Information Technology Jobs in Phoenix, AZ

LOCATION: Phoenix, AZ or Orlando, FL

Job Summary: Sales Administrator (Sales Ops/Admin) provides high-level administrative, operational, and strategic support to the Sales Leadership Team, including the National Sales Manager and President. This role acts as a trusted partner to executive leadership, ensuring priorities are aligned, communications are streamlined, and key initiatives are executed with precision.

This individual serves as a central point of coordination across leadership, sales, and cross-functional teams - driving organization, accountability, and follow-through. The ideal candidate is proactive, highly organized, detail-oriented, and exercises a high level of discretion while managing competing priorities in a fast-paced environment.

Key Responsibilities:

Executive & Leadership Support

• Provide direct administrative and operational support to executive leadership, acting as a trusted liaison across internal teams and external partners
• Manage complex calendars, scheduling, and prioritization of meetings across multiple stakeholders
• Prepare leadership for meetings by organizing agendas, materials, and key discussion points
• Attend executive meetings to capture decisions, action items, and key takeaways; distribute clear and concise recaps
• Track and manage action items to ensure accountability and timely follow-up across teams

Sales & Business Operations Support

• Support sales leadership initiatives through project coordination, reporting, and administrative execution
• Assist in managing recurring sales operations processes such as forecasting, corporate account expansion tracking, and internal sales calls
• Organize, develop, and maintain sales reports, dashboards, and presentations for leadership, board meetings, and external partners
• Partner with leadership to ensure alignment and execution of key sales priorities and deliverables

Meeting & Event Coordination

• Coordinate and execute logistics for executive-level meetings, board meetings, and sales-related events
• Prepare boardrooms and conference spaces, including materials, presentations, and technology setup
• Manage end-to-end meeting logistics including scheduling, vendor coordination, catering, and on-site execution
• Ensure meetings are structured, efficient, and aligned with leadership objectives

Project Management & Strategic Initiatives

• Own and execute special projects assigned by executive leadership, including planning, coordination, documentation, and delivery
• Serve as a central coordinator for cross-functional initiatives, ensuring timelines and deliverables are met
• Identify and implement process improvements to enhance operational efficiency, communication, and meeting effectiveness

Administrative Excellence

• Maintain organized records of leadership documentation, meeting notes, and strategic materials
• Provide day-to-day administrative and “catch-all” support, including handling time-sensitive and ad hoc requests
• Handle confidential and sensitive information with professionalism and discretion
• Anticipate executive needs and proactively address priorities with minimal direction

Qualifications:

• Proven experience as an Executive Assistant, Executive Administrator, or similar role supporting senior leadership
• Experience supporting C-suite executives (CEO, President, COO, or equivalent)
• Strong experience coordinating high-level meetings, board interactions, and cross-functional initiatives
• Demonstrated ability to manage calendars, prepare agendas, track action items, and drive follow-through
• Experience creating executive-level presentations and reports (PowerPoint, Excel, etc.)
• Exceptional organizational, time management, and prioritization skills
• Strong written and verbal communication skills
• Ability to work independently, anticipate needs, and operate with a high level of ownership
• High level of professionalism, discretion, and attention to detail
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and/or Google Workspace

Benefits:

• Medical
• Dental
• Vision
• Flexible Spending Account (FSA)
• Life Insurance
• Roth or traditional 401(k)
• NexGenEAP Wellness Program
• Personal Time Off (vacation)

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Title: Deputy Project Manager

Location: Arizona

Join WW Clyde – Where You Work Matters

At WW Clyde, we build more than infrastructure—we build careers. For over 100 years, we’ve delivered challenging heavy civil projects. Our reputation for safety, innovation, and quality is driven by our people. We invest in your growth, empower you with the latest technology, and provide clear pathways for advancement.

