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Position Summary:

The Scientific Computing and Data group at the Icahn School of Medicine at Mount Sinai partners with scientists to accelerate scientific discovery. To achieve these aims, we support a cutting-edge high-performance computing and data ecosystem along with MD/PhD-level support for researchers. The group is composed of a high-performance computing team, a clinical data warehouse team and a data services team.

The Lead HPC Architect, Cybersecurity, High Performance Computational and Data Ecosystem, is responsible for designing, implementing, and managing the cybersecurity infrastructure and technical operations of Scientific Computing’s computational and data science ecosystem. This ecosystem includes a 25,000+ core and 40+ petabyte usable high-performance computing (HPC) systems, clinical research databases, and a software development infrastructure for local and national projects. The HPC system is the fastest in the world at any academic biomedical center (Top 500 list).

To meet Sinai’s scientific and clinical goals, the Lead brings a strategic, tactical and customer-focused vision to evolve the ecosystem to be continually more resilient, secure, scalable and productive for basic and translational biomedical research. The Lead combines deep technical expertise in cybersecurity, HPC systems, storage, networking, and software infrastructure with a strong focus on service, collaboration, and strategic planning for researchers and clinicians throughout the organization and beyond. The Lead is an expert troubleshooter, productive partner and leader of projects. The lead will work with stakeholders to make sure the HPC infrastructure is in compliance with governmental funding agency requirements and to promote efficient resource utilizations for researchers

This position reports to the Director for HPC and Data Ecosystem in Scientific Computing and Data.

Key Responsibilities:

HPC Cybersecurity & System Administration:

• Design, implement, and manage all cybersecurity operations within the HPC environment, ensuring alignment with industry standards (NIST, ISO, GDPR, HIPAA, CMMC, NYC Cyber Command, etc.).
• Implement best practices for data security, including but not limited to encryption (at rest, in transit, and in use), audit logging, access control, authentication control, configuration managements, secure enclaves, and confidential computing.
• Perform full-spectrum HPC system administration: installation, monitoring, maintenance, usage reporting, troubleshooting, backup and performance tuning across HPC applications, web service, database, job scheduler, networking, storage, computes, and hardware to optimize workload efficiency.
• Lead resolution of complex cybersecurity and system issues; provide mentorship and technical guidance to team members.
• Ensure that all designs and implementations meet cybersecurity, performance, scalability, and reliability goals. Ensure that the design and operation of the HPC ecosystem is productive for research.
• Lead the integration of HPC resources with laboratory equipment for data ingestion aligned with all regulatory such as genomic sequencers, microscopy, clinical system etc.
• Develop, review and maintain security policies, risk assessments, and compliance documentation accurately and efficiently.
• Collaborate with institutional IT, compliance, and research teams to ensure all regulatory, Sinai Policy and operational alignment.
• Design and implement hybrid and cloud-integrated HPC solutions using on-premise and public cloud resources.
• Partner with other peers regionally, nationally and internationally to discover, propose and deploy a world-class research infrastructure for Mount Sinai.
• Stay current with emerging HPC, cloud, and cybersecurity technologies to keep the organization’s infrastructure up-to-date.
• Work collaboratively, effectively and productively with other team members within the group and across Mount Sinai.
• Provide after-hours support as needed.
• Perform other duties as assigned or requested.

Requirements:

• Bachelor’s degree in computer science, engineering or another scientific field. Master's or PhD preferred.
• 10 years of progressive HPC system administration experience with Enterprise Linux releases including RedHat/CentOS/Rocky Systems, and batch cluster environment.
• Experience with all aspects of high-throughput HPC including schedulers (LSF or Slurm), networking (Infiniband/Gigabit Ethernet), parallel file systems and storage, configuration management systems (xCAT, Puppet and/or Ansible), etc.
• Proficient in cybersecurity processes, posture, regulations, approaches, protocols, firewalls, data protection in a regulated environment (e.g. finance, healthcare).
• In-depth knowledge HIPAA, NIST, FISMA, GDPR and related compliance standards, with prove experience building and maintaining compliant HPC system
• Experience with secure enclaves and confidential computing.
• Proven ability to provide mentorship and technical leadership to team members.
• Proven ability to lead complex projects to completion in collaborative, interdisciplinary settings with minimum guidance.
• Excellent analytical ability and troubleshooting skills.
• Excellent communication, documentation, collaboration and interpersonal skills. Must be a team player and customer focused.
• Scripting and programming experience.

