Information Technology Jobs in Freeport, NY

FlexStaff is seeking a Payroll Manager for our client, a healthcare management company that operates rehabilitation and nursing facilities across Long Island, NYC and Westchester. This role is located onsite in Baldwin, NY. Skilled nursing knowledge is highly preferred.

Skills:

• In-depth knowledge of payroll regulations, tax compliance, and labor laws.
• Proficiency with payroll systems (e.g., Paycor, Smartlinx or similar platforms)
• Strong analytical skills for auditing payroll data and resolving discrepancies.
• Advanced Microsoft Excel skills (pivot tables, VLOOKUP, formulas).
• Strong leadership and team management abilities.
• Excellent organizational and time-management skills to meet strict deadlines.
• Effective communication skills
• Ability to maintain confidentiality and handle sensitive information.

Education & Experience:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field (preferred).
• 5+ years of payroll experience, with at least 2 years in a supervisory or managerial role.
• Proven experience managing payroll

Preferred:

• Experience with benefits administration, garnishments, and union payroll.
• Professional certifications such as Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).

Patient Care Coordinator – Be the Front Line of an Exceptional Patient Experience!

The Patient Care Coordinator (PCC) is the welcoming face of our clinic, creating a positive experience for our patients. This role focuses on managing the clinic, building patient relationships, understanding patients hearing needs, and ensuring a smooth flow for a thriving growing practice.

What You’ll Do

• Greet and screen patients to determine how we can best support them
• Answer questions about services and promotions
• Spot potential leads and keep patient flow running smoothly
• Manage scheduling, daily office tasks, and financial and administrative duties
• Handle insurance verification, inventory, and patient records
• Partner with clinic and home office teams to support operations
• Assist with marketing efforts, events, outreach, and patient retention activities

Who Thrives in This Role

• Eager learners whose career is centered around working in a medical practice
• Strong multi‑taskers with solid problem‑solving skills
• Punctual, reliable professionals
• Individuals who genuinely love helping others

Why It’s Rewarding

You’re not just managing an office, you’re making a meaningful difference by helping patients feel supported, understood, and cared for throughout their journey to better hearing health.

Full Time: Monday - Friday, No Weekends.

Location: Franklin Square, NY and East Meadow, NY. Must be able to travel to both locations

Compensation: $18.00 - $21.00 an hour. Pay is commensurate with experience and qualifications

Essential Duties and Responsibilities:

• Provide the first contact for patients who call or come in to schedule an appointment or inquire about our services.
• Screen calls, identify better hearing candidates and facilitate excellent service by providing the information necessary to secure an appointment.
• Schedule and confirm appointments and conduct outbound retention calls to patients.
• Coordinate provider’s schedule and ensure the smooth and efficient flow of patient care while in the office.
• Check patients in and out, collect and record payments, track revenue and accounting activities to include: end of day close, bank deposits, posting of charges, entering invoices, payments and insurance claim processing.
• Maintain all daily, weekly and monthly reports and tracking documents. Respond to home office requests in a timely manner.
• Verify patient information, billing/insurance data, collect and process documentation and maintain patient charts to include the filing of all patient records.
• Work with insurance and workers compensation agencies to facilitate authorizations and benefit verification.
• Responsible for a variety of administrative tasks such as typing, filing, office supply inventory, and mail.
• Verify the status of and checking in hearing aids and repairs and track/maintain product inventory.
• Work with the hearing care provider on grassroots marketing efforts that may include compiling physician packets, coordinating educational seminars, and sending recall letters.
• Track marketing calls and inquiries from initial contact through the point of sale
• Responsible to open and close the office on a daily basis and ensure the reception area is well maintained.
• Training support for other location front office staff, as may be appropriate.

Education and Experience Requirements:

• A minimum of 10 years office management experience in a customer driven industry is a plus.
• High school diploma or equivalent (GED)

Required Skills:

• Strong computer skills
• Experience with word processing and database software.
• Excellent interpersonal skills that allow effective working relationships with a diverse, patient, colleague, and vendor population. This includes listening, sales and problem-solving skills.
• Excellent oral and written communication skills.
• Basic understanding of accounting procedures and good math aptitude.
• Strong customer service orientation.
• Excellent organizational skills.
• Ability to manage multiple tasks within strict deadlines.
• Ability to input and track sales revenues and balance accounts daily and monthly.
• Detail oriented.
• Front desk medical experience required.

