Information Technology Jobs in Woodside, CA

Project Manager, GxP Quality Assurance

W2 Contract

Pay Rate: $80 - $90 per hour

Location: Redwood City, CA - Hybrid Role

Duties and Responsibilities:

• Coordinate and lead cross-functional Quality projects, including QA process improvement and enhancement initiatives, to ensure alignment with business objectives and delivery against established timelines.
• Contribute to the planning and execution of strategic initiatives within the GxP Quality Assurance function to strengthen operational effectiveness and compliance.
• Coordinate and facilitate quality & cross-functional meetings, including agenda development, documentation of key decisions, and tracking action items through completion.
• Develop and maintain comprehensive project documentation, including project timelines, risk registers, action item trackers, dashboards, and status reports to ensure transparency and accountability.
• Identify project risks, gaps, and process inefficiencies, and proactively facilitate mitigation strategies to ensure compliance, operational continuity, and successful project outcomes.
• Coordinate inspection and commercial readiness activities from the Quality team to support organizational objectives, including global expansion.

Requirements and Qualifications:

• Strong project planning, scheduling, and resource management skills.
• Excellent communication and presentation skills, with the ability to present to senior leadership.
• Strong stakeholder engagement and alignment skills.
• Experience with developing clear, visually compelling PowerPoint presentations with strong narrative flow and impactful visuals.
• Experience working in Pharmaceutical, biotech companies, and partnering with key stakeholders, including Regulatory, Clinical, CMC, Manufacturing, and IT.
• Knowledge of Quality Assurance principles within the pharmaceutical/biotech industry, including GxP regulations and QMS processes

Preferred Qualifications:

• Strong analytical skills with the ability to interpret quality metrics and identify trends and risks.
• Strong leadership, problem-solving, and organizational skills.
• Ability to work effectively in a fast-paced, cross-functional, and regulated environment.

Desired Skills and Experience

Project Management, GxP Quality Assurance, Quality Management Systems (QMS), GxP Compliance, Pharmaceutical Quality Systems, Biotech Quality Assurance, Cross-Functional Project Leadership, Quality Process Improvement, Strategic Initiative Execution, Risk Management & Mitigation, Quality Metrics Analysis, Inspection Readiness, Commercial Readiness, Stakeholder Management, Regulatory & Clinical Collaboration, CMC Collaboration, Manufacturing Quality Coordination, IT Collaboration in Regulated Environments, Project Planning & Scheduling, Resource Management, Quality Documentation Management, Project Timelines & Roadmaps, Risk Registers, Action Item Tracking, Project Dashboards, Status Reporting, Meeting Facilitation, Agenda Development, Decision Documentation, Process Optimization, Operational Excellence, Compliance Oversight, PowerPoint Presentation Development, Executive Communication, Data Interpretation & Trend Analysis, Problem Solving, Leadership in Regulated Environments

Bayside Solutions, Inc. is not able to sponsor any candidates at this time. Additionally, candidates for this position must qualify as Inc.'s candidate.

Bayside Solutions, Inc. may collect your personal information during the position application process. Please reference Bayside Solutions, Inc.'s CCPA Privacy Policy at

Job Details:

Job Title: Manufacturing Technician

location: Foster City, CA 94404

Duration: 6+ Months

Pay rate range: $42.00 - $46.72/hour

Job Description:

• As an Additive Manufacturing Specialist at Client, you will serve as a technical anchor for the Additive Manufacturing (AM) Lab, driving the end-to-end realization of complex autonomous vehicle prototypes.
• Beyond standard operation, you will act as a Design-for-Manufacturability (DfM) consultant to engineering teams and internal clients, optimizing builds for high-performance materials and mission-critical throughput, unlocking new speed of prototype delivery.
• You are responsible for the strategic health of the lab, including process optimization, equipment evaluations, planning, and the technical guidance of prototyping workflows.

