Legal Application Software Examples Jobs in Usa

Company Description

Samaan Sheehy & Gillespie, LLP (SSG) is a full-service law firm that has been providing high-quality legal representation for over two decades. The firm serves a diverse clientele, including leading businesses, insurance companies, construction companies, developers, sureties, and individuals. SSG specializes in supporting industries such as construction and healthcare, addressing their unique legal needs. With a commitment to excellence, SSG is recognized for its effective and high-caliber services.

Role Description

This is a full-time role for a Legal Secretary Assistant based in East Meadow, NY. The Legal Secretary Assistant will be responsible for supporting attorneys through preparing legal documents, organizing and maintaining legal files and documents, performing clerical tasks, including answering phone calls, taking messages and managing emails, proofreading legal documents for accuracy and completeness. Hybrid work permitted one day a week.

Qualifications

• Previous experience as a legal secretary or in a similar role.
• Detail-oriented with the ability to manage multiple tasks and deadlines.
• Proficiency in MS Office and legal software.
• Strong understanding of legal practices, including proficiency in legal document preparation and support for legal assistants
• Excellent clerical and organizational skills, including document management and scheduling
• Exceptional written and verbal communication skills for effective client and team interaction
• Proficiency in Timeslips a plus.
• General liability/litigation experience a plus.

Offit Kurman, a quickly growing full-service law firm, is currently seeking a Legal Administrative Assistant to join its Los Angeles, CA office supporting attorneys in the Bankruptcy, Restructuring & Credit practice group. Under general supervision, the Legal Administrative Assistant performs a variety of specialized/complex secretarial and administrative support functions for three or more timekeepers, and performs other work as required.

Responsibilities:

• Manage complex attorney schedules, including coordinating meetings, teleconferences, networking events, and court appearances.
• Draft and prepare a wide range of legal documents under attorney supervision, ensuring accuracy and adherence to legal standards.
• Oversee the new client/matter intake process, managing timely submission and proper filing of all required documentation.
• Implement and maintain efficient systems for organizing both paper and electronic client files, pleading binders, and case documents throughout their lifecycle.
• Conduct legal research, prepare, and file documents with courts and relevant agencies, following attorney guidance and complying with legal procedures.
• Serve as a key point of contact for clients, managing professional communications via phone, email, and in-person interactions.
• Process and monitor financial documentation, including expense reports, credit card reconciliations, and reimbursement requests.
• Provide backup support to reception, ensuring seamless front-office operations and maintaining a professional firm image.
• Assist in case management by organizing and maintaining case files, coordinating deadlines, and supporting attorneys in trial preparation.
• Maintain strict confidentiality of all client and case information, adhering to ethical standards and firm policies.
• Stay current with legal procedures and filing requirements, adapting processes as necessary to ensure compliance.
• Collaborate with legal teams to ensure all administrative aspects of case management are handled efficiently.
• Perform additional administrative tasks as required to support the firm's operations and attorneys' needs.

Requirements:

• Prior experience with bankruptcy litigation, including drafting legal documents, managing case files, filing motions with state and federal courts, preparing discovery materials, and organizing exhibit binders.
• Proactive work style with strong analytical skills needed for reading, researching, reviewing, verifying, and routing correspondence, reports, and legal documents.
• Ability to stay ahead of deadlines, prioritize tasks and projects, and anticipate attorney and client needs.
• Excellent production skills, capable of producing accurate work when transcribing, formatting, inputting data, editing, copying, scanning, and transmitting text, data, and graphics.
• Strong written and verbal communication skills with proficiency in grammar and spelling.
• Exceptional client service skills with a proven record of building effective relationships with internal and external clients.

Qualifying Experience:

• Bachelor's degree or equivalent experience.
• 5+ years of experience in administrative support in the legal or professional services sector.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), Internet research skills, document management systems, and attorney time entry software.

Apply now for consideration. Compensation is commensurate with experience.

Job Overview – Litigation Legal Assistant (Hybrid)

Compensation: $75,000 – $85,000/year

Location: Philadelphia, PA

Schedule: Monday to Friday (Hybrid)

Atlantic Group is hiring a Litigation Legal Assistant (Hybrid) in Philadelphia, PA for our client. In this role, you will support attorneys with litigation coordination, court filings, legal document preparation, calendar management, and case file organization within a busy law firm environment. You will also assist with matter intake, trial preparation, and day-to-day legal operations while ensuring accuracy, discretion, and timely execution across the practice.