Job Summary: Under the guidance of the Project Manager / Senior Project manager this position is responsible for the overall direction, completion, and financial outcome of the project. Provide overall administrative and technical direction for several small and/or medium-sized projects through subordinate managers. Exercises ultimate authority on assigned project, with a specific focus on commercial site development.

Key Responsibilities:

• Visualize, fulfill, and implement the vision and core values.
• Plan, organize and staff for key field positions through regional department heads, subordinate project managers, construction managers, etc.
• Establish project objectives, policies, procedures, and performance standards within boundaries of corporate policy.
• Initiate and maintain liaison with client and A/E contacts, to facilitate construction activities.
• Monitor/control construction through administrative direction of on-site Superintendent to ensure the project is built on schedule and within budget; investigate potentially serious situations and implement corrective measures.
• Represent the company in project meetings, assist in labor negotiations/strategy meetings, etc.
• Manage financial aspects of contracts (fee payment, rental equipment, income/expenses, etc.) to protect the company's interest and simultaneously maintain a good relationship with the Client.
• Ensure compliance with all safety and environmental requirements.

Qualifications:

• 4-year engineering/construction management degree or equivalent,
• 5+ years of Construction Management experience a plus.
• Demonstrated experience in managing various heavy civil site development projects as once.
• Individual must be able to apply innovative and effective management techniques to maximize employee performance.
• Must possess a thorough understanding of corporate and industry practices, processes, standards, etc., and their impact on project activities; superior communication and interpersonal (tact, diplomacy, influence, etc.) skills essential. Significant business skill required.
• Comprehensive knowledge of earthwork and land development processes and best practices.
• Basic knowledge of the construction industry.
• Good organizational skills.
• Ability to work towards and reach deadlines.
• Intermediate knowledge of Microsoft Word, Excel, and Outlook.

Why Work for WW Clyde?

• Competitive Compensation & Benefits: Health, dental, vision, life insurance, 6% 401(k) match, profit sharing, paid holidays, and PTO.
• Performance-Based Bonus: Rewarding your dedication and project success.
• Career Development: Ongoing training, mentorship, and clear advancement paths.
• Stable, Respected Employer: Join a century strong leader in heavy civil construction.

*As part of our hiring process, all candidates are subject to a comprehensive background check. Please note that our company maintains a strict policy regarding certain convictions. Applicants with a DUI or felony conviction may not meet eligibility requirements for employment in this position..*

Posting Closes: Open until filled

W.W. Clyde and Co. is an Equal Employment Opportunity/Affirmative Action Employer.

• Job Type: Full-time

About Factory Karts

At Factory Karts, we don't just build go-karts; we build championship-winning machines. Based in the heart of Phoenix, we are a fast-growing leader in the karting industry, dedicated to performance, innovation, and our racing community. We’re looking for a Fulfillment Specialist who takes as much pride in the "final lap" of the customer experience as we do in our engineering.

The Role

As our Fulfillment Specialist, you are the backbone of our shipping operations. You’ll ensure that every nut, bolt, and chassis reaches our customers and dealers quickly and accurately. We are looking for someone who is as comfortable behind a computer screen managing data as they are on the warehouse floor.

What You’ll Do

• Pick & Pack: Accurately pull parts and kits from inventory based on digital and printed pick sheets.
• Quality Control: Inspect items for damage or defects before they head out the door—only the best leaves our shop.
• Inventory Management: Assist with receiving incoming stock, restocking shelves, and maintaining an organized warehouse.
• Inventory Tracking: Use Microsoft Excel or Google Sheets to log inventory movements, track shipping costs, and maintain organized records.
• Shipping & Logistics: Prepare domestic and international shipments. Daily use of UPS WorldShip and FedEx Ship Manager is required to ensure timely delivery.
• LTL Coordination: Assist in booking and managing Third-Party LTL (Less Than Truckload) shipments for larger freight and chassis orders.
• Warehouse Flow: Safely move materials throughout the facility (experience operating a forklift is a major plus!).