Preferred Experience

• Proficient with cloud services, orchestration tools, openshift/Kubernetes cost optimization and hybrid HPC architectures.
• Experience with Azure, AWS or Google cloud services.
• Experience with LSF job scheduler and GPFS Spectrum Scale.
• Experience in a healthcare environment.
• Experience in a research environment is highly preferred.
• Experience with software that enables privacy-preserving linking of PHI.
• Experience with Globus data transfer.
• Experience with Web service, SAP HANA, Oracle, SQL, MariaDB and other database technologies.

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

JOB SUMMARY

The Catheterization Laboratory Technologist I has a critical role in supporting cardiac catheterization procedures by preparing the lab and operating essential equipment, including fluoro imaging and digital image acquisition. This role ensures the accurate documentation of patient information and hemodynamic measurements, while also maintaining stringent aseptic technique and patient safety standards. The Technologist I actively collaborates with the medical team to optimize patient care and departmental efficiency, serving as the radiation safety representative during X-ray usage and continually developing proficiency in specialized cath lab technologies.

MAJOR JOB RESPONSIBILITIES

• Meets expectations of the applicable OneCHRISTUS Competencies: Leader of Self, Leader of Others, or Leader of Leaders.
• Promotes Organizational Principles of Catholic Healthcare; Solidarity, Holistic Care, Respect for Human Life, Participatory Community of Work and Mutual Respect, Stewardship, Act in communion with the Church.
• Ensures major equipment is operational in assigned area(s) and documents as required for quality control; reports any issues through chain of command and per hospital process.
• Participates in daily room checks and stocking of supplies.
• Accesses daily patient schedule and appropriate patient information for assigned procedures.
• Ensures appropriate equipment, supplies, and room configuration for all procedures.
• Collaborates with procedure team and Cath Lab Lead/Coordinator to ensure appropriate patient care and departmental efficiency at all times.
• Ensures proper patient information is entered into cath lab computer and imaging systems.
• Ensures proper procedure documentation, hemodynamic measurements/recording, and ECG recognition during assigned procedures.
• Ensures patient position is appropriate and safely secured on procedure table per procedure type.
• Trains and completes competencies to set up and operate cath lab equipment including, but not limited to: Imaging (X-Ray, intravascular ultrasound-IVUS, intracardiac echo-ICE), contrast injector, hemodynamic system, intra-aortic balloon pump, rotational atherectomy, thrombectomy, left ventricular assist device, etc.
• Supports and anticipates the needs of the physician and ensures patient safety when scrubbing procedures; moves/pans table appropriately during fluoro and X-Ray acquisition.
• Adheres to aseptic technique 100% of the time during procedures and stops the line if a break in sterile technique is identified.
• Adheres to organizational policies and processes related to patient safety, patient privacy, infection control (hand hygiene), and patient communication before, during, and after procedure.
• Collaborates with others on the team in sharing knowledge; to gain and provide appropriate knowledge as appropriate; to foster teamwork and team cohesion.
• Supports department and team by engaging in patient transport as appropriate.
• Obtains and maintains proficiency in access site management.
• Acts as radiation safety representative for patients and team while X-Ray is used.
• Performs fluoro imaging and digital image acquisition as appropriate for procedure or as instructed by the physician.
• Adheres to the attendance policy and departmental productivity standards.
• Supports department and organization’s commitment to Zero Harm and Customer Service.
• Adheres to departmental and organizational dress code.
• Understands and upholds the CHRISTUS mission, vision, and purpose.
• Supports and promotes Unit based Councils, process improvement projects, and a nursing collaborative care model that meets requirements for magnet status.
• Promotes and serves with respect to the CHRISTUS core values; Dignity, Integrity, Excellence, Compassion, Stewardship.

