Information Technology Jobs in Hyde Park, MA
997 positions found — Page 3
Granite delivers advanced communications and technology solutions to businesses and government agencies throughout the United States and Canada. We provide exceptional customized service with an emphasis on reliability and outstanding customer support and our customers include over 85 of the Fortune 100. Granite has over $1.85 Billion in revenue with more than 2,100 employees and is headquartered in Quincy, MA. Our mission is to be the leading telecommunications company wherever we offer services as well as provide an environment where the value of each individual is recognized and where each person has the opportunity to further their growth and achieve success.
Granite has been recognized by the Boston Business Journal as one of the "Healthiest Companies" in Massachusetts for the past 15 consecutive years.
Our offices have onsite fully equipped state of the art gyms for employees at zero cost.
Granite's philanthropy is unparalleled with over $300 million in donations to organizations such as Dana Farber Cancer Institute, The ALS Foundation and the Alzheimer's Association to name a few.
We have been consistently rated a "Fastest Growing Company" by Inc. Magazine.
Granite was named to Forbes List of America's Best Employers 2022, 2023 and 2024.
Granite was recently named One of Forbes Best Employers for Diversity.
Our company's insurance package includes health, dental, vision, life, disability coverage, 401K retirement with company match, childcare benefits, tuition assistance, and more.
If you are a highly motivated individual who wants to grow your career with a fast paced and progressive company, Granite has countless opportunities for you.
EOE/M/F/Vets/Disabled
Summary of Position:
We are seeking business-oriented, customer service driven professionals to provide high quality service
Duties and Responsibilities:
- Using excel daily, data entry and data analysis
- Pulling and reading Customer Service Records (CSRs)
- Extracting phone numbers from carrier invoices, as well as inventories from CSRs
- Opening orders for various products, as well as tickets, including disconnects, feature change,
- DL listing, etc.
- Assisting with updating customer accounts within various systems as needed
- Communicating directly with supervisor, teammates, account managers, and other depts. (as
- applicable) concerning project matters
- Various call-based projects, including surveying customers/contacts
- Communicating directly with carriers, account managers and collaborating teams concerning
- maintenance of services
- Participating in calls/meetings with internal teammates and carriers
- Using various internals systems to update project spreadsheets
Required Qualifications:
- Bachelor's Degree
Preferred Qualifications:
- Excellent customer service skills
- Ability to work under pressure
- Ability to meet deadlines
- Excellent problem solving skills
- Ability to work independently as well as in a group
- Strong multi-tasking and organizational skills
- Excellent interpersonal and communication skills
Our client, a global leader in s technology, is looking for a Global Strategic Sourcing Manager to join their team. This is an excellent opportunity to apply your strategic sourcing expertise in software to support a mission that matters, helping to build a safer future for communities and businesses.
Position Overview
As the Senior Procurement Category Manager for Software, you will be responsible for developing and executing comprehensive sourcing strategies. Your work will directly contribute to the company's success by optimising costs, mitigating risks, and building strong supplier relationships across the software category, including SaaS and other emerging technologies.
Responsibilities
- Develop and execute sourcing strategies for software and SaaS.
- Lead complex RFP, RFQ, and other formal sourcing processes.
- Negotiate favourable commercial terms and contractual conditions.
- Build and maintain strong relationships with key suppliers.
- Conduct regular supplier performance and business reviews.
- Analyse market trends and spend to identify cost savings.
- Provide expert procurement guidance to internal stakeholders.
- Present strategies and results confidently to senior leadership.
Requirements
- Extensive experience in procurement or a similar business role.
- Demonstrated experience in software strategic sourcing (SaaS, PaaS, IaaS).
- Proven ability to manage complex, high-value sourcing projects.
- Exceptional negotiation and analytical skills.
- Excellent communication, presentation, and interpersonal skills.
- Experience managing relationships with senior leadership.
- A Bachelor's degree in a related field is preferred.
- Legal authorisation to work in the U.S. indefinitely.
Benefits
- Incentive bonus plans.
- Medical, dental, and vision benefits.