Responsibilities as the Litigation Legal Assistant:

• Legal Document Support: Draft, format, proofread, and manage legal documents, correspondence, presentations, and other materials under attorney supervision.
• Calendar & Deadline Management: Manage attorney calendars, schedule meetings, depositions, court appearances, and filing deadlines, and coordinate related logistics.
• Court Filings & Litigation Support: Prepare and file legal documents electronically while supporting state and federal court filing requirements and general litigation needs.
• Case & Matter Management: Maintain organized case files, assist with new matter intake and conflict checks, and ensure key documents and records are up to date.
• Administrative & Team Support: Process invoices and expenses, assist with trial and deposition materials, and provide responsive support to attorneys and internal teams.

Qualifications for the Litigation Legal Assistant:

• Experience: 2+ years of experience as a litigation legal assistant, legal secretary, or litigation support professional within a law firm environment is required.
• Industry Knowledge: Experience supporting litigation matters with knowledge of state and federal court filing procedures, motion practice, and general case management processes is required.
• Technical Skills: Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat Pro, PDF document tools, redlining software such as Workshare Compare, document management systems, and electronic court filing platforms is strongly preferred.
• Skills & Attributes: Strong attention to detail, discretion, sound judgment, communication skills, time management, and the ability to prioritize multiple assignments in a fast-paced legal environment are essential.

Application Notice: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.

ID #48271

Job Title: Legal Contracts Administrator

Location: Houston, TX 77002

Duration: 2+ Years(Extendable)

JOB INSIGHT:

We are seeking a highly detail-oriented and experienced Legal Contracts Administrator to support contract management operations within a dynamic legal and procurement environment. This role is responsible for managing the full contract lifecycle, including drafting, reviewing, redlining, negotiating, and coordinating contract execution. The ideal candidate will have strong experience in contract administration, risk assessment, and compliance, along with the ability to collaborate closely with legal counsel, procurement teams, and internal stakeholders. This is not an attorney role and does not provide legal advice but requires strong legal and contractual understanding.

RESPONSIBILITIES:

• Manage the full contract lifecycle, including intake, drafting, negotiation, execution, amendments, renewals, and closeout
• Draft, review, and redline a variety of agreements such as vendor contracts, professional services agreements, MOUs, and licensing agreements
• Support and participate in contract negotiations with vendors, consultants, and external partners
• Evaluate contractual terms including indemnification, liability, insurance, termination clauses, and performance obligations
• Ensure contracts comply with organizational policies, legal standards, and procurement regulations
• Act as a liaison between legal, procurement, internal departments, and external vendors
• Develop and maintain a contract tracking and management system to monitor contract status and key milestones
• Monitor contract performance, deliverables, and compliance with terms and conditions
• Prepare reports, metrics, and analysis related to contract activity and risk exposure
• Support procurement processes including RFPs, bidding, and contract development
• Ensure all required documentation is complete, including insurance certificates, approvals, and contract records
• Identify opportunities to improve contract management processes and systems
• Provide guidance to stakeholders and help resolve contract-related issues
• Escalate complex contractual or risk-related issues to legal leadership as needed

REQUIREMENTS:

• Proven experience in contract administration and contract lifecycle management (CLM)
• Strong knowledge of contract drafting, redlining, and negotiation support
• Understanding of legal terms, risk assessment, and compliance requirements
• Experience working with procurement processes and vendor contracts
• Excellent communication and stakeholder coordination skills
• Strong analytical, organizational, and problem-solving abilities
• Proficiency in Microsoft Office and contract management/document systems

Preferred Qualifications

• Experience working in a legal, government, or higher education environment
• Familiarity with procurement tools (e.g., Ariba, SAP) or contract management systems
• Background in paralegal studies, business administration, or related field

Key Competencies

• Contract Negotiation Strategy & Execution
• Contract Lifecycle Management (CLM)
• Risk Assessment & Mitigation
• Legal Drafting & Redlining
• Regulatory & Policy Compliance
• Stakeholder Coordination & Communication
• Procurement Integration

Please connect with me on LinkedIn as well @Kyle Kapper

Job Title: Transactional/Corporate Legal Administrative Assistant

Location: Dallas TX 75201

Salary/Payrate: $70K-$95K annually AWESOME benefits!!!

Work Environment: Hybrid (2 days WFH after initial training period that could last up to 90 days)

Term: Permanent / Fulltime

Bachelor's degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

This position serves as the vital link between corporate/transactional attorneys, clients, and support staff. You'll draft legal documents and reports, engage with clients, and maintain seamless collaboration across the office to ensure deadlines are met and confidentiality is upheld. There will be opportunities to assist attorneys in other practice areas as well. After an initial period of training, this position is eligible for a hybrid-remote work schedule.