JOB STANDARD QUALIFICATIONS

1. Education/Skills

• Graduate from an accredited school of Radiology Technology, an associate’s degree in a healthcare-related field, or an acceptable equivalent required
• Bachelor’s degree preferred

1. Experience

• 0-1 year of experience in an acute care setting preferred

1. Licenses, Registrations, or Certifications

• Basic Life Support (BLS) certification is required
• Advanced Cardiovascular Life Support (ACLS) certification is required within 6 months of hire to work/perform independently
• Pediatric Advanced Life Support (PALS) certification is required within 6 months of hire to work/perform independently at Pediatric facilities
• One of the following certifications is preferred (individuals whose ARRT certification lapsed prior to June 1, 2023, may qualify under LSRTBE exemption criteria):
• Registered Cardiovascular Invasive Specialist (RCIS) by CCI
• Registered Cardiac Electrophysiology Specialist (RCES) by CCI
• Registered Cardiac Sonographer (RCS) by CCI
• Radiography (R) by ARRT
• Cardiac Interventional Radiography (CI) by ARRT
• Cardiovascular Interventional Radiography (CV) by ARRT
• Vascular Interventional Radiography (VI) by ARRT
• Abdomen (AB) RDMS by ARDMS
• Obstetrics & Gynecology (OB/GYN) RDMS by ARDMS
• Adult Echocardiography (AE) RDCS by ARDMS
• Registered Vascular Technologist (RVT) by ARDMS
• State Licensure required based on modality
• Texas: MRT or LMRT by TMB
• Louisiana: LRT (R) or (F) by LSRTBE
• New Mexico: RRT or FUS by MIRTP NMED

In accordance with the CHRISTUS Health License, Certification and Registration Verification Policy, all Associates are required to obtain the required certifications for their respective positions within the designated time frame.

Nurse Manager – Virtual Care Operations (Onsite, Jacksonville, FL)

Location: Jacksonville, FL

Employment Type: Full-Time

Openings: 1

Start Date: ASAP

Schedule: Monday–Friday (days) + occasional overnight/weekend admin coverage; limited travel as needed

Reason for Opening: Brand-new department buildout; role expected to grow into a Director track

About the Role

A leading pediatric healthcare organization is launching a state-of-the-art Virtual Care Operations Center and is seeking an experienced Nurse Manager to provide operational and clinical leadership for its expanding virtual care ecosystem. This onsite leader will oversee nurses, technicians, and virtual support staff across multiple innovative care models spanning inpatient and outpatient settings.

This is a high‑visibility leadership role supporting the organization’s transformation in how pediatric care is delivered—leveraging technology, advanced monitoring, and home‑based care innovations. The Nurse Manager partners closely with clinical leadership and systemwide teams to ensure safe, efficient, and high‑quality virtual care operations.

This position reports to a supportive, highly collaborative Director of Nursing known for being personable, flexible, and leadership‑focused.

Key Programs Supported

The Virtual Command Center provides 24/7 oversight for programs such as:

• Inpatient Monitoring: Hemodynamic surveillance + continuous video observation
• Virtual Sitter Services: CNA/MA-supported video safety monitoring
• Advanced Care at Home: Hospital‑level services delivered in the patient’s home
• Additional Virtual Care Models: Telehealth coordination + emerging clinical innovations

Team Structure

• Current: 9 nurses, 8 CNAs/MAs
• Growth: Adding 5+ nurses and additional support staff

Key Responsibilities

Leadership & Staff Development

• Recruit, hire, and onboard virtual care nursing and support teams
• Oversee scheduling, staffing, and 24/7 operational coverage
• Provide coaching, mentorship, training, and competency validation
• Conduct routine team meetings and performance reviews

Operational Excellence

• Ensure compliance with virtual monitoring protocols and clinical workflows
• Partner with IT and Biomed to maintain equipment performance and uptime
• Oversee expenses and support budgeting/justification for operational needs
• Support new program rollout, adoption, and optimization

Quality, Safety & Compliance

• Monitor performance metrics (response times, escalation workflows, patient safety indicators)
• Maintain readiness for HIPAA, Joint Commission, and internal regulatory standards
• Lead quality improvement, LEAN initiatives, and operational redesign

Innovation & Continuous Improvement

• Rapidly implement and evaluate new virtual care initiatives
• Apply LEAN and process‑improvement principles to enhance patient experience and outcomes
• Collaborate cross‑functionally to develop scalable, future‑focused care delivery models

Minimum Qualifications

• Bachelor’s degree in Nursing required; Master’s degree preferred
• Current AHA BLS & PALS certification
• Active Florida RN license
• Minimum 5 years of pediatric nursing experience
• Prior leadership experience preferred

Schedule & Travel

• Onsite Monday–Friday
• Occasional overnight/weekend admin call coverage
• Periodic travel to partner locations as needed

Benefits (Partial List)

• Medical, Dental, Vision
• Paid Time Off & Volunteer Time Off
• Retirement plan with employer contribution
• Tuition reimbursement
• Disability & Life Insurance
• Paid vacations + adoption assistance
• Sign-on bonus

About Us

Pivotal Placement Services is a national healthcare recruitment firm specializing in clinical and leadership roles across the U.S. We proudly serve as an Equal Opportunity Employer and partner with top-tier healthcare organizations committed to innovation, patient experience, and professional growth.

