Eversana Senior Jobs in Usa

Our for-profit education client is building an overflow studio team to support their internal creative and marketing team. We are looking for TWO Sr. Project Coordinators to support the various marketing campaigns, including trafficking creative deliverables. 

Must be in either EST or CST. 

Position #1: This position is up to 20-30 hours a week and fully remote through the end of 2026 with the potential to extend.

Position #2: This position is up to 20 hour a week and fully remote for 3-4 months with the potential to extend.

PLEASE SPECIFY WHICH POSITION YOU ARE INTERESTED IN OR IF YOU ARE COMFORTABLE WITH EITHER. 

The ideal candidate has a background in marketing and has a strong understanding of the timelines and deliverables needed to create and execute omnichannel marketing campaigns.

You MUST have your own workstation/equipment.

The Sr. Project Coordinator will: 

• Manage project timelines, schedules, and deliverables - ensure deadlines are met and escalate roadblocks/approvals as needed
• Review tickets submitted through the client's project management software and forwarded to the appropriate person
• Review project briefs and deliverables list to confirm necessary details are provided before kickoff meeting
• Schedule team meetings, prepare agendas, distribute notes and next steps
  Traffic creative deliverables for approvals 
• Ensure compliance of brand guidelines and legal requirements are met for deliverables
• Assist with the development of project schedules and ensure schedules are input into the project management tool 
• Assist the program manager with resource alignment 
• Manage the delivery of assets and client revisions to ensure deadlines are met
  Handle data entry and admin duties for the marketing and creative department

The Sr. Project Coordinator must have: 

• Bachelor's degree in marketing, communications, etc
• A minimum of 4 years of experience assisting with the coordination of various projects
• Experience working with a robust project management tool i.e. RoboHead, Asana, Basecamp
• Knowledge of marketing campaigns and creative collateral
• Certification in project management is a plus

This position is with Creative360 (C360), Creative Circle's managed services division. C360 builds and manages creative and marketing project teams and dedicated studios on behalf of our clients. A C360 Engagement Lead will oversee the scope, deliverables, reporting, and operations support, so you can focus on the things you do best!

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data.

Benefits

Senior Vice President of Operations

Distribution & Warehouse Operations

Position Overview

As Senior Vice President of Operations, you will lead and optimize the company’s warehouse and distribution operations, ensuring efficiency, cost-effectiveness, and strategic alignment with business goals. This role oversees all distribution center activities and operational processes that support the company’s supply chain and customer service commitments.

The SVP will play a critical role in the continued evolution of the company’s distribution network by implementing scalable operational processes, leveraging advanced technologies, and driving operational excellence across the organization. This executive will partner with senior leadership to ensure the distribution network supports the company’s growth strategy and long-term operational performance.

Major Responsibilities

• Provide strategic leadership and consistent execution for the ongoing evolution of the company’s multi-site distribution network, ensuring the organization’s infrastructure, processes, and systems support current operations while scaling effectively to enable future growth
• Develop and execute enterprise distribution strategies that enhance warehouse and distribution center performance, improve service levels, optimize cost structures, and strengthen working capital management
• Drive operational excellence across the distribution network by implementing performance metrics, KPIs, and continuous improvement methodologies, including Lean principles, to enhance productivity, accountability, and service performance
• Own the operational P&L for distribution operations, including budgeting, cost management, and financial performance optimization while maintaining best-in-class service and operational standards
• Build and lead high-performing distribution teams by attracting, developing, and retaining top talent while fostering a culture of accountability, operational discipline, and continuous improvement
• Leverage advanced technology, data analytics, and distribution systems to improve operational visibility, optimize warehouse performance, and maximize the effectiveness of Warehouse Management Systems (WMS), labor management tools, and related technologies
• Partner with cross-functional leadership—including Sales, Procurement, Customer Service, IT, HR, and Finance—to ensure distribution capabilities support evolving business priorities and customer requirements
• Champion a strong safety culture across all distribution operations by strengthening safety programs, ensuring compliance, and minimizing workplace incidents
• Strengthen supply chain resilience by developing risk mitigation strategies, contingency planning frameworks, and effective partnerships with key vendors and operational partners

