Garrison Mathews Contract Hawks Jobs in Usa

At Rite-Hite, your work makes an impact. As the global leader in loading dock and door equipment, we design and deliver solutions that keep our customers safe, secure, and productive. Here, you'll find innovation, stability, and the chance to grow your career as part of a team that's always looking ahead.

About the Role

We are seeking a pragmatic and business-minded Contracts Manager to join our legal department to help scale and strengthen our buy-side contracting function within our global manufacturing organization.

This position will focus primarily on buy-side contracts for goods and services, including supporting supply chain, IT, HR, and other business functions and will provide critical support to our procurement and legal teams. This role will help bring structure, consistency, and scalability to our buy-side contracting processes as we continue to grow. The successful candidate will be responsible for managing the lifecycle of commercial agreements, ensuring compliance with internal policies, and driving consistency across contract processes.

In the first twelve to eighteen months, success in this role will include establishing consistent contract intake and review workflows, creating a usable playbook for common vendor negotiations, improving visibility into renewals and key contract terms, and helping us prepare for implementation of a CLM system.

This role will work closely with senior legal leadership and business stakeholders across the company.

This position will offer a candidate a collaborative, supportive and inclusive workplace culture. A flexible hybrid work schedule, the opportunity to work closely with senior legal and business leadership, and exposure to global operations and international contracting.

This is a hybrid position requiring three days per week in the office, with the flexibility to work remotely two days per week.

In This Role, You Will

• Manage contracting workflow from initial request through to signature cycle working closely with all departments.
• Under supervision of legal counsel, draft, review, and negotiate a broad range of standard vendor contracts, including subscription agreements, confidentiality, master supply and services agreements, SOWs, distribution agreements, and independent contractor agreements.
• Manage contract renewals, extensions, amendments, and terminations, negotiating terms that align with changing business needs.
• Review lease documents, including amendments and terminations.
• Provide guidance on contract interpretation and enforceability.
• Ensure contracts comply with internal policies, U.S. regulations, and, where applicable, international legal standards.
• Collaborate with legal, procurement, and business teams to ensure contracts reflect business goals while managing risk.
• Maintain contract templates and support the development of standardized contract templates, playbooks, process improvements, and internal knowledge management resources.
• Track contract lifecycle events (renewals, terminations, obligations) using contract management tools or systems.
• Support implementation and adoption of contract lifecycle management (CLM) tools.
• Ensure contract documentation and related correspondence are maintained in accordance with company policies and legal requirements, supporting strong governance and audit readiness.
• Be a trusted business partner providing timely, thoughtful, and helpful responses to requests from internal customers regarding company policies, legal issues, and risk tolerance.
• Use good judgment in knowing when to escalate issues within the legal team for further evaluation or approval.
• Resolve contract disputes, conflicts, and issues that may arise during the contract lifecycle through effective communication, negotiation, and problem-solving skills.
• Monitor vendor performance against contract obligations, service level agreements (SLAs), and key performance indicators (KPIs), and take corrective actions as needed.

Qualifications

• Ability to work independently and manage multiple priorities in a fast-paced environment.

• 5+ years of contracts management, operations, or other comparable experience in a corporate setting, in-house legal department, or law firm.
• Strong understanding of commercial and supply chain contracting principles.
• A demonstrated understanding and strong working knowledge of common contractual issues associated with commercial agreements.
• Experience in reviewing and negotiating a variety of commercial contracts and managing multiple complex contracts.
• Expert at MSWord Track Changes, DocuSign, and Adobe Acrobat Pro.
• Experience with contract management software or CLM tools is a plus (e.g., IntelAgree, Ironclad, Coupa, SAP Ariba).
• Able to meet deadlines and coordinate cross-functional teams to ensure contract compliance and successful execution.
• Strong communication and interpersonal skills to build and maintain relationships with vendors, customers, and internal stakeholders.
• Willingness to adapt to rapidly changing technology landscapes, emerging trends, and market dynamics to drive innovation in contract management practices.
• Excellent written and oral communication, negotiation, and organizational skills.
• A strong sense of working in a collaborative environment.
• Bachelor's Degree or a certification as an ABA-approved paralegal.