Responsibilities:

• Design Consultation & DfM: Actively support design reviews related to Additive Manufacturing (DfAM) with engineers to optimize geometries for SLA, SLS, and Polyjet; proactively identify failure risks in CAD models before they reach the build tray to minimize material waste.
• Process Engineering: Develop and document standardized build parameters and post-processing two essential workflows: Additive Manufacturing (primary) and Laser Cutting (secondary) to ensure repeatable, high-quality output across all AM and Laser Cutting platforms.
• Complex System Integration: Oversee the final assembly of high-fidelity prototypes, e.g. integrating 3D-printed components with CNC-machined parts and complex electronics.
• Post processing of prototype parts: Actively guide and execute post-processing work such as sanding, painting, inserts, dyeing and other part finishing related activities.
• Workflow Coordination: Facilitate the prioritization of incoming JIRA requests to ensure alignment with prototyping deadlines.
• Machine Maintenance, Repair and Troubleshooting: Quickly, safely and correctly troubleshoot, diagnose and lead repair activities (whether internally or externally) maximizing part throughput
• Technical Vendor Liaison: Act as a technical point of contact for vendor support, service coordination, and troubleshooting of Additive Manufacturing and Laser Cutting equipment.
• Knowledge Sharing: Serve as a Subject Matter Expert (SME) to share best practices on advanced AM techniques and safety protocols.

Qualifications:

• Education & Experience: Bachelor's Degree in Industrial Design or Engineering with 4 to 6 years of experience in high-stakes prototyping or advanced manufacturing environments, or equivalent.
• Technical Mastery: Deep expertise in the chemical and thermal properties of advanced resins and powders (SLA, SLS, FDM, and Polyjet); proven ability to make quick and sound technical recommendations on AM materials, processes and applications.
• Advanced CAD: High proficiency in Solidworks, CATIA, specifically for fixture design and modifying complex assemblies for printability.
• Advanced CAM: High proficiency in part processing software, aka "slicers", such as Materialize Magics, GrabCAD Print (Stratasys) and / or Autodesk Fusion (AM build extensions); and/or similar.
• Precision Metrology: Demonstrated ability to perform quality control using precision measurement tools to validate part accuracy against GD&T requirements.
• Strategic Problem Solving: A proven track record of improving lab efficiency, reducing build failure rates, or streamlining post-processing cycles.
• Cross-functional Collaboration: Demonstrated ability to drive outsized positive outcomes and impact through thoughtful, effective and regular cross-functional activities across other internal teams (CNC machining, Welding, etc.)

Bonus Qualifications:

• GD&T Proficiency: Ability to interpret and apply Geometric Dimensioning and Tolerancing to ensure functional fitment of prototype assemblies.
• Fabrication Versatility: Meaningful experience in other prototyping methodologies like: MIG/TIG welding and CNC operation experience.
• Safety & Compliance: Experience implementing OSHA-compliant shop safety programs or hazardous material management (HazMat).

Employee Benefits:

At LanceSoft, full time regular employees who work a minimum of 30 hours a week or more are entitled to the following benefits:

• Four options of medical Insurance

• Dental and Vision Insurance

• 401k Contributions

• Critical Illness Insurance

• Voluntary Permanent Life Insurance

• Accident Insurance

• Other Employee Perks

EEO Employer:

LanceSoft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Location: Pleasanton, CA (Hybrid: 3 days onsite, 2 days remote)

Employment Type: Base + commission role with a base starting at $50K.

About Martindale Avvo Leads: Martindale Avvo Leads, part of the Martindale Avvo Family and the largest legal marketing network, is a market-leading pay-per-lead platform connecting attorneys with vetted, engaged legal prospects nationwide. We harness the reach of brands such as , , , , and —delivering results for law firms across more than 20 legal practice areas. As part of Internet Brands, our network helps over 895,000 leads per month connect with attorneys and professional legal assistance.

Position Summary: We are searching for a proactive, resourceful Inside Sales Representative to join our high-performing team! You will manage the full sales cycle—from prospecting to closing new business and onboarding clients. As a consultative seller, you’ll educate attorneys on our pay-per-lead value proposition and grow your own book of business.