- A 401K plan.
- An employee stock purchase plan.
- Paid parental and family leave.
Alongside these benefits, you will join a close-knit, global community. The company is focused on helping you do your best work in an inclusive and supportive environment.
How to Apply
For more information about this exciting role and if you meet the criteria, please submit your details without delay to quoting MB/1296999.
Langley Search & Selection ( ) is the leading specialist recruiter in the procurement, supply chain and purchasing field. We manage permanent and interim procurement and supply chain jobs globally for our clients, from large global multinationals to SMEs
POSITION TITLE: Principal Software Engineer
REPORTS TO: Director of Engineering
LOCATION: Remote / Hybrid in Boston area
About InSite Health
InSite Health is on a mission to expand access to high-quality behavioral health care for students and families. Our engineering team builds the technology that powers clinical excellence, operational efficiency, and meaningful outcomes across the schools and communities we serve.
We’re looking for a Senior Software Engineer who thrives in a fast-moving environment, enjoys solving complex technical challenges, and wants to impact real-world mental health care delivery.
This is an individual contributor role ideal for someone who loves building robust, scalable systems and collaborating closely across product, clinical, and operational teams.
What You’ll Do
Core Engineering Work
- Design, build, and deploy scalable, secure, and compliant systems across front-end, back-end, and data layers
- Development and maintain infrastructure-as-code system (CDK) to enable new features and improve reliability and security.
- Develop features and technical solutions in partnership with Product and Engineering leadership
- Debug, monitor, and optimize systems for speed, reliability, and user experience
Systems Design & Integrations
- Build data pipelines and integrations with EHRs, student information systems, and internal platforms
- Enhance workflow automation to improve clinical and operational efficiency
- Implement HIPAA-compliant architecture, access control, and data protections
Cross-Functional Collaboration
- Work closely with the VP of Product and Director of Engineering
- Translate technical requirements into scalable solutions that support organizational priorities
- Provide leadership and mentoring to less experienced developers
You’ll Be Measured On
- Timely delivery of high-quality product features and system improvements
- System uptime, data integrity, and security compliance
- Efficiency improvements from workflow automation
- Successful integrations across clinical and data systems
- Satisfaction from internal teams and cross-functional partners
What We’re Looking For Required Qualifications
- 7+ years of experience building and maintaining data-intensive platforms
- Strong understanding of system architecture, cloud infrastructure, and API integrations
- Experience with Agile development and strong operational discipline
- Excellent communication skills across technical and non-technical groups
- Experience with React.js and frameworks such as Next.js
- Fluency in JavaScript (TypeScript preferred) and SQL
- Experience with AWS (e.g., ECS, Lambda, CloudFormation, Cognito), MongoDB/Amazon DocumentDB, and HIPAA-compliant systems
- Familiarity with Jest or similar testing frameworks
Preferred Qualifications
- Experience in healthcare or knowledge of regulatory standards (e.g., HIPAA)
- Background in EdTech or experience working with school systems
- Experience with mobile development (e.g., React Native)
- Prior experience in a startup or high-growth environment
Who You Are
You bring curiosity, ownership, and initiative to your work. You’re comfortable navigating complexity, thinking strategically, and collaborating with diverse teams. You enjoy building systems that people rely on — and you care deeply about getting things right.
Why Join InSite Health?
- Mission-driven work with direct impact on student mental health
- Collaborative, supportive engineering culture
- Opportunity to shape systems from the ground up
- Flexible remote/hybrid environment
- If you’re looking for a role where your technical expertise helps improve lives, we’d love to hear from you.
Position Summary:
We are seeking a highly motivated attorney to join our legal team as Corporate Counsel/Sr. Corporate Counsel. This role will support the company’s public company reporting obligations, corporate governance processes, compliance initiatives, and contracting activities across the organization. Title and level will be determined based on experience and scope of responsibility.
This position is well-suited for a life sciences attorney who thrives in a fast-paced, clinical-stage biotech environment and enjoys partnering with cross-functional teams to provide practical legal guidance. The role requires strong attention to detail, sound judgment, and the ability to manage a broad range of legal matters in a growing organization.