Physical Demands:

• Ability to handle a busy office with interruptions, calls, walk-ins and direct the flow of the office with efficiency and grace.
• Must be able to pick up after an interruption to complete tasks that require focus.
• Must be able to lift boxes up to 20 pounds.

Seeking a Physician Billing Insurance Follow-up Supervisor to work for a rapidly growing medical management company in the Farmingdale/Melville area. This position requires Medical Coding Certification, three (3) years or supervisory experience, three (3) years of Insurance Follow-up. As the Supervisor - Insurance follow-up you will act as liaison between departments, director, management and staff. Collects information related to operations of assigned area. Prepares regular summaries and reports for as appropriate. Performs follow-up on receivables and posting for patients and third party accounts.

Duties and Responsibilities

· Acts as liaison between upper Management and Staff.

· Oversees the units daily work activities.

· Conducts on job training and seminars

· Maintains current AR and productivity reporting.

· Provides scheduling of weekly work direction.

· Implementation of quality control measures – HIPPA and laws of the medical field.

· Assists in the implementation of approved administrative systems.

· Monitors information related to operations.

· Ensures billing is submitted accurately and timely.

· Follow-up on open account receivables via phone calls to the carriers or their website(s).

· Ensures accuracy of adjustments balances.

· Assists internal and external customers regarding questions on third party billing.

· Handles patient complaints to conclusion.

· Recommends appropriate personal actions for staff.

· Full knowledge of company policies and procedures.

· Performs other job related duties as assigned or when necessary, and unrelated duties in times of emergency.

Education and Experience

· High School diploma and GED

· College preferred

· Minimum of 3 years experience in Supervisory capacity

· Any appropriate combination of education and experience

Knowledge and Skills

· Knowledge of HIPPA Regulations and maintains current industry knowledge

· Proficient in EPIC application

· Full knowledge of the New York State Third Party Regulation

· Credit and collections practices

· Good organizational and communication skills

· Computer literacy

· Displays courtesy, tact, and diplomacy when dealing with employees, patients, physicians and outside institutions. Refers matters outside scope of own duties to appropriate others as needed.

REQUIRED Licenses/Certifications:

· Certified Professional Coder (CPC) or

· Certified Coding Specialist (CCS) or

· Certified Coding Specialist Physicians (CCSP)

We’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time.

Company: Oak Street Health

Title: Medical Scribe (Clinical Informatics Specialist)

Location: 14-16 Brooklyn Ave, Freeport, NY 11520

The purpose of a Clinical Informatics Specialist (CIS or Medical Scribe) at Oak Street Health is to support our primary care providers with clinical documentation so that they can focus on providing exceptional care to our patients. Scribes assist providers throughout the patient care journey - huddling each morning to plan for the day's visits, joining them in the exam room to observe and document, and touching base after the visit to assist with next steps.

Beyond the typical Scribe role, these important care team members serve as clinical documentation assistants to their paired provider. Internally, we call them CISs (Clinic Informatics Specialists) in recognition of their important role in supporting accurate, specific, and timely clinical documentation. In addition to observing and documenting all patient encounters in real time, our Scribes become experts in our value-based care model and the documentation and care of chronic conditions, including ICD-10 and CPT coding. Scribes use this expertise to help providers identify and help close care gaps. Scribes receive extensive on-the-job training in clinical workflows, value-based medicine, preventative care for chronic conditions, accurate and specific documentation, population health data streams, and team based care.

Because our patients and providers rely on our Scribes, the ideal candidate should commit at least 1-2 years to this role. This is an excellent opportunity for pre-med track individuals looking to gain practical, paid experience in a clinical setting before applying to an MD/DO/PA/NP program, as well as those pursuing careers in Health Informatics, Public Health, Healthcare Administration, Medical Coding, and other related fields.

