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D3 Search is seeking a Snr. Litigation Legal Secretary on behalf of a prominent and well-established boutique full-service law practice located Beverly Hills, CA (90210).

Position Title:

Snr. Litigation Legal Secretary

• Note: 5+ years ~ commercial business, real estate & entertainment litigation experience/background sought.

Location/Map:

Beverly Hills, CA (90210)

Employment Status:

Full-time/direct-hire employment opportunity. Exempt role (OT in accordance with CA laws).

Employer Work Model:

Fully onsite work model (Monday - Friday).

• Note: No remote or hybrid arrangement offered by employer.

Summary:

This is a full-time on-site role located in Beverly Hills, CA, for a Snr. Litigation Legal Secretary. The Snr. Litigation Legal Secretary will provide comprehensive support to attorneys, including managing legal documents, preparing case materials, drafting correspondence, scheduling and maintaining calendars, and assisting with case management. The role also includes administrative duties to ensure efficient functioning of the legal team. The candidate will be an integral part of the firm’s litigation team, offering organizational and procedural support.

Responsibilities will include but are not limited to:

• Prepare, organize, and create complex legal documents and forms;
• Assist with and prepare electronic court filings; knowledge of state and federal courts;
• Assist attorneys with conflicts checks and opening new matters;
• Prepare TOCs/TOAs; exhibits, binders, and other legal documentation;
• Demonstrate excellent understanding of formatting and styles, redlining and other proofreading skills;
• Determine docket/calendar dates from court documents and correspondence and enter into Firm’s calendaring software;
• Establish and maintain paper and electronic client and administrative files;
• Answer and roll calls, schedule appointments and meetings, maintain attorneys’ calendars, handle e-mail distributions/incoming and outgoing mail, updating contact information;
• Work closely with Accounting to prepare expense reports and monthly bills (from pre-edits, to processing final bills);
• Assist attorneys and paralegals in preparing for hearings, mediations, arbitrations, and trials;
• Assist with overflow/special projects; contribute to the office and firm-wide team objectives;
• Provide general back up support to the office and other departments as required;
• Coordinate couriers and other special functions internally and externally.

The ideal candidate must possess:

• Excellent administrative, interpersonal, written and oral communication skills;
• Discretion and able to maintain confidences;
• Ability to work independently and prioritize workload activities for multiple attorneys;
• Ability to remain calm in deadline-driven and high-pressure situations;
• Effective communication skills with a diverse audience including attorneys, clients, staff and vendors;
• Sound judgement, ability to anticipate/identify/analyze problems and challenges and recommend/implement solutions;
• Maintain and nurture a positive attitude and workplace environment; and
• Have a strong sense of urgency and commitment to meeting internal and external expectations.

Qualifications:

• 5+ years of litigation experience in a large to medium size law firm;
• High school diploma or equivalent required, Bachelor’s degree preferred;
• Strong knowledge of California and Federal court procedures and rules;
• Experience with docketing software such as Compulaw or Milana preferred;
• Electronic calendaring skills required;
• Trial experience preferred;
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook);
• Superior proofreading, editing, and redlining skills;
• Highly organized and detail-oriented.

Annual Salary/Comp.& Benefits:

Starting salary range is up to 115K~DOE/DOQ, plus a robust & comprehensive benefits package, generous PTO, 401K, paid parking (onsite), annual reviews/raises, yearly lucrative bonuses, and many other notable employee-centered perks, etc.

If interested in this Snr. Litigation Legal Secretary role with this highly respected boutique litigation practice situated in Beverly Hills, CA (90210), and you meet the above qualifications/requirements, please contact the following D3 rep.:

Don Moser ~ D3 Search

| 213-785-2485

Legal Search, LLC (aka D3 Search) and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

Hybrid Legal Assistant

Job Description

We are seeking an experienced, proactive, and highly organized Legal Assistant to join our growing legal team. This hybrid position offers a balance of in-office and remote work while supporting attorneys in the day-to-day management of cases and client matters.

The ideal candidate has 3–5+ years of legal assistant experience, thrives in a fast-paced environment, and understands the importance of deadlines, accuracy, and client communication.

Key Responsibilities

Attorney & Calendar Management

• Manage attorney calendars, including scheduling hearings, depositions, mediations, client meetings, and deadlines.
• Monitor court deadlines and ensure timely filings.
• Coordinate logistics for court appearances and meetings.
• Maintain task lists and follow-up reminders to keep cases on track.