We take into account an individual's qualifications, skillset, and experience in determining final salary. This role is eligible for health insurance, life insurance, retirement benefits, participation in the company's profit-sharing program, paid time off, including vacation and sick leave. The actual offer will be at the company's sole discretion and determined by relevant business considerations, including the final candidate's qualifications, years of experience, and skillset.

What We Offer

At Rite-Hite, we take care of our people - because when you're supported, you can do your best work. Our benefits are designed to support your health, your future and your life outside of work:

• Health & Well-being: Comprehensive medical, dental, and vision coverage, plus life and disability insurance. A robust well-being program with an opportunity to receive an extra day off and more.

• Financial Security: A strong retirement savings program with 401(k), company match, and profit sharing.

• Time for You: Paid holidays, vacation time, and personal/sick days each year.

Join us and build a career where you're supported - at work and beyond.

Rite-Hite is proud to be an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under federal, state, or local law.In accordance with VEVRAA, we are committed to providing equal employment opportunities for protected veterans.We are also committed to maintaining a drug-free workplace for the safety of our employees and customers.

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Defense Systems Sector is seeking a Contracts Setup Group Manager (Contract Manager 3) to join our Sector Contracts & Pricing team. This position will be responsible for the setup and implementation of our contracts data/information in our ERP system, supporting the overall Sector, with direct support provided to multiple divisions. This role will report to the Defense Systems Sector Director of Contracts & Pricing and will reside at our Linthicum, MD or McLean, VA site, or other NG site.

• Work with Sector Contracts leadership in the establishment of a Sector Contracts Setup group.
• Lead the Sector Contracts Setup Group in support of loading, inputting and modifying a broad range of contracts into the SAP S/4 system.
• Identify/hire/manage contracts setup team
• Establish contract setup procedures and processes
• Develop and provide training for the contract set up group and setup stakeholders
• Collaborate with various functional stakeholders of the process to ensure a seamless transition
• Produce key reports and metrics
• Contribute to the strategic direction of the organization
• Perform as an integrated part of the ERP systems conversions, managing the transition of ERP systems to one centralized system related to Contract system functions - this will involve the transition of a division from CostPoint to SAP S/4 in January 2027.
• Provide input and support to our contract lifecycle management initiatives.

The successful candidate will work closely on a day-to-day basis with contract setup representatives, contracts, business management, and project accounting personnel. This role requires strong leadership skills, effective communication, and the ability to drive results.

• Bachelor's Degree and 10 years' of experience working in Contracts, Business Management, or related discipline or Masters Degree with 8 years of experience working in Contracts, Business Management, or related discipline
• Minimum of 4 years' experience managing a team
• Experience in leading geographically dispersed teams with diverse skillsets
• Proficiency in SAP (SD module), Contract Setup/Management related to SAP S4
• Experience defining requirements for systems to (1) perform key business processes and (2) extract, analyze, and visualize data to inform business decisions and results.
• Excellent written and verbal communication skills
• MS Office proficiency, specifically with Excel and MS PowerPoint

• Prior experience in working in S/4
• Prior experience in setting up contracts in S/4 or for entry into S/4
• Prior organizational development, team start up leadership experience
• Prior experience in setting up, or managing, a contracts setup group or team

Primary Level Salary Range: $147,500.00 - $231,800.00 The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

Contracts Manager

Department: Customer Service

Job Summary:

The Contracts Manager is responsible for overseeing, reviewing, and managing all contractual documentation for our commercial modular construction company. This role involves preparing, negotiating, and finalizing sales, purchase, leasing, and government contracts to support business goals. The Contracts Manager ensures compliance with corporate standards and legal requirements, coordinates with internal teams and clients, and maintains organized contract records for seamless accessibility. The ideal candidate will bring extensive experience in contract administration, construction or leasing contracts, and a high level of organizational skill and customer service.

Key Responsibilities:

Contract Preparation and Processing

• Prepare and finalize sales and purchase contracts, construction contracts, and leasing agreements for modular commercial construction projects.
• Ensure that all contracts align with corporate guidelines and legal standards per construction law.
• Review contract terms and conditions, identifying any discrepancies, and working to resolve these before contract finalization.

Contract Negotiation and Resolution

• Negotiate contract terms and conditions with clients, subcontractors, and vendors to reach mutually beneficial agreements.
• Communicate effectively with internal and external stakeholders to resolve conflicts or questions regarding contract terms.
• Work closely with the Director of Customer & Process Excellence and the Chief Operating Officer (COO) on contract terms, final terms, and schedule of values to ensure alignment with company objectives and financial targets.

Compliance and Documentation Management

• Maintain a meticulous filing system for all contractual paperwork, ensuring compliance with federal, state, and company documentation requirements.
• Conduct periodic reviews of contracts and track contract deadlines, amendments, and renewals to ensure timely action.

Legal Review and Editing

• Review contracts for accuracy, verifying that all terms comply with legal standards and client requirements.
• Utilize Super Legal AI or other legal (approved) AI tools as a supplement to analyze contracts, streamline repetitive tasks, generate legal insights, and support data informed decision-making.
• Edit and submit contracts for client review, ensuring accurate use of legal terminology and clear language for client understanding.

Collaboration and Customer Service

• Work closely with sales teams, project managers, and operations teams to ensure that contract requirements are understood and met.
• Provide outstanding service to clients and internal teams by promptly addressing questions and ensuring a seamless contract process.

Reporting and Performance Improvement

• Compile data and generate reports on contract statuses and department performance.
• Identify opportunities to streamline the contract process and improve compliance, efficiency, and client satisfaction.

Qualifications:

• Minimum of 2-4 years of paralegal experience in commercial construction.
• Proven experience with government and commercial contract negotiations and processing, particularly in modular or commercial construction.
• Proficiency in Microsoft Word, data entry systems, and document management platforms.
• Focus on strong editing, comparison, and analytical skills for contract documentation.
• Excellent organizational skills and the ability to maintain accurate records in a fast-paced environment.
• Exceptional verbal and written communication skills for client interaction and internal collaboration.
• Familiarity with legal terms and construction industry jargon to streamline contract processes.
• Have a solid work ethic that includes doing the right thing, being reliable, trustworthy and honest.

Core Competencies:

• Customer Focused: Committed to understanding, communicating, and meeting client needs with a high level of responsiveness and professionalism.
• Detail-Oriented: Demonstrates accuracy and thoroughness in reviewing and managing documentation.
• Organized: Able to prioritize tasks and manage multiple contracts efficiently.
• Integrity: Maintains confidentiality and adheres to company policies and legal requirements.
• Problem-Solving: Takes initiative to address issues and find effective solutions through negotiation and collaboration.

Ideal candidate will have experience analyzing, reviewing and drafting various contracts including, but not limited to, non-disclosure agreement, service agreements as well as other various business contracts/agreements.

YOUR FUTURE IS LIMITLESS.

At Marsh & McLennan Agency (MMA), we approach insurance in a different way…and that means a more interesting, exciting, relevant career for you. When you work with MMA, you’ll find real opportunities to make people and businesses safer, more secure, and more successful. That’s why working with MMA is a career that matters.

Under minimal supervision, the Contract Administrator is responsible for drafting and conducting legal reviews of contracts, managing contract negotiations and maintaining a comprehensive database of contracts for the region. This role involves overseeing the entire contract lifecycle, from initial drafting using approved contract templates or reviewing the counterparty’s template, negotiation of proposed changes to the terms through execution and filing of the contract. The Contract Administrator is a liaison working closely with regional legal and compliance colleagues, regional counsel and with various other internal and external stakeholders to ensure compliance with the company’s contractual obligations and to establish protocols and procedures related to contract review and management.

Essential Duties & Responsibilities

• Commercial Contract Management:
• Analyze, redline review and draft various contracts, including but not limited to non-disclosure agreements, client service agreements, business associate agreements, data privacy and security agreements and referral agreements.
• Identify potential legal and financial risks, ensuring agreements align with company policies and legal regulations.
• Collaborate with regional legal and compliance colleagues, regional counsel and other stakeholders to review and negotiate contract terms and conditions.
• Maintain a centralized contract database, ensuring accurate and up-to-date information on all contracts, amendments, addendums and supporting negotiation correspondence.
• Ensure compliance with contractual obligations and work with in-house counsel to identify and resolve any potential breaches or disputes.
• Process Development and Improvement:
• Implement standardized protocols and procedures for contract management and assist in preparation of contract-related documents, such as templates, guidelines and policies.
• Continuously evaluate and improve contract management processes to enhance efficiency and effectiveness.
• Help identify and track areas of operational and contractual risk and support follow-up actions or process improvements.
• Identify opportunities for automation and leverage technology tools to streamline contract administration.
• Documentation and Reporting:
• Prepare and maintain accurate records, including contract negotiation correspondence and other documentation as needed.
• Generate reports and analytics on contract volume, status, performance, and compliance for management review.
• Stakeholder Collaboration:
• Collaborate with various departments, including legal, privacy, accounting and operations, to ensure alignment and coordination in contract management activities.
• Serve as a liaison for internal and external stakeholders regarding contract-related inquiries and issues, providing guidance, summaries and support to internal teams on contract-related matters.
• Support development and delivery of colleague training on contract signing authority procedures, corporate and regional policies and compliance practices.
• Legal & Compliance Support:
• Identify, develop and recommend best practices to business units from a legal and compliance perspective.
• Assist the regional legal and compliance team with various contractual, legal or compliance related projects as needed.

Education and/or Experience

Successful candidate will be a service-oriented individual with high personal standards, integrity with the ability to use discretion with handling confidential information, and a hands-on work style. This position requires an individual who is comfortable working at a varying pace, managing multiple tasks and deadlines simultaneously, adjusting priorities often, and managing frequent interruptions.

This position interacts with and provides service to a large group of internal colleagues and has high levels of contact with clients and external business partners. The Contracts Administrator must be positive and approachable and work effectively with diverse personalities. In addition, the following is required unless otherwise noted:

• Bachelor's degree in Business Administration, Legal Studies, or related field; paralegal certificate or related legal administration training strongly preferred.
• Successful work history to include a minimum of five (5) or more years experience in contract administration, contract lifecycle management, legal operations or a similar role with demonstrated experience implementing, administering, or significantly enhancing a contract management or records management system.
• Proficient in contract development, contract standards and language.
• Excellent organizational, communication and time management skills, with the ability to prioritize and manage a high volume of contracts and collaborate effectively with cross-functional teams.
• Exceptional attention to detail and a high level of accuracy in contract review and analysis, including strong writing, editing, and research skills.
• Analytical mindset and problem-solving abilities with demonstrated ability to resolve problems and present results neatly with clarity and precision in oral and written form.
• Demonstrated ability to develop, plan and implement short and long-range goals.
• Knowledge of insurance industry regulations and compliance requirements preferred but not required.
• Proficiency with contract management software and tools, use of personal computers, including comprehensive knowledge of Microsoft Office applications, with the ability to operate standard office equipment is required.
• Maintain a valid driver’s license and have reliable transportation.

Work environment & Physical Demands

• Ability to use computer keyboard and sit in a stationary position for extended periods as well as use of office equipment such as copy machines and telephones.
• Work is performed in a typical interior/office work environment.
• Extended work hours (10-12 hours/day) required on occasion.
• Minimum travel as needed to other regional offices.

To learn more about a career at MMA, check us out online: or flip through our recruiting brochure: us on social media to meet our colleagues and see what makes us tick:

• :// :// /LifeatMMA
• applicable base salary range for this role is $60,500 to $90,600. The base pay offered will be determined on factors such as experience, skills, training, location, certifications, and education. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives. We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.

  
  

  We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. Marsh & McLennan Agency offers competitive salaries and comprehensive benefits and programs including: health and welfare, tuition assistance, 401K, employee assistance program, domestic partnership benefits, career mobility, employee network groups, volunteer opportunities, and other programs. For more information about our company, please visit us at: LI-DNI

Role: Senior Contract Manager

Department: Customer Service

Industry: Modular Construction

Reporting Location: White Marsh, MD

Job Summary

The Senior Contract Administrator is responsible for overseeing, reviewing, and managing contractual documentation for commercial construction and modular building projects. This role prepares, reviews, negotiates, and finalizes sales, purchase, leasing, and government contracts in support of business objectives. The Senior Contract Administrator ensures compliance with legal and corporate standards, collaborates with internal teams and external clients, and maintains organized, accessible contract records. The ideal candidate brings strong experience in contract administration within construction or leasing environments, exceptional attention to detail, and a high level of professionalism and customer service.

Key Responsibilities

Contract Preparation and Processing

• Prepare and finalize sales, purchase, construction, and leasing agreements for commercial construction projects
• Ensure contracts comply with applicable legal requirements, regulatory standards, and internal policies
• Review contract terms and conditions, identify discrepancies, and resolve issues prior to execution

Contract Negotiation and Resolution

• Negotiate contract terms with clients, subcontractors, and vendors to achieve mutually beneficial outcomes
• Communicate clearly with internal and external stakeholders to resolve questions, conflicts, or contract-related issues
• Collaborate with senior leadership to align contract terms, schedules of values, and financial structures with business objectives

Compliance and Documentation Management

• Maintain an organized and compliant contract filing system in accordance with federal, state, and internal requirements
• Track contract milestones, deadlines, amendments, and renewals to ensure timely action and compliance

Legal Review and Editing

• Review contracts for accuracy, completeness, and compliance with legal standards and client requirements
• Utilize approved legal technology or AI tools to support contract analysis, streamline workflows, and improve efficiency
• Edit and prepare contracts for client review using clear, accurate legal terminology

Collaboration and Customer Service

• Partner closely with sales, project management, and operations teams to ensure contract requirements are clearly understood and executed
• Provide responsive, high-quality service to clients and internal stakeholders throughout the contract lifecycle

Reporting and Process Improvement

• Compile and analyze data related to contract status and departmental performance
• Identify opportunities to improve contract processes, compliance, efficiency, and overall client satisfaction

Qualifications

• 2–4+ years of experience in contract administration or paralegal support within commercial construction or related industries
• Experience negotiating and managing government and commercial contracts, preferably within construction or modular environments
• Proficiency in Microsoft Word, data entry systems, and document management platforms
• Strong editing, analytical, and document comparison skills
• Excellent organizational abilities with the capacity to manage multiple contracts in a fast-paced environment
• Outstanding verbal and written communication skills
• Familiarity with construction-related legal terminology and contract structures
• Demonstrated integrity, reliability, and a strong work ethic

Contracts Coordinator

The Contracts Coordinator is responsible for providing administrative and operational support in the preparation, review, and maintenance of mechanical service agreements. This role ensures contract compliance, accurate documentation, and efficient processing in accordance with company policies and client requirements. This role ensures contract compliance, accurate documentation, and efficient processing in accordance with company policies and client requirements. This role ensures that contracts are accurately entered, organized, and updated while supporting internal teams and customers throughout the contract lifecycle. The Contracts Specialist helps maintain compliance, improve efficiency, and provides excellent service to both internal and external partners.

Principal Duties and Accountabilities:

• Assists with the setup, renewal, and management of preventive maintenance contracts within company systems.
• Reviews contract details to ensure accuracy, completeness, and consistency prior to activation.
• Updates and maintains records for contract terms, rates, inspection schedules, and billing information.
• Monitors active service agreements to verify inspections, renewals, and invoicing occur on schedule.
• Maintains well-organized and current electronic and physical contract files.
• Assists with monthly preventive maintenance contract billings and related documentation.
• Prepares and distributes reports and summaries to support contract management activities.
• Communicates with internal departments and customers to clarify contract terms, resolve issues, and ensure service accuracy.
• Supports process improvements and contributes ideas to streamline contract administration and tracking.
• Provides general administrative and coordination support to the contracts and service operations team.

Education:

• High School Diploma or GED required.