Responsibilities:

• Documenting Patient Encounters ~ 80%

  • Joining the provider in the exam room to observe patient visits

  • Documenting patient encounters in a structured note, including the history of the present illness, assessment, plan, and physical exam

  • Assigning appropriate CPT and ICD-10 codes

  • Preparing After Visit Summaries

  • Consulting with provider to ensure accurate and specific documentation

• Clinical Documentation Improvement ~ 10%

  • Requesting and reviewing medical records

  • Leveraging Oak Street's population health tools to support clinical documentation improvement

  • Preparing for and supporting Daily Huddles and Clinical Documentation Reviews

  • Consulting with provider on clinical documentation opportunities

• Administrative support for your provider and care team ~ 10%

  • Placing orders and referrals

  • Addressing tasks

  • Supporting the care team with additional responsibilities related to clinical documentation

• Other administrative duties as assigned

Role Requirements:

• At least 1 year of Scribe experience, or past employment in a role that required fast-paced transcription with a focus on accuracy.

• Must commit a minimum of 1 year to the position, though 2 or more years is strongly preferred. 

• Minimum typing speed of 55 WPM, though 70+ WPM is strongly preferred.

• Knowledge of medical terminology and common medications

• Prior clinical experience, including shadowing and/or volunteering

• Advanced listening and communication skills.

• Strong computer literacy and ability to learn new technical workflows

• Ability to work well on your own as a self-starter, as well as the willingness to take direction and be a member of the team.  

• Ability to adapt to new workflows and to quickly learn new concepts and skills, especially when working with a paired provider’s processes and procedures

• Excellent job attendance, including the ability to work in-person within the clinic for approximately 40-45 hours per week. This is a full-time position with predictable hours and break times.

• Compliance with hospital and Oak Street Health policies, including HIPAA

• Fluency in another language is not required, but is a plus when it comes to connecting with our diverse patient communities.

• US work authorization.

Anticipated Weekly Hours

Time Type

Pay Range

The typical pay range for this role is:

This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls.  The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors.  This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above. 
 

Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.

Great benefits for great people

We take pride in our comprehensive and competitive mix of pay and benefits – investing in the physical, emotional and financial wellness of our colleagues and their families to help them be the healthiest they can be. In addition to our competitive wages, our great benefits include:

• Affordable medical plan options, a 401(k) plan (including matching company contributions), and an employee stock purchase plan.

• No-cost programs for all colleagues including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching.

• Benefit solutions that address the different needs and preferences of our colleagues including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility.

For more information, visit  anticipate the application window for this opening will close on: 03/22/2026

Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.

Please note: Applicants must have prior experience working in an HVAC subcontractor office. Candidates without relevant HVAC subcontractor experience will not be considered.

Preferred Qualifications:

• Minimum of 3 years of HVAC industry experience
• Minimum of 3 years of construction experience
• Minimum of 3 years of project management experience
• Bachelor’s degree (preferred)

We are a leading mechanical contractor serving the New York City area, specializing in commercial fit-out projects. Our firm partners with some of the industry’s most respected general contractors. We are seeking a detail-oriented and highly organized Assistant Project Manager to join our team on a full-time basis.

This role offers a competitive compensation package, including medical benefits and a 401(k) plan, commensurate with experience.

• Maintain daily communication with the Director of Operations, general contractors, subcontractors, and vendors
• Monitor and manage project logs, including equipment submittals and shop drawings
• Review, process, and release equipment submittals to subcontractors and suppliers
• Interpret and work from MEP design drawings, details, schedules, and specifications
• Coordinate and oversee sequencing of installations for mechanical trades
• Prepare and evaluate subcontractor change orders
• Generate Requests for Information (RFIs)
• Assist in project scheduling and task coordination
• Draft proposals and review contracts
• Prepare submittals and manage change order documentation

Required Experience:

Candidates must have demonstrated experience managing submittals, RFIs, and change orders.

Job Type: Full-Time

Location: Hicksville, NY (On-site; remote work not available)

Schedule: 40-hour work week

Compensation: Salary commensurate with experience

• Health Insurance
• Vision Insurance
• Life Insurance
• Paid Time Off
• Annual Bonus
• 401(k) Plan

The Tumor/Cancer Registrar is responsible for collecting, coding, and maintaining accurate cancer registry data to support patient care, research, and regulatory reporting. Responsibilities include reviewing medical records to identify reportable cancer cases, abstracting clinical information, coding diagnoses and treatments using established standards, ensuring data quality and completeness, and submitting data to state and national cancer registries.