Core Responsibilities:

• Consult potential clients and qualify them for The Direct Leads Service product and/or The Nolo leads product.
• Source and qualify prospective law firms nationwide using research and outreach.
• Find and engage key decision-makers through calls, emails, and video meetings.
• Present the value, features, and ROI of Martindale Avvo Leads in a consultative fashion.
• Guide clients through proposals and contracts, customizing solutions as needed.
• Consistently meet and exceed sales goals and activity targets.
• Maintain accurate client and pipeline data in Salesforce CRM.
• Coordinate with the account management team for a seamless client experience.

Ideal Candidate

• 1+ years of full-cycle inside sales experience (prospecting to closing).
• Experience selling to law firms/legal tech or professional services is a plus.
• Tech savvy: familiar with Salesforce (or similar CRM), G-Suite, and Outreach.
• Exceptional verbal and written communication skills; strong relationship- and trust-builder.
• Self-motivated “hunter” mentality with a drive to achieve and exceed goals.
• Entrepreneurial spirit with an ability to thrive both independently and collaboratively.
• Quick learner with strategic thinking and curiosity about digital marketing and lead generation.

Compensation & Benefits

• Competitive base salary plus uncapped commission.
• 401(k) with company match.
• Medical, dental, vision, life & AD&D insurance.
• Short- & long-term disability insurance.
• Flexible Spending Accounts (FSA) for medical and dependent care.
• Paid time off (PTO) plus 9 paid company holidays.
• Commuter benefits.
• Employee Assistance Program (EAP) and well-being coaching.
• Voluntary benefits: home, auto, and pet insurance; discounted legal/financial services.
• Hands-on sales training and career growth opportunities.
• Inclusive, fun, and supportive hybrid work environment in either Pleasanton, CA or Austin, TX.

About Internet Brands

Internet Brands®, headquartered in El Segundo, Calif, is a fully integrated online media and software services company focused on four high-value vertical categories: Health, Automotive, Legal, and Home/Travel. The company's properties and platforms include the WebMD, Medscape, and Henry Schein ONE networks, which are the global leaders in their markets; Nolo, Avvo, and Martindale, which form the largest consumer information provider in the legal market; and CarsDirect, Fodor's Travel, and many others which are leaders in their key vertical markets. Internet Brands' award-winning consumer websites lead their categories and serve more than 250 million monthly visitors, while a full range of web presence offerings has established deep, long-term relationships with SMB and enterprise clients. The company's powerful, proprietary operating platform provides the flexibility and scalability to fuel the company's continued growth. Internet Brands is a portfolio company of KKR and Warburg Pincus.

Internet Brands and its wholly-owned affiliates are an equal opportunity employer.

For more information, please visit Internet Brands and its wholly owned affiliates are an equal opportunity employer.

Notice to California residents: you can find information about our privacy practices, on:

About the Company

We are seeking an experienced Epic Cupid and Radiant Credentialed Trainer to design and deliver high-quality training for both inpatient and outpatient clinical teams.

About the Role

The ideal candidate will have 10+ years of hands-on Epic experience, proven classroom training ability (virtual and in-person), and a strong background in cardiology and radiology workflows. This role partners closely with Epic analysts and clinical stakeholders to develop role-based curricula, training materials, and competency assessments to support implementations, upgrades, and ongoing optimization.

Responsibilities

• Creating training plans
• Facilitating classes
• Conducting train-the-trainer sessions
• Documenting training outcomes
• Supporting go-live and post-go-live adoption efforts

Qualifications

• 10+ years of Epic Cupid and Radiant experience
• Proven classroom training experience—both virtual and in-person
• Experience working in an academic medical center (e.g., UCSF, UCLA, UCSD, UCDavis, or other university health systems) and training inpatient and outpatient clinical workflows
• Strong communication and collaboration skills; experience working with Epic analysts and clinical SMEs
• Ability to develop role-based curricula, job aids, and competency assessments

Required Skills

• Epic trainer/credentialed in Cupid and Radiant
• Experience in academic medical center environments or large health systems
• Prior experience supporting go-live and sustainment activities

How to Apply:

Straightforward, easy one-click apply.