Experience:

• Prior experience with contract administration is preferred but not required.
• Prior experience working with a contracts administrative system preferred.
• Mechanical Service Industry experience a plus.
• Familiarity with mechanical service offerings, pricing structures, and maintenance requirements.
• Experience drafting, reviewing, and analyzing service agreements, ensuring accuracy, clarity, and alignment with customer requirements.
• Experience identifying potential contractual risks, resolving issues, and proposing necessary amendments or modifications.
• Experience with MS Access database preferred.

Knowledge, skills, and abilities:

• In-depth understanding of contract management principles and practices, including contract administration, interpretation, and negotiation.
• Knowledge of document requirements relevant to preventive maintenance contracts.
• Meticulous attention to detail in contract review and administration to identify and rectify errors, discrepancies, or ambiguities. Ensuring accuracy and adherence to contract terms and conditions.
• Working knowledge of computer operations and experience with accounting systems and other relevant tools.
• Excellent customer service, relationship building, and professional communication skills.
• Good problem-solving skills.
• Ability to adapt to changing priorities and excel in a fast-paced work environment that includes frequent interruptions.
• Innovation mindset – able to identify and make recommendations regarding department efficiencies.
• Analytical thinking and problem-solving abilities to identify and resolve contract related issues, assess financial and operational implications, and propose effective solutions.
• Focus on delivering results and meeting deadlines – demonstrates sense of urgency as required.
• Proficiency in using contract management software, databases, and other relevant tools for efficient contract administration and reporting.
• Customer focused mindset with a commitment to delivering exceptional service both internally and externally.

Physical and/or travel demands:

The role of the Contracts Coordinator encompasses both physical and mental demands that contribute to the successful execution of contract administration. It requires a balance of administrative tasks, analytical thinking, and effective communication skills.

• No travel required.
• Able to work comfortably in an office environment, which may involve sitting for extended periods, utilizing computer systems, and handling paperwork.
• Work is performed in a typical office setting, which may involve sitting for extended periods at a desk. Some standing, bending, and lifting light files is required.
• Ability to operate office equipment, such as computers, printers, scanners, and telephones is essential.
• While the role is primarily sedentary, occasional mobility within the office or to other departments for collaboration purposes may be required.
• Handling physical documentation, contracts, and other paperwork may be necessary, requiring good manual dexterity.
• High level of attention to detail to review contracts thoroughly, identify potential risks, and ensure accuracy in contract administration.
• Ability to prioritize tasks, meet deadlines, and manage multiple contracts concurrently is crucial to success in this role.
• The ability to manage stress and remain composed under pressure is important.
• Verbal communication skills are essential for interacting with customers, vendors, and internal teams to administer contracts, clarify terms, and resolve issues.
• Written communication skills are necessary for drafting contracts, preparing correspondence, and documenting contract-related information.

Benefits and Compensation:

• The range for this position has been established at $24 to $34 per hour and is U.S. Engineering - Service's good faith and reasonable estimate at the time of the posting. The compensation offered to the finalist selected for this role will be based on a variety of factors, including but not limited to internal equity, experience, education, specialty, and training. Compensation for this role includes a base salary complemented by commission opportunities based on the Account Manager’s individual sales performance and attainment of sales targets
• Your total compensation will go beyond the number on your paycheck. Team members are eligible for a year-end bonus based on company and/or individual performance as well as paid time off. An industry-leading benefits package, including health, dental, and vision plans, matching retirement contributions, and matching 529 contributions all add to your bottom line.

This position will be posted until April, 30th 2026. To apply, please visit must be legally authorized to work in the United States on a full-time basis without requiring future sponsorship for employment visa status.

U.S. Engineering- Service is an Equal Employment Opportunity Employer and shall provide equal employment opportunities to all people in all aspects of employer-employee relations, without regard to race, color, creed, national origin, religion, sex, age, sexual orientation, gender identity, disability or veteran status.

U.S. Engineering - Service is compliant with the Drug Free Workplace Act, and all offers of employment are contingent upon the completion of a pre-employment drug screen.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities and job specifications required of employees so classified. U.S. Engineering reserves the right to revise as needed. The job description does not constitute a written or implied contract of employment.