Who You Are

• Detail-Oriented: You notice the difference between a 10mm and a 12mm bolt at a glance.
• Reliable: You show up ready to work and understand that the team wins together.
• Physically Active: You’re comfortable being on your feet, moving through the warehouse, and lifting up to 50 lbs.
• Tech-Savvy: Familiarity with shipping software or basic inventory systems is a plus.
• Bonus Points: A passion for motorsports or automotive mechanics!

Why Join Us?

• Competitive pay and growth opportunities within a growing brand.
• A high-energy work environment surrounded by world-class racing technology.

Shape the future of a 40-year real estate development legacy! If you thrive on managing complex commercial construction projects, building strong GC relationships, and delivering best-in-class developments, this is your opportunity to learn from an industry veteran and grow into a leadership role with a national developer where loyalty, ownership, and long-term vision define the culture!

Govig – Your #1 full-service recruiting firm, your access to the best opportunities available, is seeking a CONSTRUCTION MANAGER for a privately held real estate development company based in Phoenix, AZ.

About the company. Founded in 1982, our client is a privately held real estate development company with a 40+ year track record of developing, managing, and investing in commercial and residential assets across more than 15 states. Their vertically integrated platform spans site selection and entitlements through construction management, leasing, and property management, making them a true full-cycle real estate partner.

About the position. The Construction Manager’s responsibilities will include, but are not limited to:

• Maintain effective, professional, and team-oriented relationships with owners, consultants, code enforcement officials, vendors, contractors, and fellow employees.
• Become thoroughly familiar with project budgets and estimates, bid spreadsheets, review all quotations and abstracts from development and general contractors.
• Prepare monthly project profitability forecasts for review with Vice President­ Construction Management.
• In conjunction with the Construction Coordinators, ensure that insurance certificates and endorsements from contractors are correct and are kept current.
• Promote the use of state-of-the-art technology to enhance productivity in all phases of the construction process.
• Participate in the project design process. Ascertain the risks involved and resources required for each prospective project in view of the size of the project, type of construction, ownership entity involved, terms and conditions of the contract, damages, bond requirements, payment terms, construction complexity and duration.
• Assist in the preparation and presentation of proposals for Development, Leasing and Property Management Teams.
• Conduct a pre-construction conference with the owner, architect, and contractors to review the project schedule and explain project procedures.
• Review value engineering and cost reduction ideas prior to construction.
• Regularly visit the projects to review project schedule status and other project issues with the contractor. Attend contractor coordination meetings held by the contractor. Walk the project with the contractor to review safety adequacy and the quality of the work in view of the specified quality control requirements and good workmanship standards. Initiate corrective action to overcome delays and solve performance problems.
• Expedite and manage the submittals process. Ensure that submittals are reviewed promptly. Establish and review the contract Submittal Log on weekly basis.
• Create and maintain a budget spreadsheet to include any updates with change orders.
• Communicate effectively (clearly express ideas/opinions,' use appropriate, and effective communication methods, deal with firm employees and clients openly and honestly, is receptive and attentive to communication/feedback from firm employees and clients).

What you need. To be a hero in this organization, the Construction Manager will have:

• Engineering, Construction Management or Architectural degree, or equivalent experience preferred
• Minimum five years’ experience in conceptual negotiated design-build and hard bid projects required
• Able to read and understand specifications and drawings required
• Familiar with Microsoft Word, Excel and Outlook required
• Must be able and willing to travel out of state for project inspections

Have we sparked your interest? Ignite your career and apply today for a confidential conversation!

As a Project Engineer Intern at Graycor Construction Company, you will gain the critical hands-on experience necessary to build your successful career in construction. You will be assigned to work on a commercial construction project site, where you will receive ongoing, specialized one-on-one training, coaching and mentoring. You will be actively involved in your career development, making self-assessments of your progress against established core competencies.

