Information Technology Jobs in Delray Beach

The ideal candidate will ensure smooth running of the office and effective case management by providing legal services under the supervision of an attorney. This individual will communicate frequently with the clients in order to serve them adequately. Additionally, this candidate will conduct necessary case research to aid the legal proceedings.

Responsibilities

• Provide administrative support to lawyer
• Handle communication with clients
• Locate and develop case relevant information

Qualifications

• Bachelor's degree or equivalent experience
• Experience in legal assistance
• Familiarity with law, legal procedures, and protocols

Trustpoint.One is pleased to partner with a nationally recognized, full-service law firm in its search for a Fiduciary Litigation Paralegal to join its Private Client Services group in Boca Raton.

This is an excellent opportunity for an experienced paralegal who thrives in fiduciary litigation matters, including guardianship proceedings, estate and trust disputes, and related probate litigation. The firm offers a collaborative culture, sophisticated matters, and the opportunity for long-term professional growth.

Key Responsibilities

Fiduciary Litigation Support:

• Draft pleadings, motions, notices, discovery requests and responses, and other litigation documents for attorney review
• Prepare correspondence to courts, judicial assistants, clients, beneficiaries, witnesses, and co-counsel
• Coordinate and schedule depositions, hearings, mediations, and client meetings
• Manage client communications, including telephone calls, emails, and case status updates
• Maintain and organize electronic and physical case files, including indexing and preparation for hearings and trial
• Handle Florida e-filing, e-service, and e-recording requirements
• Review monthly pre-bills to ensure accuracy and compliance with firm billing guidelines
• Calendar deadlines, track follow-ups, and ensure timely completion of tasks

Probate & Trust Administration (as applicable):

• Manage probate and trust administration files from initial client intake through closing
• Prepare asset information spreadsheets and organize supporting documentation
• Draft probate and trust administration documents for attorney review
• Prepare status letters and routine correspondence to clients and beneficiaries
• E-file court documents and deeds
• Work closely with clients, beneficiaries, fiduciaries, and outside professional advisors

Qualifications

• Minimum 3+ years of paralegal experience in fiduciary litigation and guardianship matters required
• Probate and trust administration experience preferred
• Bachelor’s degree or paralegal certificate required (ABA-approved program preferred)
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage confidential and sensitive information with discretion
• Proficiency with:
• Florida Courts E-Filing Portal
• Microsoft Office (Word, Outlook, Excel)
• Matter management, document management, and time/billing systems (e.g., Litify, iManage, Laurel, Aderant, or similar)
• Ability to prioritize tasks and manage multiple matters simultaneously in a fast-paced environment
• Desire for long-term growth within a respected, national law firm

Competitive salary commensurate with experience. Comprehensive benefits package available shortly after hire, including health coverage and retirement plan options. The firm also offers a discretionary profit-sharing program and a generous paid time off policy.

This is an excellent opportunity to join a highly respected, growth-oriented law firm with a strong national presence and a reputation for handling sophisticated fiduciary and private client matters.

The firm is committed to fostering an inclusive and supportive work environment and welcomes candidates from diverse backgrounds, including professionals returning to the workforce after a career break.

All candidates must be able to work at a computer screen for a sustained amount of time. Infrequent lifting and carrying up to 30 pounds.

If you are an experienced Fiduciary Litigation Paralegal seeking a long-term opportunity with a sophisticated and supportive firm in Boca Raton, we encourage you to apply.

Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The ideal candidate will ensure smooth running of the office and effective case management by providing legal services under the supervision of an attorney. This individual will communicate frequently with the clients in order to serve them adequately. Additionally, this candidate will conduct necessary case research to aid the legal proceedings. We practice in the areas of commercial and residential real estate, probate and estate planning.