Key Responsibilities

• Plans, produces, edits and formats correspondence, memoranda, reports and other legal documents in a timely manner while utilizing computers, transcription equipment and other office equipment.
• Supports multiple attorneys and paralegals as primary assignment in the preparation of legal documents.
• Manages attorney calendars, schedules appointments and coordinates travel arrangements.
• Professionally manages incoming calls in a courteous and timely manner and provides client assistance when needed.
• Establishes and maintains client-based calendar and deadline reminder systems; utilizes Firm's centralized docketing and calendar systems.
• Processes check requests and expense reports through Firm accounting software system.
• Collaborates with administrative support staff (document production, receptionists, business office, etc.), and proofs documents returned from document production.

Knowledge, Skills, and Abilities

• Demonstrates strong organizational and prioritization skills with attention to detail.
• Ability to transcribe legal documents, correspondence and reports from rough draft, dictation or transcription at a level of seventy (70) wpm.
• Proficient in Microsoft Office Suite, including Outlook, Word, and Excel.
• Strong proofreading, grammar, and editing abilities.
• Able to manage multiple assignments and competing deadlines with minimal supervision.
• Exercises sound judgment, discretion, and professionalism in all interactions.
• Able to work collaboratively in a team environment while maintaining confidentiality.
• Possesses excellent written and verbal communication skills.
• Able to adapt to change and solve problems using critical thinking.
• Willing to work overtime as needed and manage occasional high-volume workloads.

Education and Experience Qualifications

• High school diploma or equivalent required; Associate Degree preferred.
• At least two (2) years of corporation/transactional legal experience required, three (3) to five (5) years preferred.

Job Summary

Capital Resource International is seeking an experienced and detail-oriented Paralegal / Legal Secretary to support our legal and recovery operations. This role focuses on assisting attorneys with litigation matters, collections activity, settlement documentation, and court filings related to revenue based financing and contractual enforcement. The ideal candidate is highly organized, deadline-driven, and comfortable working in a fast-paced, high-volume legal environment.

Key Responsibilities

• Draft, review, and format legal documents including complaints, pleadings, stipulations, acknowledgments, discovery, motions, settlement agreements, correspondence, and demand letters
• Prepare and file documents with state courts, including e-filing.
• Maintain and organize litigation and pre-litigation files, ensuring accuracy and compliance with internal procedures
• Track court deadlines, hearing dates, and follow-up actions using internal systems and calendars
• Coordinate service of process, court notices, and communication with process servers and vendors
• Communicate professionally with clients, merchants, attorneys, court personnel, and third-party partners
• Assist with settlement administration, including payment schedules, documentation, and compliance tracking
• Support attorneys and senior staff with case status updates, reporting, and file audits
• Manage incoming and outgoing correspondence and maintain accurate records
• Perform general administrative and clerical duties related to legal operations

Qualifications

• Prior experience as a paralegal or legal secretary, preferably in collections, commercial litigation, or financial services
• Working knowledge of court procedures, legal terminology, and filing requirements
• Strong written and verbal communication skills
• Excellent attention to detail and organizational skills
• Ability to manage multiple files and deadlines simultaneously
• Proficiency in Microsoft Office (Word, Outlook, Excel); experience with legal case management software preferred (Clio as well as Clio drafts)
• Experience with Google Workspace (Sheets, Docs and Calendar) a plus
• Professional demeanor and ability to handle sensitive and confidential information

Education

• Paralegal certificate, associate's degree, or equivalent legal experience preferred

Work Environment

• Fast-paced commercial legal recovery setting
• Direct support to attorneys and senior staff
• High-volume, deadline-driven workflow

Please connect with me on LinkedIn as well @PJ (Peaches) Noetling

Job Title: Litigation Legal Assistant

Location: San Francisco, CA 94111

Salary/Payrate: $85K - $95K (some flex), bonus and AWESOME benefits!!!

Work Environment: Hybrid (2 WFH after ramp up)

Term: Permanent

Bachelor's degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Our client is seeking a full-time Litigation Legal Assistant to be an integral part of their San Francisco Legal team. This position represents a great opportunity for a detail-oriented person to be the point person on managing litigation cases for their attorneys from start to conclusion. The ideal candidate must possess exceptional word processing skills, have strong technical, written and verbal communication skills and be able to prioritize competing tasks with poise and professionalism. The Legal Assistant will provide support to 3 attorneys desks. This position reports to the Director of Legal Operations and Office Managing Partner.

