring deadlines, and notifying team members without being asked.
• Manage large volumes of digital files using naming conventions, version control, and Filevine workflows.
• Assist with expense tracking and reporting workflows.
• Support trial preparation including exhibit management, witness coordination, logistics, and day-of-trial assistance.
• Prepare trial binders, witness binders, and deposition binders.
• Assist with coordinating depositions, mediations, IMEs, settlement conferences, site inspections, trial logistics, and expert communications.

Required Experience & Qualifications

• Plaintiff’s Personal Injury experience; minimum 5+ years as a litigation legal assistant in Arizona.
• Deep knowledge of Arizona courts, local rules, judge procedures, e-filing systems, and service requirements.
• Proven experience supporting cases through trial.
• Strong understanding of the litigation life cycle and ability to anticipate next steps.
• Mastery of Microsoft Office, Adobe Acrobat, Outlook calendaring, and familiarity with Filevine or similar case management software.
• Exceptional organizational skills, attention to detail, and ability to manage multiple deadlines.
• Strong communication skills and professional presence.
• Ability to maintain confidentiality, work independently, and exercise sound judgment.

Preferred Qualifications

• Notary certification
• Experience in additional jurisdictions (CA, NM, NV, CO, TX)

Culture

At our partner’s firm, you will find:

• A values-driven, high-performance environment.
• Supportive leadership committed to mentorship and professional development.
• A litigation department built on teamwork, trust, and accountability.
• A firm that embraces innovation, automation, and continuous improvement.
• A culture that rewards ownership, excellence, and kindness.

This is a future-leaning practice committed to building the smartest, fastest, and most efficient workflows.

Perks & Benefits

• Free covered parking in Downtown Phoenix
• 100% employer-paid medical, dental, and vision insurance (HSA available)
• 13 paid holidays + generous PTO plan
• Free gym membership
• State-of-the-art legal tech stack
• A collaborative, growth-oriented environment with direct mentorship
• Real opportunities for long-term advancement

Please connect with me on LinkedIn as well @Summer Dillard

Job Title: Litigation Legal Assistant

Location: San Diego, 92121

Salary/Payrate: $85K-$115K

Work Environment: Hybrid, (3 days in office/2 remote)

Term: Direct Hire

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Litigation Legal Assistant

Summary

Our client, an esteemed international law firm, is seeking a Litigation Legal Assistant to provide high-level legal and administrative support to attorneys. This role serves as a trusted partner in managing day-to-day operations, coordinating litigation matters, and facilitating communication across clients and internal teams. The position is critical to ensuring efficient, accurate, and seamless support of a fast-paced litigation practice.

Key Responsibilities

• Case & Workflow Management: Coordinate, track, and execute litigation tasks, deadlines, and projects
• Communication: Serve as primary liaison for attorneys, clients, and internal teams
• Team Support: Delegate, oversee, and collaborate with legal support staff; provide mentorship and feedback
• Document Management: Draft, edit, proofread, and manage legal documents, filings, and correspondence
• Research & Preparation: Conduct research and compile materials for case preparation and briefings
• Meetings & Logistics: Organize meetings, prepare agendas/materials, and manage follow-ups
• Billing & Admin: Oversee billing processes, prebills, expenses, and time entry; act as attorney proxy for inquiries
• Calendar & Travel: Manage complex scheduling, resolve conflicts, and coordinate travel arrangements

Skills & Competencies

• Strong communication, organization, and multitasking abilities
• High attention to detail with sound judgment and discretion
• Proactive, adaptable, and solution-oriented
• Ability to manage competing priorities in a fast-paced environment
• Collaborative with strong interpersonal skills

Technical Skills

• Proficient in legal software, case management, and research tools
• Advanced Microsoft Office (Word, Excel, PowerPoint)
• Experience with document management and billing systems
• Familiar with virtual collaboration tools (Zoom, Teams) and AI tools

Education & Experience

• High school diploma required; bachelor’s preferred
• 5+ years in legal or executive administrative support
• Experience supporting litigation attorneys or senior leadership preferred

We are seeking a full-time Senior Legal Administrative Assistant to support a growing tort defense and insurance coverage law firm. This position is full time in our downtown Chicago office.

This individual will support various legal and clerical administrative tasks for the firm including legal document management, court filings, case scheduling & attorney calendar management, and correspondence.

