Fedex Operations Admin Salary Jobs in Usa

Collier Construction is looking for an Office Administrator, Project Manager and Superintendent

Commercial Construction with an office located in Middletown, NY

Projects are in 1.5 hr radius from Middletown NY.

Current projects in Hudson Valley NY, Norwalk, CT and Milford, PA

We do Pre-Construction, General Contracting, Design / Build and Owners Representation

Project Manager and Superintendent - The position is for commercial work in both the public and private sector. Position will be overseeing multiple projects and working with inhouse superintendents, in-house carpentry staff as well as subcontractors.

Candidate must be reliable, consistent, able to work professionally with project management, subcontractors and clients. Experience for all construction divisions in ground up and renovation. Additional skillsets are proficient blueprint and spec reading, scheduling, safety, submittal review, positive attitude, pre-planning, efficient close-out, quality control, note taking, run project meetings, problem solver and computer savvy. Must be able to work in a team environment as well as independently as required. Expertise in pre-construction and estimating is preferred.

The position is based out of Middletown and projects throughout the Hudson Valley. Please send resume and cover letter. A detailed description of position will be discussed with selected candidates. We are an equal opportunity employer. We offer health benefits, flexible schedule and paid time off. Salary commensurate with experience.

PM and Super Salary or hourly $40 - $75 / hr depending on experience

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Office Admin - The primary role of the position is to assist ownership with scheduling, answering phone, assist with business development, database upkeep, act as right hand person, etc..

Secondary role is to assist in other administrative office tasks with other office staff (project managers, hr estimators, superintendents, accounting)

Candidate must maintain ability to work in fast paced, deadline driven environment. Candidate will be able to work independently and well as in a team environment. Candidate will be able to handle competing priorities of other staff.

Advancement to management within company over time is possible for the right candidate.

Experience in commercial or residential is helpful, but not required.

The position is based out of Middletown. The hours of the position will typically be 8-4:30, Mon - thru Friday, but some flexibility of hours and days is expected.

Salary or hourly $20 - $40 / hr depending on experience

Please send resume and cover letter. A detailed description of position will be discussed with selected candidates. We are an equal opportunity employer. Full time employees are offered health benefits, flexibility, remote work as agreed to, paid time off.

Work Remotely

• Sometimes

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• Flexible schedule
• Health insurance
• Paid time off

Compensation Package:

• Bonus opportunities
• Performance bonus
• Profit sharing
• Weekly pay

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

• 1-3 years Contract Experience
• Business Negotiations and Commercial Contract Negotiations
• Data driven. Strong proficiency in Excel, Power Data driven, Strong proficiency in Excel, Power BI and creating dashboards. Independent learner. Focused on driving results and outcomes.
• Experience using SAP and Salesforce
• Sales Support Services
• Ability to create Standard Operating Procedures (SOPs)
• Addressing Customer Needs
• Contract Lifecycle Management (CLM)
• Legal Agreements
  
  

• Lead all Dispensing contracting life cycle activities within specific regions from contract negotiation to signature including components such as lease vs. buy, software specification, maintenance and service, installation, and invoicing and reconciliation of capital products.
• Serve the business unit and strategic customer teams with high quality, responsive service, and negotiation competencies to drive revenue growth.
• Review deal profitability and adherence to set pricing strategies and manage approvals based on decision rights matrix.
• Support, administer, and carry out policies, procedures, and processes to harmonize contract negotiation and general provisions, with appropriate flexibility to meet customer/market needs and dynamics. Ensure that risk is mitigated, and regulations are appropriately addressed consistently across all business offerings.
  
  

Position: HR Admin Assistant

Location: Franklin, NH (On-Site)

Length: 3 Month Contract

Job Description:

Seeking an Administrative Assistant to support the Human Resources department with HR administrative tasks. The HR Administrator is professional, efficient, and comfortable with the confidential nature of HR. The ideal candidate is organized, able to prioritize and complete concurrent tasks and can work independently.