Assistant Operating Director (AOD)

Location: St. Joseph, MO | Full-Time | Leadership Role | $50,000 + Benefits & Bonus Opportunities

At Cornerstone Caregiving, we are dedicated to helping older adults age in place with dignity, compassion, and exceptional support. As we continue rapid nationwide growth across more than 375 offices, we are building strong in-office leadership teams to ensure every client and caregiver receives the highest level of care.

We are seeking an Assistant Operating Director (AOD), a key leadership role and the Operating Director’s second-in-command. This position leads in-office operations, scheduling oversight, staff support and development, client care quality, and communication with Home Base. If you thrive in a fast-paced environment, love developing people, and bring strong organizational and operational excellence to your work, this role is for you.

Office Leadership & Operations

• Serve as the OD’s primary in-office partner, helping drive daily operations and maintain a strong, cohesive work environment.
• Lead, coach, and support in-office staff; reinforce Cornerstone’s standards, values, and culture.
• Onboard and train new office managers, ensuring clarity, confidence, and consistent performance.
• Conduct weekly 1:1 check-ins, performance reviews, coaching, and disciplinary action when needed.
• Share on-call rotation with office leadership.
• Oversee administrative workflow and follow-through, including payroll notes, shift verification, and operations updates.
• Maintain accurate documentation in alignment with Cornerstone policies and state requirements.
• Assist with recruiting, onboarding steps, and staff oversight to support office growth.

Client Care & Quality Assurance

• Oversee scheduling operations to ensure timely coverage and an excellent client experience.
• Respond to client escalations with urgency, professionalism, and empathy.
• Conduct check-up calls, quality visits, and client follow-ups to ensure satisfaction and care continuity.
• Ensure state-required supervisory visits are completed (as applicable).
• Serve as a backup for client assessments when the Operating Director is unavailable.

Qualifications

• Bachelor’s Degree preferred but not required, high school diploma or equivalent required.
• 2+ years of experience in management, leadership operations, or human resources.
• Experience hiring, recruiting, training, scheduling, and supervising staff.
• Leadership experience within the healthcare or home care industry.
• Ability to work autonomously in a fast-paced environment.
• Comfort managing multiple priorities and shifting needs throughout the day.

Other Requirements

• Valid driver’s license and auto insurance.
• High proficiency with technology, especially Google Workspace.
• High attention to detail and exceptional follow-through skills.
• Strong communication and interpersonal skills.

Compensation & Benefits

• $50,000 starting salary (dependent on market and experience).
• Growth Bonuses
• Medical, Dental, Vision benefits package.
• 12 days of PTO annually.
• Phone stipend.
• Leadership development, mentorship, and opportunities for career growth as Cornerstone expands nationwide.

Why You’ll Love This Role

• You are the central in-office leader, ensuring clarity, rhythm, and daily operational success.
• You will directly shape staff performance, team culture, and client experience.
• You’ll grow in leadership through hands-on coaching, development, and operational oversight.
• Your work makes a direct impact on seniors, caregivers, and families in your community.

Join a mission that matters.

If you’re an energetic, people-first leader who thrives on organization, communication, and problem-solving, we’d love to meet you. Apply today and help guide a team that provides meaningful care to those who once cared for us.

**We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.**

Organization Overview

Children’s Hospital Colorado is a nationally recognized, private, nonprofit pediatric healthcare system serving children and families across Colorado and the Rocky Mountain region. Founded in 1908, the organization has grown into one of the country’s leading pediatric academic medical centers in partnership with the University of Colorado School of Medicine on the Anschutz Medical Campus. With more than 8,000 team members and over 3,000 pediatric specialists, Children’s operates at significant scale while remaining deeply values and mission driven. Clinical excellence, research innovation, and compassionate service define its culture and long-term impact.