The ideal candidate will be organized, detail-oriented, a strong communicator, and experienced in Microsoft Office/Outlook/Word. The firm is willing to train the right person for continued growth; prior experience as legal admin helpful, but not necessary.

Compensation will range from $50’s to $90’s, based on skills and experience, in addition to competitive benefits.

Responsibilities

• Communicate with clients and witnesses
• Prepare case-specific documents, including memoranda and briefs (dictation, etc.)
• Ensure that case-related documents are well organized and available for review
• Maintain and update documentation
• Provide general administrative support

Qualifications

• 5+ Years of experience as a Legal Assistant or similar role
• Certification or diploma as a Legal Assistant is preferred
• Experience with legal procedures, terminology, and the court system
• Strong verbal and written communication skills
• Highly organized with document management experience
• Comfortable Microsoft Office and case management software
• Ability to multitask and work well under pressure

Job Title: Legal Contracts Administrator

Location: Houston, TX 77002

Duration: 2+ Years(Extendable)

JOB INSIGHT:

We are seeking a highly detail-oriented and experienced Legal Contracts Administrator to support contract management operations within a dynamic legal and procurement environment. This role is responsible for managing the full contract lifecycle, including drafting, reviewing, redlining, negotiating, and coordinating contract execution. The ideal candidate will have strong experience in contract administration, risk assessment, and compliance, along with the ability to collaborate closely with legal counsel, procurement teams, and internal stakeholders. This is not an attorney role and does not provide legal advice but requires strong legal and contractual understanding.

RESPONSIBILITIES:

• Manage the full contract lifecycle, including intake, drafting, negotiation, execution, amendments, renewals, and closeout
• Draft, review, and redline a variety of agreements such as vendor contracts, professional services agreements, MOUs, and licensing agreements
• Support and participate in contract negotiations with vendors, consultants, and external partners
• Evaluate contractual terms including indemnification, liability, insurance, termination clauses, and performance obligations
• Ensure contracts comply with organizational policies, legal standards, and procurement regulations
• Act as a liaison between legal, procurement, internal departments, and external vendors
• Develop and maintain a contract tracking and management system to monitor contract status and key milestones
• Monitor contract performance, deliverables, and compliance with terms and conditions
• Prepare reports, metrics, and analysis related to contract activity and risk exposure
• Support procurement processes including RFPs, bidding, and contract development
• Ensure all required documentation is complete, including insurance certificates, approvals, and contract records
• Identify opportunities to improve contract management processes and systems
• Provide guidance to stakeholders and help resolve contract-related issues
• Escalate complex contractual or risk-related issues to legal leadership as needed

REQUIREMENTS:

• Proven experience in contract administration and contract lifecycle management (CLM)
• Strong knowledge of contract drafting, redlining, and negotiation support
• Understanding of legal terms, risk assessment, and compliance requirements
• Experience working with procurement processes and vendor contracts
• Excellent communication and stakeholder coordination skills
• Strong analytical, organizational, and problem-solving abilities
• Proficiency in Microsoft Office and contract management/document systems

Preferred Qualifications

• Experience working in a legal, government, or higher education environment
• Familiarity with procurement tools (e.g., Ariba, SAP) or contract management systems
• Background in paralegal studies, business administration, or related field

Key Competencies

• Contract Negotiation Strategy & Execution
• Contract Lifecycle Management (CLM)
• Risk Assessment & Mitigation
• Legal Drafting & Redlining
• Regulatory & Policy Compliance
• Stakeholder Coordination & Communication
• Procurement Integration

Civil Litigation Legal Assistant – Chicago, IL

Reputable Midsize Law Firm

$75,000 – $90,000 annually

Chicago, IL | Full-Time

Are you an experienced Legal Assistant with a strong background in civil litigation and bankruptcy law? A reputable midsize law firm is hiring for their Chicago office and is seeking a skilled professional to join their team. This role involves managing a high volume of docketing, supporting attorneys, and ensuring smooth case management.

