Harmonic Executive Jobs in Usa

Executive Admin Assistant 3 - 16674

Location: Plano, TX

Work Schedule: Fully Onsite

Assignment Length: 12+ months

**NO C2C due to client restrictions**

Top Skills:

• MUST SPEAK, READ, AND WRITE KOREAN and ENGLISH
• Executive schedule management
• Strong executive level communication (bilingual)
• Travel & expense management experience

Summary:

Provide administrative, clerical support and personal assistance. Maintain the Executive’s itinerary and schedule and provide communications screening and services. Handle highly confidential and sensitive materials and issues. Function as the travel coordinator. Plan, arrange, schedule, and coordinate domestic and international executive leadership, company and community meetings, travel, accommodations, appointments, meeting materials, and facilities. Maintain inventory of assigned property and equipment. Prepare personnel transaction documents, ensure access to company benefit and communications materials, and function as source to the executive for administrative information, forms, policies, procedures, and records. Process expense reports in a timely manner and ensure accuracy of expense allocations and budgeting.

Job Responsibilities:

• Plans, organizes, and prioritizes multiple assignments and projects with minimal or no direction
• Manage scheduling for Executive leaders including resolution of schedule conflicts, schedule prioritization and meeting logistics (location, audio/video, meals, etc.)
• Frequently deals with external customers at the highest level as well as agencies and possibly media, so must understand the need for professionalism
• Assists with maintaining continuous executive and industry contacts
• Maintains the Executive’s itinerary and schedule with specific attention to detail
• Identifies critical level of communications and the need for the Executive’s notification
• Interprets and clarify requests, and assists with required responses and action
• Prepares executive level reports, compiles data into comprehensible format, and provides information for the executive’s effective community, internal, and company headquarters communications
• Prepares and makes domestic and international travel and accommodation arrangements.
• Schedules and plans, meetings and appointments for the Executive and special visitors
• Coordinates and provides VIP visitor accommodation, special travel needs, and hotel arrangements
• Obtains detailed direction from dispatchers and other executives
• Schedules executive conference rooms, maintains conference room equipment, and provides materials and supplies
• Coordinates executive meetings and schedules with internal leadership via executive admin staff
• Performs word processing and prepares presentations, spreadsheets, correspondence, contracts, internal memos, expense and status reports, etc.
• Establishes executive level documentation standards and creates templates and styles to be used
• Maintains network access, applications, and printing, and resolves network difficulties for the chief executive
• Aids in maintaining good relations between Executive and employees as well as customers by ensuring thank you notes are sent, flowers by policy are sent and other actions as necessary.
• Project/Committee involvement as needed
• Handles various works such as managing office supplies, organizing department events, maintaining the offices, and many others that are associated with general affairs
• Preparing meeting agendas, distributing materials, and ensuring meeting/workshop logistics are handled efficiently.
• Assisting with the planning and execution of events, both internal and external as needed

Skills/Qualifications:

• Bachelor’s degree with at least 5 years of EA experience supporting VP level executives and staff
• Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPoint
• Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company, the local community, and with critical industry contacts
• Ability to communicate both verbal and written for internal and external personnel at all levels
• Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents
• Handle highly confidential and sensitive materials and issues
• Excellent written and oral communication
• Proficiency in speaking, reading, and writing in Korean required

Position Summary:

The Senior Executive Assistant (EA), C Suite & Office Operations Manager provides high level executive support to multiple C Suite leaders while overseeing the daily operations of AdaptHealth’s NYC Executive Office. This role blends advanced administrative leadership with operational management, ensuring the executive workplace functions efficiently, professionally, and in alignment with organizational priorities. The EA serves as a central coordination point for executive needs, office logistics, vendor relationships, and cross functional communication. Operating in a fast paced, high visibility environment, this position requires exceptional judgment, proactive problem solving, and the ability to manage complex priorities with discretion. This role is fully in person in the NYC Executive Office and reports to the Senior Executive Assistant, CEO Office.

Essential Functions and Job Responsibilities: 

Executive Support

• Lead complex calendar and priority management across multiple C Suite executives, ensuring alignment, efficiency, and readiness for all commitments.
• Act as the primary liaison for internal and external inquiries, exercising exceptional professionalism, confidentiality, and judgment.
• Prepare, refine, and organize briefing documents, executive summaries, presentations, and strategic materials.
• Proactively anticipate needs, resolve scheduling challenges, and ensure executives are equipped with the necessary information and resources.
• Maintain organized executive files and workflows to support seamless operations.

Office Operations Management

• Oversee day to day operations of the NYC Executive Office, ensuring a professional, efficient, and well supported workspace. 
• Manage vendor relationships—including facilities, IT support, building management, catering, and office services—and ensure quality execution of service agreements. 
• Maintain office supply inventory, oversee procurement, and manage budget-conscious purchasing decisions. 
• Serve as the on site operational lead, coordinating timely solutions to office, facility, or workspace issues. 
• Oversee logistics for onsite visitors, new hires, and traveling executives, ensuring workspace readiness and a positive guest experience. 
• Support compliance with facility and security requirements, including access coordination and building protocols.

Collaboration & Communication

• Serve as a key liaison between C Suite executives, internal teams, board members, and external partners, ensuring accurate and timely communication of priorities. 
• Draft and route correspondence, manage follow ups, and maintain alignment across executive stakeholders. 
• Partner closely with the Senior Executive Assistant and broader EA team to ensure integrated and consistent support across the C Suite.

Meeting & Event Coordination

• Coordinate leadership and cross functional meetings, including agenda creation, material preparation, minutes capture, and action item tracking. 
• Organize and support NYC-based executive events, leadership sessions, and onsite programming. 
• Assist with board meeting preparation, including materials, logistics, and scheduling.

Travel & Expense Management

• Arrange domestic and international travel—including flights, accommodations, ground transportation, and detailed itineraries—for multiple C Suite leaders. 
• Ensure timely and compliant submission, reconciliation, and tracking of executive expenses.

Project Support

• Support special projects through research, data collection, analysis, and report preparation. 
• Track milestones, deadlines, and project deliverables to ensure timely progress and follow through. 
• Maintain adherence to regulatory and privacy requirements, including HIPAA compliance.
• Maintains patient confidentiality and functions within the guidelines of HIPAA.
• Completes assigned compliance training and other education programs as required.
• Maintains compliance with AdaptHealth's Compliance Program.
• Performs other related duties as assigned.

Competency, Skills and Abilities: 

• Exceptional organizational and time management skills
• Strong written/verbal communication; proficiency in Microsoft Office Suite
• High discretion, multitasking under pressure, analytical problem-solving
• Proactive, adaptable in fast-paced settings
• Leadership-oriented, resourceful and capable of navigating ambiguity
• Results-driven, committed to continuous improvement

Education and Experience Requirements: 

• Bachelor's degree in Business Administration, Communications, or related field preferred
• Minimum 5 years executive assistant experience, preferably healthcare/corporate

Physical Demands and Work Environment: 

• Work environment may be stressful at times, as overall office activities and work levels fluctuate
• Must be able to bend, stoop, stretch, stand, and sit for extended periods of time
• Subject to long periods of sitting and exposure to computer screen
• Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use
• Must be able to lift 30 pounds as needed
• Excellent ability to communicate both verbally and in writing
• May be exposed to angry or irate customers or patients

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This is a continuous recruitment and may close at any time.
Applicants are encouraged to apply as soon as possible.
Applications received by Monday, February 16, 2026, will be included in the first review.
Join an agency committed to creating a healthy breathing environment for every Bay Area resident while protecting and improving public health, air quality, and the global climate!

The Bay Area Air District (Air District) is a regional government agency, committed to achieving clean air to protect the public's health and the environment. The Air District accomplishes this goal through regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air choices.

The Air District's jurisdiction encompasses all of seven counties - Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara and Napa, and portions of two others - southwestern Solano and southern Sonoma.

The Air District is recruiting for the confidential position of Temporary Executive Assistant I/II in the Executive Office. There is one (1) vacancy. Please note that this is a temporary confidential position expected to be 3-6 months in duration.

About the Division
The Executive Assistant in the Executive Office will be reporting to the Executive Operations Manager. This position will support the office by performing administrative work to facilitate Board and Committee meeting agenda packets, attend in-person meetings, provide administrative support to the Executive Office, while providing day to day support to a Deputy Executive Officer. Duties may include scheduling, travel arrangements, logistical preparation for upcoming meetings (i.e., internal, and external). Incumbent may perform other specialized work as assigned and is expected to use sound judgment and maintain confidentiality.

Definition
Under direction, provides varied, complex and often confidential administrative assistance to the Executive Officer/Air Pollution Control Officer or Deputy Executive Officer; requires use of discretion, initiative and independent judgment; performs related work as assigned.

Distinguishing Characteristics
Executive Assistant I is the entry level class in this series. It is designed to allow an experienced executive assistant to learn the procedures and processes particular to the Air District's Executive Office and this confidential administrative class. This class is alternately staffed with the Executive Assistant II level and incumbents may progress to the higher level after gaining experience and demonstrating proficiency sufficient to meet the qualifications of the higher level.

Executive Assistant II is the journey level class in this series, fully competent to independently perform the full scope and diversity of responsibilities. Responsibilities include regular contact with governmental officials, the Air District Board of Directors, Hearing Board and Advisory Council, representatives of business or community organizations, the public, and all levels of Air District personnel to exchange information and explain administrative policies and procedures.

Examples of Duties for this Position

(Illustrative only)

Initiates correspondence independently for signature by appropriate management staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.

Organizes meetings by notifying participants, making room arrangements, preparing agendas and required informational materials; may attend such meetings, hearings, etc., and prepare minutes.

Relieves executive staff of certain administrative matters by following up on projects, transmitting information, and keeping informed of pertinent activities.

Makes appointments and maintains a calendar; schedules and arranges for meetings and makes travel arrangements; sorts mail and obtains related backup materials.

Coordinates and assembles information from the Air District's management and executive staff, the public and other stakeholders for Board of Director's meetings; prepares and distributes the materials.

Proofreads and uploads materials to the Air District's website.

Organizes own work; sets priorities and meets critical deadlines; ensures that such deadlines are met by other staff.

Receives and screens visitors and telephone calls, providing information and resolving complaints which regularly require the use of judgment and the interpretation and application of policies and procedures.

Researches, compiles and summarizes a variety of informational or statistical data and materials.

Transcribes minutes and types draft reports and a wide variety of finished documents from notes, brief instructions, or printed materials; inputs or retrieves data and prepares reports using a personal computer system; compiles and processes confidential materials.

Organizes and maintains various administrative, reference, and follow-up files; purges files as requested.

Creates Power Point presentations and related materials for management presentations.

Tracks Board of Directors' expenses and processes related payments.

May train, review and evaluate work of office support staff.

Education & Experience

Executive Assistant I: One year of administrative experience which has included providing office and administrative support to public sector management or corporate management, equivalent to the Air District class of Administrative Assistant.

Executive Assistant II: Three years of administrative experience which has included providing office and administrative support to public sector management or corporate management, equivalent to the Air District class of Administrative Assistant.

Substitution: Completion of the equivalent of 18 semester units from an accredited college or recognized business school in relevant subjects such as technical administrative skills, business English, or office administration may substitute for up to 6 months of the required experience.

Desirable Qualifications

• Experience providing high level administrative support and customer service to C-suite executives, elected officials or government leaders.
• Professional judgement, discretion, and the ability to handle sensitive materials and confidential matters with integrity.
• Strong calendar management experience including scheduling complex meetings across multiple stakeholders.
• Ability to prepare agendas, take meeting minutes and follow up on action items.
• Strong experience in business writing, editing and proofreading executive documents for accuracy and clarity with clear and professional communication.
• Experience coordinating logistics for internal and public meetings.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• High proficiency in Microsoft Office Suite, virtual meeting platforms (Zoom, Teams, etc.).
• Understanding of governmental processes and familiarity with the Brown Act.

How to Apply

Interested individuals must submit a completed Air District application and responses to the supplemental questionnaire. This is a continuous recruitment and may close at any time. Applicants are encouraged to apply as soon as possible. First review of applications will be Monday, February 16, 2026. Applications received after this date will be reviewed as needed. Resumes encouraged, but not mandatory, and will not be accepted in lieu of the required application materials. Applications are accepted online; please visit our website at to apply. Postmarks, faxes, and e-mailed applications will not be accepted.

Except as requested in this announcement, do not include any additional documents, such as letters of recommendation, performance evaluations, work samples, etc. They will not be considered.

Supplemental Questions Instructions

Individuals who apply for this position must respond to each of the required supplemental questions. Applications must be received by the Human Resources Office no later than the time and date specified in this vacancy announcement. The responses to the supplemental application questions will be used in accordance with the procedures indicated under the Selection Criteria section.

Please limit your responses to no more than one page (500 words) per question. Do not combine your responses or reference your application, resume, or any other requested documentation that you have included with your application packet to answer a question. This information will be evaluated as is and may be used to determine those applicants with the most directly related experience, education, and training to continue in the selection process. It is very important to provide a concise, clear, legible, complete response to each question.

Selection Criteria

Selection may be based upon a competitive examination consisting of a written exercise, interview, or combination of the two. Depending on the number of qualified applicants, an application screening and/or panel interview may be used to determine the most qualified applicants.

The Air District may hire from this recruitment process to fill future vacancies occurring within the next 18 months.

Persons with disabilities who may require reasonable accommodations during the application and/or selection process should notify the Human Resources Office at .

The Air District is an Equal Opportunity Employer.

Position Summary:

The Senior Executive Assistant (EA) provides high-level administrative and organizational support to C-Suite executives at AdaptHealth. This role ensures seamless day-to-day operations, proactively manages executive priorities, and maintains the highest level of professionalism, confidentiality, and attention to detail. The EA works closely with the broader Executive Assistant team to ensure aligned support across the organization and will assist with office management needs when required. This position is will need to be at the Conshohocken, PA headquarters, as needed. 

Essential Functions and Job Responsibilities: 

Executive Support

• Manage complex executive calendars, including scheduling meetings, appointments, and prioritizing time-sensitive requests. 
• Serve as the primary point of contact for internal and external inquiries, demonstrating sound judgment, discretion, and professionalism. 
• Coordinate and prepare briefing materials, executive summaries, presentations, and maintain organized executive files. 
• Anticipate executive needs, resolve scheduling conflicts, and ensure executives are fully prepared for meetings, travel, and deadlines.

Collaboration & Communication

• Partner closely with the Senior Executive Assistant and the other EAs to ensure seamless support, workload alignment, and consistent communication across the C Suite. 
• Act as liaison between executives, internal teams, board members, and external partners. 
• Draft correspondence, route communications, manage follow-ups, and ensure timely flow of information. 
• Handle sensitive and confidential information in accordance with company policies.

Meeting & Event Support

• Coordinate leadership and cross-functional meetings, including agendas, materials, minutes, and action item tracking.
• Assist with onsite executive sessions, visiting executive logistics, and NYC-based events.
• Support preparation, logistics, and material development for board meetings and executive presentations.

Travel & Expense Management

• Arrange domestic and international travel, including detailed itineraries and all accommodations. 
• Prepare and reconcile expense reports in alignment with company travel and compliance policies

Project Support

• Support special projects through research, coordination, information gathering, and report preparation.
• Monitor deadlines, track milestones, and maintain accuracy in project documentation.
• Ensure compliance with regulatory and privacy requirements, including HIPAA.

Office Management Support (as needed)

• Collaborate with NYC office operations when extra support is required. 
• Assist with vendor coordination, supply needs, onsite logistics, and visitor experience as needed to maintain a professional and efficient executive workspace.
• Maintains patient confidentiality and functions within the guidelines of HIPAA.
• Completes assigned compliance training and other education programs as required.
• Maintains compliance with AdaptHealth's Compliance Program.
• Performs other related duties as assigned.

Competency, Skills and Abilities: 

• Exceptional organizational and time management skills
• Strong written/verbal communication; proficiency in Microsoft Office Suite
• High discretion, multitasking under pressure, analytical problem-solving
• Proactive, adaptable in fast-paced settings
• Leadership-oriented, resourceful and capable of navigating ambiguity
• Results-driven, committed to continuous improvement

Education and Experience Requirements: 

• Bachelor's degree in Business Administration, Communications, or related field preferred
• Minimum 5 years executive assistant experience, preferably healthcare/corporate

Physical Demands and Work Environment: 

• Work environment may be stressful at times, as overall office activities and work levels fluctuate
• Must be able to bend, stoop, stretch, stand, and sit for extended periods of time
• Subject to long periods of sitting and exposure to computer screen
• Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use
• Must be able to lift 30 pounds as needed
• Excellent ability to communicate both verbally and in writing
• May be exposed to angry or irate customers or patients

PI7dfdffbbd05c-3631

Position: Senior Executive Assistant

Reports to: Executive Director

Status: Full-time (1.0 FTE, Exempt, Permanent)

Location: Portland, Oregon

Compensation: $75,000 – $95,000

Closing Date: March 15, 2026

About ATNI

The Affiliated Tribes of Northwest Indians (ATNI), incorporated in 1953, is a member-led intertribal organization representing nearly 60 Tribal governments across the Pacific Northwest. ATNI advances Tribal sovereignty and self-determination by providing a formal forum for collaboration, advocacy, education, and technical assistance.

Position Overview

The Senior Executive Assistant helps keep the Executive Director’s (ED) work running smoothly by managing their calendar, scheduling meetings, handling communications, and making sure they are prepared for daily tasks. This role involves organizing travel for the ED, preparing materials for meetings, and keeping records up to date. The Senior Executive Assistant also supports the wider team by helping with meetings, keeping systems organized, and assisting with team events and staff development. They assist with planning and running Board meetings and support other special projects and events. This is a key role that works closely with many people and helps the organization stay organized and on track. The successful candidate brings experience supporting senior leaders, is confident managing complex calendars and communications, exercises discretion, and works well in fast-paced, collaborative environments.

Roles and Responsibilities

Executive Support (60%)

• Manage the Executive Director’s (ED’s) calendar, scheduling, prioritization, and daily and periodic logistics.
• Serve as the primary administrative contact for the ED; screen and route communications, requests, and inquiries, ensuring timely responses and discretion with sensitive matters.
• Track tasks, correspondence, and follow-up action items to support executive priorities; provide prompts for the ED to follow-up, as needed.
• Prepare the ED for meetings, engagements, and presentations by coordinating materials, talking points, background information, draft slide decks, and briefings.
• Draft, edit, and format professional correspondence and communications.
• Coordinate travel arrangements and maintain organized filing systems for the ED’s projects and records.
• Maintain key calendars related to governance, stewardship, partner organizations and member Tribes events, and grants to ensure that the ED has timely access to critical dates and deadlines.

Internal Operations and Organizational Coordination (15%)

• Manage meeting logistics for the office, as directed, including scheduling, calendar invites, attendance tracking, meeting packets, communications, venue reservation and set-up, meals, audio-visual set-up, and follow-up.
• Maintain internal systems, including contact lists, shared calendars, dashboards, and directories.
• Maintain and improve administrative systems, processes, and documentation to enhance organizational efficiency.
• As directed by the ED, support internal team culture by coordinating onboarding and internal communications.

Board and Governance Support (10%)

• Coordinate logistics, and scheduling for Executive Board and committee meetings, retreats, and orientations.
• Prepare meeting materials that include draft agendas, talking points, presentation slides, and collating background information.
• Prepare, archive, and track Board documentation such as agendas, minutes, reports, and follow-up actions.
• Provide administrative support to Board members, including travel arrangements, reimbursements, and other requests.
• As directed, assist the ED with coordination of special projects in collaboration with Tribal leaders of ATNI member Tribes, ATNI Committee Co-Chairs, and other high-priority partners.
• Take notes and develop draft meeting minutes.

Event and Project Support (10%)

• Support the ED by facilitating communications with Member Tribes and dignitaries to ensure timely distribution of event announcements, updates, and related communications.
• Assist with strategic projects by conducting background research and preparing materials.
• Collaborate with cross-functional teams to plan, support, and document project activities and deliverables.
• Provide operational assistance to ATNI staff as directed by the ED.

Other Duties as Assigned (5%)

• ATNI is a growing organization. You may occasionally be asked to support ATNI activities that are outside of this position description.

Core Competencies and Attributes

The ideal candidate will demonstrate the following:

• Executive Support and Discretion: Proven ability to manage calendars, prioritize tasks, and handle sensitive communications with a high level of confidentiality and professionalism.
• Organizational Skills: Strong ability to manage time, balance multiple priorities, and maintain systems that support efficient executive and team operations.
• Clear Communication: Excellent written and verbal communication skills, including drafting professional correspondence and summarizing key information for diverse audiences.
• Initiative and Follow-Through: Self-starter who anticipates needs, tracks action items, and follows through with minimal supervision to keep projects and commitments on track.
• Relationship Management: Ability to work respectfully with senior leaders, Board members, partners, and staff while supporting a culture of collaboration and respect.
• Tech Savvy: Comfortable using a range of digital tools and platforms to support scheduling, virtual meetings, shared documents, and internal coordination.
• Cultural Sensitivity and Respect: Demonstrates an understanding of and respect for Indigenous cultures, governance structures, and community priorities.
• Calm Under Pressure: Maintains composure and professionalism while juggling competing priorities or working in high-stakes, public-facing situations.

Required Qualifications

• At least three years of experience in executive-level administrative support, operations coordination, or a similar role.
• Demonstrated success managing complex calendars, scheduling, and high-level logistics.
• Strong writing and editing skills, including experience preparing materials for meetings and events.
• Proven ability to manage tasks independently while maintaining strong attention to detail and meeting deadlines.
• Experience with supporting cross-functional teams, including coordinating projects or meetings.
• Proficiency with standard office and collaboration tools (e.g., Microsoft Office, Google Workspace, Zoom).
• Willingness and ability to occasionally travel for meetings, events, or retreats.
• Experience working with diverse communities.

Preferred Qualifications

• Experience working in a Tribal organization, inter-Tribal association, or Native-led nonprofit.
• Familiarity with nonprofit Board operations, including minute-taking and governance logistics.
• Background supporting internal operations such as staff engagement and project tracking.
• Experience coordinating events or retreats, including logistics, materials, and vendor relations.
• Knowledge of key Tribal issues or initiatives related to governance, climate, education, and/ or economic development.
• Experience working within non-profit, membership-based organizations

Other Information

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. ATNI reserves the right to observe Tribal preference as a standard hiring practice, as part of our mission is to promote and provide employment opportunities for Indian People from the Member Tribes of ATNI.

Work Conditions

This is a regular, full-time exempt position based at ATNI’s Portland office. Working hours are Monday through Friday, with occasional weekends and evenings. Regular lifting of 5-10 pounds is expected. Must maintain good attendance and regular communication and be accessible and accountable to your colleagues. Employment is dependent upon the successful completion of a background check.

Travel

This role will be required to travel to in-person meetings and will travel throughout ATNI’s territory (Oregon, Washington, Idaho, Western Montana, Northern California, Nevada, and Southeastern Alaska) frequently and occasionally nationally. Travel for this position is estimated at 15-20% of the time. Employees receive mileage reimbursement and per diem allowances consistent with Federal rates.

Benefits

Benefits include access to 100% employer-paid employee-only medical coverage, with alternative benefit options based on individual needs, paid holidays and vacation, and a 401(k)-retirement plan option.

How to Apply

Please submit the following as a single PDF document to by March 15, 2026 to

, with the subject line “Senior Executive Assistant”:

• A cover letter addressing your interest in and qualifications for the position
• A current resume

You may also apply by mail. Send materials postmarked by March 15, 2026 to:

Affiliated Tribes of Northwest Indians

PO Box 66209

Portland, OR 97290

VENTEON and HARVARD RESOURCE SOLUTIONS are hiring a Executive Assistant to provide direct support for the CEO of a large start- up company. This is a critical individual contributor role interfacing with the high-level executives at the company. Position requires exceptional judgement, professionalism, and the ability to operate with discretion in a highly dynamic, fast paced environment. The ideal candidate blends world-class executive administrative support with strong project management capability, working seamlessly with

C-Suite leaders, investors, board members, and cross functional teams. Role is responsible for ensuring CEO’s time, priorities, workflows, and communications are optimized for maximum impact while also leading select projects that advance organizational effectiveness.

POSITION TYPE: Fulltime, onsite position with regular overtime, weeknight, and weekend work expected on a regular basis.

PAY: Commensurate with years of experience, executive capability, and technical software competence. Salary range: $100,000 -$120,000 plus annual bonus, stock options, PTO, and Benefits package.

REQUIREMENTS of the Executive Assistant:

• 10+ years in executive support roles, with at least 5 years’ experience supporting a CEO or C‑suite executive strongly preferred. Background in high‑growth, fast‑paced, technology or manufacturing environments or start-up company.Strong critical thinking, decision‑making, and problem‑solving skills in a dynamic environment with the ability to anticipate needs, propose solutions proactively, and resolve issues independently.
• Exceptional organizational, prioritization, and time‑management skills; proven ability to manage multiple concurrent workstreams with precision.
• Demonstrated ability to work autonomously while building collaborative relationships across teams.
• Excellent written and verbal communication skills, with the ability to produce executive‑ready content and tailor messaging to diverse audiences.
• High degree of discretion, integrity, and professionalism in handling confidential information.
• Comfort operating in ambiguity and adapting quickly as priorities shift in a startup environment.

Technical Skills

• Strong proficiency with AI, productivity, and collaboration tools (e.g., Smartsheet work management and automation platform, ChatGPT, Canva, AI, Amazon Narratives, Power BI, and SharePoint) is required.
• Experience in leveraging AI tools to bring efficiency by automating administrative tasks, streamlining communication, summarizing information, and providing actionable insights.
• Ability and curiosity to learn and navigate modern technologies, systems, and internal tools quickly.
• Experience supporting virtual meeting management tools and executive communication platforms.

Personal Attributes

• Highly agile, resourceful, and solutions‑oriented.
• Calm under pressure with strong emotional intelligence and executive presence.
• Customer‑service mindset with a bias for action and continuous improvement.
• Keen attention to detail paired with the ability to see the bigger picture.

DUTIES of the Executive Assistant

Provide Executive Support

• Manage complex, dynamic calendars across multiple time zones, including strategic time blocking, meeting prioritization, and proactive conflict resolution.
• Coordinate and execute executive meetings, offsites, board engagements, and internal/external events, including all associated travel, logistics, agendas, materials, and briefing documents.
• Prepare, edit, and distribute meeting agendas, notes, summaries, and executive-level communications.
• Track deadlines and deliverables for CEO-related projects.
• Draft and refine presentations, reports, and documents for multiple audiences, including board members, investors, and senior leadership.
• Serve as a trusted liaison between the CEO and internal/external stakeholders, ensuring timely follow‑up, strong alignment, and consistent communication flow.
• Screen and prioritize incoming communications, requests, and issues, escalating or resolving independently when appropriate.
• Maintain strict confidentiality with sensitive business information, personnel matters, and strategic initiatives.
• Unlock additional time for the CEO to focus on high-impact strategic responsibilities by proactively managing administrative tasks and anticipating needs.
• Expected to be consistently available and responsive, providing whatever support is required—whether administrative, logistical, or strategic—to ensure the CEO can operate effectively and focus on high-priority responsibilities.

If you are a high performer and you think the above opportunity is appropriate for you, we invite you to apply to this job and email your resume to

We treat all resumes with strict confidentiality. We will always contact you first before submitting your resume to our client(s) for review. If you do not receive correspondence, you may not be a fit for this position.

At Venteon and Harvard Resource Solutions, our talent acquisition team is proud to provide our clients with the most qualified Accounting & Finance, Engineering, and IT talent in the industry today.

Hybrid role. Local candidates in the Bluffton, Hilton Head, Beaufort, or Savannah, GA area only

Smith System is hiring an exceptionally organized, proactive Executive Assistant (EA) to serve as the CEO’s primary administrative and workflow partner—and as a shared resource for the broader C-suite (CFO, COO, CSO, CTO). This is not a “calendar-and-travel only” role. The EA will run the executive operating cadence: protecting time, preparing meetings, capturing decisions, converting discussions into action, and maintaining clear visibility into commitments and deliverables.

The right person loves building systems, creates order out of chaos, and uses modern productivity tools (including AI) to keep leaders aligned, accountable, and moving.

Key Responsibilities

1) Executive Calendar + Meeting Orchestration (CEO-first, C-suite-enabled)

• Own and optimize the CEO’s calendar: time-blocking, prioritization, meeting triage, and focus-time protection
• Coordinate scheduling across the C-suite as needed (recurring leadership meetings, customer meetings, internal operating reviews)
• Drive meeting logistics end-to-end: agendas, pre-reads, attendee coordination, dial-ins/links, room planning when onsite
• Set a standard for “good meetings” (clear purpose, right attendees, pre-reads when needed, outcomes captured)

2) AI-Enabled Notes, Summaries, and Action-Item Management

• Manage the workflow for AI meeting notes/transcripts (e.g., Teams/Zoom transcripts or other tools) and convert them into:
• concise summaries
• decisions made
• action items with owners + due dates
• follow-up messages that drive closure
• Maintain an action-item tracker for CEO and key exec meetings; ensure deadlines don’t silently slip
• Create weekly “what’s moving / what’s stuck” visibility for the CEO (and optionally the exec team)

3) CEO Workflow, Priorities, and Deliverables Visibility

• Build and maintain a practical system to track:
• CEO deliverables and commitments
• key stakeholder follow-ups
• deadlines (board, investors, ELT, major customers)
• personal productivity cadence (weekly planning, daily top priorities)
• Prepare CEO briefing packets: meeting context, attendees, last-touch notes, open loops, and desired outcomes
• Help the CEO stay organized: notes, files, templates, and consistent capture of key information

4) Communication Triage + Executive Follow-Through

• Support email and message triage (as appropriate): prioritizing, summarizing, drafting responses, and managing follow-ups
• Ensure critical messages don’t get buried; create a simple escalation path for urgent items
• Draft and polish executive communications (internal and external) when requested

5) Travel and Logistics

• Arrange travel with high attention to detail: flights, hotels, ground transportation, itineraries, and contingencies
• Coordinate onsite meeting days and executive offsites (logistics, calendars, pre-reads, follow-ups)

6) Executive Team Enablement (Shared Resource)

• Provide scheduling and coordination support to other C-suite members as agreed (e.g., recurring operating cadence, key customer meetings, leadership offsites)
• Establish a clean intake process and service model so the CEO remains the primary focus while the team benefits appropriately

7) Continuous Improvement and Systems Building

• Proactively streamline administrative and workflow processes (templates, trackers, meeting structures, documentation)
• Recommend and implement tools that improve execution (calendar hygiene, task tracking, meeting notes, documentation)

Qualifications

• 4+ years supporting senior executives (C-suite experience strongly preferred; CEO support a plus)
• Proven ability to manage complex, fast-moving schedules with excellent judgment and discretion
• Outstanding written communication (summaries, follow-ups, professional correspondence)
• High tech fluency: Microsoft 365 (Outlook/Teams/OneDrive), plus comfort adopting new tools quickly
• Demonstrated experience using task/project systems (e.g., Asana, Monday, ClickUp, Trello, Planner, Jira—tool-agnostic)
• Comfortable operating in a remote environment with proactive communication and tight follow-through
• Able to travel periodically to Dallas and/or Minneapolis

Ideal Candidate Attributes

• Exceptionally organized—you build structure without needing to be asked
• Strong executive presence; confident, calm, and appropriately assertive when protecting priorities
• Loves turning messy inputs into clean outputs (notes → decisions → actions → closure)
• Anticipates needs and prevents problems before they happen
• Trusted with confidential information and consistently exercises great judgment

What Success Looks Like (Outcomes)

Within the first 60–90 days, you will have:

• Built a reliable system for meeting prep → notes → decisions → action items → follow-through
• Implemented a lightweight “single source of truth” for CEO priorities, deliverables, and deadlines
• Improved calendar quality: fewer collisions, more protected focus time, clearer agendas, better meeting hygiene
• Increased executive follow-through with consistent reminders, status checks, and clean weekly reporting

Executive Project Coordinator (Bilingual)

Location: North Hollywood, CA (On-Site)

A fast-growing, woman-led general contracting firm is seeking a proactive and experienced Executive Project Coordinator to work alongside the CEO in driving strategic priorities, streamlining operations, and ensuring organizational alignment across all departments. This isn’t your average admin role—this opportunity places you at the center of leadership decision-making, with the authority to represent the CEO in meetings, manage top-tier initiatives, and help steer the company toward continued success.

This role is ideal for a high-performing professional who thrives in a dynamic, fast-paced environment and is fluent in both English and Spanish. You’ll be a trusted partner to the CEO and play a critical role in maintaining momentum on high-impact projects.

Key Responsibilities

Executive & Operational Leadership

• Act as the CEO’s right-hand partner, supporting daily executive operations and leadership decisions.
• Represent the CEO’s vision and directives in meetings and correspondence.
• Track and manage follow-ups, ensuring accountability and timely execution of initiatives.
• Anticipate challenges and resolve issues proactively to keep projects moving forward.

Project Coordination & Departmental Liaison

• Maintain situational awareness of ongoing activities across multiple teams (e.g., Estimating, Operations, Accounting, Administration, Field).
• Support cross-functional collaboration by aligning internal teams and external partners with organizational priorities.
• Help enforce processes, standard operating procedures, and interdepartmental accountability.

Strategic Communication

• Draft internal messaging, directives, and executive communications on behalf of leadership.
• Act as a key point of contact for clients, vendors, and team members to convey updates, resolve inquiries, and represent executive-level intent.
• Translate executive decisions into actionable tasks and deliverables across the business.

Administrative Oversight

• Manage complex scheduling, meetings, site visits, and travel arrangements.
• Organize key documents, prepare materials for executive meetings, and coordinate special projects.
• Ensure confidentiality and discretion at all times.

Qualifications

• 5+ years of experience in an executive support or operational coordination role, particularly supporting senior leadership.
• Ability to independently make decisions and move projects forward in the absence of executive input.
• Strong leadership, communication, and critical thinking skills.
• High attention to detail and exceptional organizational capabilities.
• Advanced Excel skills (trackers, dashboards, summaries) and proficiency with Microsoft Office and Google Workspace.
• Relevant construction experience is desirable, but not mandatory.
• Must be bilingual in English and Spanish.

What’s In It for You

• Join a growing and values-driven organization with direct access to executive leadership.
• Be involved in meaningful, high-impact work that shapes company direction.
• Career growth opportunities into operational leadership roles.
• Competitive compensation, benefits, and long-term advancement potential.

About Blue Signal:

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at /46Gs4yS

Metric Geo is exclusively representing a leading pharmaceutical construction company in the search for a Construction Project Executive.

This organization is a nationally recognized builder of complex pharmaceutical, life sciences, and advanced manufacturing facilities, delivering technically demanding projects for some of the most sophisticated clients in the industry. Due to continued growth, they are seeking a senior operational leader to oversee multiple large-scale projects and drive performance across their portfolio.

Position Summary:

The Construction Project Executive will provide executive-level oversight of multiple pharmaceutical and life sciences construction projects, ensuring safe delivery, schedule certainty, financial performance, and client satisfaction.

This individual will lead Project Managers and senior project teams while serving as the key link between executive leadership, operations, and major clients.

Key Responsibilities:

Project & Operational Leadership

• Provide executive oversight across multiple concurrent, technically complex projects.
• Ensure compliance with pharmaceutical quality standards, safety protocols, and contractual obligations.
• Monitor schedules, budgets, risk exposure, and resource planning across the portfolio.
• Proactively identify and mitigate project risks, claims, and commercial challenges.

Leadership & Team Development

• Lead, mentor, and develop Project Managers and Senior PMs.
• Drive accountability, performance management, and succession planning.
• Establish structured project review processes and operational consistency.
• Foster a high-performance culture aligned with pharmaceutical client expectations.

Financial & Commercial Oversight

• Own financial performance across assigned projects, including forecasting, margin protection, and cost controls.
• Review and approve major change orders, subcontract agreements, and claims strategy.
• Ensure disciplined reporting, billing accuracy, and cash flow management.
• Provide executive oversight during preconstruction, estimating reviews, and project handoffs.

Client & Executive Interface

• Serve as executive point of contact for key pharmaceutical and life sciences clients.
• Build and maintain long-term strategic client relationships.
• Lead executive meetings, negotiations, and issue resolution.
• Represent the organization in high-level client and industry engagements.

Strategic Growth & Operational Excellence

• Support pursuit strategies, interviews, and major proposal efforts.
• Provide insight into new market expansion, delivery models, and operational improvements.
• Standardize best practices and drive lessons learned across projects.
• Collaborate with senior leadership on long-term strategic initiatives.

Qualifications

Education

• Bachelor’s degree in Construction Management, Engineering, Architecture, or related field (required)
• Advanced degree preferred

Experience

• 15+ years of progressive construction experience
• 5+ years in senior leadership (Project Executive, Senior PM, or Operations leadership)
• Proven success delivering large-scale, technically complex projects (pharmaceutical/life sciences strongly preferred)
• Experience overseeing multiple project teams simultaneously

Skills & Competencies

• Executive-level leadership and decision-making capability
• Advanced financial acumen and cost management expertise
• Strong client-facing presence and negotiation skills
• Deep understanding of contracts, scheduling, and risk management
• Proficiency in project management and financial systems
• Willingness to travel to project sites as required

Work Environment

• Executive-level office presence with regular site visits
• Oversight of active pharmaceutical construction environments
• Fast-paced, growth-oriented organization

For confidential consideration, please contact Metric Geo directly. We are managing this search exclusively on behalf of our client.

Location: Midtown Manhattan (Diamond District)

Pay: Starting $20–$30/hr (based on experience; salary will increase after evaluations)

Schedule: Full-Time, In-Office

Reports To: COO (Micky Bell) & Founder (Maksud Agadjani)

About TraxNYC

TraxNYC is a fast-growing luxury jewelry company in New York City, specializing in custom jewelry, high-end diamonds, luxury watches, and content-driven retail. We operate in a fast-paced environment with a young, motivated team focused on long-term growth, trust, and aligned goals. We are seeking a highly organized Executive Assistant / Operations Assistant who wants to build a serious career in business operations, administration, and executive support.

Position Overview

We are looking for a detail-oriented, analytical, and proactive Executive Business Operations & Strategy Assistant to support senior leadership. This person will assist in operations management, executive support, administrative organization, financial tracking, sales auditing, and project coordination.

This role is ideal for someone searching for an executive-level support position within a luxury brand, jewelry company, or high-growth business, who wants hands-on involvement in day-to-day operations.

Key Responsibilities

Executive Assistant + Administrative Support

    •    Manage, organize, and prioritize emails for the COO and Founder

    •    Handle executive communication, follow-ups, and administrative scheduling

    •    Maintain operational documents, Google Workspace files, and task systems

Operations & Business Management

    •    Assist in business travel planning, event coordination, jewelry show registrations

    •    Help organize company promotions, marketing initiatives, and internal workflow systems

    •    Support daily operations, deadlines, and internal communication structures

Financial Tracking & Accounting Support

    •    Help audit Amex and credit card charges

    •    Track recurring monthly expenses, subscriptions, and vendor payments

    •    Support accounting with documentation reviews and discrepancy identification

    •    Assist with gold scrap, dust logs, and production inventory checks

Sales Auditing & KPI Oversight

    •    Work with leadership to review sales activity, Instagram DMs, and lead management

    •    Audit CRM data, KPIs, and reporting accuracy in

    •    Manage inbound Instagram and Facebook leads for the sales department

Hiring, Staffing & HR Support

    •    Assist with screening candidates, resume evaluation, and interview coordination

    •    Identify strong potential hires and provide input on culture fit and work ethic

What We’re Looking For

    •    Executive Assistant experience or strong administrative/operations background

    •    Highly organized, detail-oriented, and reliable

    •    Strong communication skills and professional presence

    •    Ability to manage multiple tasks in a fast-paced environment

    •    Tech-savvy with Google Workspace, Excel, CRM tools ( ), and social media

    •    Comfortable reviewing communication logs, sales messages, and performance data

    •    Problem-solver with a no-excuses mindset

    •    Looking for long-term career growth

Compensation & Growth

    •    Starting rate: $20–$30/hr based on experience

    •    Salary will increase based on performance and contribution

    •    Direct training from senior leadership

    •    Growth paths into Operations Manager, Executive Strategy, or Business Development

    •    PTO + Employee jewelry discounts

    •    Major long-term career opportunities in a luxury brand environment

Learn more about the role here: out our social media below

Instagram: : https://

YouTube: https://

Facebook: :

Job Description:

The Provost will have the following overall responsibilities:

Oversee the implementation of the president's strategic vision for Berklee's academic mission with a focus on Affordability, Careers, and Sustainability;

At the direction of the president, serve as his representative in matters pertaining to the academic strategy and operations of the institution;

Innovate and establish industry-leading practices in the integration of advanced technologies into teaching, learning, faculty, and student support;

Oversee and encourage the modernization of curricula by the various degree-granting units with a focus on affordability, career-centricity, and rigor;

Lead a process of student-centric curricular review that ensures appropriate rigor, alignment of institutionally developed standards, and differentiation of offerings from unit to unit;

Oversee a process for career-centric industry practitioner review of graduate and undergraduate programs to ensure the continuing excellence and relevance of all academic offerings;

Oversee efforts to increase collaboration and the development of offerings and degree programs that focus on hybrid skills, individualized career pathways, and real-world, experiential learning;

Continually seek to improve student learning and success, with special attention to the classroom and studio experience through effective management and oversight of essential faculty-student interactions;

Support the recruitment and retention of a world-class faculty, with particular attention to increasing diversity and providing an equitable, welcoming, and supportive work environment;

Create and maintain effective relationships with partner, consortium, and neighbor institutions, serving to further Berklee's interests in global higher education;

Maintain an environment of collegiality, collaboration, and shared ownership for the success of Berklee's students, faculty, staff, and the institution as a whole;

Meet regularly with Berklee constituencies to foster a culture of listening, support, and cooperation;

In close collaboration with the president and the SVP for advancement, serve as a front-line participant in Berklee's ongoing fundraising efforts.

The Berklee Provost search offers an opportunity for dynamic, highly impactful leadership. While no single candidate will embody all the qualities listed, the Berklee leadership and the search committee will prioritize the following:

Proven ability to build widespread trust built on common experience with a large, diverse group of creative faculty, chairs, deans, and staff who can look to this leader, trust them, and feel "they are one of us; they understand us." An adept and empathetic executive leader who has successfully worked cross-functionally to create a sense of unity, purpose, and shared accountability with academic excellence across a diverse range of disciplines and locations. An active listener. Clearly demonstrated dedication to the Berklee mission.

Proven track record of innovation in higher education: innovation to the higher ed operating model that improves access and affordability, boldness in career-centric curricular design, technology-driven innovation that enhances the student experience, and empowers faculty to perform at the highest level. Clearly not content with the status quo, it leads as a catalyst for positive, student-centric change with urgency.

Experienced administrative leader and operator, with the ability to lead, develop diverse teams, and optimize a complex, multi-location global operation of the size and scale of Berklee in ways that deliver a market-leading student experience, move at a market-leading pace, motivate and retain exceptional talent, and deliver top-quartile efficiency and effectiveness in higher education. Ability to envision the future and build an organizational structure that is uniquely suited to Berklee's singular culture, strengths, and needs.

Progressive, outstanding, inclusive, and collaborative academic leadership in a stand-alone or university-based arts environment or commensurate professional experience.

Proven track record of success in leading within a global operation.

Union experience is preferred.

Strong financial acumen required to oversee complex budgets and the ability to prioritize funding for academic initiatives.

A bachelor's degree is required; an advanced or terminal degree in a field relevant to Berklee's academic disciplines is preferred.

Affordability: The next Provost will ensure that an affordable Berklee education provides innovative domestic and global learning opportunities of the highest caliber.

Careers: The successful candidate will collaborate with faculty to expand experiential learning across degree programs, preparing students for career-readiness and enhancing placements.

Sustainability: Berklee's next Provost will bring the requisite budget experience to enhance academic vitality through transformative technology in teaching and learning, ensuring the College's academic sustainability well into the future.

Berklee is the world's leading institution for the study of music, dance, and theater, offering transformative educational programs ranging from performance, production, and composition to business, education, music therapy, music and culture of the African diaspora, and other disciplines. Its innovative curriculum blends contemporary and classical training with emerging technology and creative entrepreneurship, providing students with unparalleled resources to excel in their creative pursuits. Since its founding in Boston, Berklee has evolved into a global community, now home to over 8,000 students from more than 100 countries and connected by a network of 84,000+ alumni.

Berklee offers undergraduate, graduate, pre-college, summer, and continuing education programs across its campuses in Boston, New York City, and Valencia, Spain, and through its award-winning online platform, Berklee Online. Berklee Global provides educational opportunities worldwide via the Berklee Abu Dhabi Center and an extensive network of partner schools located in 20 countries across five continents. Its youth outreach initiative, Berklee City Music, provides tuition-free music education to 4th-12th graders in underserved communities, partnering with organizations in more than 45 communities across America and abroad to serve 53,000+ students each year.

Berklee's campuses serve as cultural centers, enriching their communities through thousands of performances, clinics, master classes, and other events each year. Across Boston campus venues such as the Berklee Performance Center, Red Room at Cafe 939, and the Boston Conservatory Theater, and at its institutional hubs in Valencia and Abu Dhabi, Berklee creates opportunities to experience just about any genre or style of performance imaginable, produced by exciting emerging artists and world-class talents - the students, faculty, alumni, neighbors, and distinguished visiting artists who step onto Berklee stages every night.

The institution's dedication to empowering the world's most inspired artists and creative entrepreneurs through arts education is reflected in the work of Berklee's students, faculty, and alumni, who have earned more than 3,000 award nominations, received more than 300 Grammys and 100 Latin Grammys, and won numerous Oscars, Emmys, and Tonys.

Berklee is proud to have cultivated the largest, most accomplished, and most diverse global alumni network in the creative industry. Berklee graduates lead, innovate, and inspire across every corner of the global arts and entertainment landscape. Notable Berklee alumni include Quincy Jones, Gary Burton, Esperanza Spalding, Juan Luis Guerra, Terri Lyne Carrington, Charlie Puth, and Danilo Pérez. Prominent Boston Conservatory at Berklee alumni include Gabriella Reyes, Ebony Williams, Jonathon Heyward, and Mike Mosallam, to name only a few.

Berklee is celebrated as the unrivaled global leader in music and performing arts education, consistently earning top honors from the Hollywood Reporter, Billboard, Newsweek, and Playbill. From its world-renowned campuses to its innovative online programs, Berklee sets the standard for excellence, creativity, and influence in the industry.

Berklee's YouTube channel is the most viewed college/university channel in the world, with more than 430 million views and over 1.65 million subscribers.

Berklee has experienced significant growth over the past decade. The institution currently serves 7,549 undergraduate and 820 graduate students. This community is guided by 407 full-time and 794 part-time faculty members, supported by a staff of 939.

Under the leadership of President Jim Lucchese, the institution draws on his rich history of championing artists to drive student growth and foster innovation. In this transformative era, he is committed to realizing Berklee's strategic vision and reinforcing its status as a global leader in music education.

Mission

Founded in Boston, Berklee is a global community of musicians, artists, and educators who cultivate professional excellence and develop innovative fields and practices. Anchored in a vision of contemporary performing arts education that centers diversity in all its forms and the artistic traditions of the African diaspora, Berklee fosters an equitable and inclusive culture of teaching and learning. Our transformative educational experiences prepare students for purposeful lives and careers as creative leaders in a rapidly changing world.

Vision

Berklee is building the future of arts education-borderless in its availability and influence, pioneering in its embrace of innovation, and committed to empowering artists and creative leaders for lives of inspiration and impact.

Values

Berklee provides the highest-quality educational experience in music, dance, and theater to prepare students to fully realize their creative and career potential, and to promote the power of the arts to better our world.

At Berklee, we believe that an education in the arts deepens cultural awareness and empathy, enhances self-confidence and personal growth, and develops the openness and curiosity essential to creativity.

Our ability as a community to bring these beliefs to life is built on a shared commitment to uphold these fundamental values:

• We learn from the past to create the future.

• We respect the rights, dignity, and creative expression of all.

• We expect honesty and integrity in all interactions.

• We have the courage to be authentic.

• We take responsibility for our actions.

• We care for each other and for the well-being of our community.

"Cultural diversity is integral to the mission of Berklee simply because cultural diversity is integral to music itself. Innovators from diverse backgrounds and cultures have created the music studied here. An essential part of a Berklee education is gaining an appreciation of the rich variety and interdependence of the cultural traditions from which the music that students explore originates.

We must be a community in which every member's voice is valued and respected. A diverse, inclusive work and learning environment is essential to maintaining our role as a leader in contemporary music education. It is imperative that we take specific steps to attract and retain the widest array of talented musicians and provide an environment that supports and nurtures their creative process. The fulfillment of our mission-to educate, train, and develop students to excel in music as a career-will be demonstrated in their influence both on the future of music and on the larger culture.

We view diversity holistically, understanding that the definition is constantly evolving. Our definition of diversity includes race, color, nationality, ethnicity, class, religion, disability, age, sex, gender identity, gender expression, and sexual orientation. We also know that a diversity of ideas, approaches, disciplines, and learning and musical styles are essential to inclusion and equity. The integration of myriad cultural values and perspectives into what we do at all levels, from teaching to decision-making, is critical.

Many challenges lie ahead in all areas. We believe that increased diversity will support our strategic objective of attracting the highest-quality students, faculty, and staff to Berklee. To accomplish this, we must create a welcoming and supportive multicultural atmosphere for all members of our community. This focus is not the work of any one individual or office; it is the work of everyone. In this spirit, we will encourage a campus-wide climate of respect, openness, and awareness that celebrates and values our diversity."

• 7,549 undergraduate students enrolled

• $426M FY2024 endowment

• 820 graduate students enrolled

• Over $115M Scholarships awarded annually

• Over 1 Million digital library resources

• Over 350 ensemble and practice rooms

• Over 105 countries represented

• 332 Alumni Grammy wins

• 5:1 Boston Conservatory at Berklee undergraduate student-to-faculty ratio

Affordability: "We will make a Berklee education substantially more affordable to attract the world's most exceptional students through lower-cost partner pathways, growing scholarships, and student supports that increase retention and completion."

Career: "We will prepare students for creative careers through the most innovative, flexible, and rigorous music-centric arts education, deeply integrating technology and experiential learning to connect careers to the classroom while setting new standards for alumni career support."

Sustainability: "We will ensure the sustainability of Berklee's mission and singular role in the world by launching next generation programs that model the future of learning and creativity and developing technology to support and tell the stories of our community."

Berklee offers undergraduate and graduate degree programs; summer and international college and pre-college programs; and online degrees, certificates, and individual online courses.

Undergraduate Programs

Music study (36 instruments), music business, dance, or theater from dozens of undergraduate programs leading to a B.A., B.M., B.F.A., B.P.S., or artist diploma.

• Berklee College of Music

• Boston Conservatory at Berklee

• Berklee Online

Graduate Programs

Thirty-two programs leading to an M.M., M.A., M.B.A., M.F.A., or diploma.

• Berklee College of Music--Boston

• Berklee College of Music--Valencia, Spain

• Berklee NYC

• Boston Conservatory at Berklee

• Berklee Online

Non-degree Programs

Students of all ages can experience Berklee through programs worldwide without applying to a degree program.

• Berklee City Music

• Berklee Online

• Berklee Summer Programs

• Berklee Global

• Free Open Courses (MOOCS)

Jim Lucchese, President

Jim Lucchese joined Berklee on January 1, 2025, as the institution's fifth president. Lucchese is a pioneering music industry executive who came to Berklee with over two decades of experience in artist advocacy and innovation. He began his career as an artist-side music attorney at Greenberg Traurig in New York, where he represented artists on matters ranging from recording and publishing deals to music production and new digital businesses.

In 2007, Lucchese became the CEO of The Echo Nest, a musician-founded company that aimed to improve music discovery. Under Lucchese's leadership, the platform supported over 35,000 independent developers and major music and media companies. In 2014, after Spotify acquired the Echo Nest, Lucchese served as the founding global head of the Creator team, now known as Spotify for Artists, which supports artists in understanding, growing, engaging, and monetizing their fan bases. Under his leadership, Spotify for Artists reached hundreds of thousands of artists monthly, and the Fans First program generated over $100 million in direct artist revenue from ticket and merchandise sales.

In 2017 and 2018, Lucchese was a fellow at the Berkman Klein Center for Internet & Society at Harvard Law School, where he focused on artists' rights to terminate exclusive copyright grants. During this time, he also served as an advisor to music companies Splice, Sofar Sounds, and Superpowered.

In 2019, Lucchese was named the CEO of Sofar Sounds, a global live music community that has curated over 30,000 live performances across 78 countries. Shortly after joining Sofar, Lucchese launched a new artist services division, helping thousands of artists manage their fan relationships, own their fan data, and generate more revenue. During his tenure, Sofar Sounds paid artists over $40 million directly and facilitated an additional $600 million in ticket sales, merchandise, and other offers.

Lucchese holds a Bachelor of Arts degree from Boston College and a Juris Doctor from Georgetown University (magna cum laude). He has served on several Berklee advisory committees since 2009, including the Presidential Advisory Council, the Institute for Creative Entrepreneurship Advisory Board, and the Pre-College, Online, and Professional Programs Advisory Committee.

A drummer since high school, Lucchese is an active member of the Boston music scene and often collaborates with Berklee musicians. His relationship with Berklee began in 1989 when he participated in the school's five-week summer performance program. When he's not working, Lucchese enjoys spending time with his wife and three kids or sitting behind a drum set trying to figure out what Tony Williams is playing on Miles Davis records.

Berklee's Boston campus, home to Berklee College of Music and Boston Conservatory at Berklee, pulses with music, theater, dance, and artistic energy. Located in the city's vibrant Back Bay neighborhood, the campus is an ideal place to begin building your lifelong professional network with artists and creative thinkers who come to this diverse, international hub from around the world.

Boston is large enough to draw the world's best talent to its stages but small enough to foster strong bonds within its artistic community. Berklee students are central to that community and are the driving force behind popular annual events such as the Boston Art & Music Soul (BAMS) Festival and the expansive Summer in the City concert series, in which they provide the soundtrack to summer in the area.

Beyond campus, Boston offers a wealth of opportunities for outdoor recreation, dining, shopping, sports, and nightlife. Boston is also home to extraordinary art and science museums, historic houses of worship, vibrant theater, unique galleries and markets, and countless opportunities for exploration and adventure on land, sea, or both (via one of Boston's popular "duck boat" tours).

Attractions and opportunities aside, Berklee students and alumni often note that Boston's people make this such a special place to learn and grow. Consistently ranked "America's smartest city" by Forbes, Boston is at the forefront of innovation in education, technology, and the arts, so, as a Berklee student, opportunities for inspiration, collaboration, and personal growth are all around you.

All applications, nominations, and inquiries are invited. Applications should include, as separate documents, a CV/resume and a letter of interest. Review of applications will be done on a rolling basis until the position is filled.

Please direct all applications, nominations, and inquiries to Melody Rose, Ph.D., Alejandra Gillette-Teran, and Maya Holt-Brockenbrough, Ph.D., to

Berklee expects to pay the successful candidate in the range of $385,000 to $425,000.

Berklee is deeply committed to diversity, equity, inclusion, and belonging, and does not discriminate on the basis of race, color, national origin, ancestry, religion, gender, sexual orientation, age, physical disability, mental disability, marital status, veteran status, genetic information, or any other characteristic which may be specified by law or institutional policy. For more on Berklee's commitment to diversity and inclusion, please see the Diversity Values Statement and visit Human Resources the Office for Diversity and Inclusion.

This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

Diversity, Equity, Inclusion & Equal Employment Opportunity at Berklee:

We support an inclusive workplace where everyone excels based on personal merit, qualifications, experience, ability, and job performance. Berklee affirms that inequality is detrimental to our faculty, staff, students, and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race, color, religion, ancestry, age, national origin, place of birth, gender, sexual orientation, gender identity or expression, disability, genetic information, or status as a member of the armed forces or veteran of the armed forces, or any other category protected by federal, state, or local law.

As part of this commitment, Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Team at or call 617-747-2375.

*Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.*

Executive Vice President/ Chief Executive Officer

Florida Pharmacy Association

The Florida Pharmacy Association’s (FPA) Board of Directors seeks candidates for the position of Executive Vice President/Chief Executive Officer (EVP/CEO) for immediate hire.   

The Organization

The Florida Pharmacy Association is the collective voice of the profession of pharmacy in the state, representing the goals, values, and best interests of thousands of pharmacists, student pharmacists, and pharmacy technicians at both the state and national levels. Founded in 1887, FPA is a 501(c)(6) not-for-profit trade association dedicated to advancing and supporting the pharmacy profession across Florida.

• Mission: Unifying and strengthening the voice of pharmacy while advancing pharmacy practice through education, advocacy, collaboration, and relationships.
• Vision: The trusted resource in optimizing patient outcomes through unifying, educating and guiding pharmacy practitioners in changing the health care landscape.

Position Overview

The association seeks a mission-driven and experienced nonprofit association executive. The ideal candidate is a hands-on leader who empowers and develops high-performing teams, thrives in a dynamic environment, and is committed to advancing the association’s strategic priorities, modernizing infrastructure, and delivering measurable value to members. This role requires initiative, adaptability, and a strong work ethic, with a leader who is as comfortable setting direction as they are stepping in to ensure execution.

The Executive Vice President/Chief Executive Officer (EVP/CEO) is based at the Florida Pharmacy Association’s office in Tallahassee, Florida, and is responsible for leading, growing, and sustaining a strong and impactful professional association. Working closely with the Board of Directors, staff, volunteer leaders, industry partners, and policymakers, the EVP/CEO provides overall leadership for the Association’s administration, programs, advocacy efforts, and strategic direction.

This role requires a leader who understands how to run the day-to-day operations of a professional association. While vision and strategic thinking are important, the Board is seeking a hands-on executive, someone willing to work alongside staff, understand internal operations, and help strengthen and position the Association for long-term growth and sustainability.

This position requires a consistent, on-the-ground presence in Florida. The EVP/CEO must reside in

Florida or be willing to relocate and establish residency within the state. The EVP/CEO must be able to travel to Tallahassee as needed for legislative session and remain actively engaged at key meetings, events, and Association activities across the state to effectively represent the Association and advance

its priorities.

Qualifications

Minimum Qualifications

• Bachelor’s degree or higher, or equivalent education and experience.
• Minimum of 5 years of association management or other leadership/management experience.
• Understanding of the profession of pharmacy and/or the health care industry, or a demonstrated ability and willingness to quickly learn and engage with the issues impacting the profession.
• Thorough understanding of nonprofit and professional association management.
• High-energy, action-oriented leader with a proven ability to take ownership, solve problems, and actively engage in the operational work of an organization.
• Effective written and oral communication skills with a variety of audiences (members, staff, community, legislators, media representatives, regulators, etc.).
• Financial management skills, including budget preparation, analysis, decision making, and reporting.
• Proven aptitude for business development, growing membership, and identifying non-dues revenue opportunities.
• Ability to oversee and collaborate with staff, including fostering an environment of accountability, healthy work relationships and partnerships, inclusivity and maintaining a positive and collaborative work environment.
• Ability to effectively communicate the organization’s mission to donors, volunteers, and the overall community.
• Ability to travel around the State and nationally.
• Competency in technology, social media, and common management software (e.g., Microsoft Office Suite, QuickBooks®, cloud-based storage and record management, virtual meeting platforms, association website platforms, and others as needed etc.).

Preferred Qualifications

• Certified Association Executive (CAE) certification
• Advanced degree in pharmacy (PharmD), health care policy (MPH), or other advanced degree (MBA, JD, etc.)
• Experience and skill in working with a Board of Directors in a professional membership organization
• Industry “thought leader” who is in tune with the trends and developments in the profession and the healthcare sector
• High-level strategic thinking and planning, and the ability to envision and convey the organization’s strategic future to the staff, board, volunteers, and donors
• A history of successfully generating new revenue streams and improving financial results

Compensation and Benefits

A competitive compensation and benefits package will be negotiated with the selected candidate. Prospective starting salary is $160,000, commensurate with experience.

To view the complete posting, click here: Process

For confidential consideration, interested candidates should send a letter of interest, resume or CV, and names and contact information of three professional references* to FPA’s Search Firm, NASPA Services Company, LLC via email at no later than April 10, 2026. Review of applications will begin immediately and continue on a confidential basis until an appointment is made. Incomplete applications will not be considered.

*References will not be contacted without prior consent.

The Florida Pharmacy Association is an Equal Opportunity Employer and encourages diversity and equity in all facets of the organization’s work. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other protected class.

About the Company:

Celltrion USA is Celltrion’s U.S. subsidiary established in 2018. Headquartered in New Jersey, Celltrion USA is committed to expanding access to biologics to improve care for U.S. patients. Celltrion USA will continue to leverage Celltrion’s unique heritage in biotechnology, supply chain excellence, and best-in-class sales capabilities to improve access to high-quality biopharmaceuticals for U.S. patients. Celltrion Healthcare, which suggested a new growth model in the Korean biopharmaceutical industry through biosimilars, is now advancing to new challenges to become a global pharmaceutical provider. Just as it has overcome many obstacles in the past, Celltrion Healthcare will successfully pave the path for global direct selling, which has never been achieved yet by Korean biopharmaceutical companies. As it continues to surpass its current success, Celltrion Healthcare will take a leap forward to become a leading global biopharmaceutical company.

Celltrion Healthcare provides biosimilar and innovative biopharmaceutical medications to help increase patient access to advanced therapies around the world.

POSITION SUMMARY

Reporting to the Sr. Director of Executive Management & Government Affairs, will serve as a key partner within the Office of the CEO, supporting enterprise-wide strategic initiatives, executive decision-making, and cross-functional execution.

This role will act as a force multiplier to the CEO Office by driving structured analysis, managing high-impact projects, coordinating cross-departmental priorities, and supporting public affairs and external advisory engagements.

The ideal candidate is highly analytical, detail-oriented, politically astute, and capable of operating in a fast-paced, high-visibility executive environment.

KEY ROLES AND RESPONSIBILITIES

• Executive Strategy & Decision Support
• Provide structured analytical support to the CEO and Chairman (COB) on high-priority business issues.
• Develop executive-level briefing materials, board presentations, and strategic recommendation documents.
• Conduct financial, operational, and market analyses to inform leadership decisions.
• Track and systematize key corporate KPIs and executive dashboards.
• Enterprise Project Management & Cross-Functional Coordination
• Support enterprise-wide strategic initiatives by establishing milestone tracking and governance frameworks.
• Facilitate cross-functional alignment across commercial, medical, regulatory, finance, and operations teams.
• Identify risks, bottlenecks, interdependencies and escalate issues proactively.
• Prepare periodic executive progress reports and performance summaries.
• Drive Process optimization efforts to improve organizational efficiency and reduce silos
• Public Affairs & External Advisory Support
• Support management of external advisory firms, consultants, and lobbying partners.
• Conduct regulatory and policy research and assist in risk monitoring activities.
• Prepare briefing materials for government relations and strategic stakeholder engagements.
• Maintain structured documentation and tracking of external engagements and outcomes. Prepare daily/weekly/monthly distribution related reports and analyze to monitor performance
• Strategic & Special Projects
• Support planning and execution of high-impact strategic initiatives and confidential executive projects.
• Develop business cases, scenario analyses, and financial models.
• Conduct competitive intelligence and industry benchmarking.
• Ensure disciplined execution from project initiation through post-implementation review.

WORK EXPERIENCE

• 1–3 years of professional experience in corporate strategy, consulting, business operations, project management, finance, healthcare, or related fields.
• Experience supporting cross-functional initiatives or participating in multi-departmental projects.
• Exposure to executive-level reporting or presentation preparation preferred but not required.
• Experience in regulated industries (e.g., healthcare and biopharma) is a plus.
• Internship or early-career experience in strategy, analytics, or operations roles will be considered.
• Bilingual, Korean preferred.

QUALIFICATIONS

• Strong analytical and problem-solving skills with the ability to structure ambiguous issues.
• Proficiency in Microsoft PowerPoint and Excel; ability to build clear, data-driven presentations.
• Strong written and verbal communication skills.
• High attention to detail and organizational discipline.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Demonstrated ownership mindset and willingness to learn.
• Ability to handle sensitive information with discretion

EDUCATION

• Bachelor’s Degree required in business or related field

CORE COMPETENCIES

• Strategic Thinking – Ability to connect operational details to enterprise-level strategy.
• Executive Communication – Clear, concise, board-ready communication skills.
• Analytical Rigor – Data-driven mindset with strong quantitative capability.
• Project Discipline – Structured planning, milestone tracking, and accountability management.
• Organizational Influence – Ability to navigate complex stakeholder environments without formal authority.
• Discretion & Integrity – High ethical standards and confidentiality in handling sensitive information.
• Agility & Ownership – Comfortable operating in ambiguity with strong execution bias.

Celltrion USA is an equal opportunity employer. It is our policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

#LI-MDRD

Job Title: Executive Assistant & Office Coordinator (Bilingual – English/Spanish)

Location: North Miami, FL (Fully In-Office)

Schedule: Monday – Friday, 8:30 AM – 5:00 PM

Salary: Up to $56,000 annually (based on experience)

Employment Type: Full-Time

We are seeking a highly organized, tech-savvy, and dependable Executive Assistant & Office Coordinator to support two members of our executive leadership team. This role is based in our administrative office and will serve as the central administrative and front-office support for executive leadership and staff.

This is an excellent opportunity for a motivated professional with some experience who is looking to grow their career in executive-level support within a collaborative, mission-driven organization.

The ideal candidate is proactive, detail-oriented, bilingual (English/Spanish), professional, and comfortable managing multiple responsibilities in a fast-paced office environment.

Company Description

Akeso Community Health is a community-centered healthcare organization serving North Miami and adjacent areas. We are dedicated to providing inclusive, affirming, and accessible care, particularly for the LGBTQIA+ community, including transgender and gender-diverse individuals. Our services include free STI testing and treatment, comprehensive primary care, HIV care, prevention, and PrEP services, all offered within a patient-centered care model. Committed to health equity, we prioritize dignity, confidentiality, and trust while promoting wellness, prevention, and ongoing support for underserved and marginalized populations.

Executive Support

• Manage and maintain calendars for two executives, including scheduling and prioritizing meetings
• Coordinate internal and external meetings, including board and committee meetings
• Draft meeting agendas and prepare supporting materials
• Take meeting notes and track follow-up action items
• Prepare reports, spreadsheets, presentations, and executive correspondence
• Assist with special projects and administrative initiatives as assigned

Front Office & Guest Support

• Serve as the primary point of contact for admin office, greeting visitors and directing guests appropriately
• Answer and route incoming calls and general inquiries
• Maintain a professional and welcoming reception area

Office Coordination

• Help maintain a clean, organized, and professional office environment
• Monitor and replenish office and kitchen supplies as needed
• Coordinate hospitality for meetings (coffee, water, light refreshments) for executives, staff, and guests
• Organize and maintain digital filing systems (Google Drive and shared folders)
• Run occasional local errands as needed
• Support general office operations and vendor coordination when necessary
  

• 2+ years of experience in an administrative or executive assistant role
• Fluency in both English and Spanish (written and verbal)
• Advanced computer proficiency and strong technical aptitude
• Strong working knowledge of Google Workspace (Google Sheets, Docs, Gmail, Calendar, Drive, Keep)
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Professional, polished, and presentable demeanor
• Friendly, outgoing, and customer-service oriented with strong interpersonal skills
• Well-spoken with excellent verbal communication skills
• Reliable transportation
• Dependable, punctual, and professional demeanor
• Ability to handle confidential information with discretion
  

• Experience in nonprofit organizations
• Experience supporting board meetings and preparing meeting agendas
• Canva experience for basic design and presentation materials
• Experience with CRM systems (Salesforce or similar platforms a plus)
• Project coordination experience
  

• Health, Dental, and Vision Insurance
• 401(k) with company match
• Paid Time Off (PTO)
• Paid Sick Leave
• Paid Holidays
• Life Insurance
• Pet Insurance

We are seeking a professional who is eager to grow, take initiative, and become a trusted support partner to executive leadership while helping maintain a well-organized and welcoming office environment.

If you are organized, driven, bilingual, and ready to contribute in a collaborative in-office setting, we encourage you to apply.

What Makes This Role Exceptional

This is far more than standard executive support—it’s strategic partnership at the highest level. As the Executive Assistant to the CEO of an ultra-exclusive family office in Irvine, CA, you are entrusted to understand the CEO’s vision, anticipate operational needs, and be the force multiplier ensuring seamless execution—both strategically and tactically.

Key Responsibilities

• Strategic & Tactical Execution: Lead high-impact initiatives while managing detail-rich tasks, ensuring every action aligns with the CEO’s overarching goals.
• Proactive Anticipation: Identify and resolve potential issues before they arise, ensuring smooth operations and allowing the CEO to focus on only what they can do.
• Dynamic Coordination & Filtering: Manage a complex calendar and communications flow with discretion, clarity, and precision.
• Executive Travel Orchestration: Oversee every tier of travel logistics—from ultra-premium arrangements (private jets, real-time itinerary updates, private staff coordination) to streamlined business-class travel and monthly recurrence trips.
• Event & Off-Site Leadership: Plan and coordinate high-level events, retreats, or personal gatherings—either solo or in partnership with event teams.
• Project Overflow Management: Take ownership of the CEO’s overflow tasks—delivering both routine and strategic outcomes.
• Personal & Household Logistics: Seamlessly shift between executive-level responsibilities and personal support—whether that’s preparing a briefing, arranging a meal, or booking a flight.
• Operational Agility: Adapt effortlessly—executing both polished presentations and granular operational details as needs shift.

Core Skills & Proficiencies

Hard Skills

• Advanced user of PowerPoint, Word, Outlook—comfortable supporting high-stakes presentations and communications
• Highly proficient in Excel for reports and data management, without needing complex macros
• Skilled with Zoom, Microsoft Teams, WebEx—confidently managing executive communications, town halls, and board sessions
• Tech fluent on both Mac and PC, with practical troubleshooting abilities
• Experienced with expense systems like Concur (or equivalents)
• Familiar with collaboration platforms: SharePoint, OneDrive, etc.
• Comfortable navigating CRM tools (e.g., Salesforce) or systems as needed
• Quick to master new technologies and internal systems
• Prior exposure to supporting Board of Directors is highly valuable

Soft Skills

• Exceptional emotional intelligence—empathy, self-awareness, and interpersonal finesse—critical for executive dynamics
• Meticulous attention to detail—anticipating errors before they surface
• Masterful communication—you adapt your tone and format across mediums (text, email, phone, in-person) to influence without authority
• Strategic problem-solving—steady, creative, and proactive in navigating complex challenges
• Agile and resilient under pressure—fluidly pivoting as priorities shift
• Effective research and networking—you know who to ask or where to look to get things done
• Deep professional discretion—trusted with sensitive and confidential matters
• "Always on" mindset—resourceful, solution-obsessed, driven to deliver with creativity and grace
• Relationship builder with a strong internal and external network—knowing how to connect and grow influence from day one

Ideal Candidate Profile

• Bachelor’s degree or higher
• Minimum of 8 years supporting a C-Suite executive—CEO or President preferred—in high-trust, dynamic environments
• A Career Executive Assistant—this is your calling, not a launchpad for something else

Why Elite Candidates Will Be Drawn to This Role

• A rare, high-trust, and high-impact position supporting a CEO in a private, exclusive setting
• Exceptional compensation that aligns with the breadth and depth of strategic and operational expectations
• A uniquely varied role spanning vision alignment, executive coherency, and personal support—offering deep professional reward and influence

Executive Assistant to COO / Family Office Support

Charlotte, North Carolina (Local Candidates Only)

We are seeking an exceptional Executive Assistant to serve as the trusted right hand to a senior executive leading both a growing consulting firm and a philanthropic foundation. This role requires a highly organized, proactive professional who thrives in a fast-paced environment and can manage a wide range of administrative, operational, and personal responsibilities with professionalism and discretion.

This is a high-trust position supporting business operations, philanthropic initiatives, and personal administrative matters. The ideal candidate will be local to the Charlotte area and comfortable occasionally working from the executive’s home office when required.

This role is ideal for someone who enjoys owning the details, creating structure, and enabling a busy executive to focus on strategic growth and leadership.

Key Responsibilities

Executive & Administrative Support

• Manage complex calendars, scheduling, and meeting coordination across multiple organizations and priorities
• Prepare materials for meetings, presentations, and executive communications
• Handle email triage and correspondence on behalf of the executive
• Coordinate travel arrangements including flights, lodging, and detailed itineraries
• Track follow-ups, commitments, and action items to ensure nothing falls through the cracks

Business Operations Support

• Provide administrative support for leadership activities within a consulting and technology services company
• Assist with coordination across business development, recruiting, and operational teams
• Organize documents, contracts, and files while maintaining strict confidentiality
• Support special projects and operational initiatives as assigned

Foundation & Philanthropy Support

• Assist with coordination of activities for a nonprofit foundation focused on community impact
• Organize board meetings, agendas, and supporting materials
• Support communications, partnerships, and administrative needs related to foundation initiatives

Personal Administrative Support

• Assist with select personal administrative tasks including scheduling, appointments, and household coordination
• Manage personal correspondence, documentation, and logistics when required
• Help maintain organization across both personal and professional priorities

Qualifications

• 5+ years of experience supporting senior executives or business leaders
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• High level of professionalism, integrity, and discretion
• Ability to manage multiple priorities simultaneously
• Strong attention to detail and follow-through
• Highly proficient with Microsoft Office, Google Workspace, and scheduling tools

Additional Requirements

• Must be local to the Charlotte, NC area
• Comfortable occasionally working from the executive’s home office environment
• Able to work in a highly confidential setting with sensitive business and personal information
• Self-starter who thrives with autonomy and ownership of responsibilities

What We’re Looking For

This role requires someone who is:

• Highly trustworthy
• Extremely organized
• Proactive and resourceful
• Professional in every interaction
• Able to anticipate needs before they arise

The right candidate will become a critical partner in helping the executive operate efficiently across business, nonprofit, and personal responsibilities.

If you are someone who thrives in a high-trust, high-responsibility role and enjoys bringing order to complexity, we encourage you to apply.

Located in Troy, Michigan, Walsh College is a private higher-education institution founded in 1922. Walsh College specializes in business, technology, and accounting education, and is known as a top-ranked, career-focused school offering bachelors, masters, and doctoral degrees. Walsh boasts an impressive 96%+ employment rate for graduates and is well known for its flexibility in catering to working professionals.

The Executive Administrative Assistant Position

The Executive Administrative Assistant focuses approximately half of their time within the Human Resources department. This includes performing a wide variety of administrative and organizational duties such as organizing and managing calendars, coordinating meetings, handling detailed administrative tasks, and ensuring daily departmental operations run smoothly. A keen attention to detail and a proactive “no task is too small” mindset is essential for success in this role.

The Executive Administrative Assistant also works closely with Walsh College’s Executive Leadership to provide executive support, prepare Board of Trustee meeting packets, compose and proofread documents and maintain an organized, efficient office environment.

Experience, Skills and Abilities for the Executive Administrative Assistant Position

• Bachelor’s degree in business, communications, or another field is preferred
• At least five years of experience working as an Executive Administrative Assistant is required
• Process and procedure oriented with a meticulous attention to detail
• A strong work ethic and drive to succeed
• Excellent time management skills
• The ability to multi-task while maintaining a strong degree of accuracy

Compensation, Benefits and Structure for the Executive Administrative Assistant Position

Rewards for this position include a competitive base salary based on experience skills, and abilities, health and dental insurance, retirement plan with company match, and generous paid time off. At Walsh College, the Executive Administrative Assistant is not a “back office” position. It is a key part of how results are delivered to internal and external stakeholders.

The position reports directly to the Chief Officer of People Operations & Strategy. While this role is not fully on-site, candidates must be able to report to campus up to five days per week as business needs require, with an expectation of at least four on-campus days during onboarding and a long-term hybrid schedule of two to three days per week. Applicants seeking predominantly remote work or limited on-campus availability are not a fit for this role.

The Recruitment Process for the Executive Administrative Assistant Position

The recruitment process includes a mixture of phone calls and in-person interviews, candidate assessments, reference checks, and a pre-employment background check. The process, which is being facilitated by EctoHR, Inc., is designed to make sure that candidates are aligned with Walsh College’s long-term goals and that candidates share common values.

Walsh College is an Equal Opportunity Employer!

Data Center Project Executive

Locations: Atlanta, Georgia | Dallas, TX | Jackson, MS | Lexington, KY | Reno, NV

Overview

My client is a Top 30 ENR contractor and fully integrated design-builder with more than six decades of experience delivering end-to-end solutions across construction, professional services, specialty equipment, and real estate development. They are an industry leader serving major domestic and international clients across high-growth sectors, including mission-critical infrastructure, advanced technology, manufacturing, distribution, and food & beverage.

Driven by a culture rooted in collaboration, accountability, and long-term relationships, the organization continues to expand its Data Center market presence and is seeking a seasoned Project Executive to provide executive-level leadership on large, complex projects.

This is a confidential search for a senior leader capable of overseeing major Hyperscale Data Center developments.

Position Summary

The Project Executive is responsible for the overall management of a single large-scale project ($200M+) or multiple high-complexity projects within the Data Center market. This role carries executive accountability for financial performance, schedule adherence, risk mitigation, client relationships, and team leadership.

The Project Executive serves as the senior operational and client-facing authority for assigned projects and plays a key role in proposal development, execution strategy, and overall project success.

Key Responsibilities

• Provide executive leadership for one $200MM+ project or multiple large, complex data center projects from preconstruction through final closeout.
• Maintain full P&L accountability, ensuring strong financial performance and profitability.
• Serve as the primary executive contact for clients and key stakeholders.
• Oversee project execution strategy, including budget development, forecasting, cost control, and schedule performance.
• Lead risk management efforts, ensuring contractual compliance and proactive issue resolution.
• Direct procurement strategy for major subcontracts, equipment, and critical materials.
• Ensure alignment across Construction, A/E, MEP Services, and Field Operations teams.
• Drive safety, quality, and operational excellence across all project phases.
• Mentor and develop Senior Project Managers, Project Managers, and project teams.
• Conduct regular site visits to ensure execution aligns with scope, schedule, and performance objectives.

Skills & Qualifications

• Bachelor’s degree required (or equivalent combination of education and experience).
• Minimum 10+ years of related industry experience.
• Minimum 7 consecutive years of profit and loss accountability across multiple projects.
• Minimum 5 years managing all disciplines of design-build or hard bid construction projects.
• Demonstrated success in increasing project profitability.
• Experience managing complex projects involving process or production equipment procurement and/or installation (minimum $2M scope component per project).
• Knowledge of mission-critical facilities, large-scale distribution, manufacturing, and advanced infrastructure environments.
• Experience preparing cost estimates and aggressive project schedules for industrial design-build projects.
• Proven ability to lead multiple large-scale, high-complexity projects.
• Strong financial acumen and ability to interpret complex financial data.
• Exceptional communication and presentation skills.
• Demonstrated ability to mentor and develop project staff.
• Strong analytical and problem-solving capabilities.
• Proficiency in standard business software; familiarity with scheduling and estimating tools preferred.

Compensation & Benefits

• Market-competitive total compensation package commensurate with experience and project scale.
• Vehicle allowance and project-based incentives.
• Performance-based bonus opportunities tied to project and company success.
• Comprehensive benefits package including health coverage, retirement plans, and paid time off.

This is a confidential search for a nationally recognized contractor experiencing substantial growth in the mission-critical market. All inquiries will be handled with the highest level of discretion.

If you, or someone in your network, may be a fit for this opportunity, reach out via LinkedIn or email to discuss further in confidence:

Executive Assistant and Office Manager

This is a temporary position, with an expected start/end timeline from mid June 2026 through the end of December 2026.

To apply for this position, please email your resume to with the subject line “Bromley EA Temp Position”.

Salary Range: $90,000-$100,000

Medical, Dental, Vision, 401K, Vacation & Sick PTO

This is an on-site role based at our 5th Avenue office near Union Square. Candidates must be able to commute to the NYC office five days per week. Hours are M-F from 8:30am - 5:30pm. 

The Executive Assistant/Office Manager will play a critical support role for the CEO and Chairman of the firm and facilitate the functioning of the entire office. You will serve as the primary administrative partner to the CEO, acting as a gatekeeper, liaison, and strategic support resource. In addition to executive support, you will oversee light office management and HR coordination responsibilities to ensure smooth day-to-day operations for our 12-person Manhattan office. 

The Executive Assistant will have the ability to work independently on projects, from conception to completion with minimal oversight, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant should be a natural leader who’s friendly and warm with an approachable demeanor. He or she will be a proactive, intuitive, resourceful, and technologically savvy problem solver who anticipates executive needs.

It is important for the candidate to have a polished, professional presence and be comfortable and experienced with interacting with senior level executives within and outside the Company. This position presents an ideal opportunity for a person to work at a dynamic family run entrepreneurial real estate company, to be a part of its growth and to elevate the position to facilitate growth initiatives.

Key Responsibilities

Executive Support

• Provide high-level daily administrative support to the CEO, including managing heavy email correspondence.
• Manage a complex and frequently shifting calendar, keeping CEO on time for appointments/meetings, prioritization, prepare for upcoming events/meetings.
• Coordinate detailed travel itineraries for frequent domestic travel.
• Support the Chairman and Founder as needed for miscellaneous tasks.
• Collecting and organizing tax documentation for accountants for business entities and family foundation.
• Support for AI initiatives to be incorporated into daily office operations.
• Monthly expenses department coding on corporate credit cards.
• Maintain internal leasing/financial/tracking documents to be updated and filed in both hard copy and electronic formats.
• Occasional personal tasks to be completed, no more than 15% of workload.

Office Management & HR Support

• Act as a central point of contact for the 12-person Manhattan office.
• Planning & executing of company wide Annual Meeting in November with support of COO.
• Coordinate with vendors & manage invoices, office supply orders & restocking, FedEx & USPS mailings
• Work closely with COO and a third-party PEO company to help manage employee benefits and ensure compliance with state and federal employment laws, manage open enrollment & new employee set up.
• Assist with the hiring process, including but not limited to job posting, resume review, initial screenings, setting up second & third round interviews, and onboarding once hired.
• Planning volunteer days and office activities.

Education & Experience Requirements

• 5+ years of direct experience supporting a CEO, C-Suite, or senior-level executive.
• BA/BS degree or higher in a relevant field.
• Notary Public license in New York (will be required to obtain if not already licensed).
• Demonstrated experience within the real estate industry strongly preferred.
• Must be able to commute to the NYC office five days per week (M-F).

Required Skills

• Exceptional organizational skills with the ability to prioritize and manage multiple tasks seamlessly while maintaining excellent attention to detail and anticipating needs.
• Proven ability to achieve high performance goals and meet deadlines with minimal oversight and be independently resourceful.
• High level of discretion and professionalism while handling sensitive financial and personal matters.
• Proficiency in Microsoft Office, Google Workspace, and Zoom. Familiarity with LinkedIn, Box, Roboform, Gemini, and NotebookLM.

About Bromley Companies

The Bromley Companies ( ) is a 54 year-old entrepreneurial, integrated real estate investment and management company based in NYC with several million square feet of office, retail, student housing, and industrial properties. The position is located in New York City with coordination between other offices located in Illinois and Florida.