Responsibilities

• Identify and review reportable cancer cases from medical records, pathology reports, and other clinical sources.
• Abstract, code, and enter cancer data (diagnosis, treatment, staging, and outcomes) into the cancer registry database according to national standards.
• Ensure accuracy, completeness, and timeliness of cancer registry data through regular audits and quality checks.
• Maintain and update patient demographic, clinical, and treatment information within registry systems.
• Prepare and submit required reports to state and national cancer registries and regulatory agencies.
• Collaborate with physicians, pathologists, and clinical staff to obtain missing information and clarify documentation.
• Support cancer program initiatives, including quality improvement, accreditation requirements, and research activities.
• Respond to data requests and assist with statistical reports related to cancer cases and outcomes.
• Maintain confidentiality and compliance with healthcare regulations and registry guidelines.
• Perform additional registry-related duties to support the cancer registry program and departmental operations.

Qualifications:

• Certified Oncology Data Specialist (ODS) (formerly Certified Tumor Registrar – CTR) required.
• High School Diploma or GED required.
• 6–9 months of healthcare or medical registry experience preferred.
• Experience using Epic for patient records and clinical data management.
• Familiarity with METRIQ or similar cancer registry software for oncology data abstraction and reporting.
• Strong interpersonal and communication skills to effectively collaborate with physicians, clinical staff, and patients.
• Proficiency in keyboarding and basic computer applications for accurate data entry and record management.
• Ability to prioritize tasks, solve problems, exercise sound judgment, and adapt in a fast-paced healthcare environment.
• Effective written and verbal English communication skills for documentation and professional correspondence.

Important Details:

• This is a fully remote position. No need to work onsite
• 9-week contract position (possibly extended)
• 5x8 hrs. Days shift Mon – Fri, 40 hrs/week
• Location is Hicksville, NY
• Hourly Pay Range - $40 - $45

Call to Action:

• Spots Are Filling Quickly — Apply Now!

Company Description:

Pride Global and its affiliates, including Russell Tobin, Pride Health, Pride Now, and Pride One, offer eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Pride Health is Pride Global's healthcare staffing branch, providing recruitment solutions for healthcare professionals and the industry at large since 2010. As a minority-owned business that delivers exceptional service to its clients and candidates by capitalizing on diverse recruiting, account management, and staffing backgrounds, Pride Health's expert team provides tailored and swift sourcing solutions to help connect healthcare talent with their dream jobs.

Pride Health is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by law. We comply with all applicable nondiscrimination laws enforced by the U.S. Equal Employment Opportunity Commission (EEOC).

About the Company

Equal Access is partnering with a well-established New York based real estate management firm seeking an experienced and dynamic Compliance Manager. With over 40 years of experience in multifamily housing operations. The company specializes in affordable, rent-stabilized, senior, and LIHTC communities across the NY/NJ metropolitan area. Known for long-term property retention and strong agency partnerships, they deliver stable, compliance-driven management.

About the Role

The Compliance Manager has extensive experience in Low-Income Housing Tax Credit (LIHTC), HUD Section 8, HOME, Empire State Supportive Housing Initiative (ESSHI), HDC/HPD, and NYSHCR/NYSHFA initial lease-up processes. The Compliance Manager is responsible for ensuring compliance with federal, state, and local affordable housing regulations, overseeing lease-ups, and working closely with internal teams and external stakeholders to maintain program integrity.

Responsibilities

• Oversee and ensure compliance with LIHTC, HUD Section 8, HOME, ESSHI, HDC/HPD, and NYSHCR/NYSHFA initial lease-up regulations.
• Monitor and maintain accurate records and documentation for all affordable housing programs.
• Conduct internal audits and reviews to ensure compliance with applicable regulations.
• Provide training and support to property management teams on compliance-related matters.
• Coordinate and manage the lease-up process for new affordable housing developments.
• Prepare and submit compliance reports to regulatory agencies, as required.
• Collaborate with state and federal agencies to address compliance issues and ensure adherence to program guidelines.
• Develop and implement compliance policies and procedures to improve operational efficiency.
• Respond to audits, inspections, and monitoring visits from funding agencies.
• Serve as the primary point of contact for all compliance-related inquiries and concerns.