The successful candidate will work closely with the General Counsel and senior leadership, partnering with teams across Finance, Investor Relations, Clinical Development, Regulatory, Technical Operations, and HR, and coordinating with external counsel as needed.
Key Responsibilities:
Securities & Corporate Governance
- Assist in the preparation and review of SEC filings, including Forms 10-K, 10-Q, 8-K, proxy statements, and Section 16 filings.
- Partner with Finance and Investor Relations to support the company’s disclosure processes, planning and drafting, including for earnings releases, investor presentations, and proxy materials.
- Monitor and advise on securities law compliance, including Nasdaq listing standards, Sarbanes-Oxley requirements, and insider trading policies.
- Provide legal support for capital markets transactions, including equity offerings and financings common in clinical-stage biotech companies.
- Support Board of Directors and committee governance activities, including preparation of board materials and maintenance of governance documentation.
- Provide legal guidance on corporate governance and regulatory requirements affecting the organization.
- Partner with HR and leadership on matters including equity plans and corporate policies.
Healthcare, Data Privacy, and Corporate Compliance
- Serve as a trusted advisor to senior leadership and cross-functional teams on business and compliance strategies, establishing the Compliance function as an approachable, knowledgeable, practical, and solutions-oriented business partner.
- Assist with the development and maintenance of policies and procedures to support the company’s corporate governance initiatives, healthcare compliance programs, and privacy framework, including the company’s code of business conduct and ethics.
- Serve as the go-to internal lead for guidance concerning compliance-related regulations, including data protection, information security, GDPR, and HIPAA, and monitor changes in healthcare compliance and data protection requirements to operationalize “fit for purpose” program updates.
- Coordinate and support the company’s privacy program activities, including Data Protection Impact Assessments (DPIAs), Records of Processing Activities (RoPAs), data mapping, maintenance of related documentation, and facilitation of data subject requests.
- Lead risk assessments to identify and prioritize compliance-related risks.
- Develop and deliver risk-based compliance training and guidance materials for employees across the company.
- Partner with the company’s Information Technology team to mitigate information security-related risks, including risks related to AI adoption, privacy matters, and cybersecurity incidents.
Contracting Matters
- Draft, review, and negotiate a wide range of life sciences agreements, including:
- Clinical trial agreements
- CRO and vendor agreements
- Manufacturing and supply agreements
- Licensing and collaboration agreements
- Research and development agreements
- Technology and services agreements
- Serve as a legal partner to cross-functional teams including Clinical Development, Regulatory, Technical Operations, R&D, and G&A functions.
- Support negotiation of complex and high-impact agreements, liaise with our clinical research organizations (CROs) to manage all aspects of contracting processes for large scale clinical trials, and escalate strategic matters as appropriate.
- Contribute to the development of contract templates, playbooks, and contracting best practices to improve efficiency and consistency.
Cross-Functional Legal Support
- Partner with the General Counsel and legal team on a variety of matters affecting the organization.
- Provide legal support on issues arising throughout the drug development lifecycle, including regulatory, operational, and compliance considerations.
- Coordinate with external counsel and internal stakeholders to support key legal initiatives and transactions.
- Contribute to a collaborative, business-oriented legal function that supports the company’s mission and growth.
Qualifications:
- J.D. from an accredited law school and admission to practice in at least one U.S. jurisdiction.
- 6+ years of legal experience, including corporate securities, compliance, and/or commercial contracting experience at a top law firm and/or public life sciences company.
- Strong knowledge of SEC regulations, Sarbanes-Oxley, public company disclosure requirements, and stock exchange listing standards.
- Experience drafting and negotiating complex life sciences or other agreements, particularly those supporting clinical development and technical operations.
- Understanding of drug development lifecycle and regulatory environment impacting biotechnology companies.
- Excellent analytical, communication, and stakeholder management skills.
- Ability to manage multiple priorities, make decisions with incomplete information, and operate effectively in a fast-paced, collaborative environment.