What You'll Do

Handle high-volume docketing for civil litigation and bankruptcy cases

Draft, review, and file legal documents

Maintain case files and manage critical deadlines

Coordinate with courts, clients, and internal teams

Assist with trial preparation and organize exhibits

What We're Looking For

5+ years of experience as a Legal Assistant in civil litigation or bankruptcy

Strong knowledge of Illinois court procedures

Excellent organizational skills and attention to detail

Proficiency in Microsoft Office and legal case management software

Compensation & Benefits

• Competitive salary: $75,000 – $90,000
• Benefits package including health, dental, vision, and 401(k)

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Apply today by submitting your resume and cover letter highlighting your relevant experience!

Suggested Hashtags for LinkedIn SEO

#LegalJobs #ChicagoLegal #LitigationAssistant #LegalAssistantJobs #BankruptcyLaw #CivilLitigation #LegalCareers #LawFirmJobs #LegalSupport #IllinoisJobs #LegalProfessionals #LegalHiring #LegalRecruitment

Haight Brown & Bonesteel LLP, a well-established litigation defense firm, is seeking an experienced paralegal or legal assistant to work at its LA office. This job requires daily commuting to downtown LA with no remote work offered.

REQUIREMENTS:

• Certificate of completion from a paralegal program OR significant experience handling paralegal and /or legal assistant duties at a civil litigation firm on the defense side
• Experience billing hours reflecting work
• Strong understanding and knowledge of the California Code of Civil Procedure and court procedures, filings, service requirements;
• Familiarity with federal court rules;
• Experience scanning, coding, uploading, storing and printing documents, as well as developing and implementing databases to manage, organize, sort, index, analyze and summarize large volumes of data;
• Ability to perform legal research, conduct asset searches and basic investigation, draft and issue subpoenas, and draft, summarize and index discovery and documents;
• Experience assisting attorneys with trial/binding arbitration preparation and court attendance where necessary; and
• Experience with Microsoft Office software, including Word, Excel and PowerPoint; NetDocuments; Summation; Concordance; and Trial Director.

Job Type: Full-time

Salary: $70,000.00 - $85,000.00 per year with an annual $10,000 bonus for those who meet the firm's quarterly billable hour requirement.

Our firm culture includes a mix of teamwork, good communication, a work/life balance and career development opportunities.

We offer a competitive salary and benefits package, including medical, dental, vision, 401(k), life insurance and flexible spending accounts

All resume submissions are strictly confidential.

We are a fast-paced, high-volume personal injury law firm seeking a detail-oriented and motivated Legal Assistant / Paralegal to join our team.

This position plays a critical role in managing personal injury cases from intake through settlement and litigation support. The ideal candidate thrives in a deadline-driven environment, communicates professionally, and takes ownership of their work.

If you are organized, proactive, and ready to grow within a results-driven legal team — we want to hear from you.

• Maintain regular contact with clients, providing case updates and guidance.
• Communicate with insurance adjusters, medical providers, Medicare/Medicaid, and lienholders.
• Assist with preliminary negotiations and claim follow-ups.

• Order, track, and review medical records and billing statements.
• Summarize medical documentation for demand packages and litigation.
• Prepare demand packages and assist with settlement documentation.

• Draft pleadings, discovery, subpoenas, and legal correspondence.
• Assist with trial preparation (exhibits, witness lists, trial binders).
• Ensure compliance with court rules and filing deadlines.

• Manage attorney calendars and schedule hearings, depositions, IMEs, and client meetings.
• Monitor litigation deadlines and statute limitations.
• Retrieve, scan, and distribute incoming mail; prepare outgoing certified and overnight mail.
• Maintain organized digital and physical files.

Prior experience in a law firm or medical office preferred

Personal injury experience strongly preferred

Strong knowledge of Microsoft Office (Word, Outlook, Excel)

Experience with legal case management software is a plus

Exceptional organization and deadline management skills

Professional written and verbal communication skills

Ability to manage a high caseload in a fast-paced environment

• Competitive compensation based on experience
• 401(k)
• Health insurance
• Paid time off
• Annual performance-based bonus
• Supportive and collaborative team environment
• Opportunity for growth within a results-driven firm

Interested candidates should submit their resume to:

Summary

This position provides high-level administrative support to litigation and transactional trademark and copyright attorneys. Must have advanced knowledge of federal court protocols and rules. To succeed in this role, candidates must be independent, have a can-do spirit, and be able to manage multiple projects and tasks. Considerable experience in litigation, trademarks, and trademark prosecution is essential in this role.