Qualifications

• Bachelor’s degree in a related field (e.g., Public Administration, Real Estate, Business, or Information Science) or equivalent experience.
• Minimum of 5+ years of experience in affordable housing compliance, including LIHTC, HUD Section 8, HOME, ESSHI, HDC/HPD, and NYSHCR/NYSHFA initial lease-up.
• Strong understanding of federal, state, and local housing laws and regulations.
• Experience managing lease-up processes for affordable housing developments.
• Proficiency in Microsoft Office and experience with housing compliance software (Yardi required).
• Ability to collaborate effectively with multiple stakeholders, including government agencies, property managers, and tenants.
• Certification in affordable housing compliance (e.g., Certified Occupancy Specialist (COS), Housing Credit Certified Professional (HCCP), or Tax Credit Specialist (TCS)).
• Bilingual in Spanish (a plus)

Pay range and compensation package

• Location: Queens, NY
• Schedule: On-site, Mon–Fri
• Compensation: $80,000 - $95,000
• Benefits: 401(k) with company match; medical/dental/vision, PTO package, Paid Holidays; Professional development and certification assistance.

Equal Opportunity Statement

EqualAccess partners with best-in-class organizations and supports candidates beyond placement. Every professional we place receives 3 months of post-hire coaching and career support, ensuring long-term success and growth.

We are seeking a highly skilled and detail-oriented Executive Assistant to support executives at our busy, fast-paced community hospital in Southern Queens, NY.

**Must have experience working in a hospital environment

This is a full-time, permanent, fully-onsite position.

Monday - Friday - 8:00 am - 4:30pm

$85,000 annual salary

This pivotal role requires someone who thrives in a dynamic environment, possesses exceptional organizational skills, and demonstrates the ability to manage complex calendars, coordinate meetings, and communicate effectively with hospital leadership, staff, and external stakeholders. The ideal candidate will have a polished presence, superb verbal and written communication skills, and the ability to handle sensitive and confidential information with discretion.

Key Responsibilities:

• Calendar Management:
• Oversee executives’ calendars by scheduling and prioritizing meetings, appointments, and events. Ensure that all details are accurate and timelines are adhered to
• Meeting Coordination:
• Coordinate logistics for meetings, including room reservations, agendas, participant invitations, and preparation of materials.
• Ensure executives are fully briefed ahead of time for each engagement.
• Verbal and Written Communication:
• Act as the primary point of contact for internal and external communications on behalf of the executive-suite. This includes drafting and reviewing correspondence, taking and transcribing minutes, and preparing reports or presentations.
• Must demonstrate excellent writing and editing skills to craft clear, professional communication.
• Travel and Event Planning:
• Organize travel arrangements for executives, including flights, hotels, and transportation, and ensure travel schedules align with meeting commitments.
• Assist with planning and coordinating hospital events, conferences, and special functions.
• Relationship Management:
• Foster and maintain professional relationships with hospital staff, board members, physicians, patients, and external stakeholders.
• Represent the executives with professionalism, tact, and diplomacy.
• Confidentiality and Discretion:
• Handle sensitive information with the highest degree of confidentiality and professionalism, ensuring that all private and hospital-related matters are protected.
• General Administrative Support:
• Perform other administrative tasks as needed, including preparing reports, tracking action items, processing expense reports, and supporting other members of the executive team.

Qualifications:

• High School Diploma/GED is the minimum education requirement for this role, which must be coupled with at least 8 years of experience as an Executive Assistant
• Associates and/or Bachelor’s Degree is the preference for this position.
• Minimum of 5 years of proven experience as an executive assistant, administrative assistant, or similar role supporting C-suite executives, ideally in a healthcare or fast-paced environment.
• Notary public preferred.
• Exceptional written and verbal communication skills, with a keen attention to detail and the ability to convey information clearly and professionally.
• Strong organizational and time-management abilities, with a demonstrated ability to manage multiple competing priorities.
• Polished presence, with the ability to interact professionally with all levels of the organization and external stakeholders.
• Expertise in calendar management, meeting coordination, and travel arrangements.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.
• Ability to maintain confidentiality and exercise discretion in all aspects of the role.