Position Type / Expected Hours of Work

This is a full-time position, with the option of working in the office, hybrid or remote. Days and hours are Monday through Friday 8:00 a.m. to 5:00 p.m., with a 45 minute or one hour unpaid lunch period.

Qualifications

• Must have 5+ years of experience as a Litigation/Legal Assistant in a litigation environment. Labor and employment experience is preferred but not required for the right candidate.
• Must have experience in calendaring, researching court rules/local rules/judge's rules, and ability to cross-check calendaring using software such as eDockets, Milana or Compulaw.
• Must have experience with eFiling in both State and Federal courts; including but not limited to creating tables of authority, bookmarking exhibits, redacting and Bates stamping.
• Position requires critical thinking skills, attention to detail, proof-reading skills, and ability to multi-task.
• Must be proficient in MS Office 365 Programs (Word, Excel, and Outlook).
• Duties also include the following tasks: travel arrangements, expense reports, entering attorney timesheets, and other administrative type duties as assigned.

Education

• High school diploma or equivalent required. Some college coursework is preferred.

Job Summary:

The Legal Assistant Position will supplement our Estate Planning Department and work closely with our clients. A love of people as well as attention to detail is a must for this position. The Legal Assistant/Estate Planning Signing Coordinator plays a key role in ensuring the smooth execution of estate planning documents such as wills, trusts, powers of attorney, and healthcare directives. This position is responsible for preparing, scheduling, organizing, and witnessing signing appointments, while maintaining a high level of client service and legal compliance.

Key Responsibilities:

• Coordinate signing appointments with clients, attorneys, notaries, and witnesses.
• Prepare finalized estate planning documents for signature, ensuring accuracy, completeness, and compliance with state laws.
• Facilitate the in-office or remote execution of documents, including notarization and witness coordination.
• Act as a notary or witness during document signings.
• Maintain accurate records of all signed documents and manage the secure filing and storage of originals and digital copies.
• Educate clients on the signing process and respond to questions or concerns with professionalism and discretion.
• Collaborate with attorneys and paralegals to ensure all necessary revisions and approvals are complete before execution.
• Track and follow up on outstanding documents to ensure timely completion.
• Arrange for document delivery, scanning, and/or recording when required.
• Support general office tasks related to client service and legal document handling.

Qualifications:

• Education: High school diploma required; Associate's or Bachelor's degree in legal studies, business, or related field preferred.
• Experience: 1–3 years in a legal or estate planning office environment preferred.
• Skills:
• Strong attention to detail and organizational skills.
• Professional communication and client-facing demeanor.
• Ability to manage sensitive client information with confidentiality and discretion.
• Proficiency in office software and legal practice management systems.
• Familiarity with common estate planning documents and procedures.

Requirements:

• North Carolina Notary Public
• Experience with legal document preparation and execution in estate law.
• Knowledge of estate planning and notarization laws in North Carolina.

Please connect with me on LinkedIn as well @Summer Dillard

Job Title: Legal Assistant-Patent Litigation

Location: San Diego, 92121

Salary/Payrate: $85K-$115K (some flexibility)

Work Environment: Hybrid, (3 days in office/2 remote)

Term: Direct Hire

Bachelor's degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Legal Assistant – Patent Litigation

Summary

Our client, an esteemed international law firm, is seeking a Legal Assistant – Patent Litigation to provide high-level legal and administrative support to attorneys. This role serves as a trusted partner in managing day-to-day operations, coordinating casework, and facilitating communication across clients and internal teams. The position is critical to ensuring efficient, accurate, and seamless support of a fast-paced patent litigation practice.

Key Responsibilities

• Case & Workflow Management: Coordinate, track, and execute tasks, deadlines, and litigation projects
• Communication: Serve as primary point of contact for attorneys, clients, and internal teams
• Team Support: Delegate, oversee, and collaborate with legal support staff; provide guidance and feedback
• Document Management: Draft, edit, proofread, and manage legal documents and filings
• Research & Preparation: Conduct research and compile materials for cases, briefings, and presentations
• Meetings & Logistics: Organize meetings, prepare agendas/materials, and manage follow-ups
• Billing & Admin: Oversee billing processes, prebills, expenses, and time entry
• Calendar & Travel: Manage complex scheduling, priorities, and travel arrangements