Document Preparation & Case Management

• Draft, revise, and proofread legal documents including pleadings, motions, discovery, and correspondence.
• E-file documents with courts and administrative agencies in compliance with procedural rules.
• Maintain organized and up-to-date electronic and physical case files.
• Request, review, and organize medical records, billing records, or other case-related documentation as applicable.

Client Communication & Support

• Serve as a point of contact for clients.
• Provide case status updates and gather necessary information and documentation.
• Assist clients in completing required forms and paperwork.

Administrative Support

• Answer and direct calls, manage incoming and outgoing correspondence.
• Process mail and ensure proper case documentation.
• Assist attorneys with general administrative tasks as needed.

Qualifications

Experience (Required)

• Minimum 3–5 years of experience as a Legal Assistant.
• Strong understanding of legal terminology, court procedures, and filing requirements.

Education (Preferred)

• Associate's degree or related legal education preferred.

Skills

• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office (Word, Outlook, Excel) and legal case management software.
• Ability to maintain confidentiality and professionalism at all times.

What We Offer

• Hybrid work flexibility
• Competitive compensation based on experience
• 401(k)
• FSA
• HSA
• ESTA (Earned Sick Time Act)
• Health, dental, vision, and life insurance
• Paid time off
• Paid Holidays

A Note to Applicants

Every resume submitted for this position is personally reviewed by a member of our team — not by AI software. We value the time and effort you put into your application and ensure it receives thoughtful consideration.

Please connect with me on LinkedIn as well @Summer Dillard

Job Title: Legal Assistant

Location: Seattle, WA 98101

Salary/Payrate: $60K - $89K, outstanding bonus + AWESOME benefits!!!

Work Environment: 2 days WFH

Term: Permanent / Fulltime

Bachelor’s degree required: PREFERRED

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Our client has an exciting full-time opportunity for a Legal Assistant with state filing experience to join its growing office. This role does not require travel and offers a hybrid work schedule after a preliminary period. Our office is collegial and professional with a commitment to mutual respect in the workplace. We make career development a priority and provide access to expansive professional development training programs.

Essential Functions

• Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
• Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.
• Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
• Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
• Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.
• General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
• The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:

Requirements

• 4+ years of experience as a practice assistant or legal secretary
• Knowledge of legal terminology, legal documents and legal processes
• Accurate typing of at least 70 words per minute
• Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
• Excellent communication skills, written and verbal
• Understanding of correct grammar, spelling and punctuation
• Strong proofreading skills
• Superior organizational skills including filing, calendaring, and proofreading
• Time management skills and ability to work independently as well as with a team
• Regular predictable attendance

About the Company

At this Series B consumer retail tech company, we're transforming the way the world thinks about physical retail. The company works with some of the world's retail brands including American Eagle and Gap. We’re building the future of in-store experience where every product and every person can be precisely located in real time.

Our platform combines RFID and AI to unlock hyper-accurate product visibility and automation at scale. From real-time inventory tracking to seamless checkout experiences, our technology empowers some of the world’s largest retailers to streamline operations, reduce loss, and elevate both employee and customer experiences.

We’re a fast-growing, mission-driven startup where bold ideas, collaboration, and impact are at the core of everything we do. Join us as we reshape the physical world with digital precision, starting with retail and expanding far beyond!

Job Overview

This is a rare opportunity to help define the legal function at a fast-growing technology company (100–150 people) and shape its foundations. The ideal candidate is a corporate attorney who has worked with companies early in their journey and is excited to both execute and build. You will play a key role in fundraising, equity, IR, corporate governance and corp dev matters. You will also have the opportunity to engage on commercial matters and other legal issues facing a rapidly scaling growth-stage startup.

This role is ideal for someone who thrives in a fast-paced, collaborative environment, is motivated by delivering results and is energized by building a modern legal team that sees communication as vital to investor and employee relations.

Key Responsibilities

• Advise on, participate in, and manage all aspects of equity and debt fundraising, treasury transactions and M&A, including deal structuring of complex transactions, due diligence, contract negotiation, and regulatory compliance, all while ensuring the transaction is legally sound and protecting the Company’s interests.
• Advise the Leadership Team on corporate governance and support the Leadership Team in preparing materials for Board Meetings and other corporate secretary functions.
• Collaborate with the General Counsel and finance team on equity matters, including equity plans, capitalization, and compensation matters and communicating with employees on their equity compensation.
• Own the management and process surrounding the Company’s cap table software.
• Support investor relations in communicating with investors.
• Support the Associate General Counsel and commercial teams on a myriad of legal matters facing a growth-stage startup, including commercial, IP, employment, data privacy, regulatory and more.
• Manage and work with external counsel as needed and help track legal spend against budget.

