Information Technology Jobs in Charlestown

Locations: Atlanta | Boston

Who We Are

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.

To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.

What You'll Do

We are seeking a strong candidate with experience in Change Management and Communications to support product portfolios focused on delivering our digital workforce experience to employees. This role will contribute to the development and execution of change strategies to promote employee adoption and satisfaction of our digital products, drawing on behavioural science principles where appropriate to shape employee decision-making and adoption behaviours. Please note that this role is focused on company-internal (not client-facing) marketing, communications and change management.

You are good at 

• Executing enterprise-level change strategies  
• Supporting the integration of behavioral science into change management strategies– applying principles such as nudging, habit formation, and choice architecture  
• Adopting the end users’ perspective and bringing that lens to product teams and how we deliver change 
• Engaging with end users to understand pain points and use cases 
• Prioritizing and problem-solving in a fast-paced, collaborative and service-oriented environment with a very high performance culture 
• Defining, measuring, assessing and improving KPIs associated with employee journey campaigns 
• Translating change and communication strategies into clear, engaging content for employees 
• Key change management behaviours including: 
• Stakeholder assessments and engagement plans to address and mitigate risks. 
• Change impact assessments, identifying risks to delivery/adoption; articulate practical and actionable mitigation activities.   
• Developing and delivering tactical and strategic communication plans  
• Developing training & enablement approaches 
• Acting as advisor to Product Owners to identify change impacts and advise on necessary mitigation steps 
• Engaging with product portfolios and squads to understand product roadmaps. 
• Managing multiple stakeholders with competing priorities 

What You'll Bring

• 5-7 years of experience in consulting and/or project management-based change management a significant plus 
• Strong influencing, networking and relationship building skills with sr stakeholders 
• Change or product marketing management certification  
• Exposure to behavioural science or related disciplines, with interest in developing expertise further 
• Complex problem structuring and solving experience 
• Experience operating in an Agile operating model preferred 
• Excellent written and verbal communication skills 
• Accuracy and strong attention to detail 
• University degree with demonstrated high academic achievement preferred 

Who You'll Work With

• Product Portfolio Leads 
• Product Owners 
• Product GTM, Change and Enablement CoE members 
• BCG consulting teams  
• BCG functional leadership 

Additional info

*** For US locations only ***

In the US, we have a compensation transparency approach.

Total compensation for this role includes base salary, annual discretionary performance bonus, retirement contribution, and a market leading benefits package described below.

• The base salary range for this role in Atlanta is $101,000.00 -$123,000.00.

This is an estimated range, however, specific base salaries within the range depend on various factors such as experience and skill set. It is not common for new BCG employees to be hired at the high-end of the salary range. BCG regularly reviews its ranges to ensure market competitiveness.

In addition to your base salary, your total compensation will include a bonus of up to 16% and a generous retirement contribution that starts at 5% and moves to 10% after 2 years.

All of our plans provide best in class coverage:
• Zero dollar ($0) health insurance premiums for BCG employees, spouses, and children
• Low $10 (USD) copays for trips to the doctor, urgent care visits and prescriptions for generic drugs
• Dental coverage, including up to $5,000 in orthodontia benefits
• Vision insurance with coverage for both glasses and contact lenses annually
• Reimbursement for gym memberships and other fitness activities
• Fully vested Profit Sharing Retirement Fund contributions made annually, whether you contribute or not, plus the option for employees to make personal contributions to a 401(k) plan
• Paid Parental Leave and other family benefits such as elective egg freezing, surrogacy, and adoption reimbursement
• Generous paid time off including 12 holidays per year, an annual office closure between Christmas and New Years, and 15 vacation days per year (earned at 1.25 days per month)
• Paid sick time on an as needed basis

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.

BCG is an E - Verify Employer. Click here for more information on E-Verify.