The Overnight Assistant Distribution Center Director at John F. Kennedy Distribution Center is responsible for supporting the Distribution Center Director with managing overall distribution center activities for offsite operations with $400+ million in revenue accountability serving multiple airport locations. This role involves assisting with distribution center personnel leadership, vendor relationships, inventory management across multiple locations, regulatory compliance support, and coordinating operations across multiple lines of business including retail, restaurants, and duty-free shops while ensuring operational efficiency and accuracy.

Essential Functions

• Assist in managing inventory accuracy, including transportation of orders and returns to multiple locations, product rotation, temperature control procedures, and reverse logistics using SAP, CrunchTime, and distribution management systems.
• Supervise day-to-day distribution center activities, including staff scheduling, shift coverage, and operational continuity while providing service to multiple airport locations for receiving, processing, and distributing merchandise for retail and food & beverage operations.
• Support vendor relationship management to ensure proper stock levels that support sales objectives across served locations. Assist with coordinating distribution operations across retail, restaurants, and duty-free shops while helping resolve delivery issues, shortages, and quality concerns.
• Assist with monitoring and reporting key performance indicators (KPIs) including inbound throughput, labor efficiency, and operational metrics across multiple locations. Support the implementation of contingency plans for distribution center operations.
• Support compliance with U.S. Customs, FDA, and other regulatory bodies, and assist with maintaining accurate records, particularly for bonded merchandise.
• Assist with enforcing food safety protocols, including FIFO stock rotation, expiration date monitoring, and overall food safety compliance. Participate in Quality Assurance activities and maintain security of food storage areas.
• Support the training, coaching, and development of distribution center staff while assisting with performance management in accordance with company policies and union agreements where applicable.
• Maintain distribution center organization, including fixtures, equipment storage, bin locations, and physical inventory processes. Review incoming orders from multiple locations and ensure accurate data entry into systems.
• Assist with communication and collaboration with airport management teams across served locations to support operational goals while coordinating between associates and management teams.
• Operate company vehicles safely and maintain compliance with all transportation and safety requirements for multi-location distribution operations.

Reporting Relationship & Role Information

• This position typically reports to the Distribution Center Director within the assigned distribution center location.
• The Assistant Distribution Center Director position falls under the Fair Labor Standards Act (FLSA) as an Exempt position.
• Requires scheduling flexibility to work various shifts including days, evenings, nights, weekends, and holidays as operational needs require.
• Must be able to pass government background checks where required for working in a Customs Bonded Warehouse.

Physical Requirements

• Ability to walk extensively throughout distribution centers and coordinate with multiple airport locations for extended periods.
• Lift, carry, and move inventory items up to 50 pounds regularly.
• Visual acuity to review inventory records, conduct physical counts, and analyze data reports.
• Ability to work in varying warehouse and retail environments with different temperature and noise levels.

Minimum Qualifications, Knowledge, Skills, and Work Environment

Education & Experience

The combination of education and professional experience must exceed 5 years:

• Minimum 2 years of supervisory experience leading distribution center, supply chain, and/or logistics teams serving multiple locations. Experience managing in a unionized environment (CBA) preferred.
• In a technical role: 5 years of experience in distribution operations, inventory management, or supply chain coordination with multi-location responsibility.
• High school diploma or GED required. A Bachelor’s degree in Business Administration, Supply Chain Management, Operations Management, or a related program may count toward 2 years of the experience requirement.
• Minimum 2 years of driving experience with a valid state driver's license.

Specialized Training

• Basic understanding of food safety protocols and HACCP principles preferred.
• Training that leads to an understanding of U.S. Customs and FDA regulatory compliance requirements preferred.
• Experience with distribution and warehouse management systems (SAP, CrunchTime preferred).
• OSHA safety and hazardous material handling awareness.