Essential Duties and Responsibilities:

• Creation of personnel files and disposition of termination files
• Filing & auditing confidential and sensitive personnel documents
• Data entry
• Employment verifications and requests for information, requiring use of Human Resource Information Systems
• Phone calls and emails to employees, supervisors, managers and vendors
• Organize HR common areas and managing office supplies
• Direct employees to the appropriate HR staff as necessary
• Scanning / copying / FAX / mailing

Qualifications:

• High school diploma
• 4+ years of experience in an administrative role within HR or similar
• Ability to maintain confidentiality and the proper handling of sensitive employee information
• Proficiency in all Microsoft Office programs
• Ability to analyze and file alphabetically with high accuracy
• Detail oriented and comfortable working in a fast-paced office environment
• Exceptional organizational and communication skills

Preferred:

• Experience working in a manufacturing, industrial, distribution center or similar setting is preferred

POST-OFFER BACKGROUND CHECK IS REQUIRED. Digital Prospectors is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Digital Prospectors affirms the right of all individuals to equal opportunity and prohibits any form of discrimination or harassment.

Come see why DPC has achieved:

• 4.9/5 Star Glassdoor rating and the only staffing company (< 1000 employees) to be voted in the national Top 10 ‘Employee’s Choice - Best Places to Work’ by Glassdoor.
• Voted ‘Best Staffing Firm to Temp/Contract For’ seven times by Staffing Industry Analysts as well as a ‘Best Company to Work For’ by Forbes, Fortune and Inc. magazine.

As you are applying, please join us in fostering diversity, equity, and inclusion by completing the Invitation to Self-Identify form today!

# 18406

City of Kirkland

$105,059.34 - $137,078.61 Annually

Kirkland, WA

Full-Time

202100644

Finance & Admin. - Deputy Director Management

02/24/2026

Continuous

Exempt

MAC

The Financial Operations Supervisor, under the general direction of the Deputy Director of Finance & Administration, leads and directly supervises the daily operations of the city's centralized purchasing functions, accounts payable, accounts receivable, and mail services.

Considered a working supervisor, the Financial Operations Supervisor ensures that tasks within the operations division are completed accurately and timely, according to established standards. This position oversees the development and implementation of policies, procedures, and goals, and is responsible for supervising staff, evaluating, assigning tasks, and balancing workloads.

Distinguishing Characteristics: The Financial Operations Supervisor is well-versed in the functional areas overseen and provides technical support to staff. This position oversees multiple functions within financial operations, but differs from the Financial Operations Manager position, which manages the division, prepares recommended division budget, and determines resources needed to accomplish program goals. The incumbent operates with considerable autonomy and independent judgment.

Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Supervises the day-to-day activities of financial operations staff assigned to purchasing, accounts payable, accounts receivable and mail services.
• Supervises subordinate personnel, including motivating, training, and delegating assignments; monitoring performance; conducting performance evaluations; taking disciplinary/corrective action; recommending salary increases and promotions; and recommending hirings and terminations.
• Monitors and interprets changes in applicable laws, regulations, and technology that may affect departmental operations. Develops, analyzes, and implements policy and procedural changes after approval; monitors for compliance.
• Evaluates various financial operations functions to improve customer service, productivity, and efficiency, and assists with work-related issues that cannot be addressed by staff; performs research as needed.
• Oversees the purchasing function including the citywide procurement of goods and services, the issuance of purchase orders and contracts, the preparation of bids, cooperative purchase agreements with other public agencies, the surplus program, and the purchasing card program.
• Assists with the development and execution of various types of interlocal cooperative agreements including mutual aid agreements.
• Supervises the operations of accounts receivable and accounts payable and serves as backup to staff as needed. Manages vendor and customer relations, setups, inquiries, and approvals related to quotes, wage rates, taxes, and billing. Ensures accurate record-keeping and efficient processing of payments, invoices, refunds, and customer billing for various taxes and fees.
• Collaborates with internal customers, managers, and directors to provide strategic procurement, contracting, and program support to fulfill adopted strategic priorities.
• Ensures that all city expenditures adhere to purchasing policy, procedures and applicable procurement law. Ensure accountability, compliance, and consistent interpretation and application with all current and applicable state and federal laws, agency policies and procedures, rules, and regulations.
• Serves as the primary contact on procurement issues for federal and state auditors on annual audits. Responds to questions regarding procurement policies, compliance with laws and regulations, internal controls, variances, exceptions, and procurement methods and procedures.
• Solves complex technical and managerial problems utilizing an understanding of intra- and inter-departmental relationships where no precedent exists.
• Provides leadership and guidance to departmental staff in proper work methods and procedures; reviews multi-departmental activity for accuracy and compliance.
• Reviews and audits payment and billing entries, proactively resolving discrepancies. Provides leadership and guidance to the team on best practices, ensuring full compliance with GAAP. Addresses challenges promptly, ensuring adherence to policies and procedures.
• Provides guidance and expertise to departments and city staff in the interpretation of purchasing requirements and procedures as prescribed by state and federal agency regulations, grant stipulations, and City policy. Recognizes and assesses strategic and operational risks and opportunities and addresses them appropriately during the procurement and contracting process.
• Fosters a positive and supportive work environment; promotes diversity, equity, inclusion, and belonging in the workplace, contributing to an environment of respectful living and working in a multicultural society.