About You

Required:

• You have 4+ years of legal experience, advising startups and scale-ups on fundraising, including at a law firm.
• JD from accredited U.S. law school; licensed in good standing with a state bar.
• You have significant experience driving deal execution and advising on corporate governance.
• You have a demonstrated ability to draft, review, and negotiate corporate transactions/commercial contracts.
• You have a core understanding of employee equity structures.
• You bring a sense of ownership, excellent attention to detail and sound judgment.
• You possess a positive and approachable demeanor and have exceptional interpersonal, communication and collaboration skills.
• You are a team player with commercial acumen, comfortable navigating ambiguity, driven, forward thinking, innovative and agile.
• You have the ability to project manage and prioritize and manage multiple matters simultaneously in an entrepreneurial, rapidly scaling environment.

Preferred:

• Commercial contract drafting and negotiation experience.
• Experience with Carta or similar cap table management software.
• M&A experience.

Interested?

This search is being led by

Please contact them for a confidential conversation.

About Whistler Partners

Matchmakers, Not Headhunters

Whistler Partners is a boutique matchmaking firm focused on counseling the best and the brightest attorneys over the course of their careers. We believe that the right move comes from working closely with talent to curate their long-term career paths. When it comes to career advice, what matters is not the size of the agency but the strength of your individual recruiter. We readily admit that we are elite and only work with the best – after all, a little elitism is okay when it comes to your career.

Employers love us because we are picky about whom we represent, and attorneys love us because we get them their dream jobs.

Are you an exceptional Litigation Legal Assistant (LPA) seeking a truly unique opportunity?

Join our AmLaw 100 firm, renowned for its legal prowess, yet fostering a boutique, family-office type vibe that prioritizes collaboration, professional training, and a supportive environment. This is a rare opportunity to collaborate directly with firm partners, accelerating your professional growth in a large AmLaw 100 environment that uniquely offers the close-knit feel of a regional office where your contributions make a difference.

The Role:

This role offers the opportunity to support three dynamic partners across thriving Insurance, Labor & Employment, and Commercial litigation practices. You'll be instrumental in managing a diverse range of tasks, working as a two-person team with another LPA. You'll leverage your expertise in e-filing in CA state and federal courts and meticulously prepare, process, and organize legal documents. Your efforts will ensure seamless operations and efficient client service throughout the litigation life-cycle within a highly respected firm.

What You'll Do:

• Federal E-Filing Mastery: Utilize proven expertise in e-filing federal documents via PACER/CM/ECF, including a strong understanding of FRCP, local court rules, and meticulous PDF preparation, to ensure seamless and accurate submissions.
• Essential Administrative Support: Provide comprehensive administrative support, from managing calendars and scheduling meetings to communicating with clients, serving as a vital go-to person.
• Legal Tech Utilization: Understand and gain training in various legal technology platforms to enhance efficiency.
• Attorney and Client Support: Assist attorneys with client onboarding, ensure compliance with client requirements, and contribute to delivering excellent service.
• Billing Coordination: Assist with client billing and financial workflows using the firm's dedicated billing software.

Requirements:

• High school degree or equivalent.
• Proficient in state and federal e-filing procedures.
• Detail-oriented and highly organized, with excellent written and verbal communication skills.
• Technically savvy, with a strong grasp of legal software and document management systems.
• A proactive team player.
• Someone eager to learn and grow within a top-tier firm that values an inclusive and supportive culture.
• Hybrid Work Model: Enjoy a hybrid schedule with 2 days remote.

Job Summary

We are seeking a highly organized and meticulous Legal Assistant to support our Business and Transactional Practice Group. The ideal candidate will have experience with conflict checks, engagement of clients, billing, proof reading and formatting complex legal documents, and administrative tasks, ensuring seamless support of our attorneys.

Key Responsibilities

Conflict Checks and Client Onboarding:

• Assist with conflict-check process and open new client matters.
• Draft and review engagement letters.

Billing and Administrative Support:

• Prepare and process invoices, track billable hours, and manage expense reports.
• Maintain organized electronic client files within the firm's Document Management System (e.g., iManage, NetDocuments).
• Manage complex calendars, including scheduling across multiple time zones.

Document Support:

• Proofread and edit legal documents for accuracy and consistency.
• Format and finalize complex Word documents, including managing styles, table of contents, and complex formatting.
• Assist with drafting and formatting documents as needed.