This role offers the opportunity to work from a remote location on days when in-person attendance is not required, and as agreed upon by the direct supervisor and assigned attorneys. It is an essential function of any remote role that the employee be available to attend in-person meetings, professional development sessions, or to come to the office for other reasons, if the need arises. This position requires the individual reside in California, and will have a designation to one of Hanson Bridgett's six office locations.

Responsibilities and Duties

• Prepare correspondence, memos, and other legal documents as directed.
• Assist with document review, proofreading, and editing of legal documents.
• Conduct trademark investigations about adverse parties.
• Communicate with clients and trademark team about deadlines and filings.
• Ensure the orderly management of client files; transmit physical documents to the records department.
• Create various spreadsheets and project sheets to track team assignments and client requests.
• Work closely with the docketing specialist to ensure deadlines are properly calendared.
• Handle confidential information with discretion and maintain data integrity.
• Complete conflicts checks through the electronic intake system and draft engagement letters.
• Coordinate meetings, appointments, conferences, and travel arrangements.
• Prepare monthly expense reports for attorneys.
• Assist with the preparation and filing of notices of opposition, petitions for cancellation, extensions of time to oppose, and other ESTTA filings.
• Maintain electronic files and keep attorneys updated on case status.
• Maintain accurate and up-to-date records using iManage.
• Assist with the billing and invoicing process
• Other duties as assigned.

Required Skills, Abilities, and Qualifications

• 3+ years of experience as a legal secretary in trademark law.
• Deep knowledge of trademark procedures, terminology, and concepts.
• Knowledge of court rules and civil procedures in Federal courts, including experience with e-filing; knowledge of TTAB filing procedures.
• Highly organized and able to handle a heavy IP desk, including managing calendars and prioritizing workload.
• Proficiency in MS Office Suite and legal software for document management.
• Strong organizational and time management skills with attention to detail.
• Clear and professional communication skills.

Salary

Hanson Bridgett offers a competitive salary and benefits package. The annual salary for this California-based role is anticipated to be in the area of $85,000 - $95,000, and represents the firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual compensation is negotiable, and will depend upon a number of factors, including but not limited to, the candidate's years of experience, qualifications, and skill set.

Our Firm has an immediate opening for an experienced Family Law Legal Assistant to join our Overland Park office. This role is ideal for a seasoned professional who can provide high-level support to two to three attorneys in the early stages of their practice, while helping ensure organization, efficiency, and strong client service across matters.

The ideal candidate will, among other duties assigned: draft and prepare legal correspondence, pleadings, and discovery; manage attorney calendars and deadlines; assist with case strategy and file management; and provide administrative and organizational support. This position also plays an important role in helping guide and support newer attorneys as they develop their practice.

Excellent communication and organizational skills, the ability to manage multiple priorities simultaneously, strong attention to detail, and a proactive, solutions-oriented mindset are essential. Participation in ongoing learning and development, along with a willingness to mentor and collaborate with team members, is expected.

Preferred Qualifications:

• 5+ years of family law or related legal experience strongly preferred (10+ years highly valued)
• Paralegal certification preferred, but not required
• Experience supporting multiple attorneys in a fast-paced environment
• Familiarity with Tabs3 billing and case management software is a plus
• Strong working knowledge of Microsoft Word, Excel, and Outlook
• Solid understanding of legal terminology, court filing requirements, and case workflows

Education & Experience Requirements:

• High school diploma or GED required
• Equivalent combinations of education, certification (ALS, PLS, CPS, or paralegal certificate), and experience will be considered

Compensation:

• Salary range: $50,000 – $62,000 annually, depending on experience and education
• The higher end of the range is reserved for candidates with significant experience (10+ years)
• Eligible for firm Paralegal Bonus Program with potential to earn up to an additional $10,000 annually

Benefits:

• Dental Insurance
• Health Insurance
• Pediatric Dental & Vision Insurance
• Life Insurance
• Employee Assistance Program (EAP)
• Long Term Disability Insurance
• Short Term Disability Insurance
• Flexible Benefit Spending Plan (Section 125)
• 401(k) with Firm Matching
• Free Parking
• Paid Holidays
• Paid Time Off
• Flex Time
• Limited Telecommuting Program
• Discounted Legal Services
• Pet-friendly Workplace

Job Type: Full-time

Work Location: In person (Overland Park office)

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

Job Summary

The Legal Executive Assistant (LEA) serves as a key partner to attorneys, providing high-level administrative and operational support while managing day-to-day responsibilities. This role involves acting as an attorney’s right hand—screening, organizing, and prioritizing requests from both internal and external clients to ensure work flows efficiently and deadlines are met.