Job Title: Legal Contracts Administrator

Location: Houston, TX 77002

Duration: 2+ Years(Extendable)

JOB INSIGHT:

We are seeking a highly detail-oriented and experienced Legal Contracts Administrator to support contract management operations within a dynamic legal and procurement environment. This role is responsible for managing the full contract lifecycle, including drafting, reviewing, redlining, negotiating, and coordinating contract execution. The ideal candidate will have strong experience in contract administration, risk assessment, and compliance, along with the ability to collaborate closely with legal counsel, procurement teams, and internal stakeholders. This is not an attorney role and does not provide legal advice but requires strong legal and contractual understanding.

RESPONSIBILITIES:

• Manage the full contract lifecycle, including intake, drafting, negotiation, execution, amendments, renewals, and closeout
• Draft, review, and redline a variety of agreements such as vendor contracts, professional services agreements, MOUs, and licensing agreements
• Support and participate in contract negotiations with vendors, consultants, and external partners
• Evaluate contractual terms including indemnification, liability, insurance, termination clauses, and performance obligations
• Ensure contracts comply with organizational policies, legal standards, and procurement regulations
• Act as a liaison between legal, procurement, internal departments, and external vendors
• Develop and maintain a contract tracking and management system to monitor contract status and key milestones
• Monitor contract performance, deliverables, and compliance with terms and conditions
• Prepare reports, metrics, and analysis related to contract activity and risk exposure
• Support procurement processes including RFPs, bidding, and contract development
• Ensure all required documentation is complete, including insurance certificates, approvals, and contract records
• Identify opportunities to improve contract management processes and systems
• Provide guidance to stakeholders and help resolve contract-related issues
• Escalate complex contractual or risk-related issues to legal leadership as needed

REQUIREMENTS:

• Proven experience in contract administration and contract lifecycle management (CLM)
• Strong knowledge of contract drafting, redlining, and negotiation support
• Understanding of legal terms, risk assessment, and compliance requirements
• Experience working with procurement processes and vendor contracts
• Excellent communication and stakeholder coordination skills
• Strong analytical, organizational, and problem-solving abilities
• Proficiency in Microsoft Office and contract management/document systems

Preferred Qualifications

• Experience working in a legal, government, or higher education environment
• Familiarity with procurement tools (e.g., Ariba, SAP) or contract management systems
• Background in paralegal studies, business administration, or related field

Key Competencies

• Contract Negotiation Strategy & Execution
• Contract Lifecycle Management (CLM)
• Risk Assessment & Mitigation
• Legal Drafting & Redlining
• Regulatory & Policy Compliance
• Stakeholder Coordination & Communication
• Procurement Integration

This role directly supervises three staff and provides indirect leadership and coordination with three Area Directors responsible for program implementation and contract deliverables. The Senior Director leads the development and implementation of standardized grant management systems, compliance protocols, reporting processes, and contract performance monitoring frameworks. The role partners closely with Area Directors, Project Managers, Finance, and Executive Leadership to ensure effective resource allocation, timely delivery of contract deliverables, and strong funder relationships.

This is work from home role; however, candidates must reside in one of the follow states: AL, AR, LA, OK, MS, TN or TX.

Education/Certification Requirements

Option A: Bachelor’s degree in public administration, business administration, finance, accounting, nonprofit management, or related field and 8+ years of progressively responsible experience.

Option B: Bachelor’s degree and 5+ years of progressively responsible experience within Communities Unlimited or a similar multi-state community development organization.

Option C: High school degree or equivalent is required and 12+ years of relevant experience.

Experience/Skills Requirements

Summary of Essential Job Duties 

Grant & Contract Portfolio Leadership

Compliance Systems & Quality Assurance

Reporting & Performance Management

Staff Leadership & Coordination

Funding Support

Other Projects 

Special projects and other duties may be assigned from time to time by the supervisor.

Tools Used in Job

Proficient use of a computer, internet, smart phone (texting, email, photos, videos, social media, and calls), web-based databases for data-entry, Microsoft Office suite including Outlook, Word, Excel and PowerPoint are required.  Use of additional software for project-related activities may be required, and training will be provided.

Work Environment

The work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Compensation details: 9 Yearly Salary

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