Responsibilities

• Provide administrative support to lawyer
• Handle communication with clients
• Locate and develop case relevant information
• Monitor deadlines and update calendars

Qualifications

• Experience in Mycase preferred but not required
• Experience in legal assistance
• Familiarity with law, legal procedures, and protocols

Trusts & Estates Paralegal

Midsize Law Firm – Boca Raton, FL

Hybrid Schedule

Compensation: Up to $160,000

Overview

Our client, a well‑regarded midsize law firm in Boca Raton, is actively seeking an experienced Trusts & Estates Paralegal to join its growing Private Client/Trusts & Estates practice. This hybrid role offers the opportunity to work alongside highly respected attorneys on sophisticated estate planning, trust administration, and estate settlement matters.

This position is ideal for a polished, detail‑oriented paralegal with deep knowledge of Florida Surrogate’s Court procedures and the ability to manage complex estate and trust files independently.

Key Responsibilities

Estate Administration

• Prepare and file probate and administration petitions in New York Surrogate’s Court.
• Assist with collecting and valuing assets, preparing asset inventories, and coordinating appraisals.
• Draft correspondence, notices, affidavits, and supporting documents for court filings.
• Oversee deadlines, filings, and compliance throughout the estate administration process.

Trust Administration

• Prepare trust accountings, summaries, and financial schedules.
• Assist with ongoing trust funding, distributions, and documentation.
• Coordinate with fiduciaries, beneficiaries, financial institutions, and accountants.
• Maintain organized trust files and ensure timely follow‑ups on required actions.

Estate Planning Support

• Draft initial versions of wills, trusts, powers of attorney, health care proxies, and other estate planning documents.
• Manage signature pages, execution ceremonies, and document binders.
• Maintain client information, organizational charts, and planning summaries.

General Paralegal & Client Support

• Maintain detailed records of client assets, transactions, and correspondence.
• Handle court e‑filings and ensure all submissions meet procedural requirements.
• Assist attorneys with research, document organization, and preparation for client meetings.
• Serve as a client‑facing resource, providing updates and ensuring a high standard of service.

Qualifications

• 5+ years of Trusts & Estates paralegal experience in a law firm environment.
• Strong command of Florida Surrogate’s Court procedures.
• Experience with estate and trust accountings, probate filings, and estate tax returns (federal and NYS).
• Ability to manage multiple matters simultaneously with exceptional organization and accuracy.
• Excellent writing, communication, and interpersonal skills.
• Proficiency with document management systems, Microsoft Office, and trust/estate accounting software.
• High degree of professionalism and discretion when working with sensitive and confidential client information.

Why This Opportunity Stands Out

• Highly competitive compensation—up to $160,000.
• Hybrid schedule offering both flexibility and meaningful in‑office collaboration.
• Opportunity to work on sophisticated T&E matters in a respected midsize firm environment.
• Supportive, collegial team with strong attorney‑paralegal partnership.
• Clear long‑term growth potential within a thriving practice.

About Goosehead

Since 2003, Goosehead Insurance has been disrupting the insurance industry by giving clients the power of choice, utilizing a smarter marketing approach, and delivering world-class service. This is all powered by our focus on hiring and retaining extraordinary people. Our clients trust us with their most valuable possessions, so we’re more than just a bit selective when it comes to hiring new team members. In 2012, we began franchising our business model. This role is for one of our successful franchise partners in Boca Raton, Florida.

Job Summary

The team is responsible for new business revenue generation monthly and works to achieve these on an individual and team level. Account Executives are equipped with extensive training in Salesforce, sales process management, business development and more.

Principal Duties and Responsibilities

The primary responsibility of an Account Executive is to build a book of business through:

• Prospecting and establishing referral partner relationships with professionals from the real estate and mortgage industry.
• Work with clients to understand their insurance needs, analyze options with a large carrier portfolio, and provide a custom solution to mitigate household risk.

