Information Technology Jobs in Mount Wilson, CA

Job Title: Administrative Aide 3

Location: Pomona CA - on-site

Duration: 12 Months

Education Requirement:

A. High School Diploma or Equivalent

Day-to-Day Responsibilities/Workload:

You will support the team who is managing our large-scale efforts to upgrade our Next Generation Enterprise Resource Planning Software System. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, presentations and other documents. Organizes and maintains databases, libraries, and knowledge repositories, implementing systems to enhance accessibility and efficiency in accessing research materials and reports Takes ownership of planning and executing meetings, ensuring seamless logistics, agenda preparation, taking notes, action item tracking and monitoring, and coordination of attendees' schedules Utilizing business software and Artificial Intelligence to draft correspondence, create reports and presentations, and ensure timely follow-up on action items. As directed, prioritize and route correspondence effectively Oversees the preparation of expenditure approvals and purchase orders for general office procurement needs, ensuring compliance with budgetary guidelines and financial regulations. Ensures preparation and dispatch of all incoming and outgoing executive mail and confidential documents Provides well-researched data and analysis including but not limited to project planning, resource allocation, and special initiatives Collaborates with cross-functional teams on special projects requiring in-depth research and analysis, providing valuable insights to drive project success Handles sensitive and proprietary information while maintaining a high degree of confidentiality and professionalism A material job duty of all positions within the Company is ensuring the protection of all its physical, financial and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, confidential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity.

Required Skills/Attributes:

Four or more years of experience performing advanced administrative, secretarial, and clerical functions. Experience with Microsoft Office Suite including Outlook, Teams, Notes, Word, Excel, PowerPoint and CoPilot. Experience navigating through and using SharePoint. Experience creating files in MS Notes. Experience processing expense reports. Experience processing purchase orders. Experience processing invoices. Experience managing and prioritizing multiple calendars.

Major, Lindsey & Africa’s client has an immediate need for an Interim In-House Counsel.

Overview: Our client is seeking an Interim In-House Counsel.

Company: Healthcare company

Experience: Successful candidates will have at least 5 years of relevant experience

Location: Pasadena, CA

Responsibilities Include:

Our client is seeking an in-house counsel to support the company’s legal needs and report to the CLO. This role will provide legal support across litigation, compliance, contracts, HR, privacy, and risk management. Specifically, this role will support:

• Contracts: Draft, review, and negotiate commercial agreements. This includes healthcare agreements such as sales, GPO, physician agreements and procurement, marketing, tech/SaaS agreements
• Litigation & Claims: Conduct intake and initial investigation, coordinate discovery, monitor new litigation and notify brokers of new claims, review insurance coverage related to litigation, and manage outside counsel
• Risk & Compliance: Support organizational compliance, partner with internal teams to proactively manage risk, manage quality management plans for incident and claim root cause analysis, and proactively manage risk in negotiations
• Privacy: HIPAA/PHI compliance (proactive + incident response), records releases, and BAAs.
• Corporate Governance: Support corporate governance tasks as assigned.
• Labor & Employment: HR policy support, investigations, separations, and HR‑related claims/litigation.
• Provide Enterprise Training: Provide HIPAA, compliance/ethics (Fraud and Abuse, Stark, False Claims Acts), and HR/labor & employment
• Intellectual Property & Media: Support IP portfolio management, assist with maintaining IP rights, ensure proper use across media and marketing, and manage media and marketing‑related risk.
• Manage Insurance Portfolio: Assist with insurance renewals, data collection, deductible tracking, and broker relationships; support management of insurance portfolio risk and coverage

Qualifications Include:

• 5+ years of relevant experience
• J.D. and active license to practice law
• Candidates are not expected to have substantive experience on each point. Candidates with deep experience in either commercial contracts or healthcare/medical law will be considered.
• Comfortable working independently and communicating with stakeholders across all levels of the organization

Pay Range: $85-95/hour

Information regarding benefits can be found on MLA’s Website on the Consultant Resources Page:

All interested and qualified candidates should apply directly with Major, Lindsey & Africa for review and consideration.

Major, Lindsey & Africa does not discriminate against applications on the basis of age, sex, race or any other protected characteristics pursuant to applicable state or federal laws.

Job ID: 245803

• Full benefits: Medical, Dental, Vision
• Generous PTO, vacation, sick, and holidays
• Life Insurance coverage
• 401 (K) with generous company match
• Training / Growth Opportunities
• Reimbursed Educational Assistance!
• Truck Allowance

Position: Project Manager (PM) or Senior Project Manager (SPM)

Job Type: Exempt Full-time

Workplace Type: In-Person (Non-Remote)

Job Location: Headquarters at 177 E Colorado Blvd #200, Pasadena, CA 91105

Description:

This is your chance to join Landmark PM on the ground floor as we build the most iconic, recognizable and exciting landmark construction projects in Los Angeles. As one of our founding employees, your contributions as a Project Manager will directly impact our clients and the growth and success of this company.

In this role, you will be working under the guidance of the founding principal of Landmark PM and learn our approach to award-winning owner’s representation and project management. You will be part of a small and collaborative team where your ideas are valued, and your work will have a tangible impact on high-profile projects that shape the cultural fabric of Los Angeles.

We are looking for someone who is eager to learn, passionate about construction project management and building landmarks, and is ready to contribute to our shared success.

At Landmark PM, we are passionate about building lasting and purposeful landmarks for our communities and people worldwide. Our projects include landmarks, museums, educational, institutional, religious, civic, cultural, and mission-driven construction. Our core values are Clients First - Always, Resourceful, Craftsmanship, and Be Humble.