Position Summary

Children’s Hospital Colorado seeks a seasoned Director of Talent Acquisition to lead enterprise-wide non-physician talent acquisition, at scale. This is a visible, leadership role requiring an experienced healthcare talent acquisition executive who can operate immediately with credibility, strategic judgment, and operational command. The Director will lead talent acquisition as a disciplined, data-informed, and strategically aligned function—partnering closely with senior administrative and clinical leaders to ensure workforce capability today and into the future.

Key Responsibilities

• Lead enterprise-wide non-physician talent acquisition across a large, complex healthcare system.
• Partner with senior administrative and clinical leaders to align hiring strategy with organizational priorities.
• Advance strategic workforce planning and talent pipeline development to support future growth and evolving care models.
• Establish clear annual goals, operating plans, metrics, and accountability frameworks for the TA function.
• Oversee end-to-end recruiting operations, ensuring consistency, quality, and performance at scale.
• Lead TA technology and analytics initiatives, including optimization or modernization of systems (e.g., ATS).
• Leverage data and reporting to inform leadership decisions and continuously improve performance.
• Develop and lead a high-performing TA leadership team grounded in accountability and service excellence.

Required Qualifications

• 5+ years of successful director-level talent acquisition leadership within a large, complex acute care hospital or health system (5,000+ employees).
• Demonstrated passion for pediatric healthcare and service to children and families.
• Ability and commitment to work full-time onsite in Aurora, Colorado.
• Proven enterprise-level ability to partner with and influence senior administrative and clinical leaders.
• Experience leading talent acquisition as a strategic operating function, including workforce planning, pipeline development, metrics, and accountability.
• Demonstrated leadership in TA technology and analytics initiatives, including system optimization and data-driven decision-making.

What Success Looks Like

Talent acquisition is viewed as a strategic partner across the enterprise.

Workforce planning informs executive decision-making and long-range planning.

Hiring leaders experience high-quality candidate pipelines and consistent execution.

Technology and analytics enhance visibility, speed, and decision quality.

The TA team operates with clarity, accountability, and measurable performance outcomes.

Compensation & Benefits

Posted salary range (per Colorado requirements): $134,580 – $224,300.

Eligible for annual incentive compensation (target range 5%–15%) and comprehensive director-level benefits.

*Children’s Hospital Colorado has engaged Healthcare Talent Advisors as an external search partner to lead candidate outreach and screening for this role.

Role Overview

TechnoSmarts is seeking a Manager of Talent Acquisition to lead and oversee recruitment efforts for Nursing and Advanced Practice Provider (APP) roles. This is a Hybrid position in Boston, MA.

This individual will manage a highly experienced team of seven recruiters, supported by administrative and sourcing partners, and will serve as a strategic partner and second-in-command within the Talent Acquisition function.

This role is ideal for a leader who thrives in complexity, brings strong operational discipline, and is deeply curious about data, systems, and innovation. Success in this role requires both analytical rigor and exceptional emotional intelligence — the ability to read the room, adapt in real time, and partner effectively with leaders who bring diverse and sometimes challenging perspectives.

Key Responsibilities

Recruitment Leadership & Operations

• Provide day-to-day leadership and oversight for all recruitment activity supporting Nursing and APP hiring.
• Ensure operational excellence across recruiting workflows, processes, and outcomes.
• Partner closely with recruiters, sourcers, and administrative support to drive efficiency and consistency.
• Continuously evaluate and refine recruiting processes to improve speed, quality, and candidate experience.

Strategic Partnership

• Act as a trusted advisor to clinical and operational leaders, offering strategic guidance and thoughtful challenge when appropriate.
• Support leadership with workforce planning insights and recruitment strategy in a highly complex nursing environment.
• Serve as a key thought partner and operational leader within the Talent Acquisition team.

Data, Analytics & Reporting

• Lead with data — develop, analyze, and interpret recruitment and workforce analytics.
• Build and maintain dashboards and reporting that provide actionable insights to leadership.
• Regularly challenge existing metrics, asking deeper questions to uncover trends, risks, and opportunities.
• Apply financial and workforce analytics to support informed decision-making.

Innovation & Continuous Improvement

• Demonstrate a passion for learning, growth, and innovation — including exploring and integrating AI and emerging technologies into recruiting workflows.
• Leverage tools while identifying opportunities to enhance or evolve current capabilities.
• Support and adapt to ongoing enterprise initiatives, including the Workday ERP implementation (experience with Workday is a strong plus).

People Leadership & Culture

• Lead a seasoned, high-performing team with respect, curiosity, and a growth mindset.
• Foster a culture of learning, accountability, and innovation.
• Navigate complex interpersonal dynamics with tact, empathy, and professionalism.
• Pivot quickly when priorities shift, maintaining trust and credibility with stakeholders.

Qualifications

Required

• 5–6 years of people leadership experience (Talent Acquisition or closely related function).
• Demonstrated success leading teams in complex, fast-moving environments.
• Strong analytical mindset with deep experience in reporting, dashboards, and data-driven decision-making.
• High emotional intelligence with the ability to manage ambiguity, read the room, and engage effectively with diverse leadership styles.
• Exceptional communication skills — tactful, thoughtful, and adaptable.

Preferred

• Experience with Workday or ERP implementations.
• Exposure to workforce planning, financial analytics, or advanced recruiting analytics.
• Comfort working in highly technical or intellectually curious environments.
• Healthcare experience not required — candidates from outside healthcare are strongly encouraged to apply.

Work Environment

• Hybrid schedule: In office on Tuesdays; second in-office day alternates between Wednesday or Thursday.
• Collaborative, intellectually stimulating environment with teams that value technology, data, and continuous improvement.

About

is the premier career networking resource for the Pharmaceutical, Biotechnology, and Medical Device industries. We are looking for a highly organized Sales & Event Operations Coordinator to provide critical administrative support to our sales team and manage the logistical "heavy lifting" for our industry-leading career fairs and events.

The Role

This is a high-impact administrative role designed for a detail-oriented professional who loves organization. You will not be responsible for making sales; instead, you will be the backbone of the department—ensuring that once a sale is made, the client is onboarded perfectly and the event logistics are executed flawlessly.

Key Responsibilities

Event & Logistics Support:

• Vendor Management: Coordinate with venues and vendors for catering & decorating.
• Exhibitor Onboarding: Send "Welcome" kits to registered companies, collect their logos/bios, and ensure they have everything they need for event day.
• Onsite Support: Serve as the "Command Center" during live events—managing check-ins, distributing badges, and assisting exhibitors with booth setup.
• Materials Management: Maintain and organize event supplies, marketing collateral, and shipping logistics for regional shows.

Sales & Administrative Operations:

• Contract Administration: Prepare and send out sales agreements and invoices following client commitments.
• CRM Maintenance: Keep our client database (CRM) up to date, ensuring all contact information and deal statuses are accurate.
• Reporting: Generate weekly reports for management on event registration numbers and sales pipeline progress.
• Lead Management: Organically route incoming inquiries to the sales team and manage the general info@ email account.

Qualifications

• Organization: You have a "black belt" in multitasking and never let a deadline slip through the cracks.
• Experience: 2+ years in an administrative, office management, or coordinator role.
• Communication: Professional and polished; you will be interacting with HR leaders from some of the world’s largest pharma companies.
• Software Skills: Proficiency in Microsoft Office (Excel is a must), CRM platforms, and ideally some familiarity with event software like Eventbrite or Cvent.
• Location: Must be able to work onsite daily at our Piscataway, NJ office.

Why ?

• Stable, Fast-Paced Environment: A professional office setting within the heart of the New Jersey life sciences corridor.
• Impact: You’ll see the direct results of your work as thousands of professionals find jobs through the events you help build.
• Team Focus: You are the essential partner to our sales and leadership teams.

$40K Salary

Experienced Builder OR Aspiring Culture Architect

About Ivy and This Role

At Ivy, we provide high-quality healthcare inside correctional facilities — serving a population with disproportionately high rates of chronic illness, mental health needs, and limited continuity of care often under-supported. Our mission is simple but demanding: deliver clinically excellent care while building trust, professionalism, and partnership inside complex environments.

Facility Directors in our system are responsible for setting the tone of the site. They build and maintain strong relationships with county and jail leadership. They lead and develop clinical teams. They drive operational performance and ensure standards are upheld. They create accountability without ego. They navigate conflict with professionalism. They protect culture while producing results. They serve as the bridge between the facility and Ivy leadership.