Compensation Summary

The first year’s earnings potential ranges from $53,000 - $90,000, varying based on performance. Our compensation package slightly varies by agency but offers uncapped new business commissions and renewal commissions year-over-year. Renewal commissions provide passive earnings and can exponentially increase your annualized income. Additionally, top performers can qualify for an annual President’s Club trip.

Experience and Education

• Passing the state licensing exam, once hired
• Legally authorized to work in the United States

Required Skills and Abilities

• Exceptional written and verbal communication
• Experience in a fast-paced work environment
• B2B or B2C sales experience or related college major
• Competitive attitude
• Networking abilities
• Entrepreneurial spirit
• Problem-solving mentality
• Self-motivated, hands on, self-starter mindset that can do the work
• Strong time management
• Strong attention to detail and organization

Benefits Summary

• Benefit offerings vary per agency*

This job posting is for an opportunity at a Goosehead Insurance agency independently owned and operated by a local franchised Agency Owner. If you choose to apply for this position, you understand and acknowledge that your application and any information included with it will be submitted to the Agency Owner. If you are hired for this position, you also understand and acknowledge that the Agency Owner’s franchised business will be your employer, not Goosehead Insurance Agency, LLC, and that the Agency Owner is solely responsible for all decisions related to your employment, including hiring, firing, discipline, compensation, scheduling, and supervision.

To learn more about our job opportunities, apply here. We look forward to speaking with you!

Job Title: Payroll Specialist (Temporary – 6 Month Contract)

Location: Boca Raton, FL

Pay Range: $25–$30 per hour (based on experience)

Position Summary

We are seeking an experienced Payroll Specialist for a 6-month temporary assignment in Boca Raton, FL. This role is responsible for managing full-cycle payroll processing while ensuring compliance with all federal, state, and local regulations. Strong experience with Davis-Bacon prevailing wage and certified payroll reporting is required.

Key Responsibilities

• Process full-cycle weekly and/or biweekly payroll for hourly and salaried employees
• Ensure accuracy of timesheets, earnings, deductions, taxes, and garnishments
• Maintain payroll records in compliance with regulatory requirements
• Reconcile payroll reports and general ledger entries
• Coordinate payroll tax filings and ensure compliance with federal, state, and local laws
• Prepare payroll-related reports for management and audits
• Support year-end processing including W-2s and 1099s
• Serve as point of contact for payroll-related employee inquiries
• Maintain strict confidentiality of payroll information

Davis-Bacon / Prevailing Wage Responsibilities

• Process and submit certified payroll reports (WH-347) in compliance with Davis-Bacon and Related Acts (DBRA)
• Review wage determinations and ensure proper labor classifications
• Calculate and verify fringe benefits in accordance with prevailing wage requirements
• Maintain supporting documentation for labor compliance audits
• Coordinate with project managers and HR to ensure accurate job cost coding and wage compliance
• Monitor updates to wage determinations and regulatory changes

Qualifications

• 3–5+ years of payroll processing experience
• Proven experience with Davis-Bacon certified payroll (required)
• Experience in construction preferred
• Strong knowledge of payroll tax regulations and compliance
• Experience with payroll systems such as ADP, UKG, Paychex, or similar
• Advanced proficiency in Microsoft Excel
• Strong analytical skills and attention to detail

Summary

The Property Manager job is licensed under the provisions of Florida Statute 468. The Property Manager is required to be knowledgeable about Florida Statute 718, which governs Condos. Under general supervision and in association with the Board of Directors, the Property Manager plans, directs, recommends, and implements policies and procedures to ensure the services required to maintain the common elements of the Association are provided in a first-class manner and accordance with community rules and regulations.

This hands-on leadership position oversees the community's operational, administrative, financial, human resources, maintenance, and security functions. The position requires the Property Manager to be on call 24 hours a day, 7 days a week, for emergency consultation in the event of incidents requiring management intervention. All services of the Property Manager are under the direct supervision of Castle Management and are performed as stated in the Management agreement between the governing Board of Directors and Castle Management, LLC.