EEO Statement:

Medasource is an equal opportunity employer that does not discriminate on the basis of actual or perceived race, color,

creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, lactation and

related medical conditions), gender identity or gender expression, sexual orientation, marital status, military service and

veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic

information, or any other characteristic protected by applicable federal, state, or local laws and Ordinances.

Benefits & Perks:

Medasource offers competitive medical, dental, vision, Health Savings Account, Dependent Care FSA, and supplemental

coverage with plans that can fit each employee’s needs. We offer a 401k plan that includes a company match and is fully

vested after you become eligible, paid time off, sick time, and paid company

holidays.

Pay Disclaimer:

The pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors

considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge,

skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other

law.

Heavy Civil Estimator

When joining GSW Construction, Inc., you will be a part of a fast-paced construction team that strives for excellence. We are actively seeking an experienced Heavy Civil Estimator. The purpose of this role is to contribute to the success and profitability of projects by providing accurate, timely, and complete estimates. The Estimator will be responsible for calculating the cost of a broad range of projects. The goal is to provide accurate information to help in operations and strategic planning, perform quantity takeoff s, produce proposals, and prepare cost estimates.

Job Details: Full-time position

● Benefits: o Salary Employee (Schedule: Full-time with some required travel and weekend availability.) o 401(k) o OE3 Health & Dental Insurance o Paid Vacation o Salary DOE Essential Duties & Responsibilities

● Perform quantity take off s/reach out to potential subcontractors

● Analyze and compile estimate data that impact the cost of labor, materials, equipment requirements, location, and other factors to ensure a high-quality and timely estimate.

● Accurately prepares estimates. Review proposal specifications and drawings to determine scope. Determines the required contents of estimates and evaluates historical data to project man-hour data.

• Produce budgets from conceptual and schematic design phases that align with the organization's goals and strategy • Review drawings, specifications, and proposed project site conditions; record findings and solicit input from field operations to include in the final project estimate.

● Analyze alternative solutions and construction methods to increase the competitiveness of the bid.

● Apply mathematical calculations requiring advanced analytical processes to ensure logically estimated costs are accurate.

● Present estimate content in bid reviews with senior management to ensure accuracy and completeness. ● Communicate with owners, subcontractors, and public and private entities to ensure competitiveness.

● Develop and maintain business relationships to increase bid opportunities in the regional market.

● Participate in and lead discussions, catalyzing creative thinking and innovative ideas, and distinguishing a successful estimate.

Qualifications & Requirements

● Bachelor’s degree in civil engineering, Construction Management, or equivalent experience.

● 5+ years’ experience in heavy civil construction, emphasizing underground utilities, sewer/stormwater pump stations, WWTP/WTP work, heavy highway, bridges/concrete structures, and commercial/residential site work arena.

● Proficient in HCSS Heavy Bid

● Negotiated project experience preferred, including technical writing skills.

● Proficiency with all MS Office products (Word, Excel, PowerPoint, etc.)

● Advanced knowledge of civil engineering principles ● Advanced knowledge of construction principles and equipment capabilities

● Excellent interpersonal and communication skills. Specific Job Requirements:

● Knowledge of project management software and estimating software.

● Working knowledge of construction equipment, materials, techniques, and required standards applicable to the discipline.

● Successful completion of a pre-employment drug, alcohol, and background investigation.

● Valid Driver’s License.

● Current on all company-required safety training.

● Competence to maintain confidential information and avoid conflicts of interest.

● Adherence to the GSW Employee Handbook.

Notice to All Potential Job Candidates GSW Construction, Inc. is proud to be an equal-opportunity workplace. Individuals seeking employment at our company are considered without regard to age, ancestry, color, race, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, religion, military or veteran status, or any other characteristic protected by federal, state, or local laws. Applicants must be authorized to work in the United States.

