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Toro Construction Corp
Orland Park, IL | Full-Time | Preconstruction Department
Competitive Salary Based on Experience
Position Overview
Toro Construction Corp is seeking a skilled and detail-oriented Estimator to support our growing General Contracting Division. This key team member will lead the preparation of accurate, competitive, and thorough estimates for a variety of commercial and public works projects. The ideal candidate is highly organized, analytical, and able to work collaboratively in a fast-paced environment.
Key Responsibilities
- Prepare detailed and accurate cost estimates for public and private construction projects.
- Analyze drawings, specifications, and other documentation to prepare quantity takeoffs and pricing.
- Identify and evaluate project risks, including material, labor, and subcontractor costs.
- Solicit subcontractor and vendor pricing and maintain a strong database of reliable partners.
- Attend pre-bid meetings and site visits to assess project conditions and scope.
- Lead internal bid review meetings and present scope, pricing, and strategy to management.
- Coordinate with Project Managers, Engineers, and Superintendents to ensure accurate transition from estimate to execution.
- Maintain accurate records of past estimates and outcomes to improve future pricing.
- Track industry trends, material costs, and labor rates to ensure competitive and realistic bids.
- Participate in value engineering and scope clarification discussions as needed.
Preferred Qualifications
- 3–7 years of estimating experience in general contracting or commercial construction.
- Bachelor's degree in Construction Management, Civil Engineering, Architecture, or related field preferred.
- Proficiency in estimating software and tools (e.g., Bluebeam, Procore, Microsoft Excel, On-Screen Takeoff, etc.).
- Strong understanding of construction means and methods.
- Familiarity with union labor requirements and prevailing wage/public projects.
- Excellent organizational, analytical, and time management skills.
- Strong written and verbal communication skills.
Soft Skills & Competencies
- Attention to Detail – Accurately evaluates scope and specifications to avoid oversight.
- Problem Solving – Identifies cost-saving opportunities and constructability issues.
- Communication – Clearly presents estimate breakdowns and collaborates across departments.
- Accountability – Meets deadlines and follows through on all commitments.
- Initiative – Constantly improves estimating tools, resources, and strategies.
Compensation & Benefits
- Competitive Salary, commensurate with experience and qualifications
- Health Insurance (employee coverage partially paid by company)
- Paid Time Off and Paid Holidays
- Sales/bonus incentives may be offered based on volume awarded and performance
- Monthly vehicle/fuel allowance (for site visits/pre-bid walkthroughs as needed)
- Company-issued technology and estimating tools
- Opportunities for career growth and advancement in a dynamic company
Why Work With Us?
Toro Construction Corp is a family-owned, rapidly growing general contractor with deep roots in the Chicagoland construction industry. We are committed to quality, integrity, and building a team that thrives on collaboration and results. Join us and be a part of shaping the built environment with a company that values your skills and dedication.
Apply Now
If you’re a proactive, detail-oriented estimator who wants to be a part of a supportive and ambitious team, we’d love to hear from you.
About Us
Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects.
About CRG
CRG is a privately held real estate development and investment firm with deep expertise in industrial, office, student housing, land, and data center assets. Since 1993, we’ve developed over 220 million square feet across 12,500 acres, representing more than $14 billion in value. The firm serves clients and investors from headquarters in Chicago and St. Louis, and regional offices in Seattle, Los Angeles, Phoenix, Philadelphia, and Atlanta. CRG manages $2.3 billion in real estate assets across institutional joint ventures and four fund vehicles with over $500 million in AUM. As part of Clayco, a nationally recognized, vertically integrated real estate and construction enterprise, CRG combines the strength and scale of an industry leader with the agility of an entrepreneurial platform.
The Role We Want You For
The Development Manager is responsible for overseeing the full lifecycle of ground-up student housing development projects, from site identification and underwriting through entitlements, design, financing, construction, and delivery. This role works cross-functionally with acquisitions, design, construction, finance, and asset management teams to execute projects that align with the company’s investment strategy, brand standards, and financial objectives.