Preferred Experience:
- Experience supporting a clinical-stage biotechnology or pharmaceutical company.
- Familiarity with clinical development operations, CRO agreements, manufacturing agreements, and licensing transactions.
- Experience supporting public company reporting and governance processes.
- Experience working in a lean legal team environment with exposure to a broad range of legal matters.
- Demonstrated project management skills, including successful execution of complex projects with multiple stakeholders and utilization of soft skills to maximize team collaboration and effectiveness.
About Upstream Bio:
Upstream Bio is a public company based in Waltham, MA. We are developing verekitug, the only known antagonist currently in development that targets the receptor for Thymic Stromal Lymphopoietin (TSLP). We have advanced this highly potent monoclonal antibody into separate Phase 2 trials for the treatment of severe asthma, chronic rhinosinusitis with nasal polyps (CRSwNP), and chronic obstructive pulmonary disease (COPD). Our experienced team is committed to maximizing verekitug’s unique attributes to address the substantial unmet needs for patients underserved by today’s standard of care. Learn more about us at .
Compensation
Target Salary Range: $234,000 -$286,000
*Base Compensation for this role will depend on a number of factors including a candidate’s qualifications, skills, competencies, and experience. Base pay is only one component of the company’s total rewards package. All regular employees are also eligible for the company’s cash bonus and equity incentive programs. Additional benefits include health care, vision, dental, retirement, PTO, etc.
If you are looking for an opportunity to break away from your silo to grow your career while working on high profile Mission Critical Data Centers, we are looking for you.
Vanderweil Engineers is a nationally recognized, top-ranked engineering firm specializing in MEP/FP and technology services. For 75 years, we've delivered innovative solutions across diverse sectors—including Science & Technology, Mission Critical, Academic, Healthcare, and Commercial. As one of the largest independently owned engineering firms in the U.S., our team of 500+ professionals operates from nine offices nationwide, bringing deep expertise and a commitment to excellence to every project.
We offer growth and stability in an ever-changing volatile environment. Join us to do the best work of your career as an Assistant Project Manager at our Boston, MA office. (Hybrid schedule - three minute walk from South Station in the Seaport District)
As an Assistant Project Manager, you will be partnering with Project Managers and Engineers on large scale mission critical data center projects. Expand your skillset by shadowing Project Managers while gaining knowledge across multiple disciplines and project oversight.
Responsibilities:
- Support Project Managers, Engineers, Subcontractors, and field personnel
- Contract, Scope and Quality management
- Coordinate deliverables and design reviews
- Assisting with assembly of project documents, drawings, and coordinating distribution
- Maintaining files and documentation control for both internal network and client folders.
- Meet schedules and budgets on projects.
Requirements:
- 2+ years of related background
- Bachelor's degree or advanced degree in Project Management, Engineering, Technical field or equivalent experience
- Client facing communication skills
- Detail-oriented with ability to prioritize and complete deadline-driven tasks efficiently.
- Analytical thinker with initiative to learn and adaptive to various client expectations.
Flexible & Hybrid Culture
Compensation range is $80,000 to $100,000 plus benefits commensurate with years of experience, professional licensure and education
At Vanderweil Engineers, we believe our best work is done when flexibility is offered. We know that work/life synergy is crucial to our employees, our flexible and hybrid work style allows team members to have the freedom to be innovative, and drive results their way.
Our wellness programs are above and beyond, as our team members physical and behavioral health are a priority.
We are an equal opportunity employer committed to diversity in the workplace.
If you would like to connect with us for more information, please contact a member of our recruitment team or to learn more about our work culture, please visit .
D365 Finance & Operations Systems Manager
Qorali has partnered with a highly successful, long‐established, and rapidly growing US business to appoint a D365 Finance & Operations Project Manager or Systems Manager. This is a key hands‐on role, overseeing the end‐to‐end transformation and optimisation of the company's D365 Finance & Operations platform.
This organisation is building an exceptional team, offering a competitive package, long‐term career growth, and interviews taking place this month.