You’ll work alongside:

• County Leadership
• Jail Administration/Leadership
• Officers
• Ivy's Executive Leadership

We Are Open to Two Types of Leaders

The Experienced Leader

You’ve:

• Managed teams of 5+
• Worked in ER, ICU, Urgent Care, or Family Practice
• Built culture in high-paced or resource-constrained environments
• Navigated conflict without ego
• Coached instead of commanded
• Influenced without relying on hierarchy

You are ready to shape strategy and accelerate cultural momentum.

You don’t say, “I’ve done this before.”

You say, “Here’s what I’ve learned and here’s what I’m still learning.”

The Aspiring Leader

You may not have held the full title yet, but you’ve:

• Stepped up before being asked
• Led peers informally
• Taken ownership before authority was given
• Thrived in ER, ICU, Urgent Care, or Psych environments
• Welcomed direct feedback and grown from it

You’re hungry, not for status, but for impact.

You want mentorship.

You want visibility.

You want to build something meaningful.

And you’re ready to earn trust the right way.

What Matters Most

Regardless of background, you must be:

• A sophisticated communicator
• High in emotional intelligence
• Comfortable with conflict
• Deeply accountable
• Results-driven
• Curious about mission
• Willing to give credit and take blame

Why Join Us?

• Autonomy with executive visibility
• Ability to shape culture, not just execute it
• Clear development pathways
• Real scope of impact
• Stability and leadership support

We define success as:

Cultural influence.

Relational leadership.

Operational excellence.

If you are an experienced builder or an aspiring culture architect ready to lead with accountability and heart, we’d welcome the conversation.

The OHS Operations Manager works collaboratively with the OHS Medical Director and the Sr. Occupational Health Nurse Practitioner to develop, implement and oversee the delivery systems for the Occupational Health Service and the Sturdy Health Employee Health Program. The Operational and Business Manager provides leadership and oversight of the Occupational Health Staff. This role functions within the policies, practice guidelines, and procedures of Sturdy Health in addition to the Department of Public Health, DNV, CDC, OSHA and other regulatory agencies standards. Promotes a safe and healthful work environment and assists healthcare personnel in maintaining optimum mental and physical health in compliance with Massachusetts Department of Public Health, Occupational Safety and Health Administration (OSHA) and Workers’ Compensation requirements.

Education/Training:

· BA/BS Degree in Business, Health Care Administration, or another relevant field required.

· Masters in health-related field preferred

Licenses/Certification:

· BLS required

Required Qualifications and Skills:

· Minimum of 3-5 years’ experience of OSHA/ Occupational Health Regulations.

· Must possess excellent interpersonal skills and adaptability, creating a favorable image in relationship to the Occupational Health Services Department and Sturdy Health as a whole.

· Strong leadership and analytical base

· Charged with maintaining the proper scheduling of all site personnel to ensure that all areas are appropriately staffed to provide scheduled appointments and/or walk-in medical care to patients.

· Command of verbal and written English

· Positive interpersonal communication skills

· Good organizational skills

• Must develop and maintain positive relationships across all areas of responsibility.
• Must visibly demonstrate commitment to customer relations and all basic concepts of continuous quality improvement and preventing error from reaching the patient.
• Provides timely, positive responses to the needs of all customers, including patients, families, co-workers, and providers.

· Available on off-hours as needed, if site has extended evening and/or weekend hours, or emergencies

Preferred Qualifications and Skills:

• Three to five years of supervisory or management experience in a medical office or healthcare setting.
• Knowledge of medical office operations, including scheduling, billing, insurance, and compliance requirements.
• Familiarity with Electronic Health Records (EHR) systems and healthcare reporting tools.
• Strong financial acumen, with experience in budgeting, payroll, and revenue cycle management.
• Excellent leadership, communication, and conflict-resolution skills.
• Ability to develop and implement policies, procedures, and process improvements.

Essential Job Functions:

· Responsible for implementing projects and strategic plans in multispecialty sites with oversight

· Maintains a safe and healthy environment for patients and staff by following policies and procedures.

· Provides leadership support to those who supervise support staff involved in clinical and administrative activities, with emphasis on sensitivity to patients and meeting service standards.

· Plans, organizes, and oversees work schedules and assignments of support staff to meet operational needs.

· Charged with maintaining the proper scheduling of all site personnel to ensure that all areas are appropriately staffed to provide scheduled appointments and/or walk-in medical care to patients.