• Presents procurement-related agenda items at City Council meetings.
• Performs duties of assigned staff as needed.
• Performs functions as assigned in the City's emergency response plan in the event of an emergency.

Why Kirkland?

Ranked as one of the most livable cities in America, Kirkland is an attractive and inviting place to live, work, and visit. We have big city vision while maintaining a small-town, community feel. If you are a candidate with the desire to join an organization looking to innovate into the future, the City of Kirkland is the place for you!

If you ask our employees why they love where they work, they will tell you about the great people, work environment, supportive leadership and City Council, and fearless innovation.

We also invest in you!

Competitive Wages: We strive to maintain competitive compensation packages and work to provide wages that meet the knowledge, skills, and abilities of our employees.

Awesome benefits: The City offers benefits that are unmatched by most other employers. Please click on the benefits tab above to view more details.

Childcare Programs: To help address the challenge of finding reliable childcare, the City of Kirkland has reserved spots for City employees at local and regional providers, available at a discount. New employees gain access to Kirkland's reserved spots as soon as they start employment. Learn more!

Training and Career Development: The City of Kirkland believes in developing it's employees. You will have access to training opportunities designed for career development and advancement based on your position, skills, and interests.

• Knowledge of governmental procurement principles, methods, practices, techniques, and procedures.
• Knowledge of applicable federal, state, and local laws, codes, regulations, and grant requirements related to assigned activities, including procurement, contracting, disposal of surplus, and Washington public works bid laws.

• Ability to analyze and reconcile general or subsidiary ledger for validity and accuracy.
• Ability to use and administer automated financial management systems and advanced proficiency in the use of personal computer software, including word processing, spreadsheet, database, report writing, and presentation graphics programs.

• Ability to attract, retain, motivate, lead and supervise professional, paraprofessional, and clerical staff.
• Ability to establish and maintain effective working relationships with a variety of internal and external customers.
• Ability to prepare and deliver presentations to staff, City Council, or community groups.
• Advanced organizational, public relations, problem solving, and communication skills (both verbal and written). Ability to convey ideas and information in writing, using language that is appropriate to both the complexity of the topic and the knowledge and understanding of the reader.
• Comprehensive knowledge of governmental finance practices, principles, procedures, regulations and techniques, with the ability to interpret and explain these rules, legal requirements and policies and develop effective internal practices.
• Ability to communicate policy and procedures to a variety of staff.
• Ability to keep abreast of changing laws, codes and regulations that will impact the division's policies and procedures and incorporate into existing ones.

Minimum Qualifications:

• Education: Bachelor's degree in business administration, purchasing and materials management, business law, public administration, or closely related field.
• Experience: 5 years' experience in purchasing and accounts payable/accounts receivable, preferably in the public sector. 2 years' experience in a supervisory position preferred.
• Or: In place of the above requirements, the incumbent may possess any combination of relevant education and experience which would demonstrate the individual's knowledge, skill, and ability to proficiently perform the essential duties and responsibilities listed above.

• Preferred certification in one of the following: Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), or Certified Purchasing Manager (CPM).

Physical Demands and Working Environment

• Work is conducted in a typical office setting. Position typically requires extended periods of sitting while performing keyboard operations.
• Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls and reach with hands and arms.
• Vision abilities required by this job include close vision and the ability to adjust focus.
• The noise level in the work environment is usually moderately quiet.

Position requires a resume and cover letter for consideration of application. Please note how you meet minimum qualifications within the cover letter. Applicants who are selected for next steps in the hiring process will be invited by phone or e-mail. Candidates are encouraged to apply at the earliest possible date as screening, interviewing, and hiring decisions will be made through the recruitment period, until such time as the vacancy is filled. Position is open until filled, with first review of applicants made by 15th day of original posting.

The City of Kirkland is a welcoming community where every person can thrive and grow. We value diversity, inclusion, belonging, and work together to support our community. We do this by solving problems, focusing on the customer, and respecting all people who come into the City whether to visit, live, or work. As an Equal Opportunity Employer, we are committed to creating a workforce that does not discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran status, disability, or any other basis prohibited by federal, state or local law. We encourage qualified applicants of all backgrounds and identities to apply to our job postings. Persons with a disability who need reasonable accommodations in the application or testing process, or those needing this announcement in an alternative format, may call or Telecommunications Device for the Deaf at 711.

About the Role

We’re seeking a detail‑oriented, patient‑focused Operations Specialist to support our PAP (CPAP) therapy services in Fort Atkinson. You’ll be the first point of contact for patients—greeting walk‑ins, answering phones, verifying insurance, scheduling, and completing light operational tasks. This role is ideal for someone with strong front‑end customer service skills who enjoys working independently in a small, supportive office.

Schedule: Monday–Friday, 8:30 AM – 5:00 PM

Dress: Business casual

What You’ll Do

Patient Support & Customer Service (60%)

• Greet and assist walk‑in patients with a focus on CPAP/PAP services.
• Provide basic product training and education on PAP equipment.
• Deliver excellent in‑person and phone‑based customer service.

Phone & Scheduling (30%)

• Handle inbound calls and respond to patient inquiries.
• Perform insurance verification and schedule appointments.
• Act as a backup to reception/customer service as needed.

Order Entry & Admin (10%)

• Enter sales orders and patient data accurately into the system.
• Assemble PAP products; manage inventory (put away stock, track supplies).
• Maintain accurate records and support general administrative tasks.

Collaboration & On‑Call

• Partner closely with the on‑site PAP Technician and CSR.
• Participate in a potential on‑call rotation after the contract period (latest shift ends at 8:00 PM, approx. 2× per month).

• High school diploma or equivalent.
• 2+ years in customer service or operational support.
• Previous office environment experience required.
• Strong computer and data entry skills with high attention to detail.
• Excellent phone etiquette and interpersonal skills.
• Ability to work independently in a slower‑paced environment while staying productive.
• Experience with insurance verification and scheduling preferred.
• Prior healthcare or DME experience is a plus.

This is a Contract to Hire position based out of Fort Atkinson, WI.

The pay range for this position is $19.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Fort Atkinson,WI.

This position is anticipated to close on Mar 26, 2026.

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at .

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Lead Bookkeeper/ Office Manager

Houston, TX | Full-Time | Environmental Services

Our client is a mission-driven environmental services company focused on improving air quality. They are a small, growing team where every contribution matters, ideas spark change, and your work has a real impact.

They are seeking a proactive, highly organized Bookkeeper / Office Manager to manage financials, office operations, and executive support. This is a hands-on role ideal for someone who thrives in a fast-paced, collaborative environment, enjoys variety, and takes ownership of responsibilities.

Key Responsibilities

Financial Management & Bookkeeping

• Manage client invoicing, accounts payable, accounts receivable, and general bookkeeping using QuickBooks Pro
• Maintain accurate financial records and perform bank and credit card reconciliations
• Track expenses and assist with monthly financial reporting
• Manage weekly time tracking and project billing in BigTime
• Assist with payroll setup and documentation
• Coordinate with external accountants for tax preparation and reporting

Office Operations & Leadership

• Provide direct administrative support to executive leadership
• Supervise one Administrative Assistant and guide workflow
• Oversee daily office operations, including vendor management, office supplies, and billing
• Ensure office systems and processes run smoothly

Administrative & Team Support

• Create professional reports, presentations, and documents using Microsoft Office and Adobe Acrobat Pro
• Maintain organized digital and physical filing systems
• Assist with HR administration, onboarding, and office safety programs
• Support company LinkedIn and social media presence for recruiting and marketing
• Plan and coordinate team meetings, events, and celebrations

Required Skills & Experience

• 5+ years of bookkeeping, office management, or senior administrative experience
• Experience supporting executives or senior leadership
• Strong understanding of accounting principles and financial recordkeeping
• Ability to manage multiple priorities in a fast-paced environment
• Hands-on experience with: QuickBooks Pro, BigTime, Adobe Acrobat Pro, Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)
• Exceptional organization, accuracy, and attention to detail

Why You’ll Love This Role

• Meaningful work supporting environmental impact initiatives
• Small, collaborative, and mission-driven team
• Opportunities to expand your role as the company grows
• Competitive Houston market-based salary, PTO, and benefits
• Positive, fun culture with team events and celebrations

About Wakefern

Wakefern Food Corp. is the largest retailer-owned cooperative in the United States and supports its co-operative members' retail operations, trading under the ShopRite®, Price Rite®, The Fresh Grocer®, Dearborn Markets®, Fairway Market®, Gourmet Garage®, Di Bruno Bros.®, and Morton Williams® banners.

Employing an innovative approach to wholesale business services, Wakefern focuses on helping the independent retailer compete in a big business world. Providing the tools entrepreneurs need to stay a step ahead of the competition, Wakefern’s co-operative members benefit from the company’s extensive portfolio of services, including innovative technology, private label development, and best-in-class procurement practices.

About You

As a member of the Southern Perishables Logistics Team, the Temp Logistics Administrative Clerk will be responsible for performing various essential administrative functions in support of warehousing operations. These include, but are not limited to, data entry for receiving, store invoicing and delivery administration receipts. Additionally, the Temp Logistics Administrative Clerk will provide the necessary service to warehouse operations when needed and fulfill any request for retail, perishable and grocery warehouse operations. This position supports a 7 day operation and works directly with the Supervisory team to provide seamless product workflow to 400+ stores under the ShopRite®, Price Rite®, The Fresh Grocer®, Dearborn Markets®, Fairway Market®, Gourmet Garage®, Di Bruno Bros.®, and Morton Williams® banners. The associate would be working 2:30pm-10:30pm any 5 of the 7 days in the week.

Core Functions

• Assist management to ensure high sanitation/safety standards and smooth warehouse workflow
• Data entry for receiving, store invoicing and delivery administration receipts
• Monitors warehouse and machine scratches to prioritize needed selection items
• Maintains accurate productivity reports
• Responsible for RF units, keeping batteries charged, and maintains an updated log on all equipment
• Interact with supervision and the affiliated workforce in areas of selection, receiving and housekeeping
• Insures proper adherence to policy and accuracy
• Additional duties as required for business needs

Knowledge and Skill Requirements

• High School graduate or equivalent required, some college a plus
• Knowledge of WMS, Rapid and item maintenance functions is essential
• Strong analytical, organizational, and administrative skills is essential
• Well-developed verbal, written, and interpersonal skills. Ability to communicate professionally, persuasively and effectively, both in person and through email communication
• Flexibility with work schedule: ability to work any 5 out of 7 day schedule, frequent overtime, alternate shifts, holidays and weekends – work week and days off will be based on business needs and may not contain traditional Saturday/Sunday off days
• The scheduled time is 2:30pm-10:30pm.
• Excellent computer skills (Microsoft Office Suite proficiency required to include creating spreadsheets in Excel
• Able to work independently as well as with a team
• Ability to multi-task and work under pressure meeting deadlines as required
• Bi-lingual English/Spanish preferred

Working Conditions & Physical Demands

• Ability to stand, walk, and look up and down for long periods of time
• Ability to work in refrigerated warehouse environment for long periods of time
• Ability to sit and look at computer screens for long periods of times, when required
• Ability to operate mobile equipment (single pallet jack)
• Must wear protective steel toe footwear at all times
• Occasional bending, lifting and/or moving a case up to 25 pounds

Core Competencies

• Communicate Effectively: Communicates thoughts and ideas in a well-organized manner, encouraging two-way communication.
• Build Relationships: Creates cross-functional partnerships through the development and maintenance of constructive and cooperative relationships.
• Stay Competitive: Demonstrates a mindset of continuous improvement while exhibiting passion and enthusiasm for their work.
• Embrace Change: Looks for new ways of working by supporting advancements in processes and technology.
• Develop You: Identifies and capitalizes on opportunities for personal and professional career growth.
• Drive for Results: Supports divisional and strategic objectives through achievement of work goals.

Compensation and Benefits

The salary range for this position is $17.50 per hour. Placement in the range depends on several factors, including experience, skills, education, geography, and budget considerations.

Wakefern is proud to offer a comprehensive benefits package designed to support the health, well-being, and professional development of our Associates. Benefits include medical, dental, and vision coverage, life and disability insurance, a 401(k) retirement plan with company match & annual company contribution, paid time off, holidays, and parental leave. Associates also enjoy access to wellness and family support programs, fitness reimbursement, educational and training opportunities through our corporate university, and a collaborative, team-oriented work environment. Many of these benefits are fully or partially funded by the company, with some subject to eligibility requirements.

Title: Head of Operations (Residential Real Estate Brokerage)

Location: Redding, California

This is a rare opportunity to step into a true operational leadership role with a high-performing residential brokerage — and potentially relocate to beautiful Redding, CA, a growing Northern California community known for its outdoor lifestyle, mountain scenery, and exceptional quality of life.

As Head of Operations, you will run the engine of the business — building scalable systems, strengthening compliance, supporting agent success, and serving as the stabilizing operational force that enables sustainable growth.

The Opportunity

This role is designed for a proven operator: someone who thrives in accountability-driven environments, brings calm authority, and knows how to build systems that eliminate chaos rather than react to it.

You will partner directly with the CEO and leadership team to ensure operational excellence across the full brokerage platform — from transaction workflows to hiring infrastructure to compliance safeguards.

Key Responsibilities:

1. Operational Leadership & Scalable Systems

• Own the end-to-end operational engine of the brokerage
• Refine workflows across:
• Listing management
• Transaction coordination and closing execution
• Compliance and disclosure systems
• Home marketing and production handoffs
• Identify bottlenecks, execution gaps, and process inefficiencies
• Ensure systems scale smoothly without increasing errors or operational strain

2. People Systems: Hiring, Training & Retention

• Lead hiring strategy and scorecards for operational staff (TCs, admin, ops)
• Build structured onboarding and certification programs
• Implement training systems that reduce ramp time and turnover
• Own staffing forecasts, retention outcomes, and team performance systems

3. Oversight of Sales Management Infrastructure

• Directly oversee the future Sales Manager
• Oversee ISA team operations from a systems and process perspective
• Align sales performance expectations with operational standards
• Support agent recruiting and onboarding through scalable frameworks
• Prevent sales-driven erosion of compliance or service quality

4. Broker-Level Advisory & Agent Support

• Provide calm, experienced guidance to agents on complex transactions
• Advise on compliance, risk scenarios, and professional judgment calls
• Reinforce brokerage standards, accountability, and service consistency

This role does not replace the Broker of Record, but serves as a senior operational and advisory resource.

5. Compliance, Risk & Quality Control (California)

• Oversee compliance systems, file audits, and risk prevention
• Ensure adherence to California DRE, CAR, MLS, and brokerage policies
• Identify risk early and escalate appropriately
• Partner with legal counsel, Broker of Record, and external experts as needed
• Maintain consistent quality as transaction volume grows

6. Finance & HR Oversight (Coordinated, Light Touch)

• Oversee operational financial processes including:
• Commission processing
• AP/AR coordination
• Cost-per-transaction visibility
• Coordinate with CPA/bookkeeper (not responsible for tax strategy)
• Oversee foundational HR administration:
• Hiring and onboarding systems
• Performance management
• Payroll via Gusto HR
• Ensure appropriate controls and separation of duties

7. Leadership, Accountability & Execution Cadence

• Partner closely with the CEO and Integrator on KPIs and scorecards
• Enforce decisions, operational standards, and execution discipline
• Reduce escalation of operational issues to the CEO
• Serve as a stabilizing, decisive presence within the organization

What Success Looks Like

• New hires ramp quickly and confidently
• Turnover decreases through systems, not heroics
• Agents and clients experience consistent service and clear expectations
• Compliance issues are prevented proactively
• The CEO is removed from day-to-day operational problem solving
• Growth occurs without sacrificing quality or control

Ideal Candidate Profile

• Senior operations leadership experience in real estate or a regulated, transaction-heavy environment
• Proven track record of building hiring, training, and onboarding systems
• Experience overseeing operations while supporting sales leadership
• Strong understanding of California real estate compliance preferred
• Hands-on, execution-focused leader who builds scalable infrastructure
• Calm, respected, decisive — able to enforce standards with professionalism
• High judgment, low ego, operator-first mindset

This Role Is Not

• A purely strategic, hands-off Operations position
• An office manager role
• A sales manager seat
• A figurehead executive position

This role runs the engine — and is always focused on making it run better.

Reporting & Authority

• Reports directly to the CEO
• Partners closely with the Integrator on key initiatives
• Holds authority over operational systems and brokerage standards
• Oversees all Operations and future Sales Management infrastructure

Compensation & Benefits

• Full Benefits Package
• Competitive Base Salary + Bonus Structure
• Excellent Company Culture
• 401(k) Program
• Generous PTO & Vacation