Superintendent – Healthcare (OSHPD-1)

Location: Bay Area, CA

Employment Type: Full-Time | Onsite

Project Type: Hospital & Healthcare Construction

Position Overview

A leading California general contractor is seeking an experienced Superintendent with OSHPD-1 healthcare construction experience to lead complex hospital and medical facility projects in the Bay Area. This role requires hands-on leadership in highly regulated healthcare environments, managing multiple trades, and ensuring strict compliance with OSHPD standards while delivering projects on time and on budget.

Key Responsibilities

Field Leadership & Operations

• Oversee all field activities on OSHPD-1 hospital and healthcare projects.
• Manage subcontractors, field crews, and daily site operations.
• Develop and maintain short-interval schedules and look-ahead planning.
• Ensure milestone achievement and schedule performance.

Healthcare & Regulatory Compliance

• Maintain compliance with OSHPD-1 and California Department of Health Care Access and Information requirements.
• Coordinate inspections, approvals, and documentation for regulatory authorities.
• Implement ICRA (Infection Control Risk Assessment) and Interim Life Safety Measures (ILSM) protocols.
• Manage work in occupied hospital environments with minimal disruption.

Safety & Quality Oversight

• Promote a strong safety culture and enforce jobsite safety standards.
• Work with QA/QC teams to ensure high-quality construction and compliance.
• Identify field issues proactively and implement corrective actions.

Team Coordination & Communication

• Collaborate with Project Managers, engineers, QA/QC, and design teams.
• Serve as the primary onsite contact for owners, consultants, and inspectors.
• Mentor assistant superintendents and field staff.

Qualifications

• 7+ years of Superintendent experience on OSHPD-1 hospital or healthcare projects.
• Deep knowledge of OSHPD codes, inspections, and documentation requirements.
• Experience managing multiple trades in complex hospital builds or renovations.
• Skilled in phasing, infection control, and working in active healthcare environments.
• Excellent leadership, problem-solving, and communication skills.

POSITION OVERVIEW

The Glazing Engineer is responsible for the completion of high quality façade, curtain wall and glazing system projects on time, within budget and within scope. This role will oversee all aspects of a project from start to finish by coordinating efforts involving the internal team, subcontractors, vendors, and owners/developers. The ideal candidate will have outstanding interpersonal skills, adjusting to changing priorities from various directives, and communicate effectively.

RESPONSIBILITIES

• Oversees the design development and coordination of custom curtain wall and glazing systems, translating architectural intent into engineered, buildable, and fully coordinated façade solutions. Capable of leading multiple projects and supervising engineers.
• Know and comply with all federal, state, local building codes, ordinances and regulations, maintaining the highest standards for safety and quality.
• Manage relationships with all internal and external parties in order to determine specifications of the project, resolve conflict, and support success.
• Establish project schedule and delegate project tasks based on staff strengths, skills, and experience.
• Secure and allocate all resources needed for the completion of the project including building permits, licenses, materials, equipment.
• Negotiate, manage and communicate changes to contract scope, schedule and costs.
• Plan and execute inspections, assess design compliance and quality, minimize risk.
• Create and maintain comprehensive project documentation.
• Regularly confer with supervisors to monitor and report on compliance, quality and productivity.
• Be a strong team leader, build synergy within and across the team, and develop individuals.

REQUIREMENTS

• Bachelor’s degree in Construction Management, Civil Engineering, Mechanical Engineering, Architecture or related field.
• Minimum of 3+ years of experience in façade, curtain wall, or glazing system engineering within a design-build or design-assist environment
• Strong understanding of building envelope design, structural behavior, waterproofing, and thermal performance
• Proficient in AutoCAD, Revit, and 3D modeling tools; familiarity with façade testing standards (ASTM, AAMA, NFRC)
• Experience coordinating with architects, structural engineers, and fabricators through design, procurement, and installation
• Skilled in technical documentation, submittal review, and field problem-solving
• Excellent communication and collaboration skills within multidisciplinary project teams
• A valid driver’s license.

This position description is a summary and not a complete representation of the position; the essential functions of the position may change as duties are assigned.

Information for Recruiters and Agencies/Staffing Firms: Build Group does not accept unsolicited agency resumes. Please do not forward unsolicited agency resumes to our website or to any Build Group employee. Build Group will not pay fees to any third-party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered the property of Build Group.