· Ensure all staff members complete competency requirements as required for their position.

· Responsible for ensuring the accuracy of patient-related activities such as registration, managed care referrals, the collection, recording and distribution of cash and check payments, medical assisting vital signs and lab tests.

· Assist providers and ensure availability of needed supplies.

· Implement processes and procedures to ensure efficient processing of work including, but not limited to, time of service, scheduling, referral management, pre-registration and visit ticket entry.

· Works with the site Medical Director or Physician Lead, and site coordinators to develop office orientation procedures and protocols.

· Responsible for serving as site’s point of contact for all provider needs and patient concerns.

· Responsible for the achievement of key metrics as clearly outlined in the Annual Goals.

· Reports monthly KPIs, provide updates on goals and collaborates in strategic plan for OHS department.

· Responsible for successful implementation of necessary site interventions.

· Hold monthly staff and/or Provider meetings.

· Collaborate with Quality and Population Health to ensure accuracy of data input and patient outreach/in-reach.

· Ensure that staff's training needs are met.

· Identifies training needs in both business/office and patient care activities and assists with training of support staff to ensure staff proficiency. Coordinates regular skills development sessions for support staff.

· Has the authority to direct and support employees’ daily work activities.

· Has authority to undertake or recommend the following employment actions: hiring, termination, corrective action, and performance reviews.

· Assists in planning, monitoring and/or managing budget in functional area of department.

· Assist with other administrative responsibilities as needed.

· Ensures general site cleanliness, including waiting/exam rooms.

· Monitors and maintains supplies needed for practice operations and ability to develop and implement policies, procedures, and process improvements.

Other duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

AGE AND DIVERSITY RELATED CRITERIA: Consistently treats patients, colleagues and visitors with dignity and respect, while being sensitive to the differing needs of all age groups, backgrounds, characteristics and cultures.

ABILITY TO FULFILL JOB EXPECTATIONS: Must have the ability to perform the essential functions of the position, including required work hours, locations and physical demands, without posing a direct threat to the health and safety of themselves or other individuals in the workplace, and with or without reasonable accommodation.

PHYSICAL DEMANDS: Must be able to lift, push, pull with or without reasonable accommodation, able to work additional hours and be flexible with schedule. Must be able to walk, sit, answer telephones without or without reasonable accommodation. Exposure to blood and/or body fluids and infectious materials is inherent in this position.

We are seeking a highly organized and proactive Staffing Coordinator to provide essential administrative support for our healthcare facility. In this role, you will be the primary point of contact for daily and long-range staffing needs, ensuring that our clinical teams are appropriately resourced to provide the highest level of patient care.

The ideal candidate is a master of logistics who can solve complex scheduling challenges in real-time while maintaining professional relationships with nursing staff and healthcare providers.

Location: San Francisco, CA (1101 Van Ness Ave) – 100% Onsite

Schedule: Monday – Friday, 8:00 AM – 5:00 PM (5x8-Hour Shifts)

Compensation: Starting at $26.00/hour

Key Responsibilities

• Resource Allocation: Coordinate daily and long-range scheduling to ensure all departments meet staffing requirements.
• Problem Solving: Manage immediate staffing challenges and vacancies accurately and in a timely manner.
• Relationship Management: Build confidence and cooperation among staff and healthcare providers through competent performance and transparent communication.
• Compliance & Safety: Adhere strictly to all local, state, and federal regulations, codes, and internal policies to ensure privacy (HIPAA) and workplace safety.
• Departmental Support: Perform specific administrative tasks as assigned and assist in orienting new staff members to the department’s protocols.

Qualifications

• Experience: Previous experience in staffing, scheduling, or high-volume administrative coordination (healthcare environment preferred).
• Communication: Exceptional verbal and written communication skills with the ability to gain buy-in from diverse clinical teams.
• Technical Aptitude: Proficiency in scheduling software and general office productivity tools.
• Regulatory Knowledge: Familiarity with healthcare staffing regulations and privacy codes.
• Professionalism: Ability to remain calm under pressure and handle sensitive staffing challenges with discretion.

Work Environment

This is a 100% onsite position located at our state-of-the-art medical center in the heart of San Francisco. You will work within a fast-paced command center environment that requires constant collaboration and a high degree of accuracy.