The Property Manager provides exemplary service consistent with the Castle Group's values and mission. They perform all responsibilities while demonstrating outstanding customer service skills as a representative of Castle Royal Service.

Essential Duties and Responsibilities

Operations and Accounting

• Utilizes Castle Management assigned inspection checklists to inspect community and facilities on a routine basis to determine maintenance, security, violations, safety, and landscaping deficiencies to remain in compliance with Castle Management guidelines.
• Plans, directs, and oversees the implementation of comprehensive systems to protect the association's community assets and records professionally.
• Create and manage the Association’s budget and financial processes
• Assists in preparing monthly financial reports and reviews for accuracy and variance trends. Maintains working knowledge of the Association’s financial reports and supports the Treasurer by obtaining responses to financial questions.
• Compliance with all reporting requirements outlined in the Castle Management contract.
• Compliance with meeting requirements outlined in Florida Statue 718.
• Prepares recommendations for collection action on delinquent accounts and reports to the board on a monthly basis on the progress.
• Responsible for the storage and maintenance of Association records required under Florida Statute, including the maintenance of the Association’s Website.
• Prepares and implements Emergency Preparedness plans as outlined in the Castle Management contract, including those for weather-related events and other natural disasters.
• Solicits, reviews, and compiles bid analysis sheets for Board Review for maintenance, construction, and other community projects, as well as services deemed to be in the best interests of the Association.
• Draft RFPs (Requests for Proposals) as needed before bidding on large projects to ensure that the data received is comparable across all vendors.
• Promptly investigates and makes a full written report of all accidents or claims for property damage and personal injury, including work-related injuries, and properly reports it within the appropriate timelines to the appropriate party.
• Acts as liaison with legal counsel and other Association vendors as necessary to conduct Association business.
• Reviews and codes vendor invoices before payment after confirming that the work has been completed satisfactorily. Ensure payments are made in alignment with the Board's direction.
• In the absence of an Assistant Property Manager, tracks all architectural change requests by homeowners and inspects for compliance upon completion. Utilizes assigned software programs to engage with Board or Committee members during the architectural review process. Attends ARC meetings.

Talent Management

• Owns all aspects of the employee cycle, including hiring, training, managing performance, approving payroll and PTO, and coaching and developing teammates on-site. Ensures the team is capable of meeting the community’s goals and high standards in a hospitable, sensitive, and courteous manner.
• Ensures all safety precautions and procedures are followed by all site teammates while performing assigned duties.

Managing Relationships

• Fosters appropriate communications between Board Members, Residents, and Management
• Responds within the required timeline to all owner and Board Member requests.
• Other duties and responsibilities as assigned.

Supervisory Responsibilities

• Directly manage the on-site team
• Carry out supervisory responsibilities following Castle’s policies and applicable laws.
• Responsibilities include interviewing, hiring, training, developing, and mentoring employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the required knowledge, skill, and ability. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education and Experience

• An active CAM license is required.
• An associate's degree with a concentration in business is preferred.
• A minimum of 2 years of CAM or related business experience, or more, depending on the community, is required.
• Knowledge and understanding of Property Management accounting practices, terminology, and budgeting skills required.
• Knowledgeable of Condo law and required statutory inspections and regulations as outlined by Florida state and county.
• Knowledge and understanding of High Rise/ Condo Life Safety equipment (Fire suppression systems, generators, chillers, cooling towers, elevators, etc.) required.
• Intermediate skills with Microsoft Office Suite (including SharePoint, Excel, Word, Outlook, and PowerPoint).
• Experience with Building Link or similar software may be required or preferred.
• Valid Driver’s License.
• Some understanding of Condo building mechanics may be required

Skills and Abilities

• Outstanding customer service, communication, and interpersonal skills to help create effective customer-focused relationships with all levels within the organization.
• Strong experience with conflict resolution strategies is required.
• Advanced time management skills required to use time effectively based on key priorities, with the ability to prioritize tasks in an environment with constant changes.
• Excellent verbal and written communication skills with the ability to communicate, receive, and exchange ideas and information using spoken and written language.
• Excellent organizational skills and attention to detail.
• Strong analytical, problem-solving, and negotiation skills.
• Strong presentation and public speaking skills required.
• Multiple language fluency is desirable and may be required depending on the community’s needs.
• Ability to act with integrity, professionalism, and confidentiality.