At Sonos we want to create the ultimate listening experience for our customers and know that it starts by listening to each other. As part of the Sonos team, you'll collaborate with people of all styles, skill sets, and backgrounds to realize our vision while fostering a community where everyone feels included and empowered to do the best work of their lives.

As a Software Development Engineer, you will represent Embedded Quality in the Software organization. You will have a direct impact on the business, advancing the platform for both internal and external customers. You'll be exposed to a large variety of the foundational pieces of the Sonos system - music playback, device-to-device interaction, partner services, and much more. In addition, you'll be tasked with creating a development pipeline with quality at its core. You will be expected to understand the features being built and automate testing of those features. In addition, you will work with a team of industry-leading innovators across many different disciplines such as hardware, product management and user experience. If you love music, solving challenging problems and delivering high-quality products, we want to talk with you!

What You'll Do

• Develop and improve the team's automated CI/CD release pipeline, with quality as its foundation.

• Develop automated tests for new software features, especially around partners and control API

• Monitor, debug, and fix breakages within our automated pipeline.

• Add and democratize new forms of data and metrics to allow the team to make decisions on where to focus and improve our tests.

• Be an active participant and engaged part of your Scrum team - you are the voice of both quality and the customer during the development process.

• Review requirements, behavior specifications, and design documents to begin test development early and uncover issues prior to implementation.

• Investigate log, track, and triage bugs to determine root cause and establish prioritization.

• Advocate Software Quality within Sonos

What You'll Need

Research shows that candidates from underrepresented backgrounds often don't apply for roles if they don't meet all the criteria.

Basic Qualifications

• Bachelor's Degree in Computer Science, Software Engineering or equivalent experience

• 1-5 years of experience in automation, preferably with embedded systems

• Demonstrated proficiency writing code for automation with one or more of the following: Python, Javascript, C/C++

• Experience with version control such as Git, Perforce, etc

• Knowledge on data instrumentation and telemetry for Software Quality

• This role requires commuting distance to our main engineering office in Boston. Qualified candidates must be able to be in our office at least once a week. (#LI-Hybrid)

Preferred Qualifications

• Experience with REST and/or Websocket based APIs

• Experience with CI/CD build and release pipelines: Github Actions, Jenkins, Azure Pipelines, etc

• Experience with the following technologies:

  • Embedded, Restful API and Cloud automation testing tools in a B2B model

  • OpenAPI Specifications, Data Telemetry and Code Instrumentation

  • Test Automation Frameworks in Python

  • JIRA

  • Kubernetes and Docker containerization

  • Linux as a development platform

  • Tableau, Kibana, DataDog and other system reliability and quality tracking tools

Visa Sponsorship: Sonos is unable to sponsor or take over sponsorship of an employment visa for this role at this time. We ask that applicants be authorized to work for any US employer, both now and in the future.

Your profile will be reviewed and you'll hear from us once we have an update. At Sonos we take the time to hire right and appreciate your patience.

The base pay range for this role based off geographic location is:

The specific pay offered will depend on the candidate's geographic location, as well as qualifications and experience. We apply geographic pay differentials based on the cost of labor in the market. Employees in high-cost locations may be compensated at the upper end of the range, while those in medium or low cost markets may be compensated at the lower end of the range. Your recruiter can provide more details about the specific salary range for your location during the hiring process.

Please note that compensation details listed in US job postings reflect the base salary only, and do not include bonus, equity, or benefits.

We also offer a comprehensive benefits program with choice and flexibility in mind to help support the health, wealth, and overall well-being of our employees. Regular full time employees in the US are eligible for benefits on day one, including:

• Medical, Dental, and Vision Insurance

• A 401(k) plan with company matching and immediate vesting

• An Open Time Off policy (OTO) so you have maximum opportunity to disconnect and recharge, with no tenure-based vacation accruals required

• 80 hours of sick time upon hire, refreshed annually

• Up to 12 paid holidays per calendar year

• Sonos offers a generous paid leave program for new parents or to care for a family member with a serious health condition, as well as short- and long-term disability for your own medical condition

• Company-paid Disability, Life, and AD&D Insurance

• Voluntary benefits, including Voluntary Life, AD&D, Accident, and Pet Insurance

• Mental health benefits to support your holistic well-being

• A generous employee discount program & Sonos Radio HD - on us!