Client Relations:

• Serve as a professional point of contact for clients, opposing counsel, and other third parties.

Required Qualifications & Skills

3–5+ years of legal assistant experience, preferably in Corporate, M&A, or Finance law.

Expert-level MS Word and Adobe Acrobat skills, including:

Managing styles and formatting complex documents;

Creating and updating table of contents ;

Track changes, redlines, and collaboration.

Industry Tools

Experience with billing software, conflict-check systems, Docusign, Closing Folders, or similar transaction management software.

Proficient inn AI-powered tools for document review, drafting, and research.

Soft Skills

Excellent communication, organizational, and time-management skills, ability to maintain confidentiality and work well under pressure.

An exciting opportunity has arisen for a Corporate Counsel to join a fast-scaling, global technology business operating at the forefront of the software and data insights space.

The company has built a market-leading platform that enables businesses to make smarter technology decisions through data-driven insights and user-generated intelligence. With a significant global user base and millions of verified data points, the organisation is playing a key role in shaping how software is discovered, evaluated, and purchased in an increasingly AI-driven landscape.

This is a high-impact, commercially focused role reporting into the General Counsel, offering the opportunity to work closely with senior stakeholders across Product, Engineering, Revenue, and leadership teams in a dynamic and collaborative environment.

The Role

You will act as a trusted legal advisor to the business, supporting a wide range of commercial, product, and regulatory matters in a fast-paced SaaS and marketplace environment.

Key responsibilities include:

• Drafting, reviewing, and negotiating a broad range of commercial agreements, including SaaS, licensing, data, and strategic partnership agreements
• Advising on product development and platform features, including data usage, integrations, and intellectual property considerations
• Providing guidance on data, technology, and regulatory frameworks impacting online platforms
• Partnering closely with cross-functional teams including Product, Engineering, Sales, Marketing, and Information Security
• Supporting the business in structuring transactions and managing legal risk in line with commercial objectives
• Developing and improving legal processes, templates, and playbooks to support scaling operations

Candidate Profile

• Qualified lawyer with 3-7 years of experience in commercial, technology, or SaaS-related legal work
• Strong grounding in contracting, IP, data, or regulatory matters
• Commercially minded with the ability to provide clear, practical advice to non-legal stakeholders
• Comfortable working in a fast-paced, high-growth environment
• Experience working closely with product or technology teams is highly advantageous

If you are interested, please do apply here now!

Prominent regional law firm is seeking a strong Litigation Legal Assistant to join their Sacramento branch office. The ideal candidate will have substantial civil litigation experience, be familiar with e-filing in state/federal courts, calendaring, editing legal documents, and various administrative support duties. If you are a strong Legal Assistant looking for a new opportunity with a respected firm that fosters continued professional growth, please apply for consideration!

Responsibilities:

• Editing and finalizing litigation documents

• Calendaring court dates/deadlines

• Filing with State and Federal courts (including e-filing)

• General administrative duties, such as answering phones, expense reports, timekeeping, and managing the attorney's schedules

Qualifications:

*Must have at least 3-5+ years of civil litigation experience in a law firm

*Must have knowledge of court filing requirements, including experience with e-filing in state/federal courts

Strong software skills and knowledge, Microsoft Office, legal software, etc.

Excellent communication skills to communicate with attorneys, staff, and clients

Premier national law firm is seeking a strong Litigation Legal Assistant to join their growing Los Angeles office. The ideal candidate will have substantial civil litigation experience, be familiar with e-filing in state/federal courts, calendaring, and various legal administrative support duties. If you are a strong Legal Secretary/Assistant with solid litigation experience, and are looking for a new opportunity with an industry leader that fosters continued growth, please apply for prompt and professional consideration!

Responsibilities:

• Editing and finalizing litigation documents

• Calendaring court dates/deadlines

• Filing with State and Federal courts (including e-filing)

• General administrative duties, such as answering phones, expense reports, timekeeping, and managing the attorney's schedules

Qualifications:

*Must have at least 2-3+ years of civil litigation experience

*Must have knowledge of court filing requirements, including experience with e-filing in state/federal courts

Strong software skills and knowledge, (MS Word, Outlook), legal software, etc.

Excellent communication skills to communicate with attorneys, staff, and clients

Please connect with me on LinkedIn as well @Felicia Larion

Job Title: Transactional Legal Assistant

Location: Washington, DC 20037

Salary/Payrate: $90K - 100K and AWESOME benefits!!!