Physical requirements

The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Able to work under pressure, maintain composure, and utilize good judgment during emergency/difficult and stressful situations.
• Ability to lift 30lbs. following appropriate safety procedures.
• Ability to:
• Work in an upright standing position for long periods
• Work in different environmental working conditions (e.g., heat, cold, wind, rain).
• Walk and climb stairs.
• Handle, grasp, feel objects.
• Reach with hands and arms.
• Extensive use of fingers for typing and visual use of the computer monitor.
• Ability to quickly and easily navigate property/buildings.
• Ability to possibly walk in uneven terrain, depending on the community, while conducting inspections.
• Repeat various motions with wrists, hands, and fingers.
• Ability to detect auditory and visual emergency alarms.
• Ability to hear, understand, and respond appropriately to verbal requests made in person and over the telephone.
• Visual ability correctable to 20/20.
• Ability to respond verbally in an understandable, professional manner in person and over the telephone.
• May be required to travel for training sessions off-site as needed. It may be occasionally required to cover for staff at other communities within a reasonable commuting distance.
• Ability to work extended hours and weekends if needed.

EQUAL EMPLOYMENT OPPORTUNITY

Castle is an equal-opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on qualifications, merit, and business needs without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other protected status under federal, state, or local laws.

DISCLAIMER

This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties, responsibilities, and activities may change or be supplemented at any time based on organizational needs. In addition, management has the right to change any portion of this job description at any time and for any reason.

Title: Executive Assistant to C Suite

Location: Boca Raton, FL (On-Site)

Schedule: Full-Time In Office

Compensation: Competitive and commensurate with experience

A leading global investment firm focused on digital infrastructure is seeking a highly proactive Executive Assistant to support three senior global executives. This role requires strong organizational skills, sound judgment, and the ability to thrive in a fast-paced environment.

Responsibilities:

• Manage complex and constantly evolving calendars for multiple senior executives, prioritizing competing demands and coordinating meetings, materials, and briefing documents.

• Coordinate domestic and international travel, including detailed itineraries, logistics, and real-time adjustments.

• Organize team events, social gatherings, and offsite meetings while providing backup support to other administrative staff as needed.

• Draft and prepare executive correspondence, presentations, reports, and internal communications, ensuring accuracy and professional presentation.

• Serve as a gatekeeper and trusted liaison, handling confidential information while supporting executives on strategic initiatives, research, and special projects.

Requirements & Qualifications:

• Proven experience supporting multiple senior executives in a fast-paced, high-performance environment.

• Preference given to candidates with 8+ years of experience within financial institutions.

• Ability to work independently in an entrepreneurial, fast-moving organization while managing multiple priorities under tight deadlines.

• Strong judgment, critical thinking, and attention to detail, with the ability to anticipate needs and handle confidential matters.

• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint, with the ability to quickly learn new tools and processes.

Preconstruction Manager / Estimator

Employment Type: Full‑Time

Industry: Construction / General Contracting

Seniority Level: Mid–Senior Level

About the Role

We are seeking an experienced Preconstruction Manager / Estimator to join our team. This full‑time role works closely with the President, Project Executive, and key members of the operations team to develop comprehensive budgets and Guaranteed Maximum Prices (GMPs).

The ideal candidate is detail‑oriented, highly analytical, and capable of managing multiple projects simultaneously while producing accurate and thorough estimates across all trades.