The Specifics of the Role
- Manage multiple student housing development projects simultaneously from concept through stabilization
- Coordinate due diligence activities including market studies, zoning analysis, environmental reports, and site feasibility
- Lead entitlement and approval processes with municipalities, universities, and community stakeholders
- Oversee project schedules, budgets, and critical milestones to ensure timely and cost-effective delivery
- Prepare and refine detailed development budgets, pro formas, and sensitivity analyses
- Partner with finance and capital markets teams to support debt and equity sourcing
- Monitor development costs and cash flows throughout the project lifecycle
- Manage and collaborate with architects, engineers, designers, and consultants to ensure brand consistency and market-appropriate design
- Coordinate closely with construction management teams to align design intent, budget, and constructability
- Review and approve plans, specifications, change orders, and major cost items
- Oversee interior design and FFE implementation
- Serve as a primary point of contact for joint venture partners, consultants, lenders, and public officials
- Support university outreach and public-private partnership initiatives when applicable
- Present development updates and investment materials to internal leadership and external partners
- Analyze student housing market trends, competitive properties, and enrollment data
- Assist in defining unit mix, amenity packages, and pricing strategy to maximize project performance
- Collaborate with leasing and operations teams to ensure a smooth transition from development to operations
Requirements
- Bachelor’s degree in Real Estate, Finance, Business, Design, Architecture, Engineering, or a related field
- 4–8+ years of experience in real estate development, preferably with student housing or multifamily projects
- Proven experience managing ground-up development projects exceeding $50MM+ in total cost
- Strong understanding of zoning, entitlements, construction processes, and design, development and finance
- Advanced proficiency in Excel and real estate financial modeling
- Excellent project management, communication, and negotiation skills
Some Things You Should Know
- This position is based in Chicago, IL.
- We work on creative, complex, award-winning, high-profile jobs across the United States.
- The pace is fast!
Why Join Clayco and CRG?
- Join a mission-driven, entrepreneurial team backed by Clayco’s national platform.
- Gain visibility and impact at the highest levels of leadership.
- Be a part of landmark real estate projects across the U.S.
- Work in an innovative culture that values speed, integrity, and excellence.
- 2025 Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest – Midwest Contractor (#1).
- 2025 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).
- 2025 ENR Top 100 Green Contractors – Green Contractor (Top 3).
- 2025 ENR Top 25 Data Center Builders – Data Center Contractor (Top 3).
- RE Journals: 2023 Developer of the Year.
- RE Journals: #1 Midwest Developer (2020 & 2021), Top 4 Midwest Developer (2022–2024).
- : Industrial Influencer (2021, 2022 & 2024).
- : Multifamily Influencer (2023 & 2024).
- Crain’s Chicago Business, NAIOP, , Student Housing Business, , Connect CRE, RE Journals: Award-winning leadership and rising stars across multiple disciplines.
Benefits
- Discretionary Annual Bonus: Subject to company and individual performance.
- Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!
Compensation
- The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. It is not typical for an individual to be hired at or near the top of the range for the role and compensation decisions are dependent on the facts and circumstances of each case. The Clayco Nationwide salary range for this position is approximately $110,000 - $140,000 +/- annually (not adjusted for location).
F.H. Paschen has over 115 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity—as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen.
The way in which urban infrastructure is conceived, planned, and implemented, can have a profound effect on the communities it serves. Transit projects, in particular, represent long-term infrastructure investments that are likely to serve millions of people over time. Not only do those projects require careful planning and design, they also must be built to last. Our extensive experience across a wide variety of projects with transit agencies, as well as our broad range of construction skills, focus, and dedication, puts us in a unique position to be highly successful—even when projects are long and challenging.
F.H. Paschen is looking for new valued Project Managers with strong leadership and communication skills. We are a group that fosters an atmosphere of collaboration and teamwork. The Project Manager will manage a variety of projects and manage the project team.
Assaigned Responsibilities
- Represent and demonstrate the values of F.H. Paschen: tenacity, versatility, ingenuity and pride.
- Responsible for the management of the entire project, including scheduling, purchasing, quality and safety.
- Ability to participate in preconstruction services, including estimating and value engineering
- Supervisory responsibility for Project Engineer(s), Assistant Project Manager(s), and Construction Intern assigned to contract(s) and/or work orders
- Collaborate with other Project Manager(s) to find alternative solutions
- Collaborate and monitor Superintendent(s) performance on contracts and/or work orders
- Review and approve Assistant Project Manager proposals
- Negotiate financial disputes and change orders with owners
- Point of contact for project management staff, architects, subcontractors, owners, engineers and more
- Understand details of project scope of work
- Create and maintain project cost reports
- Document and negotiate changes that may affect project completion or contract costs with subcontractors and owners
- Develop field quality assurance and quality control plan with Superintendent
- Collaboration of project safety plan with Superintendent(s)
- Responsible for managing MBE/WBE subcontracting requirements
- Responsible for EEO/Affirmative action contract requirements
- Other duties as assigned
- BS in Construction Management or Engineering and / or 6-10 years of construction experience.
- Ability to manage multiple projects and personnel simultaneously.
- Knowledge of construction, design, cost reporting and cash flow management.
- Computer skills, knowledge of Project Management, Scheduling, good communication and organizational skills are necessary.
- Experience with a general contractor is required
- Experience with Transit/Rail/CTA
If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474.
Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Paid time off
- 401K matching
- Flexible spending account
- Life insurance
- Referral program
- Professional development assistance
- Eligibility for Year End Bonus
- LifeLock Subscription
$90,000-$135,000
F.H. Paschen reserves the right to offer the selected candidate or applicant an hourly rate or salary at an appropriate level to be set and determined by the employer that is commensurate with the applicant's qualifications, experience, education, skill training, certifications, or seniority.
Location: North Chicago Area (On-site)
Compensation: $42.15 an hour
Position Overview
A well-established construction and building materials company is seeking a Diesel Mechanic to support the maintenance and repair of a diverse fleet of trucks and heavy equipment. This role is ideal for a mechanically inclined individual who enjoys hands-on work and is eager to continue developing their skills while working alongside experienced technicians.
The Diesel Mechanic will be responsible for troubleshooting, repairing, and performing preventative maintenance on diesel-powered vehicles and equipment to ensure safe and reliable operation.
Key Responsibilities
- Diagnose and repair issues involving diesel engines, hydraulics, air brakes, electrical systems, drivetrains, steering, and suspension components.
- Perform routine preventive maintenance, inspections, and service work on trucks and heavy equipment.
- Review repair orders and complete maintenance tasks according to shop priorities and safety standards.
- Identify additional mechanical or safety issues during inspections and recommend necessary repairs.
- Maintain accurate records of service work, repairs, and inspections.
- Work collaboratively with dispatch, supervisors, and other mechanics to schedule repairs and minimize equipment downtime.
- Maintain a clean and organized work area including the shop, equipment, and vehicles.
- Perform repairs both in the shop and occasionally in the field depending on operational needs.
- Dump trucks and flatbeds
- Concrete or specialty delivery trucks
- Boom trucks and service vehicles
- Front-end loaders and forklifts
- Company fleet vehicles and light-duty trucks
- Some hands-on experience working with diesel engines or heavy trucks (schooling or shop experience accepted).
- Ability to troubleshoot and repair mechanical systems in a fast-paced environment.
- Valid driver’s license required; CDL (Class A preferred but not required).
- Ability to supply basic mechanic tools.
- Comfortable working in a shop environment and outdoors in varying weather conditions.
- Strong attention to detail and commitment to safety.
- Willingness to learn from experienced technicians and continue developing mechanical skills.
- Competitive pay with overtime opportunities
- Paid vacation and time off
- 401(k) with company match
- Potential annual bonus opportunities
- Stable, long-term career opportunity with a growing company
- Collaborative team environment with experienced mechanics who enjoy mentoring and sharing knowledge
This role involves working in both shop and field environments, which may include exposure to noise, dust, grease, and varying weather conditions. Candidates should be comfortable working in a hands-on mechanical setting.
Benefits include medical, dental, vision
Thank you,
Rachel Stewart
LaSalle Network
Commercial Manager – Electrical Systems - Chicago
Our client is a world renowned business working on a large scale rail construction project. They are seeking a Commercial Manager to play a critical role in ensuring contractual and commercial alignment between the Systems Project Management Team and the broader Project Commercial function. This role supports the Lead Systems Integrator across variation management, claims, and interface coordination, ensuring consistency and commercial rigor across all Systems subcontracts.
Key Responsibilities include;
Contract Administration & Risk Management
- Lead the commercial and contractual administration of all Systems subcontracts, including traction power, signaling, telecommunications, SCADA, and track systems.
- Manage contractual notices, variations, claims, and extensions of time (EOTs) in line with established commercial governance procedures.
- Identify, quantify, and proactively mitigate commercial and legal risks associated with systems integration and interface activities.
- Maintain accurate, auditable correspondence registers, risk logs, and contractual records.
Change Management & Systems Integration
- Support the Systems Engineering team in assessing the commercial impacts of design changes, FAT/SAT outcomes, testing, and commissioning activities.
- Collaborate with Project Controls to align cost, schedule, and valuation impacts.
- Prepare, review, and substantiate Potential Change Orders (PCOs) and Change Orders prior to submission to the Project Commercial Manager.
Subcontractor Commercial Management
- Draft and issue contractual correspondence and formal notices to protect contractual entitlements.
- Review and validate subcontractor invoices, progress claims, and supporting documentation.
- Manage the commercial close-out and final settlement of Systems subcontracts in accordance with JV procedures.
Reporting & Governance
- Provide clear, timely reporting on commercial status, risks, and variations within the Systems scope to both Systems and Project Commercial leadership.
- Ensure strict compliance with JV templates, approval workflows, and numbering conventions for PCOs, Change Orders, and claims.
- Support monthly commercial reporting, risk reviews, dashboards, and cost-to-complete updates.
For this role, you must have an education in engineering, law, construction management or related areas whilst having 10–15 years’ experience in commercial management or contract administration on major rail, metro, or complex infrastructure Design & Build projects.
You do not need to be an expert in the electrical systems, there are experts who already understand those things that can support.
You do need to a solid understanding of systems integration, testing, and commissioning processes and their contractual implications.
Ideally, you will have experience working on Design-Build or Joint Venture projects valued at USD $200M+.
If you think you are a strong fit, then please click, Apply!
Real Estate Litigation Associate – Construction & Developers Focus | Manhattan, NY (Hybrid) – Base Salary $225k
Location/Schedule: Manhattan, NY (Hybrid)
Base Salary: $225k
Practice: Real Estate Litigation – Construction defect disputes, developer/owner claims, New York Labor Law violations, breach of contract in development projects, zoning/land use challenges, and high-stakes litigation for developers, contractors, owners, and investors in complex NYC-area projects
What stands out about this opportunity:
- Work with NYC's Top Networker – Collaborate under one of New York's best-connected real estate marketers, whose powerhouse relationships open doors to elite deals, exclusive events, and even any restaurant reservation in the city.
- No Billable Hour Pressure – Operate without rigid billable targets, focusing purely on quality outcomes and client success in a boutique environment that values results over tracked hours.
- Immediate High-Level Litigation Ownership – Inherit a ready docket from day one and take point on meaningful construction/development disputes, leading motions, negotiations, discovery, and court appearances in sophisticated matters.
- Diverse Commercial Real Estate Mix – Balance intense litigation with varied transactional work including leasing, purchase/sale agreements, joint venture contracts, and development structuring for dynamic developer clients.
Core Requirements (Flexibility for Exceptional Candidates):
- JD from an accredited law school and active New York State Bar admission (additional jurisdictions a plus).
- 3+ years of real estate litigation experience, ideally involving construction defects, Labor Law claims, developer disputes, or related commercial matters.
- Strong proficiency in motions, discovery, depositions, contract analysis, and strategic advocacy in high-exposure real estate cases.
No one fits every box perfectly - if you're passionate about construction/developer litigation in NYC and close on experience, let's connect confidentially! This is one of several similar roles I'm handling.
If this excites your real estate litigation ambitions, reach out for a quick, private chat.
working/work at home options are available for this role.
Commercial Real Estate Litigation Associate | Manhattan, NY (Hybrid) – Base Salary $250k+
Location/Schedule: Manhattan, NY (Hybrid)
Base Salary: $250k+
Practice: Commercial Real Estate Litigation – Landlord-tenant disputes, lease enforcement, development conflicts, zoning appeals, property tax certiorari
What stands out about this opportunity:
- Iconic Legacy in NYC Real Estate: Pioneer at a pre-eminent firm founded in 1975, renowned for transforming the NYC skyline over 50 years with unmatched expertise in every facet of real estate law.
- Award-Winning Litigation Excellence: Dominate with a top-ranked practice by The Real Deal Magazine among NYC's largest, twice honored as Litigation Department of the Year (Real Estate) by The New York Law Journal from 2
- Supportive, Balanced Culture: Excel in a collegial environment rated 5.0/5 on Glassdoor and named Crain's 2024 Best Places to Work in NYC, offering superior work-life balance and career growth
- Exclusive Real Estate Mastery: Specialize deeply in litigation, administrative law, and appeals within NYC's dynamic real estate sector, building expertise that's unparalleled for passionate advocates.