The Role
You will lead, manage, and execute a major D365 FO implementation and enhancement project across the business. This is a hands‐on delivery role, ensuring system success from planning and configuration through to go‐live and long‐term optimisation, while acting as a trusted advisor to finance, operations, and technology leadership.
Key Responsibilities
- Oversee the D365 Finance & Operations transformation across multiple business units
- Lead a hands‐on implementation, configuration, and optimisation of D365 FO
- Serve as the primary D365 SME covering Finance and Operations modules
- Partner with finance, supply chain, operations, and IT teams to understand requirements and translate them into system solutions
- Drive process mapping, enhancements, integrations, and testing
- Ensure successful migration, adoption, training, and long‐term system stability
- Manage third‐party partners and workstreams as needed
- Deliver measurable process improvements and operational efficiency
Required Experience
- Proven experience delivering D365 Finance & Operations implementations
- Strong functional knowledge across Finance and Operations modules
- Hands‐on project management capability (formal PM experience is a plus but not essential)
- Ability to collaborate with senior stakeholders and influence change
- Background in a multi‐site or growing US business is highly advantageous
- Strong problem‐solver with the ability to lead both strategic and tactical work
Why Apply?
- Join a respected, well‐established organisation undergoing an exciting digital transformation
- Be a key strategic leader in shaping the future of their finance and operations systems
- Competitive package, strong team, and active hiring — interviewing this month
- Opportunity to build and scale best‐in‐class processes within a growing business
At MEDITECH, we sit at the nexus of healthcare and technology - two rapidly evolving industries. Account Executives play an essential role as a part of this growth. As an Account Executive, you will be responsible for marketing and selling our cutting-edge enterprise health record solutions and services to C-suite, boards, physician and nurse leadership, and other senior healthcare leaders at health systems, independent hospitals, and ambulatory healthcare networks.
Ultimately operating under the direction of the Regional Sales Director and with a focus at the following levels: C-suite, Physician, Clinical Nursing, Financial leadership, Account Executives maintain close relationships with all key stakeholders, helping to foster and cultivate opportunities for selling and strengthening partnerships with MEDITECH. As a member of our Sales team, your job would involve:
- Selling MEDITECH's standard solutions and services; maintaining overall responsibility for successfully executing each phase of the sales cycle
- Maintaining primary deal design responsibility which includes the assessment of an opportunity to ensure a clear understanding of business needs, competitive landscape, decision-makers, and influencers in order to define an overall engagement strategy
- Nurturing the primary contact with existing MEDITECH customers under your assignment. Proactively engaging with C-suite and clinical leadership, monitoring organizational changes of any kind, communicating with senior MEDITECH leadership on account status and level of MEDITECH EHR satisfaction
- Creating and following the blueprint for successful C-suite customer engagement in terms of sales standard benchmarks including annual strategic presentation to sites, consistent alignment of goals, cultivation of relationships, and keen awareness around any organizational change or shifts in dynamics
- Developing and maintaining a comprehensive understanding of all MEDITECH solutions and services
- Maintaining up-to-date knowledge and perspective on healthcare and technology industry issues and trends, specifically those which impact hospitals and health systems
- Maintaining active territory management and engagement to achieve assigned individual performance and bookings targets commensurate with division and regional goals
- Possessing a capacity to effectively deliver strategic MEDITECH presentations and overviews to senior-level audiences at customer and prospect organizations
- Ongoing utilization of Salesforce CRM solution to maintain accurate, timely, standardized account profiles and documented sales opportunities
- Ensuring the timely and accurate completion of responses to Requests for Information (RFIs) and Requests for Proposal (RFPs)
- Attending approved trade shows and regularly scheduled internal sales meetings and educational sessions
- Coordinating, staging, and engaging in the effective demonstrations of MEDITECH software solutions
- Presenting high-level software solutions and executive-level presentations, as assigned, to key buyers of influence at an executive level (physicians, nursing/quality, financial solutions)
- Ensuring a consultative approach to selling at all times
- Meeting or exceeding required bookings quota for this position
- Covering assigned territories, and traveling 50% of the time
Requirements
- Bachelor's degree required, along with 3-5 years of applicable direct sales or sales engineer experience
- Strong knowledge of MEDITECH and MEDITECH solutions preferred
- Exceptional written and verbal communication skills
- Exceptional presentation skills
- Proven track record of sales success in closing business, accompanied by a high degree of professionalism
- Strong customer engagement skills
- Ability to cultivate, nurture, and maintain strategic relationships with buying organizations
- Proven, consistent ability to deliver sales performance in bookings
- Proven ability to meet deadlines, targets, and booking goals as defined
- Passion for and understanding of healthcare industry initiatives and practices
- You may be required to show proof of vaccination when traveling to a customer site unless you have an approved medical or religious exemption.