Key Responsibilities

• Manage multiple projects while consistently meeting estimating deadlines.
• Lead Design‑Build projects from concept through final contract award.
• Perform quantity surveys, skin studies, and GSF calculations using Bluebeam.
• Identify and fill in missing information across design drawings for most trades.
• Prepare detailed estimates, including takeoffs and unit pricing for all trades.
• Review drawings for gaps and generate clear, concise RFIs.
• Develop bid comparison sheets for multiple trades to ensure scope accuracy.
• Recommend cost‑saving opportunities by trade.
• Manage risks related to qualifications, scope, and constructability.
• Conduct completeness and constructability reviews of design documents.

Education & Experience Requirements

• Bachelor’s degree from an accredited college or university (required).
• Minimum 5+ years of preconstruction experience.
• Ability to self‑manage workload with minimal supervision.
• Strong technical knowledge of trade‑level and summary‑level pricing.
• Excellent critical thinking and analytical skills.
• Ability to read and understand specifications and design documents across multiple trades.
• Proficiency reviewing conceptual drawings through 100% CDs.
• Strong constructability knowledge and ability to identify cross‑trade cost‑saving opportunities.
• Ability to communicate effectively with trade contractors, internal teams, and owners.

About IMI

Established in 1987, International Materials (IMI) is one of the world’s leading privately owned bulk raw materials trading companies, serving global customers across cement, construction, steel, and related industries. From sourcing materials to chartering vessels and delivering products directly to customers, IMI manages every step with precision, reliability, and a strong service-driven culture. With more than 170 employees across 11 international offices, long-term supplier partnerships, and an integrated global presence, we have built a reputation for technical expertise, personalized customer service, and the ability to support partners through complex supply chains.

This role supports the Trading team by accurately entering and managing trade transactions, coordinating information across Operations, Contracts, Finance, and Legal, and assisting with key commercial documents. You will help review contracts, support customer service needs, conduct basic market research, follow up on payments, and ensure deals are aligned and properly reflected in the ERP system—contributing to smooth execution and reliable reporting across the trade lifecycle.

Key Responsibilities

• Act as a key liaison between the Trading team and internal departments including Operations, Contracts, Finance, and Legal.
• Accurately capture trade transactions (both purchases and sales) in the ERP system, ensuring alignment with negotiated commercial terms.
• Create and manage purchase and sales orders, maintaining consistency with contract terms and company policies.
• Assist Traders in preparing commercial documents such as client offers, freight quote requests, lot sheets, and budgets.
• Manage the end-to-end deal entry process in the ERP, ensuring correct matching of purchases, sales, freight, and budget allocations.
• Collaborate with Traders and the Contracts Desk to draft and review customer sales and supply agreements.
• Partner with the Legal department to support risk management by reviewing trade contracts, identifying discrepancies, and mitigating potential exposures.
• Provide timely and accurate trade information to the Operations team.
• Coordinate with international Operations teams on matters such as inventory management, quality specifications, cash flow planning, shipment scheduling, vessel nominations, and contract alignment.
• Conduct market research on clients, commodities, supply sources, and industry trends to support trading strategies.
• Work with the Finance department and Traders to manage customer collections and monitor payment statuses.
• Support the financial and operational reconciliation of quarterly trade results, ensuring ERP data reflects actual trade performance.
• Assist Traders with customer service and post-sale support to maintain strong client relationships

Qualifications

• Bachelor’s degree in business, supply chain management, logistics, or related field, or equivalent work experience required.
• Knowledge of trade and/or logistics preferred.
• Resourceful, organized, and strong attention to detail.
• Able to multi-task and work independently.
• Strong written and verbal communication skills.
• Spanish speaking is a plus.
• Excellent computer skills with knowledge of Outlook, Microsoft Word, Excel and PowerPoint.

It is International Materials’ policy to provide and promote equal opportunity in employment, compensation, and all other terms and conditions of employment without discrimination based on any non-merit factor in accordance with applicable laws and regulations.