Work Environment: - 100% onsite for first 90 days. They will do a 90-day review and will be eligible for 2 works from home.

Hours: Full-time; 8:30-5:00 p.m., Monday-Friday (1-hour lunch); Overtime may be required

FLSA Status: Non-Exempt

Term: Permanent / Fulltime

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

AM Law 200 law firm is seeking an organized, critical-thinking person with strong attention to detail. This position supports the Washington, D.C. office through the performance of administrative duties for various practice groups, including federal regulatory and transactional matters. Position interfaces with clients and colleagues in a professional setting. This person will be required to uphold the image of the Firm by maintaining respect for confidentiality, discretion, and positive contact with clients, attorneys and staff.

This position requires a minimum of five years of experience as an administrative assistant, preferably in a legal environment. Assists through the performance of complex administrative, billing, calendar maintenance, and business intake duties. Must have strong organizational skills, and knowledge of grammar, spelling, and punctuation. Shall be proficient in the use of word processing and other automated equipment, including Microsoft Office Suite and other software packages currently being used by the Firm. The specific requirements for this position include but are not limited to those outlined below.

Position Requires:

• Federal regulatory/transactional environment (real estate/affordable housing, corporate/finance, international, or government/regulatory), with comfort around complex programs and agency interaction.
• Trained in both regulatory and transactional work: understands deal flow (checklists, closings, signatures) and can also support filings, licenses, and compliance programs.

Overall Responsibilities:

• Primary duties will include, but are not limited to, the following:
• Provide legal and administrative support to attorneys across multiple practice areas
• Assist with federal regulatory matters, including preparation and submission of filings to regulatory agencies (e.g., SEC, FDA, FTC, CFIUS, and other federal agencies)
• Prepare and organize documents for regulatory submissions, comment letters, and agency filings
• Calendar regulatory deadlines and maintain calendars for pertinent deadlines
• Support transactional work including due diligence document management, closing coordination, and preparation of transaction binders
• Coordinate due diligence requests and document production for transactional matters
• Assist with preparation of signature pages, closing documents, and post-closing deliverables
• Coordinate with clients, co-counsel, regulatory agencies, and other external parties
• Communicate effectively with attorneys, clients, government officials, agency personnel, and other stakeholders
• Maintain daily calendars and manage attorney schedules, keeping them apprised of project deadlines, regulatory timelines, and transaction milestones
• Schedule and organize meetings, client calls, travel, and conferences for attorneys
• Manage multiple matter calendars and maintain organized files, including electronic files and databases
• Draft, edit, proofread, and finalize legal documents, correspondence, and memoranda under attorney supervision
• Possess strong attention to detail, perform self-review and ask questions as needed in preparation of legal documents, letters and other written materials
• Analyze factual information under the supervision of the assigning attorney
• Manage hard copy and electronic files; document organization and maintenance, including uploading to and downloading from third-party sites and client portals
• Create new files and maintain existing files utilizing an automated records management system
• Maintain personal correspondence, reading files, billing letters, expense reports, and other client related documents in accordance with Firm standard filing procedures
• Open new client/matter files per Firm procedures
• Provide matter management support as needed across various practice areas
• Enter timesheets into Aderant database for attorneys
• Prepare monthly client billing according to Firm guidelines (including review for edits/corrections)
• Prepare reimbursement and expense requests, tracking reimbursements for receipt of payment
• Overtime and flexibility will be required on occasion
• Perform any other duties that may be assigned with regard to this position

Required Skills:

1. Strong office organizational skills and attention to detail
2. Excellent interpersonal, written and oral communications skills, as well as tact and diplomacy sufficient to gain the respect of attorneys and employees
3. Professional demeanor and customer service orientated
4. Maintains positive, productive working relationships with attorneys, colleagues and clients
5. Proficiency in navigating through entire Microsoft Office Suite/Nuance/Outlook
6. Must demonstrate good problem-solving skills
7. Ability to manage multiple priorities and deadlines simultaneously
8. Ability to work independently and collaboratively with attorneys and staff to ensure superior quality in work product

Education and Experience Requirements:

1. A Bachelor's Degree is preferred
2. At least five (5) years' experience in above skill areas
3. Experience supporting federal regulatory practice and/or transactional matters strongly preferred
4. Experience with federal agency portals and case management systems (e.g., CFIUS) considered a plus
5. Demonstrated proficiency in MS Office Suite and Adobe software programs