Hiring salary range: $72,000 - $90,000 per year.
Actual salary will be determined based on an individual's skills, experience, education, and other job-related factors permitted by law.
MEDITECH offers competitive employee benefits including but not limited to health, dental, & vision insurance; profit sharing trust and 401(k); tuition reimbursement, generous paid time off, sick days, personal time, and paid holidays.
This is a hybrid role which includes a blend of in-office and remote work as designated by the management team.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. MEDITECH will not sponsor applicants for work visas.
Oracle EPM/FCCS SME
(Hands-on experience with Oracle Financial Consolidation and Close Cloud Service._
Location: Remote or Stamford CT
Must Have Technical/Functional Skills
· Hands-on experience with Oracle Financial Consolidation and Close Cloud Service.
· Strong knowledge of **Oracle Enterprise Performance Management Cloud platform architecture.
· Experience with EPM Automate scripting and command-line automation.
· Familiarity with Shell scripts, PowerShell, or batch scripting for scheduling jobs.
· Knowledge of data management, consolidation processes, and financial reporting.
Roles & Responsibilities
· Manage and administer Oracle Financial Consolidation and Close Cloud Service Environment including application maintenance, user security, and metadata management.
· Develop and maintain automation scripts using EPM Automate for routine activities such as:
· Data loads and exports
· Metadata imports
· Application backups and snapshots, Job scheduling and monitoring
· Configure and manage EPM Automate profiles for secure authentication and environment connectivity.
· Support monthly and quarterly financial close cycles including data validation and consolidation monitoring.
· Troubleshoot system issues related to data loads, business rules, and integrations.
· Integrate FCCS with ERP or upstream systems using file-based loads or APIs.
· Maintain migration processes across DEV, TEST, and PROD environments.
· Document automation processes and operational procedures.
Generic Managerial Skills, If any
· Creative thinking.
· Building and managing relationships.
· Emotional agility.
· Technology Business Requirements Definition, Analysis and Mapping.
· Adaptability.
· Learning Agility.
good possibility of going longer than 12/31 Job Responsibilities: Risk & Dependency Management: Collaborates closely with software leaders and team members to proactively identify, analyze, and resolve risks, dependencies, and conflicts within the Agile environment, ensuring timely resolution and minimal disruption to delivery schedules.
Process Improvement: Leads improvement projects and initiates change within the discipline.
Independently develops and implements solutions to enhance efficiency, effectiveness, and overall value delivery under limited supervision.
Strategic Problem Solving: Resolves a wide range of issues in creative ways while encountering diverse challenges, demonstrating good judgment in selecting methods and techniques for obtaining solutions.
Stakeholder Communication: Builds a culture of transparency by effectively communicating project status updates and impediments to stakeholders, including Release Train Engineers (RTEs) and Lean Portfolio Managers (LPMs).
ART & Solution Train Support: Provides dedicated support to Agile Release Trains (ARTs) and Solution Trains; leverages Kanban boards and information radiators to facilitate the smooth flow of value and alignment with strategic objectives.
Agile Coaching: Provides guidance and coaching in Agile methodologies, nurturing a culture of continuous improvement and empowering teams to embrace Agile best practices.
Cross-Functional Advocacy: Promotes collaboration between teams, Architects, Engineering, Marketing, and Quality & Regulatory (Q&R) departments.
Implements initiatives such as continuous delivery pipelines and DevOps integration.
