Information Technology And Management Jobs in Ross

Financial Highlights – Enjoy an Immediate Pay Raise and Professional Growth!

$10k Fast Start Bonus Per Month for 12 months, $120k First Year, requires one new commercial account with at least 250 employees, every two weeks.

$2,500 First Week Training Pay for the first five training days.

$500 per virtual appointment bonus with food with no bonus limit.

Up to $1500 per week for meeting minimum call and one qualified onsite appointment.

200% of the profit margin for the first 90 days of orders shipped.

40% to 59% of the profit margin after 90 days

Up to $10k new client account credits

Up to $5k new account donation credits

Up to $400 of gift cards for business building activities

GHA Technologies, Inc. has become the #1 Employee-Owned Value-Added Reseller in America. Past rewards have included #1 Microsoft Western Region VAR, #1 fastest growing company in Arizona, #69 on the CRN Solution Provider 500, #15 2018 CRN Fast Growth 150 List.

We sell the latest AI technologies from Nvidia, Dell, HP, Microsoft, Google, Cisco, Lenovo, Apple, VMWare, Adobe, APC, IBM, Nutanix, EMC, Pure Storage, Samsung, Intel, Eaton, and all the hottest AI and Green Data Center, Virtualization, Energy Conservation, Cloud, Storage, Security, Wireless, SD Wan, Video, Identification, and Power Technologies! We also specialize in mission critical product procurement and integration services for some of the largest Corporate, Government, and Education clients in America! Our client base is a who's who of corporate America!

GHA employee owners will receive stock shares every year on top of our industry’s leading commissions, bonuses, and promotional offerings!

Mission critical, online, vast E Commerce distribution network coast-to-coast warehouse locations support just-in-time delivery.

Super convenient, orders placed by 9:00 p.m. EST (8:00 p.m. CST) can be received the next morning for in-stock items.

Secure, 24-hour access to your own personal portal customized with special pricing on more than 2 million top selling products from 3,500 manufacturers in the USA and across the globe.

We are currently HIRING experienced Sales Professionals nationwide with a minimum of three years direct technology sales experience.

We offer a highly lucrative earnings and benefits package with top salespeople earning between $96,000 to $2,000,000 annually. W-2 Employment, Medical, Dental, and HSA Benefits, 401K Retirement Plan, and GHA company stock ownership (ESOP) plan.

Please email your resume to and schedule a strictly confidential interview.

Visit us at:

Operations Manager 

Location: Richmond, CA

Compensation: Competitive base + 20% Bonus Potential

Benefits: 401(k) with matching, health/dental/vision insurance, paid time off, professional development reimbursement

About the Role

As the Operations Manager at , you’ll take ownership of the operations, facility and team of a fast-growing business within one of the leading names in custom cushions, upholstery, and mattresses. is a vertically integrated e-commerce manufacturer serving both consumers and commercial clients nationwide.

You’ll work directly with our company president and operations staff to grow the business with clear ownership, autonomy, and impact.

Seeking an experienced, detail oriented, professional to manage all production operations and personnel at our ~20,000sf manufacturing facility. Significant experience managing a team in a production environment is required.  

The ideal candidate will have strong experience in custom-manufactured products rather than assembly/line production environments, and will have strong leadership skills, excellent organizational abilities, and a passion for continuous improvement.  

Significant growth opportunities available for increasing responsibility. This position reports to the owner/President of the company with significant opportunity for personal development and mentorship. 

Why This Role Is Exciting

Ownership:

The Operations Manager will own daily production operations, ensuring workers adhere to company rules and meet efficiency and accuracy goals, while maintaining a safe working environment.

You’ll own production team management and day-to-day fulfillment and the warehouse for all elements of the business—including foam cutting, finishing, packing and shipping. You’ll ensure our high standards of production quality and on-time delivery are met, and lead us to new standards of excellence. You will also be measured on total cost of production, helping to improve the overall efficiency of our operations.

Collaboration:

You’ll work directly for our President and owner, and collaborate with company leaders as a member of the senior management team. 

Impact:

This is a pivotal role—your performance directly shapes and enables FoamOrder’s growth trajectory. Operations is an area that needs reinforcement at our company, and can help unlock significant growth potential by implementing new technologies and processes and helping us grow our team, facilities, and overall operations.

Relationship Building:

You’re exceptional at building rapport, earning trust, and cultivating lasting relationships with your production team, and your peers in other functions. Your ability to connect and lead production employees, as well as to lead them to more compensation, responsibility and maximizing their potential will be instrumental in their success. 