Notice to California Residents/Applicants: In connection with your application, we collect information that identifies, reasonably relates to, or describes you (“Personal Information”). The categories of Personal Information that we collect include your name, government-issued identification number(s), email address, mailing address, other contact information, employment history, educational history, and demographic information. We collect and use those categories of Personal Information about you for human resources and other business management purposes, including identifying and evaluating you as a candidate for potential or future employment or future contract positions, recordkeeping in relation to recruiting and hiring, conducting criminal background checks as permitted by law, conducting analytics, and ensuring compliance with applicable legal requirements and Company policies.

Equal Opportunity Employment: Build Group provides equal employment opportunity to all employees and applicants for employment, free from unlawful discrimination based on race, color, religion, gender, age, national origin, disability, veteran status, marital status, sexual orientation, gender identity, genetic information or any other status or condition protected by local, state or federal law. This policy applies to all terms and conditions of employment, including hiring, training, orientation, placement, discipline, promotion, transfer, position elimination, rehire, benefits, compensation, retirement and termination. As an equal opportunity employer, Build Group seeks to hire employees based solely on their qualifications and abilities.

• Looking for an Assistant Property Maintenance Manager This role requires someone who knows how to do the work and how to lead it.
• Conduct timely, constructive performance evaluations
• Assess property conditions and determine required maintenance/repairs
• Plan vendor assignments and project schedules
• Ensure maintenance and repair work is completed correctly and on time
• Assist with departmental budgeting and repair cost estimates
• Enter and code work orders and invoices in Yardi
• Maintain strong professional relationships with vendor partners
• Partner closely with Property Management and Leasing teams on maintenance needs
• Review, reconcile, and approve invoices and vendor bids
• Lead and facilitate meetings to coordinate maintenance activities and project updates
• Support additional departmental needs as assigned

Required Experience & Skills

This is both an administrative leadership role and a maintenance savvy role.

• Experience:
• Minimum 3+ years of maintenance experience
• Strong knowledge of:
• Plumbing
• Heat (steam)
• Electrical systems
• Prior people management or team leadership experience is critical

• Core Skills:
• Strong delegation, coordination, and follow through
• Excellent analytical and problem solving ability
• Highly organized with strong attention to detail
• Comfortable managing multiple priorities in a deadline-driven environment
• Clear, confident written and verbal communication
• Able to document processes and maintain accurate records

• Team Overview:
• Oversees 2 team leads
• 8 administrative coordinators
• Total direct/indirect oversight: ~10 people
• Union vendors handle plumbing, landscaping, and related services

• Systems:
• Required: Microsoft Office, Yardi
• Preferred: Zendesk,

• Language Requirements
• Bilingual is strongly preferred
• Spanish is ideal
• Mandarin, Tagalog, Vietnamese, and other language abilities are also highly valued

• Education
• High school diploma or equivalent required
• Associate or Bachelor’s degree preferred

Soft Skills & Leadership Profile (Very Important)

• Looking for someone who takes ownership and accountability
• Is proactive and detail driven
• Leads with integrity and follow through
• Communicates clearly and consistently
• Is a leader, not just a manager

“Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance”

Our client is seeking a highly organized and proactive Executive Assistant to support multiple members of their senior leadership team. This role requires a detail-oriented and professional individual capable of handling a wide range of executive and administrative responsibilities.