• At Graycor, You Will Gain Experience in the Following Areas:Assist Project Manager and Superintendent in the efficient control and management of the project, while ensuring safety and quality programs are being executed on the project site.
• Develop and maintain the critical path project schedule, including ongoing revisions. Assist the Project Manager and/or Superintendent in the preparation of short-term look-ahead schedules and the application of Lean Construction techniques.
• Maintain project documentation and expedite to the Owner, Architect, and Engineers for approval. Develop and maintain a thorough understanding of the provisions and requirements of all contract documents, including plans, specifications, owner’s contract, subcontracts and purchase orders.
• Assist in the procurement of equipment and materials, and track and expedite their delivery.
• Track and evaluate subcontractor and vendor performance. Interact with subcontractors and vendors regarding technical and contractual matters.
• To Be Considered for Graycor's Summer Internship Program, You Must:Be currently enrolled as an undergraduate or graduate student, actively pursuing a degree in construction management, engineering, or other relevant technical discipline.
• Have the ability to travel extensively and temporarily reside at the project site for the duration of the summer internship. Travel subsistence pay may apply.
• Ambition to grow professionally and acquire new knowledge and skills. Our most successful Interns are motivated to succeed and are passionate about construction within the private commercial construction sector.
• The fortitude to juggle competing priorities in a fast-paced environment. Multi-tasking with a sense of urgency while maintaining strong attention to detail and accuracy is crucial.
• Effective communication skills, with the ability to interact professionally with managers, co-workers, subcontractors, and construction craft employees.
• Problem solving and critical thinking skills.

Why Build with Graycor's Growing, Dynamic Team?

Building Your Future is How We Build Ours. At Graycor, we seek out those with the highest potential and provide an empowering environment with tools that allow you to take ownership in your career development.

Stability Means Staying Ahead of the Curve. Graycor is committed to continuous improvement and reinvesting in evolving technologies. To ensure stability, we have a diversified project portfolio in a broad range of niche markets nationwide.

We Are Family. This is why we have an intense commitment to Safety. We want to make sure that every member of our Graycor family goes home each day to theirs. Our family-owned company also sponsors wellness and charitable events, casual employee get-togethers, lunch and learns, and other fun social events.

Our Greatest Asset? Our Name. Reputation is grown over time. Our dedication to our people and building trust has enabled us to cultivate long-term relationships with our clients, our partners, and each other.

Join the Graycor Family of Companies.

We’re Building Something More.

ABOUT THE GRAYCOR FAMILY OF COMPANIES

Established in 1921, the Graycor Companies provide General Contracting and Construction Management services to a wide variety of industrial and commercial construction markets across the US, Canada and Mexico. As a top ranking industry leader, Graycor commits to safe working environments, demands excellence and rewards passion.

As a diversified leader, we offer a competitive salary and comprehensive benefits package.

For more information, visit our website at Graycor family of companies is an Equal Employment Opportunity employer

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects.

The Role We Want You For

As a Project Director, you will provide leadership on projects as the "single point of contact" for the owner, design department, and the project staff. Ensure quality and timely execution of design-build projects from design to completion and deliver the best solutions on projects valued anywhere from a $60 million to over $250 million. At Clayco, The Project Director will work with marketing, pre-construction services, business unit leaders, and mentoring Project Managers and Engineers and have overall responsibility for these projects.

The Specifics of the Role

• Build client and subcontractor relationships.
• Team with Architects, Engineers, and Planners to create and manage a design schedule.
• Establish project forecasts and budgets.
• Manage costs.
• Accept full responsibility for project execution.
• Mentor and develop project management staff.

Requirements

• Bachelor’s Degree in Construction Management, Engineering, Architecture or related.
• 15-20 years of experience managing construction projects ($100+ million) ideally design-build.
• Demonstrated knowledge of construction principles, practices, and technology.
• Previous experience leading a successful project management team.
• Ability to walk a job site, climb ladders, and scale multi-floor scaffolding.
• Ability to lift objects of at least 50 lbs.