Skills & Competencies

• Strong communication, organization, and multitasking abilities
• High attention to detail with sound judgment and discretion
• Proactive, adaptable, and solution-oriented
• Ability to manage priorities in fast-paced legal environments
• Collaborative with strong interpersonal skills

Technical Skills

• Proficient in legal software, case management, and research tools
• Advanced Microsoft Office (Word, Excel, PowerPoint)
• Experience with document management and billing systems
• Familiar with virtual collaboration tools (Zoom, Teams) and AI tools

Education & Experience

• High school diploma required; bachelor's preferred
• 5+ years in legal or executive administrative support
• Experience supporting attorneys or senior leadership preferred

Title: Senior Litigation Legal Assistant

Reports To: Litigation Managing Attorney

Location: Downtown Phoenix

Position Type: Full-Time, Hourly

Position Summary

Our partner, a high-performing plaintiff-side litigation practice, is seeking a seasoned Senior Litigation Legal Assistant to serve as the primary administrative support for a high-volume litigation team. This role provides advanced administrative, organizational, operational, and case-management support across the full life cycle of litigation—from case inception through post-judgment.

Core responsibilities include heavy docketing and calendar management, extensive e-filing, daily management and organization of case files, and assisting with all aspects of trial, mediation, and arbitration preparation. This role requires someone proactive, detail-oriented, and able to anticipate next steps without direction. Flexibility to work additional hours during heavy deadlines or trial preparation is essential.

Our partner invests heavily in top talent and legal technology, including Filevine, Eve, Law Tool Box, Domo, and multiple automation-driven tools designed to increase efficiency and accuracy. You must be comfortable operating in a tech-forward environment.

Experience in additional jurisdictions such as CA, NM, NV, CO, and TX is highly valued.

If you are an experienced Senior Litigation Legal Assistant who demonstrates ownership, sound judgment, and the ability to thrive in a fast-paced environment alongside seasoned litigators and trial paralegals, we want to speak with you.

Duties & Responsibilities

• Manage e-filings in Arizona Superior Court, Arizona District Court, and the Arizona Court of Appeals; experience in additional states is a plus.
• Independently calculate, track, and calendar litigation deadlines according to ARCP, FRCP, and judge-specific rules.
• Maintain clear and consistent communication with paralegals, attorneys, court staff, clients, and opposing counsel.
• Provide proactive support in all phases of litigation, including discovery, disclosure, depositions, motion practice, ADR, trial, and appeal.
• Anticipate downstream tasks—saving pleadings correctly, updating phases, calendaring deadlines, and notifying team members without being asked.
• Manage large volumes of digital files using naming conventions, version control, and Filevine workflows.
• Assist with expense tracking and reporting workflows.
• Support trial preparation including exhibit management, witness coordination, logistics, and day-of-trial assistance.
• Prepare trial binders, witness binders, and deposition binders.
• Assist with coordinating depositions, mediations, IMEs, settlement conferences, site inspections, trial logistics, and expert communications.

Required Experience & Qualifications

• Plaintiff’s Personal Injury experience; minimum 5+ years as a litigation legal assistant in Arizona.
• Deep knowledge of Arizona courts, local rules, judge procedures, e-filing systems, and service requirements.
• Proven experience supporting cases through trial.
• Strong understanding of the litigation life cycle and ability to anticipate next steps.
• Mastery of Microsoft Office, Adobe Acrobat, Outlook calendaring, and familiarity with Filevine or similar case management software.
• Exceptional organizational skills, attention to detail, and ability to manage multiple deadlines.
• Strong communication skills and professional presence.
• Ability to maintain confidentiality, work independently, and exercise sound judgment.

Preferred Qualifications

• Notary certification
• Experience in additional jurisdictions (CA, NM, NV, CO, TX)

Culture

At our partner’s firm, you will find:

• A values-driven, high-performance environment.
• Supportive leadership committed to mentorship and professional development.
• A litigation department built on teamwork, trust, and accountability.
• A firm that embraces innovation, automation, and continuous improvement.
• A culture that rewards ownership, excellence, and kindness.

This is a future-leaning practice committed to building the smartest, fastest, and most efficient workflows.

Perks & Benefits

• Free covered parking in Downtown Phoenix
• 100% employer-paid medical, dental, and vision insurance (HSA available)
• 13 paid holidays + generous PTO plan
• Free gym membership
• State-of-the-art legal tech stack
• A collaborative, growth-oriented environment with direct mentorship
• Real opportunities for long-term advancement