Key Responsibilities:

• Manage complex calendars, schedule internal and external meetings, and coordinate logistics
• Support company-wide programing and events, including organizing materials and overseeing planning efforts
• Partner with the Talent Team on recruitment efforts, including scheduling interviews and maintaining candidate tracking systems
• Prepare and submit expense reports for executives
• Coordinate domestic and international travel arrangements
• Welcome visitors and assist with on-site meetings
• Draft meeting minutes for internal committees
• Maintain organized legal files and assist with document retrieval upon request
• Support compliance processes such as AML and KYC documentation
• Assist in certifying legal documents (Notary Public certification preferred but not required)
• Provide occasional backup coverage for front desk operations and general office support
• Take on additional administrative or project based tasks as needed

Qualifications:

• 5+ years of executive administrative experience
• Prior experience supporting HR and/or legal leadership, preferably within the financial services industry
• Bachelor's degree or equivalent experience strongly preferred
• Demonstrated ability to handle confidential information with integrity and professionalism
• Proven relationship building skills, with a collaborative approach to partnering with internal and external stakeholders
• Strong multitasking and time management skills, with a high level of attention to detail
• Excellent communication abilities, especially with senior leadership and external partners
• Experience with coordinating high-level meetings and events
• Proficient in Microsoft Office Suite and Zoom
• Experience with expense reporting tools (such as Concur) is a plus

ProcureAbility, a Jabil company, is the leading procurement services company, offering advisory, managed services, digital, staffing, and recruiting solutions. For 30 years, we have focused exclusively on helping clients elevate their procurement function. We combine leading methodologies, analytics, market intelligence, and industry benchmarks with our uniquely flexible and customizable service delivery model. Global organizations of all sizes trust ProcureAbility to transform their procurement operations, drive growth, and reimagine what’s possible.

Job Title: Sourcing and Contract Specialist

Our client, a leader in their industry, is hiring Sourcing and Contract Specialists. These are contract roles, currently scheduled through 12/31/26 with potential to convert to direct hire.

Hybrid Role: Training will be on-site for 2 weeks, and then the role will be hybrid. After the training period, the work is expected to be mainly remote with occasional on-site meetings.

Location: East San Francisco Bay area

Job Category: Procurement / Supply Chain

Job Level: Individual Contributor

Applicants must be authorized to work for ANY employer in the U.S. ProcureAbility is unable to sponsor or take over sponsorship of an employment Visa at this time.

What can you expect to do?

Responsibilities:

• Conducts negotiations with bidders, for non-routine, may support or work with Sourcing.

• Coordinates and assembles supporting documentation to support audits.

• Works with vendors and internal stakeholders to assemble, review, prepare, and route for vendor and management approval (using ARIBA and EDRS), necessary documents for these tasks.

• Works with vendors, Project Team to improve quality of supporting contract documents to reduce rework required by others.

• May assist in the creation and development of purchase requisitions.

• For Routine Contracts, reviews vendor proposals to ensure that rates and terms are consistent with outline agreements.

• May support / review vendor proposals to ensure that rates and terms are consistent with outline agreements.

• Ensures that Company standards are followed when executing contract documents.

• Tracks approval status of contracting documents from inception through approval and ensures that documents are routed expeditiously.

• For Routine Contracts, conducts negotiations with bidders, for non-routine, may support or work with Sourcing department.

• Reviews purchase orders and contracts as part of procurement approval process.

• Provides technical support and analysis in preparation of scope, cost, schedule, safety and environmental concerns pertinent to the contract specifications; and verify and process contract invoices.

What is needed to be successful in this role?

• Bachelor’s Degree in Construction Management, Engineering, Business Administration or related field

• Ability to work in cross-functional teams

• Ability to work in a team environment

• Ability to work on multiple issues and tasks

• Advanced in MS Excel, PowerPoint

• Demonstrated competencies on use of supply chain management tool (e.g. ARIBA) and other business systems tools (SAP, SharePoint, EDRS)

• Demonstrated knowledge of Company standards regarding contracting processes.

• Conflict resolution/negotiation skills

• Demonstrated ability to track contract costs, purchase order status, and other required information in SAP

• Demonstrated competencies on use of ARIBA and EDRS is a plus

• Process improvement experience

• Presentation Skills

• Verbal and Written Communication Skills

• Knowledge of Contractual Terms and Conditions

ProcureAbility, A Jabil Company, is proud to be an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as a person with a disability, or other legally protected characteristics.

If you are a Qualified Person with a Disability or a Disabled Veteran and require assistance making your application, please get in touch with HR at

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply for jobs unless they meet every qualification. At ProcureAbility, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.