Specialized Skills, Competencies & Traits

• Excellent time management and prioritization skills, with the ability to support multiple concurrent distribution operations across locations while maintaining accuracy in inventory tracking and data entry.
• Valid driver’s license with a clean driving record and the ability to operate commercial vehicles and heavy distribution equipment safely. CDL or commercial truck driving experience preferred but not required, particularly in urban locations.
• Proficiency in Microsoft Office Suite, including intermediate Excel for reporting, and the ability to quickly learn distribution management systems such as SAP and CrunchTime.
• Strong verbal and written communication skills, with the ability to effectively communicate with multiple airport locations, vendors, team members, and management while reading and comprehending technical instructions and policy documents.
• Strong problem-solving abilities to resolve operational issues across multiple locations and escalate complex matters appropriately.
• Demonstrated ability to understand the needs of multiple business locations, stakeholders, and employee populations, including individual circumstances.
• Proven history of creating and maintaining positive work environments.

Disclaimer:

All job requirements are subject to change to reflect the evolving position requirements or to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties to which will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor/manager (within guidelines and compliance with Federal and State Laws). Continued employment remains on an "at-will" basis.

Dufry, Hudson, and HMSHost are equal opportunity employers and do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

Financial Reporting & Close

• Assist in the preparation of monthly, quarterly, and annual financial statements for all affordable housing entities, partnerships, and developments.
• Support the month-end and year-end close processes, including journal entries, account reconciliations, and variance analysis.
• Prepare and review financial reports for investors, lenders, syndicators, and government agencies in accordance with applicable standards (GAAP, HUD, LIHTC).
• Maintain general ledgers for multiple ownership entities, including LLCs and limited partnerships.

Affordable Housing Compliance & Regulatory Reporting

• Ensure compliance with LIHTC program requirements, including annual owner certifications and investor reporting.
• Coordinate preparation of HUD-required financial statements and annual audits for Section 8, HOME, and other federally assisted housing programs.
• Assist in preparation of annual tax returns for partnerships and entities (Form 1065, Schedule K-1) in coordination with external tax advisors.
• Monitor regulatory agreements, loan covenants, and ground lease obligations to ensure ongoing financial compliance.

Budget & Cash Management

• Support the annual budgeting process across the affordable housing portfolio, working closely with asset management and property operations teams.
• Monitor cash flow for individual developments, flag variances, and recommend corrective actions.
• Oversee accounts payable and receivable functions, including HAP (Housing Assistance Payment) processing and subsidy reconciliation.
• Review draw requests for construction projects and manage funding disbursements from lenders, investors, and public agencies.

Audit & Internal Controls

• Coordinate annual financial audits with external auditors; prepare audit schedules, supporting workpapers, and draft financial statements.
• Implement and maintain internal controls to ensure the accuracy and completeness of financial data.
• Identify areas for process improvement and support the implementation of efficiency initiatives.

Team Leadership & Collaboration

• Supervise and mentor accounting staff, providing guidance on affordable housing accounting principles and procedures.
• Collaborate cross-functionally with asset management, development, property management, and legal teams.
• Serve as a key point of contact for investors, syndicators, lenders, and government agencies on financial matters.

QUALIFICATIONS

Education

• Bachelor's degree in Accounting, Finance, or a related field required.
• CPA license a plus
• Minimum 10-15 years of progressive accounting experience, with at least 5 years in affordable housing, real estate, or nonprofit finance.
• Direct experience with LIHTC partnerships, HUD programs (Section 8, HOME, CDBG), and/or tax-exempt bond financing strongly preferred.
• Prior supervisory or team lead experience preferred.

Technical Skills

• Strong knowledge of GAAP and affordable housing accounting standards.
• Proficiency with property management or affordable housing accounting software (e.g., Yardi, MRI, RealPage, Sage Intacct).
• Advanced Microsoft Excel skills; experience with financial modeling and consolidation.
• Familiarity with HUD REAC submission processes and LIHTC compliance reporting is a plus.

Core Competencies

• Strong analytical mindset with exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills; ability to translate complex financial data for non-finance stakeholders.
• High degree of integrity and discretion when handling confidential financial and tenant information.
• Self-starter with the ability to manage multiple priorities and deadlines in a dynamic environment.