Some Things You Should Know

• Our clients and projects are nationwide – Travel will be required.
• No other builder can offer the collaborative design-build approach that Clayco does.
• We work on creative, complex, award-winning, high-profile jobs.
• The pace is fast!

Why Clayco?

• Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, Phoenix Business Journal.
• ENR – Top Midwest Contractors (#1), Top Design Build Contractors (#4), Top 400 Contractors (#20), ENR – Top Green Builders (#5).

Compensation and Benefits

• Competitive Annual Salary: Based on qualifications, skills, training, experience, and location.
• Discretionary Annual Bonus: Subject to company performance and individual contribution.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

SUMMARY:

The Executive Assistant plays a critical role in maximizing the efficiency and effectiveness of senior leadership by providing high‑level administrative, organizational, and communication support. Serving as an extension of the President and Regional President, this position requires strong judgment, proactive problem‑solving, and the ability to manage sensitive information with absolute confidentiality.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Acting as the main point of contact between the executives and internal/external clients
• Produce presentations and briefs with a high degree of autonomy
• Complete and submit expense reports and other financial reports for executives
• Collects and analyzes data for implications regarding budget, project, and/or program initiatives.
• Prepare and edit correspondence from executives to internal/external clients
• Proactively updating communication and documentation from year to year.
• Anticipate, plan, and refresh recurring events and activities, ensuring timely communication and sustained engagement.
• Provide support in planning, organizing, and facilitating meetings as needed
• Coordinate and attend conventions and events, manage vendor interactions, and serve as the primary greeter for internal/external clients at the welcome booth.
• Demonstrates strong foresight regarding issues and opportunities before they arise.
• Manage complex calendars, schedule meetings, and coordinate appointments.
• Coordinate and manage all travel plans for executives.
• Prepares agendas, notices, minutes, and resolutions for corporate meetings and associated internal Boards.
• Support coordination of regional initiatives, performance reviews, and cross‑functional projects.
• Track key deadlines, deliverables, and strategic priorities across the region and office.
• Maintain confidentiality and exercise discretion with sensitive information
• The ability to work well with all levels of leadership, teammates, vendors, clients, and carriers.
• Screen calls for the President and the Regional.
• Continue professional development.
• Other duties as assigned

COMPETENCIES:

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

• QUALITY OF WORK - Work is accurate, thorough, and neat. Is attentive to details and demonstrates effective organizational skills.
• PRODUCTIVITY - Able to effectively handle the volume of work required for the position without sacrificing accuracy or timeliness. Efficiently manages multiple tasks and priorities.
• RELIABILITY - Consistently meets deadlines, follows up to ensure tasks are thoroughly completed and can be counted on to meet commitments.
• CONTINUOUS IMPROVEMENT – Understands what needs to be accomplished and seeks opportunities to improve own or departmental work processes and to better utilize technology.
• INITIATIVE - Identifies new and/or additional tasks and duties. Is able to work independently, prioritize, and takes ownership. Knows when to ask questions and request help.
• INTERPERSONAL RELATIONSHIPS - Develops and maintains strong, supportive relationships both internally and externally. Is cooperative, professional and positive in all interactions.
• COMMUNICATION SKILLS - Communicates clearly and accurately using written, verbal and electronic methods.
• ADAPTABILITY/FLEXIBILITY - Effectively handles changes and/or interruptions and demonstrates a willingness to adapt to new situations, priorities and tasks. Able to adjust approaches to reach a desired outcome.
• BALANCE - Effectively manages personal feelings and emotions, especially in situations involving crises or conflicts.Functions in a controlled manner when under stress.
• ATTITUDE - Exhibits an attitude which is positive, open to new ideas, and committed to achieving the desired results.
• LANGUAGE SKILLS - Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.
• MATHEMATICAL SKILLS -Ability to work with mathematical concepts as well as basic addition, subtraction, multiplication and division. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
• REASONING ABILITY- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

EDUCATION & EXPERIENCE REQUIRED:

• Bachelor’s Degree (BA/BS) in the business field is preferred with three (3) years of related experience as an Executive Assistant; other combinations of work and/or education will be considered.
• Intermediate to Expert Microsoft Office skills - Specifically, PowerPoint and Excel
• Strong organizational/time-management skills
• Strong computer and Internet research skills
• Flexibility
• Professional/courteous demeanor
• Project coordination experience

We. Are. OneStaff. Medical. An independently-owned, nationally-recognized and amazingly awesome staffing firm ready to work
for you! A work ethic forged in the Midwest, we are here to stand by your side and help you find your dream assignment
anywhere in this great country. We want the same like-minded, awesome candidates to travel with us. Be bold. Enjoy work again.
Let us help.

*Weekly amount stated in the job postings is scaled based on estimated hourly wages and potential stipends available for the
location of the assignment. Hourly wages are based on various factors including but not limited to: experience, demand,
availability, location, etc. Please contact one of our amazing OneStaff Recruiting Specialists for more details.

**Equal Opportunity Employer**

Minimum of 1 year of current work experience providing in ICU - INTENSIVE CARE.
Arizona State Healthcare Provider license or willing to obtain one.

This position may require one or more of these certifications: BLS, ACLS

Insurance

We. Are. OneStaff. Medical. An independently-owned, nationally-recognized and amazingly awesome staffing firm ready to work
for you! A work ethic forged in the Midwest, we are here to stand by your side and help you find your dream assignment
anywhere in this great country. We want the same like-minded, awesome candidates to travel with us. Be bold. Enjoy work again.
Let us help.

*Weekly amount stated in the job postings is scaled based on estimated hourly wages and potential stipends available for the
location of the assignment. Hourly wages are based on various factors including but not limited to: experience, demand,
availability, location, etc. Please contact one of our amazing OneStaff Recruiting Specialists for more details.

**Equal Opportunity Employer**

Minimum of 1 year of current work experience providing in CVICU.
Arizona State Healthcare Provider license or willing to obtain one.

This position may require one or more of these certifications: BLS, ACLS

Insurance

• Reconcile accounts to ensure all financial transactions are accurately recorded and reflected in our system.
• Manage A/R, including preparing billings and ensuring they are recorded in Sage Intacct with contract compliance.
• Set up billing and revenue schedules for all new Salesforce contract modifications.
• Prepare monthly reports and calculate monthly trackers to provide a clear and accurate picture of our financial status.
• Resolve complex invoices, ensuring all discrepancies are addressed and resolved in a timely manner.
• Perform monthly balance sheet reconciliations of unbilled revenue and deferred.
• Maintain manual deferred revenue for our Canadian business, ensuring compliance with all relevant regulations and standards.
• Maintain AR aging to ensure all receivables are accounted for and collected promptly.
• Utilize Excel workbooks for various accounting tasks, demonstrating a high level of proficiency and accuracy.
• Understand and utilize the GL and Sage Intacct ERP software for all relevant accounting tasks.
• Collaborate with the finance team and other departments to streamline processes, improve efficiency, and promote financial health and stability.

• Bachelor's degree in Accounting, Finance, or a related field.
• 2-4 years of experience as a Staff Accountant.
• 3+ years of experience in a similar role.
• Proficiency in using Excel workbooks for complex financial tasks.
• Experience with Sage Intacct ERP software and Salesforce.
• Strong understanding of the General Ledger (GL).
• Excellent problem-solving skills, with the ability to resolve complex invoices and other financial discrepancies.
• Strong communication and interpersonal skills.
• Ability to work in a hybrid work environment, balancing remote and on-site work.
• Highly organized, with the ability to manage multiple tasks and meet deadlines.
• Strong attention to detail, with a commitment to accuracy and quality in all work.
• Proactive and self-motivated, with the ability to work independently and as part of a team.
• Commitment to continuous learning and growth in the field of finance and accounting.