Ideal Experience

• The successful candidate will possess proven operational leadership experience within sophisticated manufacturing, consumer packaged goods (CPG), retail, or distribution organizations recognized for advanced supply chain and distribution practices.
• Demonstrated track record of leading large-scale warehouse and distribution operations while driving operational performance and strategic improvements.
• Proven ability to design and implement operational improvement initiatives that produce measurable financial and operational results.
• Minimum fifteen (15) years of experience in distribution, warehouse, or supply chain leadership roles. Wholesale experience preferred.
• Minimum five (5) years of experience in an executive or senior leadership role overseeing complex distribution operations.
• Experience with Microsoft Office Suite (Excel, Word, PowerPoint), business intelligence tools, ERP systems, and warehouse management systems.
• Experience leading large-scale operational transformation or modernization initiatives is strongly preferred.

Critical Competencies for Success

Leadership

The SVP must lead by example and inspire teams to achieve higher levels of performance. This individual must build credibility by clearly communicating operational objectives, aligning teams around shared goals, and consistently delivering results.

Distribution & Operational Excellence

To drive improved operational performance in a business driven by customer satisfaction and cost competitiveness, the SVP must demonstrate

• Deep expertise in best-in-class warehouse and distribution practices across complex, multi-site operations.
• The ability to develop and implement distribution strategies that integrate operational functions into a highly coordinated and efficient network.
• Strong understanding of how operational excellence in distribution positively impacts productivity, service levels, and overall company profitability.

Communication & Strategic Thinking

A strong intellect with the ability to synthesize input from multiple internal and external sources and translate insights into clear, actionable strategies and operational initiatives.

Safety Culture

Maintain and champion a strong safety culture across all distribution facilities by promoting safe work practices and holding leaders accountable for maintaining high safety standards.

WHO WE ARE

Whether in your home, office or out in your community, the walls that surround you must be safe, structurally sound, and sustainable. It’s our job to make that happen.

We were created by act of Congress in 1974 to be the nation’s authoritative source of findings and recommendations that impact and improve the built environment for the American people. At the National Institute of Building Sciences (NIBS), we connect research, policy, and practical application to advance innovation in the built environment. Our mission is to create a safer, more resilient, and technologically advanced infrastructure that serves American communities and strengthens our nation’s future.

Building American Innovation isn’t just our tagline - it’s our commitment. We foster collaboration between government, industry, and academia to drive forward-thinking strategies for resilient communities. Because at NIBS, we don’t just build structures, we build solutions.

SUMMARY

We are looking for a proactive Senior Associate, Building Science Knowledge Systems, who will support and help manage projects that strengthen the National Institute of Building Sciences (NIBS) ability to assemble, store, and disseminate codes, standards, performance criteria, and best practices in the built environment. Our goal is to make knowledge easier to access and understand so that buildings are safer, more efficient, and more innovative. This role will own defined project workstreams and support multi-stakeholder projects to ensure alignment with client goals, scope, schedule, budget, and quality standards. The Senior Associate will coordinate with internal team members and subcontractors, contribute to clear communication and reporting, and help ensure effective knowledge transfer across the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Support planning, execution, monitoring, and closeout of assigned projects and workstreams with emphasis on building technology and innovation.
• Draft and maintain project workplans and schedules for assigned projects and workstreams.
• Support defining and documenting project scope, deliverables, KPIs, and success criteria; maintain trackers and dashboards for performance reporting.
• Support budget, schedule, and resource management for assigned projects; assist with Estimate to Complete (ETC), forecasting, and status reporting; flag variances and recommend corrective actions.
• Identify, track, and help mitigate tasks, project risks, and client relationship risks; escalate issues as needed.
• Support quality assurance activities to help ensure deliverables meet client expectations and internal standards.
• Coordinate day-to-day activities across cross-functional teams including architects, engineers, researchers, IT specialists, and subcontractors.
• Support client communications by preparing meeting materials, notes, and regular status updates; participate in client calls as needed.
• Support knowledge management practices: maintain project files, ensure accessibility of content, capture lessons learned, and contribute to continuous improvement.
• Support stakeholder engagement activities such as workshops, webinars, and technical meetings, including logistics, agendas, and follow-up.
• Monitor industry trends in digital codes & standards and AEC innovative solutions; share relevant insights and help apply best practices to project delivery.
• Surface resourcing, skill, and process gaps that may affect delivery and share recommendations with the project lead and senior leaders.
• Contribute to continuous improvement efforts by suggesting repeatable approaches, templates, and knowledge management practices; support change management activities as needed.
• Adhere to and support compliance with organizational standards, federal contracting norms, and relevant industry regulations.
• Self-manage workloads and proactively coordinate with supervisor and project lead on priorities, risks, and capacity.
• Support business development by contributing to proposal inputs, capturing client needs, and identifying organic growth opportunities through project-based relationships.
• Contribute to NIBS external presence by supporting presentations, drafting technical content, and participating in industry forums as appropriate.