This position is ideal for a motivated self-starter with strong energy and independence who enjoys problem-solving, managing competing priorities, and contributing meaningfully to the success of a legal practice.

Essential Capabilities

• Demonstrates alignment with trusted advisor and proactive assistance principles.

• Maintains a polished, professional demeanor and exercises strict confidentiality in all interactions. Communicates effectively with individuals at all levels of the organization.

• Exhibits exceptional written and verbal communication skills with strong attention to detail and adherence to business writing standards.

• Maintains a consistently positive and professional attitude while collaborating across departments to solve business challenges. Demonstrates curiosity and a drive for continuous improvement.

• Remains open to feedback and flexible in adjusting performance or approach as needed.

Responsibilities

Client Service – Relationship Management

• Maintains open and consistent communication with teammates to ensure seamless support for assigned attorneys, including cross-training colleagues to maintain continuity of service during absences.

• Delivers high-quality service to internal and external clients with a proactive, solutions-oriented mindset when handling communications and requests on behalf of attorneys.

• Acts as a gatekeeper by prioritizing competing demands and managing matters independently, confidentially, and efficiently through completion. Recommends process improvements to enhance workflow.

• Follows attorney-specific scheduling preferences to maximize efficiency, consolidating meetings, preparing materials, and confirming logistics in advance.

• Develops a deep understanding of assigned attorneys’ work styles and preferences, anticipating needs and moving tasks forward with minimal supervision.

• Builds strong familiarity with attorneys’ practices and clients, maintaining accurate client contacts and detailed matter information in firm systems.

• Keeps attorneys informed of upcoming commitments and priorities, following up as needed and maintaining awareness of recurring obligations such as boards or committees.

Billing Management

• Reconciles and processes expenses on a daily basis.

• Reviews calendars, inboxes, and expense platforms to properly classify business and personal expenses, allocating charges accurately and resolving outstanding items within required timeframes.

• Actively manages attorney timekeeping by drafting, reviewing, and editing diary entries based on knowledge of attorney activity and communications. Ensures compliance with billing best practices and deadlines.

• Collaborates closely with billing coordinators to review proformas, track edits, and finalize invoices for timely client delivery.

• Supports attorneys in meeting billing targets and year-end requirements.

Project Management

• Drafts, edits, and proofreads correspondence, presentations, and other documents, demonstrating strong technical and document production skills.

• Coordinates internal and external meetings with minimal direction, arranging logistics such as conference rooms, visitor access, video conferencing, and dial-in details.

• Manages attorney travel using online tools and agent assistance, monitoring itineraries to ensure smooth arrivals and departures. Maintains updated travel preferences and prepares contingency plans when needed.

• Encourages delegation of non-billable administrative tasks to allow attorneys to focus on legal work, including document handling, filings, notary services, and shipment coordination.

• Demonstrates advanced proficiency in Microsoft Outlook, managing complex scheduling across multiple calendars, attorneys, clients, offices, and time zones.

• Oversees attorney inboxes by organizing, responding, and filing communications according to established preferences and document management systems.

Training and Professional Development

• Actively participates in team meetings, training sessions, and knowledge-sharing initiatives.

• Maintains strong proficiency in core applications and systems, following best practices and operational standards.

Qualifications

• Bachelor’s degree or equivalent experience.

• Expert proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; experience with legal and billing software preferred.

• Strong organizational and multitasking skills with the ability to prioritize effectively in fast-paced, high-pressure environments.

• Excellent interpersonal skills and the ability to build strong relationships with attorneys, executives, staff, and clients.

• Prior experience supporting boards or senior committees is a plus.

• Demonstrates sound judgment, proactive problem-solving abilities, and strong decision-making skills.

Compensation and Total Rewards

This role is eligible for a discretionary performance-based bonus. Compensation is determined based on qualifications, experience, geographic location, market data, and internal equity.