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.

Notice to U.S. Job Applicants: Sonos is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Sonos is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to and let us know the nature of your request and your contact information.

Granite delivers advanced communications and technology solutions to businesses and government agencies throughout the United States and Canada. We provide exceptional customized service with an emphasis on reliability and outstanding customer support and our customers include over 85 of the Fortune 100. Granite has over $1.85 Billion in revenue with more than 2,100 employees and is headquartered in Quincy, MA. Our mission is to be the leading telecommunications company wherever we offer services as well as provide an environment where the value of each individual is recognized and where each person has the opportunity to further their growth and achieve success.

Granite has been recognized by the Boston Business Journal as one of the "Healthiest Companies" in Massachusetts for the past 15 consecutive years.

Our offices have onsite fully equipped state of the art gyms for employees at zero cost.

Granite's philanthropy is unparalleled with over $300 million in donations to organizations such as Dana Farber Cancer Institute, The ALS Foundation and the Alzheimer's Association to name a few.

We have been consistently rated a "Fastest Growing Company" by Inc. Magazine.

Granite was named to Forbes List of America's Best Employers 2022, 2023 and 2024.

Granite was recently named One of Forbes Best Employers for Diversity.

Our company's insurance package includes health, dental, vision, life, disability coverage, 401K retirement with company match, childcare benefits, tuition assistance, and more.

If you are a highly motivated individual who wants to grow your career with a fast paced and progressive company, Granite has countless opportunities for you.

EOE/M/F/Vets/Disabled

Summary of Position:

We are seeking business-oriented, customer service driven professionals to provide high quality service

Duties and Responsibilities:

• 
  
• Using excel daily, data entry and data analysis
  
• Pulling and reading Customer Service Records (CSRs)
  
• Extracting phone numbers from carrier invoices, as well as inventories from CSRs
  
• Opening orders for various products, as well as tickets, including disconnects, feature change,
  
• DL listing, etc.
  
• Assisting with updating customer accounts within various systems as needed
  
• Communicating directly with supervisor, teammates, account managers, and other depts. (as
  
• applicable) concerning project matters
  
• Various call-based projects, including surveying customers/contacts
  
• Communicating directly with carriers, account managers and collaborating teams concerning
  
• maintenance of services
  
• Participating in calls/meetings with internal teammates and carriers
  
• Using various internals systems to update project spreadsheets
  

Required Qualifications:

• 
  
• Bachelor's Degree
  

Preferred Qualifications:

• 
  
• Excellent customer service skills
  
• Ability to work under pressure
  
• Ability to meet deadlines
  
• Excellent problem solving skills
  
• Ability to work independently as well as in a group
  
• Strong multi-tasking and organizational skills
  
• Excellent interpersonal and communication skills
  

POSITION TITLE: Principal Software Engineer

REPORTS TO: Director of Engineering

LOCATION: Remote / Hybrid in Boston area

About InSite Health

InSite Health is on a mission to expand access to high-quality behavioral health care for students and families. Our engineering team builds the technology that powers clinical excellence, operational efficiency, and meaningful outcomes across the schools and communities we serve.

We’re looking for a Senior Software Engineer who thrives in a fast-moving environment, enjoys solving complex technical challenges, and wants to impact real-world mental health care delivery.

This is an individual contributor role ideal for someone who loves building robust, scalable systems and collaborating closely across product, clinical, and operational teams.