SECURITY CLEARANCE

A security clearance is not required, however ability to be granted or to obtain at a minimum, an interim Secret security clearance during employment and then obtain and maintain a Secret security clearance throughout the period of employment, is strongly preferred.

SUPERVISORY RESPONSIBILITIES

This position does not have direct report responsibilities. The Senior Associate may provide task-level guidance to internal team members and contracted staff within assigned workstreams.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

The ideal candidate will possess a Bachelors degree in a STEM field, project management, or construction management, though a combination of equivalent education and professional experience will be considered. The position requires 1-3+ years of experience leading, supporting, or coordinating projects, with a preference for experience within the built environment. The successful candidate will demonstrate the ability to manage defined workstreams, track scope/schedule/budget inputs, and produce high-quality deliverables with appropriate guidance. Experience supporting federal government contracting and reporting requirements is preferred.

TECHNICAL AND OTHER SPECIALIZED SKILLS AND ABILITIES:

• Proficiency of project management methodologies (PMI, Agile, or equivalent).
• Proficiency with project management software, MS Office Suite, and project collaboration tools (e.g., SharePoint, Power BI).
• Conceptual understanding or better in processes, tools, and data standards required to deploy Artificial Intelligence for the built environment and blockchain for the built environment.
• Ability to digest client needs into actionable steps, document steps, update schedules, and coordinate and direct team members and subcontractors in completing work.
• Excellent written, verbal, and graphical communication skills.
• Strong collaboration, facilitation, and stakeholder management skills.
• Ability to thrive in a dynamic, collaborative, and fast-paced environment.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee is required to walk and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and depth perception.

WORK ENVIRONMENT

NIBS is primarily a remote work environment. Position specific business needs will determine when individuals need to work in the office or on-site at a third party. For example, meetings with external and internal stakeholders can necessitate coming to the office. Staff can voluntarily choose to work in the office at any time. The physical demand of NIBS positions is typical of those in an office environment. Positions require frequent use of a computer to communicate both orally and in writing.

Estimated amount of travel, not including periodic trips to the office, is 5-10%.

BENEFITS

• NIBS offers a competitive salary and benefits package including fully paid health care premiums for medical, dental, and vision.
• Opportunity to work at the intersection of industry, government, and academia.
• Work alongside some of the most respected experts in the building sciences and technology fields, gaining insight into best practices across industry and government.
• Professional development and training opportunities.

HOW TO APPLY

If you feel you are a great fit for this role, please send your resume, cover letter, and salary requirement to today!

Executive Assistant to the CEO / Senior Executive Operations Manager

Who We Are

Located in Melville, New York, Gerber Tours is a leading provider of high-quality Student travel programs. Our mission is to expertly create travel and performing arts programs that educates and inspires students, ignites their passions, and creates impactful lifelong memories. As the parent organization to American Classic Tours & Music Festivals, My Dance Dreams, and Contemporary Tours, we execute a vision of forever changing how every student sees the world around them.

We work in a fun, friendly and flexible environment filled with people who work diligently to make sure every program is unique and life-changing for our traveling students and educators. Our commitment to our culture and team members is just as important as our commitment to offering immersive, educational and inspiring opportunities for students. Gerber Tours is led by a seasoned executive team with decades of experience in the travel industry, demonstrating the strength of our culture, leadership stability, and long-term investment in our organization. Gerber Tours provides continuous learning opportunities and career growth for employees.

Job Description

Are you energized by bringing order to complexity and turning ideas into action?

Gerber Tours is seeking a highly capable Executive Assistant to the CEO / Senior Executive Operations Manager to serve as a true force multiplier for our CEO. This is not a traditional administrative role. This position is for someone who thrives on ownership, judgment, and follow-through—and who wants to play a central role in how the company operates day to day.

In this role, you will run the operating system of the CEO’s office: managing priorities, protecting time, ensuring follow-through on key initiatives, and acting as a trusted partner in execution. You’ll work closely with leadership, manage communication flow, and make sure that what gets discussed actually gets done. This role is ideal for a senior-level executive assistant or operations-minded professional who enjoys being in the center of the action and is ready to take on meaningful responsibility.

Work Location:

• This position is fully in-office for the first six months. After six months, the role is eligible for one remote day per week, in alignment with company policy.

Key Responsibilities:

Executive & Calendar Management

• Own and manage the CEO’s calendar, ensuring priorities, meetings, travel, and focus time are aligned with company goals.
• Evaluate, prioritize, and anticipate scheduling needs, conflicts, and follow-ups to keep the CEO operating at peak effectiveness.
• Anticipate scheduling conflicts, preparation needs, and follow-ups before they become issues.

Inbox & Communication Management

• Manage the CEO’s inbox and communication flow, including prioritization, drafting responses, and tracking follow-ups.
• Serve as a key liaison between the CEO and internal and external stakeholders with professionalism and discretion.

Meeting & Travel Support

• Prepare meeting materials, attend select meetings, capture decisions and action items, and drive follow-through.
• Coordinate domestic and international travel and manage expense reporting for the CEO and Executive Team.

Execution, Follow-Through & Accountability

• Track and drive execution of CEO-led initiatives, ensuring commitments are met and priorities stay on schedule. (e.g., quarterly employee assessments).
• Maintain visibility into deadlines, deliverables, and leadership accountability across the organization.

Operations & Administrative Excellence

• Maintain organized records, files, and documentation while supporting leadership meetings, company events, and special projects.
• Identify and implement improvements to workflows, communication, and operational efficiency while handling sensitive information with discretion.

Qualifications:

• 5+ years of experience supporting a senior executive, founder, or CEO in a fast-paced environment.
• Proven ability to manage complex calendars, competing priorities, and high-volume communication.
• Strong judgment and the confidence to prioritize, push back, and make recommendations when appropriate.
• Demonstrated experience tracking initiatives and ensuring follow-through without being asked.
• Exceptionally organized, detail-oriented, and reliable.
• Strong written and verbal communication skills.
• High level of discretion, emotional intelligence, and professionalism.
• Comfortable working in-office and being a visible presence within the organization.
• Experience in operations, project coordination, or a Chief of Staff–adjacent role is a plus.

Salary Range: $85,000 – $110,000

What Success Looks Like in This Role:

• The CEO’s days are organized, intentional, and focused on the highest-impact work.
• Meetings lead to clear action and consistent follow-through.
• Initiatives don’t stall after being discussed.
• Communication is streamlined, priorities are clear, and execution improves across the organization.
• The CEO gains meaningful leverage, clarity, and bandwidth.

Senior Project Manager – HR Technology

Job Summary

The Senior Project Manager – HR Technology leads large, enterprise‑wide HR technology and business transformation initiatives. This role owns end‑to‑end delivery of complex programs that span multiple teams, systems, and business functions.

This is a senior individual contributor role for someone comfortable operating at the executive level, driving delivery discipline, and influencing outcomes without direct authority. You will partner closely with HR, IT, Finance, Operations, and external vendors to ensure initiatives are delivered successfully and aligned to business goals.

What You’ll Do

Project Delivery & Execution

• Own delivery of large‑scale HR and HR technology initiatives from project kickoff through stabilization
• Define scope, objectives, success measures, resourcing plans, and governance structures
• Build and manage detailed project plans, timelines, budgets, risk and issue logs, and executive‑level reporting
• Identify and proactively manage risks, dependencies, and interdependencies across multiple workstreams
• Coordinate system implementation activities, including requirements validation, testing oversight, deployment planning, and business readiness

Leadership & Stakeholder Partnership

• Lead cross‑functional teams across HR, IT, Finance, Operations, and external vendors
• Facilitate steering committees and deliver clear, concise updates to senior leaders
• Drive alignment across stakeholders and proactively manage change impacts
• Hold teams accountable to timelines, scope, and business outcomes while influencing without direct authority

Governance & Standards

• Ensure projects adhere to enterprise governance, compliance, and quality standards
• Contribute to the ongoing improvement of HR project management and delivery practices

What We’re Looking For

Experience

• 8+ years of progressive project management experience, including leadership of enterprise‑level initiatives
• Proven experience serving as the primary project manager on large, cross‑functional HR or HR technology implementations
• Hands‑on experience leading complex system implementations such as HCM, Payroll, Time & Attendance, Talent, or integrated platforms
• Demonstrated ability to partner with executive stakeholders in high‑visibility environments
• Experience managing project budgets, vendors, and external consulting partners
• Experience working within structured PMO or governance environments
• PMP certification preferred

Knowledge, Skills & Abilities

• Strong command of project management methodologies (Waterfall, Agile, and Hybrid)
• Excellent influencing skills with the ability to drive alignment without formal authority
• Ability to translate strategy into clear, executable delivery plans
• Strong executive communication, presentation, and facilitation skills
• Solid financial and operational understanding
• Comfortable navigating ambiguity and complex organizational dynamics
• Strong analytical, problem‑solving, and decision‑making skills
• Ability to manage multiple high‑priority initiatives at the same time
• High level of ownership, accountability, and delivery discipline
• Advanced spreadsheet skills, including Smart Sheets, for tracking, analysis, and reporting

Role Structure

• This is an individual contributor role with no direct reports
• Success is driven through leadership, influence, and partnership rather than people management

Education

• Bachelor’s degree in Business, Human Resources, Project Management, Information Systems, or a related field preferred
• An equivalent combination of education and relevant experience will be considered

Work Environment

• Typical office environment with extensive computer work
• Duties may include sitting or standing for extended periods
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions
• Must adhere to the company’s Code of Conduct and all other policies

Safety

• Follows all departmental and company safety policies and programs

Equal Opportunity Employer

Wayne‑Sanderson Farms is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, disability, citizenship status, veteran status, or any other characteristic protected by law.

A confidential, high‑growth life sciences consultancy is seeking Consultants and Senior Consultants to join its expanding Commercial Strategy team in San Francisco. This is an opportunity to shape critical commercial decisions for leading biopharma clients while developing rapidly in a supportive, high‑calibre environment.

You will contribute to and/or lead workstreams across a variety of commercial strategy projects, supporting market assessments, launch readiness, brand strategy, customer engagement, competitive intelligence, and other core commercial areas. Candidates with complementary medical affairs or market access exposure are welcome, though the role is not solely medical.

You Will:

• Execute commercial strategy projects across therapeutic areas
• Develop insights, build models, and translate findings into actionable recommendations
• Contribute to client meetings, presentations, and workshops
• Support workstream management; Senior Consultants will manage junior team members
• Shape deliverables and ensure high-quality execution
• Contribute to internal knowledge development and commercial capability building

You Bring:

• Experience in life sciences consulting, ideally within commercial strategy
• Strong analytical, structured problem-solving, and communication skills
• Ability to work collaboratively within high-performing teams
• For Senior Consultants: Workstream leadership experience and comfort guiding junior staff
• Advanced degree preferred (MBA, MSc, MPH, PhD)

Why This Role?

• Fast-growing San Francisco team with abundant development opportunities
• Work across diverse, high-impact commercial topics
• Collaborative, low‑ego culture with strong mentorship
• Exposure to senior leadership and accelerated progression

Senior Project Manager

Construction | Chicago, IL | Hybrid Flexibility

A well established and highly respected $700M General Contractor is seeking an experienced Senior Project Manager to join their growing Chicago team.

This firm delivers complex construction projects across light industrial, multifamily, commercial, and hospitality sectors, with project values typically ranging from $30M to $100M+. With a strong pipeline of work across the Midwest and an excellent reputation for quality and client relationships, this is an opportunity to join a business that continues to grow while maintaining a collaborative and people first culture.

The company offers a hybrid working model with two days per week work from home and half day Fridays, providing flexibility while maintaining strong team collaboration and project delivery.

The Opportunity

The Senior Project Manager will lead large scale projects from preconstruction through completion, managing internal project teams while working closely with clients, consultants, and subcontractors.

You will be responsible for delivering projects safely, on schedule, and within budget while maintaining the high standards and reputation the company has built within the market.

Key Responsibilities

• Lead construction projects valued up to $100M+ from preconstruction through closeout
• Oversee project teams including Project Managers, Assistant Project Managers, Project Engineers, and Superintendents
• Manage project budgets, cost control, forecasting, and financial reporting
• Develop and maintain project schedules in collaboration with field leadership
• Lead owner, architect, and subcontractor coordination meetings
• Review subcontractor scopes, manage procurement strategy, and oversee contract administration
• Identify and mitigate project risks while maintaining schedule and budget targets
• Ensure quality, safety, and compliance standards are maintained across all phases of construction
• Build and maintain strong client relationships to support repeat business

Project Portfolio

• Projects typically range between $30M and $100M+ across sectors including:
• Light Industrial and Manufacturing Facilities
• Multifamily Residential Developments
• Commercial and Corporate Office Buildings
• Hospitality and Hotel Construction

Qualifications

• 8 to 15+ years of experience within commercial construction
• Experience managing ground up or large scale renovation projects valued $30M+
• Strong leadership skills with the ability to manage project teams and mentor junior staff
• Experience working for a General Contractor in a Project Manager or Senior Project Manager capacity
• Strong understanding of scheduling, budgeting, subcontractor management, and contract administration
• Degree in Construction Management, Civil Engineering, or related field preferred

Compensation & Benefits

• Competitive base salary
• Performance based bonus
• Vehicle allowance
• Full benefits package
• Hybrid flexibility with two days per week work from home
• Half day Fridays

One of the leading providers of best-in-class information technology services and solutions is looking for a Sr. Business Analyst to join their Hybrid team in Plano, TX!

Our client is seeking a Senior Business Analyst to support North America Professional Services business process analysis and transformation efforts. In this role, you will partner closely with senior leaders to gather and organize existing process documentation, map current-state workflows, identify operational pain points, and translate stakeholder input into clear, structured materials that support enterprise transformation initiatives. The ideal candidate is a strong process-focused Business Analyst who can work through ambiguity, bring structure to complex operational processes, and help document actionable insights that support decision-making and future process improvements.

Contract Duration: 6-Month Contract with the opportunity for extension or conversion

Required Skills & Experience

• 5+ years of experience working as a Business Analyst, Senior Business Analyst, or Business Process Analyst
• Strong experience with business process documentation, process mapping, and workflow analysis
• Experience gathering business requirements and conducting stakeholder interviews and workshops
• Ability to work in ambiguous environments and create structured documentation and clear outputs
• Experience supporting large-scale transformation initiatives, enterprise platform changes, or operational improvement programs
• Strong written communication skills with the ability to synthesize complex discussions into clear business documentation
• Experience maintaining requirements logs, decision logs, issue trackers, and business analysis artifacts

What You Will Be Doing

Daily Responsibilities

• Partner directly with leadership to support Professional Services business process analysis and transformation activities
• Gather and review existing process documentation, SOPs, work instructions, and business rules across multiple teams
• Conduct stakeholder interviews and working sessions to document how processes are currently performed
• Build current-state process maps, workflows, and supporting documentation across key business functions
• Identify and document pain points, inefficiencies, risks, and improvement opportunities within operational processes
• Translate stakeholder input into structured business requirements and supporting documentation
• Maintain key artifacts including requirements logs, issue trackers, assumptions, and decision logs
• Prepare summaries, reports, and briefing materials to support leadership in program discussions and decision making
• Track open issues, action items, and decisions to ensure alignment across stakeholders

You will receive the following benefits:

• Medical Insurance - Four medical plans to choose from for you and your family
• Dental & Orthodontia Benefits
• Vision Benefits
• Health Savings Account (HSA)
• Health and Dependent Care Flexible Spending Accounts
• Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
• Hospital Indemnity Insurance
• 401(k) including match with pre and post-tax options
• Paid Sick Time Leave
• Legal and Identity Protection Plans
• Pre-tax Commuter Benefit
• 529 College Saver Plan

Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP’s Employment Accommodation policy. Applicants need to make their needs known in advance.

Job Title: Senior Administrative Assistant

Onsite/Remote: West Hartford, CT

Description of Company:

A global leader in insurance brokerage, founded in 1966, specializing in client-focused risk and insurance solutions. The organization empowers over 12,500 associates across more than 150 countries, prioritizing service, employee support, and community engagement. The Northeast Series is recognized for its unmatched work ethic, double-digit organic growth, and delivers the Lockton Market Update to keep clients informed.

Salary/Hourly Rate:

Estimated range: $55,000–$70,000 annually, based on Connecticut pay transparency guidelines and typical compensation for senior administrative roles 12.

Position Overview:

The Senior Administrative Assistant provides high-level support to executives and teams. This role manages schedules, coordinates meetings, prepares reports, and ensures efficient office operations. The position requires strong organizational skills and attention to detail.

Responsibilities:

• Manage and maintain executive schedules
• Arrange travel and coordinate meetings
• Prepare invoices, reports, memos, and correspondence
• Coordinate office services, including records and departmental finances
• Answer phone calls and direct to appropriate parties
• Prepare responses to routine inquiries
• Open, sort, and distribute incoming correspondence
• Greet visitors and determine access
• Prepare agendas and coordinate catering for meetings
• Conduct research and compile data for executive presentations 3.

Required Experience/Skills:

• Minimum 3 years in administrative support roles
• Proficiency in Microsoft Office Suite and database management
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• High attention to detail and accuracy
• Experience handling confidential information
• Excellent organizational and time management abilities

Preferred Experience/Skills:

• Experience supporting senior executives
• Familiarity with expense reporting and budget preparation
• Prior exposure to project coordination
• Supervisory experience with clerical staff

Education Requirements:

• High school diploma required
• Associate’s or Bachelor’s degree preferred 4.

Overview

We’re seeking a Senior IT Program Manager with expertise in Transportation & Logistics Program Management to lead complex, enterprise-wide initiatives across transportation, delivery management, and supply chain operations. This role owns the end-to-end delivery of medium to large-scale programs, with a strong focus on DOT compliance, on-time fulfillment (OTF), driver exceptions, and Transportation Management Systems (TMS).

The ideal candidate brings deep program lifecycle experience, strong people leadership, and the ability to partner confidently with executive stakeholders.

(Director-level candidates open to Senior Manager title encouraged to apply)

What You’ll Do

• Lead and deliver large, cross-functional transportation and logistics programs aligned to enterprise strategy
• Oversee program planning, scheduling, budgeting, pricing, and technical execution
• Manage one Program Manager and several Senior IT Project Managers; coach, develop, and scale high-performing teams
• Drive stakeholder alignment across operations, IT, vendors, and executive leadership
• Identify, assess, and mitigate risks across interdependent initiatives
• Own program financials, including budget planning, cost justification, and vendor spend
• Lead RFI/RFP processes and support contract negotiation and vendor management
• Partner with portfolio sponsors to prioritize initiatives and deliver business impact
• Champion enterprise program management standards and best practices

What We’re Looking For

• 7+ years of program management experience
• 5+ years of people management experience, including leading managers or large teams
• 5+ years of experience with Transportation Management Systems (TMS)
• 5+ years of experience in supply chain operations, logistics, distribution, or network strategy
• Strong understanding of transportation operations, delivery management, DOT, OTF, and driver exception handling
• Proven ability to lead complex programs and engage senior and executive stakeholders

Compensation

$70/hr to $85/hr.

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.