PI Planning: Supports Sprint/Program Increment (PI) Planning readiness sessions; ensures thorough preparation of Vision and Backlogs and participates in pre- and post-PI Planning meetings.
Agile Transformation: Enables teams to self-organize at scale by providing guidance on agile transformation efforts, supporting design flow optimization, and influencing flow factors.
Leadership & Influence: Cultivates effective relationships and shares knowledge to influence projects and peer groups, advocating for innovative ideas and guiding others toward optimal solutions.
Minimum Requirements: Education: Bachelor's or Master's Degree in Electrical, Electronic, Mechanical, Computer Science, or IT Engineering; Business Administration, Project Management, Program Management, or equivalent.
Experience: Minimum 2 years of experience with a Bachelor's degree in Software Development, Agile Project Management, or equivalent; OR no prior experience required with a Master's Degree.
Certification: Leading SAFe and Advanced Scrum Master.
Experience: Minimum 3 years of experience as a SCRUM Master and minimum 8 years of experience in Software Development.
Preferred Skills: Continuous Improvement & Change Management Stakeholder & Risk Management Business Acumen & People Management Software Development Life Cycle (SDLC) Scrum & Agile Methodologies Project Management Tools & SAFe Principles DevOps Integration Troubleshooting
Role: Administrative Support Staff
Location: onsite daily - Boston, Massachusetts
Duration: 8 month contract (through end of November) extension possible
Work Schedule: 35 hours/week ? TBD 8:30-4:30 or 9:00-5:00
Job Description:
Administrative Support Staff
Position Overview
Provide administrative support for the Women Who Empower Innovator Awards application cycle, ensuring smooth operations from call for applications through finalist selection. This role supports the Special Assistant and Project Manager of Alumni Relations and Annual Giving and works in partnership with the Executive Director of Women’s Entrepreneurship in managing a high-volume application process with attention to detail, accuracy, and adherence to established timelines.
Key Responsibilities – Application Cycle Management
Application Period (March-April)
- Monitor application submissions daily and track volume across award categories to ensure balanced representation
- Send application deadline reminder communications to prospective applicants
- Provide technical support to applicants experiencing issues with the online application portal
- Review incoming applications for completeness and flag missing required fields
Verification & Data Management (March – April)
- Conduct degree verification by cross-referencing applicant information with university records in ascend
- Coordinate with Registrar's office through designated liaison to verify discrepancies (minimum 2-week turnaround required)
- Verify and update applicant address information using ascend database
- Flag records with outdated or inconsistent information on tracking spreadsheets
- Follow up with individual applicants to collect missing application information after deadline
- Manage data extraction and organization for reader distribution
Reader & Judge Support (April – May)
- Maintain a record of readers and judges and properly code in data management platform
- Prepare and distribute application packets to readers, grouping applications by venture theme
- Compile and organize reader scorecards as they are returned
- Prepare semifinalist application materials for judge review
- Schedule and coordinate finalist presentation meetings
- Maintain confidential records of all evaluations and scores
(June-November)
- Administrative Support
- Maintain organized filing system for all application materials and evaluation documents
- Ensure adherence to established timeline and alert Executive Director of Women’s Entrepreneurship of potential delays
- Support communication with readers, judges, and applicants as needed
- Assist with preparation of final recommendations for approving authority
- Coordinate notification process for awardees and non-awardees by July 31 deadline
- Other duties as assigned to support the Advancement Division
Required Qualifications
- Strong attention to detail and ability to identify discrepancies in data
- Proficiency with database systems (experience with ascend preferred)
- Advanced skills in Microsoft Office Suite, particularly Excel for data management
- Experience with WordPress or similar content management systems
- Excellent organizational skills and ability to manage multiple deadlines simultaneously
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Demonstrated ability to work independently and problem-solve
Preferred Qualifications
- Experience with Qualtrics or Canvas learning management systems
- Familiarity with university advancement or alumni relations operations
- Knowledge of entrepreneurship or innovation programming
- Previous experience supporting awards or scholarship programs