What You’ll Do

Core Engineering Work

• Design, build, and deploy scalable, secure, and compliant systems across front-end, back-end, and data layers
• Development and maintain infrastructure-as-code system (CDK) to enable new features and improve reliability and security.
• Develop features and technical solutions in partnership with Product and Engineering leadership
• Debug, monitor, and optimize systems for speed, reliability, and user experience

Systems Design & Integrations

• Build data pipelines and integrations with EHRs, student information systems, and internal platforms
• Enhance workflow automation to improve clinical and operational efficiency
• Implement HIPAA-compliant architecture, access control, and data protections

Cross-Functional Collaboration

• Work closely with the VP of Product and Director of Engineering
• Translate technical requirements into scalable solutions that support organizational priorities
• Provide leadership and mentoring to less experienced developers

You’ll Be Measured On

• Timely delivery of high-quality product features and system improvements
• System uptime, data integrity, and security compliance
• Efficiency improvements from workflow automation
• Successful integrations across clinical and data systems
• Satisfaction from internal teams and cross-functional partners

What We’re Looking For Required Qualifications

• 7+ years of experience building and maintaining data-intensive platforms
• Strong understanding of system architecture, cloud infrastructure, and API integrations
• Experience with Agile development and strong operational discipline
• Excellent communication skills across technical and non-technical groups
• Experience with React.js and frameworks such as Next.js
• Fluency in JavaScript (TypeScript preferred) and SQL
• Experience with AWS (e.g., ECS, Lambda, CloudFormation, Cognito), MongoDB/Amazon DocumentDB, and HIPAA-compliant systems
• Familiarity with Jest or similar testing frameworks

Preferred Qualifications

• Experience in healthcare or knowledge of regulatory standards (e.g., HIPAA)
• Background in EdTech or experience working with school systems
• Experience with mobile development (e.g., React Native)
• Prior experience in a startup or high-growth environment

Who You Are

You bring curiosity, ownership, and initiative to your work. You’re comfortable navigating complexity, thinking strategically, and collaborating with diverse teams. You enjoy building systems that people rely on — and you care deeply about getting things right.

Why Join InSite Health?

• Mission-driven work with direct impact on student mental health
• Collaborative, supportive engineering culture
• Opportunity to shape systems from the ground up
• Flexible remote/hybrid environment
• If you’re looking for a role where your technical expertise helps improve lives, we’d love to hear from you.

• Event Administration: Support coordination of local and regional events, including review and processing of event-related contracts and payments.
• Sales Force Support & Training: Train and guide the sales team on internal processes and requirements for local and regional events.
• Process & Systems Improvement: Collaborate with the Sales Operations team to enhance system interfaces, reporting, and operational processes.
• Event Impact Analysis: Track key metrics and analyze event outcomes to support reporting and inform future event planning and investment decisions.
• Executive Encounter Coordination: Organize and support executive meetings at congresses by coordinating schedules, managing logistics, and facilitating interactions between sales teams and customers.
  
  

• Bachelor's degree
• 5+ years of experience in business
  
  

• Experience supporting sales force
• Demonstrated administrative skills
• Proficient with MS Office (e.g., Word, Excel, and PowerPoint)
• CRM proficiency:
• Excellent verbal and written communication skills
• Effective presentation skills
• Ability to work independently with minimal supervision
• Ability to prioritize and make effective decisions
• Proficient in analyzing and interpreting data
• Demonstrated ability to efficiently work on multiple project requests simultaneously in a fast-paced environment with potentially tight deadlines and complexity
• Strong time management and multitasking skills, flexibility and professional communication skills
• Commitment to reflect the firm's values: passion, patients, innovation and collaboration
  
  

Position Summary:

We are seeking a highly motivated attorney to join our legal team as Corporate Counsel/Sr. Corporate Counsel. This role will support the company’s public company reporting obligations, corporate governance processes, compliance initiatives, and contracting activities across the organization. Title and level will be determined based on experience and scope of responsibility.

This position is well-suited for a life sciences attorney who thrives in a fast-paced, clinical-stage biotech environment and enjoys partnering with cross-functional teams to provide practical legal guidance. The role requires strong attention to detail, sound judgment, and the ability to manage a broad range of legal matters in a growing organization.

The successful candidate will work closely with the General Counsel and senior leadership, partnering with teams across Finance, Investor Relations, Clinical Development, Regulatory, Technical Operations, and HR, and coordinating with external counsel as needed.

Key Responsibilities:

Securities & Corporate Governance

• Assist in the preparation and review of SEC filings, including Forms 10-K, 10-Q, 8-K, proxy statements, and Section 16 filings.
• Partner with Finance and Investor Relations to support the company’s disclosure processes, planning and drafting, including for earnings releases, investor presentations, and proxy materials.
• Monitor and advise on securities law compliance, including Nasdaq listing standards, Sarbanes-Oxley requirements, and insider trading policies.
• Provide legal support for capital markets transactions, including equity offerings and financings common in clinical-stage biotech companies.
• Support Board of Directors and committee governance activities, including preparation of board materials and maintenance of governance documentation.
• Provide legal guidance on corporate governance and regulatory requirements affecting the organization.
• Partner with HR and leadership on matters including equity plans and corporate policies.

Healthcare, Data Privacy, and Corporate Compliance

• Serve as a trusted advisor to senior leadership and cross-functional teams on business and compliance strategies, establishing the Compliance function as an approachable, knowledgeable, practical, and solutions-oriented business partner.
• Assist with the development and maintenance of policies and procedures to support the company’s corporate governance initiatives, healthcare compliance programs, and privacy framework, including the company’s code of business conduct and ethics.
• Serve as the go-to internal lead for guidance concerning compliance-related regulations, including data protection, information security, GDPR, and HIPAA, and monitor changes in healthcare compliance and data protection requirements to operationalize “fit for purpose” program updates.
• Coordinate and support the company’s privacy program activities, including Data Protection Impact Assessments (DPIAs), Records of Processing Activities (RoPAs), data mapping, maintenance of related documentation, and facilitation of data subject requests.
• Lead risk assessments to identify and prioritize compliance-related risks.
• Develop and deliver risk-based compliance training and guidance materials for employees across the company.
• Partner with the company’s Information Technology team to mitigate information security-related risks, including risks related to AI adoption, privacy matters, and cybersecurity incidents.

Contracting Matters

• Draft, review, and negotiate a wide range of life sciences agreements, including:
• Clinical trial agreements
• CRO and vendor agreements
• Manufacturing and supply agreements
• Licensing and collaboration agreements
• Research and development agreements
• Technology and services agreements
• Serve as a legal partner to cross-functional teams including Clinical Development, Regulatory, Technical Operations, R&D, and G&A functions.
• Support negotiation of complex and high-impact agreements, liaise with our clinical research organizations (CROs) to manage all aspects of contracting processes for large scale clinical trials, and escalate strategic matters as appropriate.
• Contribute to the development of contract templates, playbooks, and contracting best practices to improve efficiency and consistency.

Cross-Functional Legal Support

• Partner with the General Counsel and legal team on a variety of matters affecting the organization.
• Provide legal support on issues arising throughout the drug development lifecycle, including regulatory, operational, and compliance considerations.
• Coordinate with external counsel and internal stakeholders to support key legal initiatives and transactions.
• Contribute to a collaborative, business-oriented legal function that supports the company’s mission and growth.

Qualifications:

• J.D. from an accredited law school and admission to practice in at least one U.S. jurisdiction.
• 6+ years of legal experience, including corporate securities, compliance, and/or commercial contracting experience at a top law firm and/or public life sciences company.
• Strong knowledge of SEC regulations, Sarbanes-Oxley, public company disclosure requirements, and stock exchange listing standards.
• Experience drafting and negotiating complex life sciences or other agreements, particularly those supporting clinical development and technical operations.
• Understanding of drug development lifecycle and regulatory environment impacting biotechnology companies.
• Excellent analytical, communication, and stakeholder management skills.
• Ability to manage multiple priorities, make decisions with incomplete information, and operate effectively in a fast-paced, collaborative environment.

Preferred Experience:

• Experience supporting a clinical-stage biotechnology or pharmaceutical company.
• Familiarity with clinical development operations, CRO agreements, manufacturing agreements, and licensing transactions.
• Experience supporting public company reporting and governance processes.
• Experience working in a lean legal team environment with exposure to a broad range of legal matters.
• Demonstrated project management skills, including successful execution of complex projects with multiple stakeholders and utilization of soft skills to maximize team collaboration and effectiveness.

About Upstream Bio:

Upstream Bio is a public company based in Waltham, MA. We are developing verekitug, the only known antagonist currently in development that targets the receptor for Thymic Stromal Lymphopoietin (TSLP). We have advanced this highly potent monoclonal antibody into separate Phase 2 trials for the treatment of severe asthma, chronic rhinosinusitis with nasal polyps (CRSwNP), and chronic obstructive pulmonary disease (COPD). Our experienced team is committed to maximizing verekitug’s unique attributes to address the substantial unmet needs for patients underserved by today’s standard of care. Learn more about us at .

Compensation

Target Salary Range: $234,000 -$286,000

*Base Compensation for this role will depend on a number of factors including a candidate’s qualifications, skills, competencies, and experience. Base pay is only one component of the company’s total rewards package. All regular employees are also eligible for the company’s cash bonus and equity incentive programs. Additional benefits include health care, vision, dental, retirement, PTO, etc.

D365 Finance & Operations Systems Manager

Qorali has partnered with a highly successful, long‐established, and rapidly growing US business to appoint a D365 Finance & Operations Project Manager or Systems Manager. This is a key hands‐on role, overseeing the end‐to‐end transformation and optimisation of the company's D365 Finance & Operations platform.

This organisation is building an exceptional team, offering a competitive package, long‐term career growth, and interviews taking place this month.

The Role

You will lead, manage, and execute a major D365 FO implementation and enhancement project across the business. This is a hands‐on delivery role, ensuring system success from planning and configuration through to go‐live and long‐term optimisation, while acting as a trusted advisor to finance, operations, and technology leadership.

Key Responsibilities

• Oversee the D365 Finance & Operations transformation across multiple business units
• Lead a hands‐on implementation, configuration, and optimisation of D365 FO
• Serve as the primary D365 SME covering Finance and Operations modules
• Partner with finance, supply chain, operations, and IT teams to understand requirements and translate them into system solutions
• Drive process mapping, enhancements, integrations, and testing
• Ensure successful migration, adoption, training, and long‐term system stability
• Manage third‐party partners and workstreams as needed
• Deliver measurable process improvements and operational efficiency

Required Experience

• Proven experience delivering D365 Finance & Operations implementations
• Strong functional knowledge across Finance and Operations modules
• Hands‐on project management capability (formal PM experience is a plus but not essential)
• Ability to collaborate with senior stakeholders and influence change
• Background in a multi‐site or growing US business is highly advantageous
• Strong problem‐solver with the ability to lead both strategic and tactical work

Why Apply?

• Join a respected, well‐established organisation undergoing an exciting digital transformation
• Be a key strategic leader in shaping the future of their finance and operations systems
• Competitive package, strong team, and active hiring — interviewing this month
• Opportunity to build and scale best‐in‐class processes within a growing business

Oracle EPM/FCCS SME

(Hands-on experience with Oracle Financial Consolidation and Close Cloud Service._

Location: Remote or Stamford CT

Must Have Technical/Functional Skills

· Hands-on experience with Oracle Financial Consolidation and Close Cloud Service.

· Strong knowledge of **Oracle Enterprise Performance Management Cloud platform architecture.