The Role:

The Project Manager, in collaboration with the Principal/Project Executive, is responsible for the overall project management and success of the projects:

1. Project Management: Manage all aspects of the project during preconstruction and construction, ensuring tasks are completed efficiently and effectively.
2. Meeting Participation: Organize, attend, and actively lead the project meetings, including preparing agendas and documenting meeting minutes. Follow up on assigned action items to ensure timely completion.
3. Schedule and Budget Management: Develop and update project schedules and budgets. Issue the monthly cost and schedule reporting to our clients.
4. Contract Support: Processing financials, contracts, and change orders/add services. Maintenance of accurate project financial records, including invoice and contract review and tracking.
5. Vendor and Contractor Engagement: Soliciting vendor/contractor interest, request for proposals (RFPs), and bidding, award, and contract negotiation for vendors or contractors required on the project.
6. Construction Administration: During construction, processing of Requests for Information (RFIs), Submittals, Change Orders, and other project documentation and information.
7. Information Management: Track and maintain project information and records. Ensure all project documentation is organized, accurate, current and accessible.
8. Technical Familiarity: Strong understand of the project drawings and specifications, providing technical review and support as needed.
9. Site Visits: Participate in periodic site visits to monitor progress and assist with on-site construction administration tasks.
10. General Support: Provide general operational and project support to the firm and the projects, including all the typical services listed below.  

Our Typical Services Include:

Design, Permitting & Preconstruction: Assemble and manage the design team; develop and manage the project budget and master schedule; oversee cost estimating and value engineering; plan review and constructability analysis; oversee the entitlement and permitting process; procure the general contractor, vendors, and consultants; negotiate contracts; overall management of project on behalf of owner.

Construction: Manage the project budget and schedule; oversee the design team, general contractor, and all stakeholders; facilitate team cooperation and accountability; proactively problem-solve; manage the weekly OAC meetings; project accounting; manage change orders; conduct community outreach; oversee progress and completion of inspections, permits, and occupancy; monitor the construction and quality control; manage FF&E and owner move-in; and oversee project closeout.

Competencies:

1. Alignment with our core values.
2. Excellent communication, organization, and presentation skills.
3. Exceptional problem-solving abilities and a detail-oriented mindset.
4. Capacity to multi-task and manage various project elements simultaneously.
5. Thorough understanding of project management processes and methods.
6. Deep knowledge of design, construction, contracts, building products, construction details, relevant quality standards, and local building codes.
7. In depth understanding of construction methods, materials and sequences, and architectural/construction drawings and specifications.
8. Excited by constant learning, reflection and improvement.
9. A can-do attitude and ability to foster positive and collaborative relationships with stakeholders.

Requirements:

1. Bachelor's degree in Construction Management, Civil Engineering, Architecture, or related field.
2. 5+ years of commercial construction industry project management experience, preferably with a general contractor or project management firm and within our target market.
3. Proficient in MS Office, including Project, Excel, and related project management software (e.g., Procore, Bluebeam).
4. Local in Los Angeles, with a valid driver's license and willingness to travel to project sites throughout greater Los Angeles.

Our Benefits:

1. Competitive salary and discretionary performance-based bonuses, as well as incentive bonuses for recruiting and project acquisition.
2. Health insurance plans with employer contributions including medical, dental and vision.
3. Retirement savings 401k plan with company matching.
4. Paid time off for vacation, sick leave, and personal leave.
5. Industry conferences and membership with professional organizations (e.g. ULI, AIA, CMAA).

How to Apply:

Please submit your resume and cover letter to

Landmark PM is committed to creating a welcoming and inclusive workplace for everyone. We value and celebrate our differences because those differences are what make our team shine. Landmark PM provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Compensation Analyst

On-site: Pasadena, CA

Compensation: $35 to $45 per hour

Overview

We are seeking a highly analytical and detail-oriented Compensation Analyst to support the design, implementation, and administration of compensation programs that attract and retain top talent. This role plays a critical part in ensuring internal equity, external competitiveness, and compliance across all compensation practices.

The ideal candidate brings 3–5+ years of compensation experience, strong analytical skills, and hands-on knowledge of PayScale (and ideally Mercer or ). Experience supporting multi-state organizations or construction/engineering/project-based environments is considered a strong plus.

Key Responsibilities

Compensation Analysis & Market Benchmarking

• Conduct market pricing and benchmarking using PayScale software

• Evaluate the external competitiveness and internal equity of compensation programs

• Assist with salary structure development, maintenance, and job leveling

• Maintain job descriptions and support job evaluation processes

Compensation Program Support

• Support annual compensation cycles including merit, bonus, and promotional adjustments

• Partner with HR and business leaders to provide compensation recommendations

• Analyze compensation trends and prepare data-driven reports for leadership

Qualifications

Required

• Bachelor’s degree in Human Resources, Business, Finance, or related field

• 3–5 years of compensation analysis or related HR experience

• Strong working knowledge of PayScale software

• Advanced Excel skills and strong data analysis capability

• Excellent attention to detail and analytical thinking

• Strong communication and presentation skills

• Ability to manage multiple projects and meet deadlines in a fast-paced environment

Preferred

• CCP (Certified Compensation Professional) or CCA (Certified Compensation Analyst)

• Experience with Mercer, , or additional benchmarking tools

• Experience in construction, engineering, or project-based industries

• Experience supporting multi-state or multi-location organizations

Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance