Engineering Structures Jobs in Belleville, NJ

About us

Zara offers the latest fashion trends for all. An international brand with stores in the main cities of the world and online. Our business model is centered in our customers, constantly adapting to their needs. We love what we do. Teamwork, passion, curiosity, diversity, sustainability, creativity and humility are our daily motivation. Does it sound like you? Maybe you are a Zara person.

Purpose

We are seeking a Senior Accounts Payable Specialist to support the Finance organization across the United States, Puerto Rico, and Canada. This role manages high-volume AP activity and plays a key role in month-end closing, including preparing and booking accruals across multiple spend categories. The ideal candidate has strong Excel abilities, is experienced working with large and incomplete data sets, and can produce clear reconciliations and analysis for both finance and non-finance stakeholders. This position requires high attention to detail, sound judgment, and the ability to operate within defined deadlines in a multinational environment.

This position is also considered a structured entry point into the U.S. Finance team, with the opportunity to develop and grow into other areas of Finance depending on performance, business needs, and career aspirations.

Key Responsibilities:

Invoice & Data Management

• Maintain AP mailboxes and ensure invoices and inquiries are processed timely

• Review and supervise outsourced AP entries to ensure accuracy and adherence to booking standards

• Support process improvements to enhance control and data integrity

Customs & Duties

• Record customs duty files received from brokers and reconcile balances with Treasury payments across entities

Payments & Reconciliations

• Review AP aging, investigate discrepancies, and coordinate timely payments

• Perform bi-weekly AP account reconciliations and prepare structured supporting analysis

Credit Card & Travel Expenses

• Record corporate card and travel expense transactions and reconcile to external reports

• Reconcile Concur vs. SAP aging and resolve variances

Month-End Close, Accruals & Analysis

• Prepare and post-month-end accruals across multiple cost categories

• Produce clear analysis and variance explanations for business partners and finance leadership

• Review aging reports, error queues, and pending approvals and ensure timely resolution

Audit & Compliance

• Provide documentation for internal and external audits

• Ensure compliance with internal policies and accounting standards (IFRS / US GAAP exposure a plus)

Project Participation & Collaboration

• Participate in accounting and cross-functional finance projects

• Recommend and support implementation of process improvements for control, visibility, or efficiency

Hybrid Requirement:

This is a hybrid NYC-based role. The role provides up to 30 work-from-home flex days per-6-month period, with the remaining days performed onsite in the office. Attendance expectations may increase during critical close periods or as business needs require.

Qualifications:

• Bachelor’s degree in accounting, Finance, or related field

• Minimum 3 years of accounting or AP experience (retail experience preferred)

• Advanced Excel skills and ability to work with large data sets

• Experience with SAP or other ERP systems is a plus

• Strong attention to detail and ability to meet defined deadlines

• Ability to work with incomplete inputs and still produce structured, accurate deliverables

• Professional communication skills and ability to translate financial reconciliations into clear business language

What we offer:

In addition to a competitive salary, you will also receive 25% discount to buy the latest trends in any of our brands and a variety benefit package where you can find a wide range of discounts.

Our internal talent is our greatest asset, and we are proud of offering internal promotion programs where you will find opportunities to grow, e-learning and training programs as well as social projects to get involved and contribute to a better society, and much more!

Annual compensation range:

$70,000 - $85,000 + discretionary bonus

* Zara, in good faith, believes that this posted rate of compensation is the accurate range for this role at this location at the time of this posting. This range may be modified in the future. Actual compensation within that range will be dependent upon the individual’s skills, experience, qualifications, and applicable laws.

Zara USA, Inc. is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender, gender identity, gender expression, disability, age, citizenship status, veteran status or any other characteristic protected by applicable federal, state or local laws.

EOE/DFW

Diamonds International is seeking a Senior Data Analyst who Specializes in ETL (Extract, Transform, Load) processes, moving data from flat files or legacy staging tables into Oracle staging tables for validation.

Based in our Manhattan, New York Headquarters, this role reports directly to the Chief Merchandising Officer.

This executive role is responsible for assortment strategy, inventory performance, and

merchandise organization across a multi-location luxury retail business.

The ideal candidate is a highly detail-oriented merchandising leader who brings strong analytical discipline, structure, and operational rigor.

Core Responsibilities

Brand Leadership

 Own merchandising strategy and assortment architecture for the assigned brand

 Develop seasonal buy plans and manage SKU depth and productivity

 Drive sell-through, inventory turns, and margin performance

 Partner with retail leadership to optimize product performance

Merchandise Structure & Data Integrity

 Reorganize and standardize merchandise into clean, scalable data sets

 Establish clear SKU hierarchy and product categorization standards

 Strengthen reporting visibility and inventory analytics

 Ensure disciplined merchandise data governance

Systems Collaboration

 Partner with internal teams during ongoing ERP enhancements

 Support merchandise data accuracy within Oracle and related systems

 Contribute to data validation and system alignment as needed

Qualifications

 8–15 years of senior merchandising experience, preferably in luxury retail

 Experience owning a brand or major category in a multi-location environment

 Strong analytical and financial acumen

 Advanced Excel and reporting capability

 Experience working within Oracle or comparable ERP systems required!

Experience with converting data is required

Ideal Candidate

 Luxury jewelry, fashion or timepiece experience preferred!

 Exceptionally detail-oriented and organized

 Able to bring structure and process to complex merchandise environments

 Comfortable operating at both strategic and execution levels

 Strong leadership presence

Role Purpose:

Are you a visionary sourcing leader with a passion for transforming how organizations attract, support, and develop their people? At Chain IQ, we’re looking for a bold, strategic HR Subject Matter Expert to join our US Professional Services Sourcing team, and help redefine the way HR services are delivered across the globe.

In this high-impact role, you won’t just manage sourcing initiatives, you’ll architect them. From talent acquisition and benefits to learning & development, payroll, and HRIS platforms, you’ll lead the full HR lifecycle with precision and purpose. You’ll collaborate with internal stakeholders and external clients to craft sourcing strategies that unlock value, spark innovation, and elevate operational performance.

This is your chance to be at the forefront of HR transformation, where your expertise drives real business outcomes, your voice influences enterprise decisions, and your work shapes the employee experience for thousands.

If you're ready to lead with impact, innovate with purpose, and grow with a global leader:

Welcome to Chain IQ.

Key Responsibilities:

Strategic Partner Engagement

• Build trusted relationships with stakeholders
• Act as a strategic advisor, translating business needs into sourcing strategies
• Influence decision-making through commercial insight and market expertise

Sourcing Strategy & Execution

• Lead complex, multi-region sourcing projects across HR subcategories
• Manage RFPs/RFIs, supplier evaluations, and selection processes
• Ensure alignment with organizational priorities and compliance standards

Commercial Strategy & Deal Structuring

• Analyze financial models and cost scenarios to inform negotiations
• Structure deals that balance commercial advantage with operational fit
• Drive cost savings while maintaining service quality and scalability

Contracting & Compliance

• Draft and negotiate contracts including MSAs, amendments, and task orders
• Ensure supplier performance, issue resolution, and regulatory compliance
• Collaborate with stakeholders to uphold contractual integrity

Market Intelligence & Supplier Management

• Stay ahead of HR market trends, innovations, and regulatory shifts
• Manage supplier relationships to foster collaboration and continuous improvement
• Benchmark performance and drive supplier accountability

Governance & Quality Standards

• Apply Chain IQ’s sourcing methodologies and tools with precision
• Contribute to category strategy development and process optimization
• Champion best practices across sourcing and procurement functions

What you bring:

Education

• Bachelor’s degree required (Business, Supply Chain, or related field); MBA preferred

Professional Experience

• HR services subject matter expertise
• Proven success sourcing recruitment, benefits, L&D, payroll, and HRIS platforms
• Experience managing sourcing projects exceeding multi-million-dollar thresholds

Stakeholder & Supplier Management

• Ability to influence senior stakeholders and lead cross-functional collaboration
• Skilled in vendor performance management and commercial deal structuring

Strategic & Financial Acumen

• Strong grasp of total cost of ownership, pricing models, and cost/benefit analysis
• Ability to build financial baselines and support data-driven decisions

Compliance & Technical Expertise

• Knowledge of data protection regulations related to employee information
• Proficiency in SAP Ariba, Excel, PowerPoint, and sourcing analytics tools

Execution & Delivery

• Expertise in category strategy, market analysis, and sourcing execution
• Exceptional communication and negotiation skills
• Ability to manage competing priorities while delivering high-quality outcomes

Team & Culture Fit

• Collaborative, professional, and accountable
• Motivated by impact, growth, and continuous improvement

What We Offer:

We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The salary range for New York City Metro Area is $120,000 to $170,000, plus individuals may be eligible for an annual discretionary bonus. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, qualifications, skills, location and applicable employment laws. In addition, our Total Rewards package includes medical, vision and dental coverage, 401(k), and a wide range of paid time off options.

Join a truly global team.

We offer a dynamic and international environment where high performance meets real purpose. We're proud to be Great Place to Work-certified and even prouder of the people who make that possible. Let’s shape the future of procurement - together.

Our client is one of the largest fully integrated providers of cutting-edge, turnkey clean-energy solutions in the U.S.

As the business continues to expand its platform, they are seeking a Senior Counsel to support complex project acquisitions, divestitures, and commercial agreements across the portfolio. This role reports to the VP, Legal and offers the opportunity to work at the center of the company's transaction activity, partnering closely with development, finance, and leadership teams to help advance projects from origination through financing and closing.

For attorneys who enjoy the commercial side of the renewable energy industry, this is an opportunity to work on real transactions in-house, shaping deals that directly impact the growth of the platform.

Key Responsibilities

The Senior Counsel will provide legal leadership across a wide range of transactional matters related to renewable energy project development and acquisitions.

Responsibilities include:

• Advising the M&A and development teams on the structuring and execution of renewable energy acquisitions and dispositions.
• Drafting, negotiating, and managing transaction documentation including membership interest purchase agreements (MIPAs), asset purchase agreements (APAs), and related transaction agreements.
• Identifying and mitigating legal risks associated with project acquisitions, sales, and development activities.
• Partnering with cross-functional teams across development, real estate, finance, interconnection, and policy to support project transactions and financing structures.
• Negotiating additional commercial agreements related to renewable energy development, including power purchase agreements (PPAs), joint ventures, interconnection agreements, subscriber agreements, and operations contracts.
• Supporting project financing activities including coordination with lenders, investors, and internal finance teams.
• Developing and improving internal processes, templates, and tools that streamline diligence, negotiation, and closing of transactions.
• Managing external counsel and ensuring effective collaboration between internal and outside legal teams.
• Providing legal support across the lifecycle of renewable energy assets, from origination through financing, ownership, and operations.

Candidate Profile

The successful candidate will be a commercially minded attorney with strong transactional experience and a demonstrated interest in the renewable energy sector.

Preferred qualifications include:

• Juris Doctor (JD) from an accredited law school with a strong academic record.
• Approximately 6–8+ years of relevant legal experience, ideally combining top-tier law firm training with in-house or transactional exposure.
• Deep familiarity with M&A transactions in the energy or infrastructure sector, particularly involving project acquisitions or asset sales.
• Significant experience drafting and negotiating MIPAs, APAs, and related purchase and sale agreements.
• Experience supporting renewable energy development or infrastructure transactions is strongly preferred.
• Familiarity with project finance, tax equity, or construction financing structures is beneficial.
• Ability to translate complex legal considerations into practical guidance for business teams.
• Strong judgment, commercial awareness, and problem-solving skills.
• Ability to manage multiple transactions simultaneously in a fast-paced environment.
• Excellent communication, organization, and project management abilities.
• Admission to practice law in the relevant state or eligibility to register as in-house counsel.

Job ID: 410401

Practice area:- Corporate - M&A,Corporate - Private Equity

Corporate M&A / Private Equity Associate Attorney (2–5 Years Experience) – Am Law Firm | New York, NY

Keywords:- Corporate M&A Associate Attorney, Private Equity Associate Attorney, Corporate Transaction Attorney, Mergers and Acquisitions Attorney, Corporate Attorney New York, New York legal jobs, Attorney jobs NYC, NY Bar required, Law firm corporate associate, Partner-track position, lawyer,corporate governance,entity formation,shareholder agreements,corporate resolutions,board counsel,SEC filings,corporate compliance,business formation

A prestigious Am Law firm is seeking a Corporate M&A / Private Equity Associate Attorney (2–5 years experience) to join its sophisticated transactional practice in New York, NY. This opportunity offers exposure to complex private equity transactions, investment fund restructurings, and strategic corporate deals while collaborating with highly experienced attorneys on sophisticated matters.

This Corporate M&A Associate Attorney role provides hands-on involvement in high-value transactions including private equity acquisitions, financing arrangements, and joint ventures. Attorneys seeking New York legal jobs with significant deal exposure and professional growth opportunities will find this role particularly compelling.

The Corporate M&A Associate Attorney will work closely with senior attorneys and the firm's tax team on complex transactions involving investment funds, strategic alliances, and corporate restructuring initiatives. This partner-track position offers early responsibility and meaningful participation in sophisticated transactions.

This opportunity is actively interviewing candidates and represents a rare opening for transactional attorneys seeking New York legal jobs at a respected Am Law firm.

This AmLaw firm provides it's associates with excellent partners, high quality work, a transparent pay policy, and numerous pro bono opportunities. Attorneys get substantive experience early-on in their careers. There's no billing requirement at this firm, and the work does not overwhelm the associates here. Vacations are very doable, and associates report they aren't bothered during those precious days. The firm has a very collegial atmosphere. According to the associates, firm social life is available, but not expected.

________________________________________

Key Responsibilities

• Work on sophisticated private equity M&A transactions and corporate acquisitions.

• Assist with structuring and negotiating corporate financing transactions.

• Participate in joint ventures and strategic alliance agreements involving institutional clients.

• Support investment fund restructuring projects and related transactional matters.

• Draft and review transactional documents including purchase agreements, joint venture agreements, and financing documents.

• Conduct due diligence for complex corporate transactions.

• Collaborate closely with the firm's tax team on transaction structuring and regulatory considerations.

• Assist partners and senior attorneys in managing complex deal processes from inception through closing.

• Provide strategic legal analysis and transactional support to corporate clients.

________________________________________

Qualifications

• Juris Doctor (JD) with strong academic credentials from a top U.S. or Canadian law school.

• New York Bar required.

• 2–5 years of experience practicing as a Corporate M&A Associate Attorney or private equity transactional attorney.

• Experience handling corporate transactional matters, including M&A and financing transactions.

• Background in private equity transactions, joint ventures, or investment fund matters preferred.

• Prior experience in a law firm environment.

• Strong analytical, drafting, and negotiation skills.

• Ability to manage complex transactions and work collaboratively within a legal team.

________________________________________

Education

• Top US or Canadian academic credentials.

________________________________________

Certifications

• Bar admission in New York.

________________________________________

Skills

• Strong corporate transactional drafting abilities.

• Advanced analytical and problem-solving capabilities.

• Excellent communication and interpersonal skills.

• Ability to collaborate effectively within multidisciplinary legal teams.

• Strong attention to detail when managing complex transactions.

________________________________________

Culture & Firm Appeal

This opportunity is with a globally recognized Am Law firm known for providing associates with early substantive experience on sophisticated corporate transactions. The firm's culture emphasizes mentorship, collaboration, and meaningful professional development opportunities.

Associates benefit from working closely with experienced partners while developing deep transactional expertise. The firm has built a reputation for maintaining a collegial work environment that encourages collaboration rather than excessive competition among attorneys.

Professionals exploring New York legal jobs in corporate law will appreciate the firm's transparent compensation structure, strong professional support systems, and commitment to work-life balance. Associates frequently report that the firm offers high-quality transactional work without overwhelming workloads.

This environment allows attorneys to build strong transactional experience while maintaining a sustainable professional lifestyle.

________________________________________

Why This Role Is Unique

• Opportunity to work on complex private equity and M&A transactions.

• Direct exposure to investment fund restructurings and strategic alliances.

• Collaborative deal teams involving corporate and tax attorneys.

• Early responsibility and meaningful participation in sophisticated transactions.

• Partner-track position within a respected corporate transactional practice.

• Excellent opportunity for attorneys seeking elite New York legal jobs in corporate law.

This position rarely opens at this level and provides a unique chance to gain exposure to complex private equity transactions while building a long-term corporate law career.

________________________________________

Call to Action

Apply now for a confidential discussion with a BCG Attorney Search recruiter.

Explore this elite-level opportunity today.

Submit your resume to learn more about this prestigious role.

________________________________________

BCG Attorney Search is the industry leader for placing candidates in permanent positions in law firms. Since 2000, our recruiters have placed several thousand attorneys and enjoyed extraordinarily high success rates with our candidates. As a BCG Attorney Search candidate, you have access to more opportunities than any legal placement firm in the United States. We are able to offer the most in-depth insight in the legal recruiting market thanks to our dedicated team of over 150 employees who mercilessly research, study and analyze the legal market. The depth and breadth of our research empowers us to place attorneys at rates that are unparalleled at any placement firm in the United States. Many of our recruiters make 30 to 40 placements per year, while recruiters at competitor firms are likely to make four or five. Unlike other placement firms that can only tell you about openings at major AmLaw firms, we place candidates of all backgrounds in firms of all sizes. While other legal recruiters only represent a narrow band of candidates from top law firms and top law schools, our research, firm contacts, and market insight allow us to place hundreds of candidates each year who do not fit this mold. It is rare that we do not get candidates we represent interviews and offers. No one in the world is better at legal recruiting and placement than BCG Attorney Search.

BCG Attorney Search will confidentially review your application and will not forward your materials to the firm without first discussing the opportunity with you.

Cole-Frieman & Mallon LLP ("CFM") is a prestigious boutique law firm based in San Francisco with a robust national practice, representing private funds (including hedge, VC/PE, and hybrid structures) and their managers. Our firm advises on over 300 fund launches each year. Additionally, CFM has highly regarded practices focusing on cryptocurrency and digital asset transactional matters, as well as cybersecurity.

CFM is seeking Associates with experience advising private funds on formations, fundraising, and ongoing operations to join one of our offices in either the Bay Area, Denver, or New York. Familiarity with the Investment Advisers Act, the Investment Company Act, offshore funds, and parallel fund structures are a plus. Many of our clients blend traditional investment strategies (venture, debt, and private equity) with non-traditional assets (in particular digital assets). Applicants should have an interest in analyzing and advising on novel legal issues without clearly established precedent.

Our Associates have significant flexibility in enjoying remote work and should be within driving distance of one of our offices. Our attorneys have a billable target of 1500 hours per year.

Requirements:

• Must be in good standing and admitted (or pending) with one of the following State Bars: CA, CO, or NY.
• Minimum of 2 years legal experience relating to investment fund structuring, transactions, or regulatory compliance.
• We offer competitive salary, bonuses, 401(K), 401(K) match, profit sharing, paid time off, paid holidays, and a benefits package, including medical, vision, and dental plans.
• Additionally, we offer paid CLE, paid maternity/paternity leave, and contribute up to 12 months of childcare upon returning from leave.

CFM is an equal opportunity employer, and we are dedicated to attracting, developing, and retaining a diverse community of professionals.

Yearly compensation range inclusive of bonuses: $145k - $300k (based on experience). Send your resume, cover letter, and any questions about the post to:

We are not accepting agency submissions at this time.

The Associate General Counsel will play a key legal role supporting the growth of the Credit & Insurance business in the United States. This position will focus heavily on fundraising initiatives, fund formation, and regulatory oversight for both registered and unregistered investment vehicles. The role requires deep expertise in the Investment Company Act of 1940 and U.S. securities laws, along with hands-on experience supporting credit and alternative investment products.

Working closely with senior leadership, investment teams, compliance, and external counsel, the Associate General Counsel will provide legal guidance across a wide range of matters including fund structuring, regulatory filings, governance, and product development. The ideal candidate will be comfortable operating in a fast-paced investment management environment and managing multiple initiatives simultaneously.

QUALIFICATIONS

• 8+ years of legal experience within the investment management or financial services industry.
• Strong expertise with the Investment Company Act of 1940 and U.S. federal securities laws.
• Demonstrated experience supporting fund structuring and formation for both registered and private funds.
• Experience with Business Development Companies (BDCs) and/or other regulated investment companies preferred.
• Familiarity with private credit funds, liquid alternatives, and other alternative investment products.
• Proven ability to manage multiple priorities across a growing and dynamic organization.
• Strong communication skills with the ability to interface effectively with C-level executives, investment teams, and cross-functional stakeholders.
• Experience in a leading investment management firm, asset manager, or major law firm serving financial services clients.
• Mix of experience with 1940 Act registered funds and private fund structuring.
• Experience supporting complex investment products and fundraising initiatives.
• Strategic legal judgment within investment management
• Strong regulatory and fund governance expertise
• Ability to operate in a high-growth, fast-paced environment
• Exceptional stakeholder communication and collaboration skills

This role will sit HYBRID in New York, NY

Project Manager - Steel Erection

Location: Forest Hills, Tennessee

Compensation: $100-125K

We are seeking an experienced Project Manager to oversee structural steel erection projects from planning through completion. This role is responsible for coordinating project schedules, budgets, and resources while ensuring projects are delivered safely, on time, and to quality standards

Responsibilities

• Manage structural steel projects from start to finish
• Coordinate manpower, materials, and equipment for project delivery
• Develop and maintain project schedules and work plans
• Lead project meetings and communicate with key stakeholders
• Monitor project progress to ensure quality, schedule, and budget targets are met
• Manage RFIs, RFQs, and change orders
• Coordinate with vendors, suppliers, and subcontractors

Qualifications

• 10+ years of structural steel erection experience
• Bachelor's degree in a related field preferred
• PMP certification preferred
• Strong understanding of project scheduling and cost control
• Proficiency with Microsoft Office and project management tools

Apply now or submit your resume to

A client of ours is a Private Equity Firm seeking a Tax M&A/Transaction professional as a newly created role. Their team has about 3 professionals in NYC area. This is a Head of Tax Successor.

Reporting to Head of M&A/Transaction Tax - this role is an Senior Tax Counsel providing domestic and international Tax Structuring, Strategy, and Risk handling their Private Equity Funds including Infrastructure and Renewable Investments.

Responsibilities include :

• Drive tax structuring and strategy, initiatives, and risk to discuss with internal stake holders
• Implement fund structures and new products liaising with advisers, internal stakeholders, and discussions with investors regarding the terms upon which they invest.
• Work with and manage taxation advisors and lawyers including internal teams in many different jurisdictions in a cost-efficient manner to optimize acquisition / divestment outcomes having regard to non-tax investment financing, legal, or regulatory considerations
• Gather and analyze complex financial information for purposes of international

Requirements:

• Bachelor's Degree with JD or LLM is required
• 8-15yrs of Taxation coming from a public accounting or asset management firm, international tax is a plus.
• Exposure to Private Equity Renewable Funds

Our client is a total compensation organization where you will be eligible for a base salary and discretionary performance bonus, including benefits. The estimated base salary range for this position is $300-400K Base plus bonus depending on experience.

Project Operations Manager

Hybrid (3 days in office, 2 days remote per week)

Candidate must be based in NYC or willing to relocate

OUR COMMUNITY

We're CIVIC. Since 1999, we've led the way in cultural marketing, providing integrated solutions to top-tier brands including Ford, Audible, HBO Max, Verizon, Amazon Studios, The Stonewall Inn, NBCUniversal, Peacock, among many others. We are an Ad Age Small Agency Award winner (Gold) for 2024 & 2025. We are known for big ideas -- creating long-term brand platforms designed to impact culture, address the biggest societal issues, build loyalty, stimulate word of mouth and generate client revenue.

Our broad suite of integrated marketing services includes:

• Brand Strategy, Concept and Creative Development
• Live Event, Proprietary Brand Activations and Pro-Social Campaigns
• Content Development and Execution via Civic Studios
• PR/Media Relations and Social Media Marketing
• Executive and Internal Communications
• Growth Marketing and Partnership Development

At Civic, we believe business is the world's most powerful platform for positive change. We believe our community can build bridges between companies and communities and we empower our employees to help amplify underrepresented voices. Our goal is to build a more inclusive and equitable future in tandem with our clients and partners.

THE ROLE

We're looking for an organized Project Operations Manager with 6+ years of experience managing competing tasks and workflows, and working with people in different roles. In addition to a strong background, the ideal candidate possesses a positive attitude, thrives in a fast-paced environment and wants to be an integral part of keeping a growing creative team of designers and production partners organized and on track. They will report directly to the Director, Operations and partner with creative, account, production, and strategy personnel.

KEY RESPONSIBILITIES

Project Intake & Operational Workflow

• Organize and manage the project intake process for all incoming event initiatives.
• Oversee the project pipeline, ensuring clear visibility into upcoming work, timelines, and resource needs.
• Lead initial project intake and coordination with clients, ensuring all project requirements are clearly captured and documented.
• Establish and maintain project setup standards within project management platforms ( preferred), including timelines, task structures, and team assignments.
• Other tasks as assigned which could include deliverables for active projects if/when this project is awaiting client feedback and approvals.

Process Development & Optimization

• Develop, document, and continuously refine operational processes that support efficient project delivery across the organization.
• Create scalable workflow frameworks, documentation, and best practices to support a growing internal team and client base.
• Identify inefficiencies and proactively implement process improvements that streamline project execution and communication.
• Own and enforce standard operating procedures (SOPs) for project delivery, communication, and documentation.

Project Management Oversight

• Work alongside project managers and ensure consistent project management standards and execution across all initiatives.
• Provide guidance on project scoping, timelines, and budget considerations.
• Support resource planning and allocation across the creative and project teams.
• Ensure projects stay on schedule, within scope, and aligned with client expectations.

Cross-Team Coordination & Communication

• Build systems and frameworks that support collaboration across internal teams including creative and account management.
• Create and manage structured communication channels and shared documentation repositories.
• Develop and facilitate internal processes that improve clarity, accountability, and alignment across large teams.

Meeting Leadership & Documentation

• Develop structured meeting agendas and run project meetings with internal teams and clients.
• Capture and distribute clear documentation, action items, and next steps.
• Ensure teams remain aligned and accountable through effective meeting facilitation.

Knowledge Management & Documentation

• Build and maintain a highly organized, shareable repository of project documentation and resources.
• Develop training materials, guidelines, and onboarding resources to support new processes and ways of working.
• Lead internal process training and knowledge-sharing sessions to drive adoption across teams.

EXPERIENCE / REQUIREMENTS

• 6+ years of experience in an operations/project manager role. Agency experience or strong client services background preferred
• Live events/experiential activations experience strongly preferred
• Top-notch project and time management skills — excellent organization, communication, flexibility and a very strong attention to detail
• The ability to anticipate and effectively communicate and solve practical problems or issues
• Professional demeanor; ability to work well with people at all levels and ability to navigate relationships with internal and external creatives and partners
• Awareness of pre-production, production, and post-production processes for various types of creative projects
• Experience in experiential marketing
• Exceptional communication, writing and time-management skills
• Candidates should be motivated, enthusiastic, resourceful, trend-aware, hard working and have the ability to switch gears on the fly
• Proven success interacting with clients and accurately assessing client needs
• Strong Monday, and Google Suite skillset
• Bachelor's degree

CIVIC COMMUNITY AND CULTURE BENEFITS:

• A positive, fun, supportive and diverse team environment, with opportunities for advancement and a commitment to staff development and growth
• Competitive salary and incentives
• Full benefits package including dental and vision, and retirement plan with employer match
• Best in class parental leave benefits
• Paid time off and encouragement to take time off for self-care
• Hybrid work schedule

Civic is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.

Base Salary: $100-125k