Career Growth:

If you’ve ever wanted to run your own business or move into a CEO-track role, this position gives you that experience in a real, profitable company—with guidance from an accomplished President/Owner who scaled multiple tech startups before acquiring and modernizing FoamOrder.

Rewards:

This role includes competitive base compensation as well as significant bonus potential for hitting key performance metrics, including on-time delivery, error rate, and total cost of production - your earnings will grow directly with your success.

What You’ll Do

Lead a Team to Increasing Performance and Success 

• Lead and manage a team of production staff, providing training, guidance, and support.
• Implement and enforce production rules, policies, and procedures.
• Understand and employ progressive discipline when needed.
• Ensure all workers know their priorities and key tasks.
• Recruit, hire, and onboard new production staff.
• Train new team members and conduct ongoing training to develop skills.
• Conduct employee performance and compensation reviews.
• Know how to do every job in the warehouse, to be able to train new employees and to fill in as necessary 
• Foster a positive team culture and promote job ownership.

Production/Order Fulfillment Management

• Manage daily production schedule and order scheduling
• Meet production goals, both efficiency and throughput
• Ensure the production and warehouse areas are clean, organized, and safe at all times.
• Conduct monthly OSHA/Safety training and maintain compliance logs.
• Optimize production shifts and schedules to maximize productivity and efficiency.
• Implement and maintain a culture of continuous improvement.

Performance Metrics you will champion/lead/drive: 

• Safety compliance and results
• On-time order rate 
• Order accuracy rate 
• Total cost of production (labor plus materials/revenue)
• Establish and track team goals and bonus structures.
• As metrics and goals are achieved, develop new, appropriate, and fair metrics and goals. 
• Work with the management team to identify and implement process improvements to enhance efficiency and reduce costs.

Strategic Projects

• Drive implementation of new, modern production management software and other technology to increase efficiency and performance

What Makes You a Strong Fit

• Strong experience in custom manufacturing
• Minimum 7+ years in a manufacturing management role preferred, ideally with custom-build product lineup vs. assembly production process.
• Undergraduate degree, ideally in an engineering/production/supply-chain or related field
• Proven success leading a team in a custom-production environment. 
• Excellent leadership, communication, and interpersonal skills
• Ability to train and motivate team members
• Experience with best-practice safety programs and regulations
• Strong understanding of production operations and best practices, and able to bring those principles to our environment and implement them (5S, Kaizen, Lean, etc.)
• Strong organizational and time management skills
• Ability to solve problems and make decisions
• Familiarity with production management systems
• Desire for growth into a senior management role at a growing small company

Benefits & Perks

• Competitve Compensation including base salary and bonus plan
• 401(k) matching
• Comprehensive health, dental, and vision insurance
• Paid time off 
• Career development support: The company actively encourages and covers attendance at workshops, and career-based learning programs for top performers

About

is a leading e-commerce manufacturer of custom foam products—including cushions, mattresses, organic latex bedding, and more. Headquartered in Richmond, CA, we manufacture all products in-house and ship nationwide.

The company is led by Mike Handelsman, a Harvard MBA and former executive at several high-growth technology companies, and ex-consultant at McKinsey, and brand leader at Procter & Gamble. FoamOrder combines modern e-commerce strategy with American manufacturing excellence to serve both retail and commercial clients.

Ready to take ownership of a fast-growing business?

BEGIN HERE: Apply now through our online form:

Why USAA?

At USAA, our mission is to empower our members to achieve financial security through highly competitive products, exceptional service and trusted advice. We seek to be the #1 choice for the military community and their families.

Embrace a fulfilling career at USAA, where our core values – honesty, integrity, loyalty and service – define how we treat each other and our members. Be part of what truly makes us special and impactful.

The Opportunity

We are looking for a dedicated SIU Manager (P&C).  Responsible for operational management of Claims fraud investigative teams. Directs staff in the investigation of cases involving questionable, suspect, or fraudulent activity. Ensures compliance with policies and procedures contributing to fraud control objectives, as well as compliance with state insurance fraud-related laws and regulations.

This is a Remote eligible position. However, you must currently live within the State of California. Relocation assistance is not available for this position.

What you'll do:

• Responsible for insurance fraud detection and investigation services to reduce fraud-related claim payments and costs, while avoiding unwarranted risk.
• Ensures compliance with laws and regulations relating to claims handling and unfair claims practices and reporting statutes.
• Participates in the establishment and implementation of policies and procedures for fraud control and investigative practices.
• Performs leadership and management tasks, i.e., providing coaching, evaluating performance, review of time sheets, managing time off, conducting quarterly check-ins/ride-alongs, etc.
• Evaluates, authorizes, and implements actions and decisions to carry out proactive claim’s projects and investigations.
• Reviews and evaluates investigation recommendations from investigators to ensure results and case documentation support conclusions.
• Ensures risks associated with business activities are effectively identified, measured, monitored, and controlled in accordance with risk and compliance policies and procedures.

What you have:

• Bachelor’s degree; OR 4+ years of related experience (in addition to the minimum years of experience required) may be substituted in lieu of degree.

• 6+ years P&C industry functional work experience OR 4+ years of P&C experience plus military service experience.
• 2+ years of demonstrated leadership experience, supervisory or management experience.
• Extensive knowledge and experience in all levels of claims investigation or fraud investigation and regulatory reporting requirements.
• Knowledge of anti-fraud analytics programs as it relates to fraud prevention and identification.
• Thorough understanding of investigative tools and techniques to guide and coach special investigators.
• Demonstrated ability to build and maintain collaborative relationships with internal and external partners and business areas.
• Demonstrated management skills and the ability to demonstrate monthly productivity and cycle time outcomes from investigations assigned to the SIU team.
• Ability to prepare and present training sessions and case outcomes.
• Demonstrated experience facilitating and managing projects and teams.

What sets you apart:

• More than 2+ years of SIU investigator experience
• Current or prior SIU leadership experience managing diverse teams across multiple locations and functions within SIU.
• First and Third Party auto and property claims investigations
• SIU or Fraud Investigation Designations (CFE, CIFI, SCLA, etc.,).
• Demonstrated experience in leveraging business data to inform decision making and drive strategy.
• US military experience through military service or a military spouse/domestic partner

Compensation range: The salary range for this position is: $114,080 - $218,030

USAA does not provide visa sponsorship for this role. Please do not apply for this role if at any time (now or in the future) you will need immigration support (i.e., H-1B, TN, F-1, STEM OPT Training Plans, etc.).

Compensation: USAA has an effective process for assessing market data and establishing ranges to ensure we remain competitive. You are paid within the salary range based on your experience and market data of the position. The actual salary for this role may vary by location.

Employees may be eligible for pay incentives based on overall corporate and individual performance and at the discretion of the USAA Board of Directors.

The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.

Benefits: At USAA our employees enjoy best-in-class benefits to support their physical, financial, and emotional wellness. These benefits include comprehensive medical, dental and vision plans, 401(k), pension, life insurance, parental benefits, adoption assistance, paid time off program with paid holidays plus 16 paid volunteer hours, and various wellness programs. Additionally, our career path planning and continuing education assists employees with their professional goals.

For more details on our outstanding benefits, visit our benefits page on .

Applications for this position are accepted on an ongoing basis, this posting will remain open until the position is filled. Thus, interested candidates are encouraged to apply the same day they view this posting.

USAA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Are you an experienced Contract Associate with a desire to excel? If so, then Talent Software Services may have the job for you! Our client is seeking an experienced Contract Associate to work at their company in San Rafael, CA.

Primary Responsibilities/Accountabilities:

• End-to-end contract management, including receiving and submitting, monitoring and tracking a large volume of contracts from draft through final signatures
• Monitoring and tracking a large volume of requisition requests from submission to financial approval and PO creation
• Creating and submitting contract and financial requisition requests using SAP/Ariba (contracting & procurement platform) and Coupa/Spend Source (spend management tool)
• Researching vendors in systems to determine if vendors are active, prior to contracting new relationships; handle new supplier submissions or updating existing suppliers as necessary
• Drafting and routing multiple contract types for review/negotiation: Non-Disclosure Agreements, Scopes of Work, and Change Orders
• Acting as a liaison between the Client, internal business partners, and outside vendors to facilitate contract execution
• Building and maintaining relationships with internal business partners
• Engaging with other functional areas within Client to assess and respond to contracting and requisition needs, obligations, and revisions
• Monitoring and coordinating complex workflows between the business, Procurement, Finance and Legal Departments to ensure tasks move forward in a timely manner

Qualifications:

• Prior experience in contract management required
• Strong acumen for SAP/Ariba and Coupa/Spend Source platforms
• Comfortability with ambiguity and navigating complex processes and systems
• Ability to work autonomously and proactively, capable of troubleshooting and figuring things out
• Detail-oriented: strong proofreading and editing skills
• Strong computer skills in database management and document preparation (Word, PowerPoint, Excel)
• Ability to manage heavy workload and aggressive timelines in a timely manner, prioritize, and work under pressure
• Strong written and verbal communication skills
• Customer service oriented: must be able to communicate effectively with internal business partners as well as external vendors/suppliers
• Education: Prior experience

Preferred:

• Experience in contracts administration or other relevant experience is strongly preferred.
• Experience at a large law firm or within an in-house legal department of a public company a plus.
• Experience within biotech/pharma/medical device industry or other contract-intensive fields a plus.
• Familiarity with SpringCM is a plus.
• Science background is a plus

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Calendar management for executives
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives

Qualifications

• Experience: Two or more years of related experience.
• Communication Skills: Highly polished communication skills with the ability to interact professionally with all levels of management, staff, clients, and vendors.
• Technical Skills: High proficiency in Microsoft Office, including Outlook (including calendar management), PowerPoint, Excel, Adobe Acrobat, and Document Management Systems. Willingness to stay updated on software frequently used by the firm.
• Experience with NetDocuments or similar document management system is preferred.
• Organizational Skills: Excellent organizational skills with the ability to manage multiple high-priority tasks simultaneously with careful attention to detail and a commitment to producing high-quality work.
• Pressure Management: Ability to work quickly under pressure to meet deadlines in a fast-paced, high-profile practice.
• Integrity and Discretion: High integrity, judgment, and professionalism, with the ability to manage and protect confidential information and financial transactions with the utmost discretion.
• Proactive Mindset: Ability to anticipate attorney/partner needs and follow up proactively.

THE TEAM

The mission of the Store Management Department is to lead our specialized teams to sell clothes and deliver world-class experiences.

THE OPPORTUNITY

Aritzia is growing, and our Store Management team is growing with it. This is a unique opportunity to be part of the team responsible for flawlessly delivering on Sales, Floor, Business, and People Management to exceed daily business goals, while leading, educating, and developing a high performing and engaged store roster. And, with people at the heart of everything you do, you will support our high-potential people to grow rewarding careers at Aritzia—while enjoying one yourself.

THE ROLE

As the Associate Boutique Manager, you will:

• Lead the team to sell clothes, deliver world-class experiences, and build loyal client relationships
• Create an optimal balance of sales and service by having the right people in the right place at the right time
• Own or escalate details across People, Clients, Product, Space, Risk and Operations that enable an exceptional shopping experience
• Manage the day-to-day performance of the retail team in support of business objectives, enabling progressive career development and an incredible employee experience

THE QUALIFICATIONS

The Associate Boutique Manager has:

• The skills and/or education that are an asset to perform in the role and the commitment to continuously learn and develop oneself and inspire growth in others
• A commitment to learn, apply, champion, and enrich Aritzia's Business and People Leadership principles
• The skills to collaborate strategically with cross-functional partners in the pursuit of shared business outcomes
• The ability to set clear objectives and inspire the team to reach their highest potential
• A dedication to quality and investing in results that add value to the business at all times
• A deep understanding and commitment for the industry in which we operate
• A great sense of style, representing Aritzia’s brand, aesthetic and style fundamentals while setting trends and influencing culture

THE PERKS

Some of the industry-leading benefits you will receive working at Aritzia:

• If applicable in location: A-OK Café – Our world-class café located on-site
• Product Discount – Maybe you’ve heard of our famous product discount? You have now.
• Aritzia Virtual Wellness – Because your health, happiness, and safety matter – 24/7 resources to support you in your wellbeing goals, be it physical, mental, social, or financial.
• Aspirational Workspace – Our boutiques are specially designed to be places of beauty, creativity, and inspiration. From the product to the art to the music pumping through our top-of-the-line sound systems. It’s all part of the Everyday Luxury experience you – and our clients – deserve.

Are you an experienced Laboratory Operations Senior Specialist or Manager with a desire to excel? If so, then TALENT Software Services may have the job for you! Our client is seeking an experienced Laboratory Operations Senior Specialist or Manager to work at their company in Novato, CA.

Primary Responsibilities/Accountabilities:

Client is the world leader in delivering therapeutics that provide meaningful advances to patients who live with serious and life-threatening rare genetic diseases. We target diseases that lack effective therapies and affect relatively small numbers of patients, many of whom are children. These conditions are often inherited, difficult to diagnose, progressively debilitating and have few, if any, treatment options. Client will continue to focus on advancing therapies that are the first or best of their kind. The client's Technical Operations group is responsible for creating our drugs for use in clinical trials and for scaling production of those drugs for the commercial market. These engineers, technicians, scientists and support staff build and maintain the client's cutting-edge manufacturing processes and sites, provide quality assurance and quality control to ensure we meet regulatory standards, and procure the needed goods and services to support manufacturing and coordinate the worldwide movement of our drugs to patients. Come join our team and make a meaningful impact on patients' lives.

• The Senior Specialist, Laboratory Operations, coordinates and supports multiple laboratories within one or more departments. This could include ownership/responsibilities over any associated warehouse areas, performing glassware washing and media/buffer prep.
• Experienced and works independently to manage day-to-day operations and can perform troubleshooting and problem-solving. The customer base is within the labs supported. Highly customer service-oriented and has a track record of anticipating the needs of all customers, including bench scientists
• Responsible for cross-functional execution of processes such as equipment installation, working with engineering, facilities, suppliers and procurement. Oversees inventory management such as purchasing, maintaining, storing, and allocating lab equipment and supplies.
• Can provide direction to peers, if needed. Completes assignments in a timely fashion and helps the manager with assignments or projects when needed.
• Ability to work on issues with a complex and diverse scope in a matrixed organization.
• Can perform troubleshooting and basic problem-solving. Can effectively reach a solution for most problems. Proposes process improvements.

Qualifications:

The Manager, Laboratory Operations, manages and supports one or more laboratories. Manages significant portions of operations across the department, such as freezer alarm management and thaw program. Recognised subject matter expert in the department and has an impact across department operations.

• Experienced and works independently to manage day-to-day operations and customer base is across multiple labs supported within the department. Highly customer service-oriented and has a track record of anticipating the needs of all customers, including bench scientists.
• Responsible for cross-functional execution of processes such as equipment installation, working with engineering, facilities, suppliers and procurement.
• Can provide direction to peers and develop proposals for management, if needed. Completes assignments in a timely fashion and helps the manager with assignments or projects when needed.
• Ability to work on issues with a complex and diverse scope in a matrixed organization.
• Can perform troubleshooting and complex problem-solving. Can effectively reach a solution for most problems. Leads process improvements.

Are you an experienced Prin IT Business Analyst with a desire to excel? If so, then Talent Software Services may have the job for you! Our client is seeking an experienced Prin IT Business Analyst to work at their company in Fridley, MN.

Position Summary: Looking for a business analyst to help with early engagement with the Neuromodulation business. Help to understand the business problem, look at solutions to solve the problem, and define the value to the business. Define business requirements for the solutions. Work with corporate IT to review existing solutions and vendors for fit to business requirements. Develop solution options and approaches for implementation.

Primary Responsibilities/Accountabilities:

• Responsibilities may include the following and other duties may be assigned. Engages with business leaders to understand how strategies and data-driven changes can improve efficiencies and add value. Work with data sets to define use cases to improve products, processes and/or services. Collaborates with Business Partner (BP), business stakeholders and IT Product Owners / Managers to develop business requirements for product or system changes. Determine and document business problems and identify solutions internally and externally to solve business problems. Develop plan and technical resources necessary to implement solution. Work with others to finalize timeline to implement. Functional Skills: Ability to analyze data and trends in order to develop software recommendations to solve business problems, develop a plan to implement solutions. Additional Skills: Problem Solving, Detail Oriented, Cross-Functional Collaboration, Customer Service, Process Improvement, Communication. Technology: Understanding of systems, software and technological concepts, Familiarity with data analysis tools.
• PECIALIST CAREER STREAM: Typically an individual contributor with responsibility in a professional discipline or specialty. Delivers and/or manages projects assigned and works with other stakeholders to achieve desired results. The majority of time is spent delivering and overseeing the projects – from design to implementation - while and adhering to policies, using specialized knowledge and skills normally acquired through advanced education.
• DIFFERENTIATING FACTORS Autonomy: Recognized expert, managing large projects or processes. Exercises considerable latitude in determining deliverables of assignments, with limited oversight from manager. Coaches, reviews and delegates work to lower level specialists.
• Organizational Impact: Contributes to defining the direction for new products, processes, standards, or operational plans based on business strategy with a significant impact on work group results. May manage large projects or processes that span outside of immediate job area. Innovation and Complexity: Problems and issues faced are difficult, moderately complex and undefined, and require detailed information gathering, analysis and investigation.
• Develops solutions to moderately complex problems, and/or makes moderate to significant improvements of processes, systems or products independently to enhance performance of job area. Implements solutions to problems. Communication and Influence: Represents organization as a primary contact for specific projects and initiatives; communicates with internal and external customers and vendors at various levels. May negotiate with others to reach understanding or agreement, and influence decision-making. Leadership and Talent Management:

Qualifications:

• Typically provides guidance, coaching and training to other employees within job area. Typically manages major / moderately complex projects, involving delegation of work and review of work products, at times acting as a team leader.
• Required Knowledge and Experience: Requires mastery of a specialty area and full knowledge of industry practices, typically obtained through advanced education combined with experience. May have broad knowledge of project management.
• Requires 7+ years of experience with a Bachelor's Degree or 5+ years of experience with an advanced degree or 12+ years of experience with a High School Diploma or equivalent.
• Business analysis or Solution Architecture experience
• Taking an undefined business problem through to a solution
• Researching technology options and fitting them to business needs.

Senior Administrative Assistant

6-Month Contract

Hybrid (as needed) in San Rafael, CA (approximately 5 days/month onsite)

Must be able to work on a W2

Requirements

• Provide primary administrative support to the Head of Global Pharmacovigilance and the broader Global Patient Safety (GPS) team.
• Serve as a central point of contact, facilitating communication and supporting operational and project-based activities across departments.
• Proactively schedule and coordinate meetings and conference calls, including calendar management, room reservations, technical setup, catering coordination, preparation of materials, and recording of meeting minutes as needed.
• Anticipate and resolve scheduling conflicts to ensure productive and well-attended meetings.
• Oversee logistics for offsite meetings and team events, including hotel and restaurant bookings, catering arrangements, and team-building activities.
• Arrange business travel in accordance with company policy, managing flight, accommodation, and transportation bookings while adhering to budgetary and compliance requirements.
• Prepare and process expense reports accurately and promptly using systems such as Concur, ensuring complete documentation and timely reimbursement.
• Monitor and replenish departmental office supplies to support daily operations.
• Act as liaison for IT-related issues, facilitating timely resolution to support team productivity.
• Actively participate in on-site and off-site team meetings to support communication and operational continuity.
• Maintain and coordinate calendars for department leadership and team members.
• Submit and track departmental contract requests within the contract management system, ensuring accurate status monitoring.
• Monitor and reconcile departmental invoices to ensure financial accuracy and timely payment.
• Develop and maintain project trackers and spreadsheets, follow up on deliverables, and support status reporting.
• Organize and maintain departmental files within the document management system to ensure accessibility and preservation of institutional knowledge.
• Update and maintain departmental contact lists and organizational charts.
• Manage multiple priorities in a fast-paced, deadline-driven environment with strong attention to detail.
• Utilize Microsoft Office Suite, Concur, SharePoint, and other business tools to support efficient workflow.
• Communicate effectively with internal and external stakeholders, demonstrating professionalism, discretion, and sound judgment.
• Work independently, quickly learn new tasks, and proactively anticipate departmental needs.

Qualifications

• Minimum of 5 years of administrative experience within the biotechnology or pharmaceutical industries.
• Experience supporting pharmacovigilance functions highly desirable.
• Bachelor’s degree highly preferred.

Title: Office Administrative Assistant

Location: Marin County, CA (On-site)

Compensation: $60,000 - $70,000

You are a polished and detail-oriented Front Office Administrative Assistant to support daily office operations and serve as the first point of contact for visitors, customers, and callers. This role combines front desk reception with administrative support across property management, marketing, and executive leadership.

What you'll be doing

• Professionally answer and route incoming calls
• Welcome and assist visitors, tenants, and vendors
• Process annual rent increase notices and maintain tenant databases
• Track move-ins/move-outs and coordinate updates across departments
• Manage spreadsheets, calendars, office supplies, and mail
• Maintain organized tenant and commercial files
• Provide administrative support and assist with special projects as needed

What you bring

• 2+ years of administrative experience (property management experience preferred)
• Strong proficiency in Microsoft Excel, Word, and Outlook
• Experience with property management software (e.g., Yardi) is a plus
• Highly organized with strong attention to detail
• Professional communication skills and a customer-service mindset
• Ability to manage multiple priorities in a fast-paced environment