· Experience with EPM Automate scripting and command-line automation.

· Familiarity with Shell scripts, PowerShell, or batch scripting for scheduling jobs.

· Knowledge of data management, consolidation processes, and financial reporting.

Roles & Responsibilities

· Manage and administer Oracle Financial Consolidation and Close Cloud Service Environment including application maintenance, user security, and metadata management.

· Develop and maintain automation scripts using EPM Automate for routine activities such as:

· Data loads and exports

· Metadata imports

· Application backups and snapshots, Job scheduling and monitoring

· Configure and manage EPM Automate profiles for secure authentication and environment connectivity.

· Support monthly and quarterly financial close cycles including data validation and consolidation monitoring.

· Troubleshoot system issues related to data loads, business rules, and integrations.

· Integrate FCCS with ERP or upstream systems using file-based loads or APIs.

· Maintain migration processes across DEV, TEST, and PROD environments.

· Document automation processes and operational procedures.

Generic Managerial Skills, If any

· Creative thinking.

· Building and managing relationships.

· Emotional agility.

· Technology Business Requirements Definition, Analysis and Mapping.

· Adaptability.

· Learning Agility.

Role: Administrative Support Staff

Location: onsite daily - Boston, Massachusetts

Duration: 8 month contract (through end of November) extension possible

Work Schedule: 35 hours/week ? TBD 8:30-4:30 or 9:00-5:00

Job Description:

Administrative Support Staff

Position Overview

Provide administrative support for the Women Who Empower Innovator Awards application cycle, ensuring smooth operations from call for applications through finalist selection. This role supports the Special Assistant and Project Manager of Alumni Relations and Annual Giving and works in partnership with the Executive Director of Women’s Entrepreneurship in managing a high-volume application process with attention to detail, accuracy, and adherence to established timelines.

Key Responsibilities – Application Cycle Management

Application Period (March-April)

• Monitor application submissions daily and track volume across award categories to ensure balanced representation
• Send application deadline reminder communications to prospective applicants
• Provide technical support to applicants experiencing issues with the online application portal
• Review incoming applications for completeness and flag missing required fields

Verification & Data Management (March – April)

• Conduct degree verification by cross-referencing applicant information with university records in ascend
• Coordinate with Registrar's office through designated liaison to verify discrepancies (minimum 2-week turnaround required)
• Verify and update applicant address information using ascend database
• Flag records with outdated or inconsistent information on tracking spreadsheets
• Follow up with individual applicants to collect missing application information after deadline
• Manage data extraction and organization for reader distribution

Reader & Judge Support (April – May)

• Maintain a record of readers and judges and properly code in data management platform
• Prepare and distribute application packets to readers, grouping applications by venture theme
• Compile and organize reader scorecards as they are returned
• Prepare semifinalist application materials for judge review
• Schedule and coordinate finalist presentation meetings
• Maintain confidential records of all evaluations and scores

(June-November)

• Administrative Support
• Maintain organized filing system for all application materials and evaluation documents
• Ensure adherence to established timeline and alert Executive Director of Women’s Entrepreneurship of potential delays
• Support communication with readers, judges, and applicants as needed
• Assist with preparation of final recommendations for approving authority
• Coordinate notification process for awardees and non-awardees by July 31 deadline
• Other duties as assigned to support the Advancement Division

Required Qualifications

• Strong attention to detail and ability to identify discrepancies in data
• Proficiency with database systems (experience with ascend preferred)
• Advanced skills in Microsoft Office Suite, particularly Excel for data management
• Experience with WordPress or similar content management systems
• Excellent organizational skills and ability to manage multiple deadlines simultaneously
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion
• Demonstrated ability to work independently and problem-solve

Preferred Qualifications

• Experience with Qualtrics or Canvas learning management systems
• Familiarity with university advancement or alumni relations operations
• Knowledge of entrepreneurship or innovation programming
• Previous experience supporting awards or scholarship programs