- Elite Compensation Structure: Command a premium $250,000+ base augmented by performance bonuses and comprehensive benefits, rewarding your impact on high-profile disputes.
Core Requirements (Flexibility for Exceptional Candidates):
- JD from an accredited law school and active New York State Bar admission (additional jurisdictions a plus).
- 3+ years of relevant litigation experience, ideally in commercial real estate, landlord-tenant, zoning, or property disputes.
- Strong proficiency in legal research, drafting (motions, briefs), discovery, court appearances, and strategic advocacy in complex matters.
No one fits every box perfectly - if you're driven by real estate litigation and close on experience, let's connect confidentially! This is one of several similar roles I'm handling.
If this ignites your litigation ambitions, reach out for a quick, private chat.
working/work at home options are available for this role.
Brand New Commercial Real Estate Attorney | Mid-Sized Houston Powerhouse with $13M+ Landmark Deals | Hybrid in Houston | Up to $220k Package
I am currently working closely with one of the main partners of a standout mid-sized full-service firm that delivers high-impact commercial real estate work for developers and institutional clients while offering true collaboration, hands-on exposure, and a supportive culture that keeps attorneys engaged and growing!
Highlights:
• Founded in the 90’s and consistently recognized as a Houston Business Journal Best Place to Work for multiple consecutive years; a Houston Top Workplace; this respected firm features a dedicated standalone real estate practice handling sophisticated acquisitions, dispositions, leasing, financing, and development — including landmark deals such as a landmark 6.3-acre mixed-use acquisition in a prestigious district for a prominent family office, along with major raw land purchases in prime locations — including a 46-acre suburban tract and a 17-acre downtown parcel.
• True mid-market powerhouse with a collaborative, flat structure — attorneys get meaningful client contact, input on strategy, and the chance to work on national and multistate projects alongside charismatic, diligent partners in a busy, cash-backed environment that stays active even in economic uncertainty.
The Role:
• Handle commercial real estate transactions including acquisitions, dispositions, leasing, and financing for developers, investors, and national clients
• Negotiate and draft purchase/sale agreements, commercial leases, and related documents
• Support development work on residential master-planned communities and other projects
• Collaborate directly with partners on due diligence, title review, and closing strategy
About you: At least 3 years of relevant experience with a demonstrated background in commercial real estate transactional matters. Active Texas Bar membership and JD from an accredited law school. Houston-based with local presence required.
Location: Hybrid in Houston
Package:
• Base salary up to $220k DOE + bonus potential.
• Health, dental, vision & 401(k) retirement plan.
If this sounds like your ideal next move — please book in some time below for us to speak: OR Email your resume to:
Remote working/work at home options are available for this role.
Senior Corporate Attorney | New York, NY (Hybrid) – Base Salary $250k
Location/Schedule: New York, NY (Hybrid)
Base Salary: $250k
Practice: Corporate Transactions – M&A, private equity/venture investments, corporate governance, securities compliance, joint ventures, financing, and general business counseling for entrepreneurs, financial institutions, Fortune 500 companies, and emerging growth clients
What stands out about this opportunity:
- Prestigious Mid-Size Powerhouse – Join a full-service firm with over 60 attorneys renowned for sophisticated, high-caliber work across diverse practices, offering the resources of a larger firm with mid-size agility and collaboration.
- Established Legacy Since 1975 – Thrive a a respected New York institution providing a full spectrum of services including complex corporate transactions, commercial litigation, real estate, trusts & estates, family law, and government relations.
- Multi-Level Jurisdiction Reach – Leverage offices in New York City, Albany, Washington, D.C., White Plains, and Palm Beach to handle matters intersecting local, state, and federal issues with seamless cross-office support.
- Elite, Diverse Clientele – Advise Fortune 500 companies, entrepreneurs, financial institutions, real estate developers, and high-net-worth individuals on strategic deals that drive business growth and innovation.
- Senior-Level Rewards – Command a premium $250,000+ base with performance bonuses in a merit-driven environment that values expertise, client impact, and long-term career advancement.
Core Requirements (Flexibility for Exceptional Candidates):
- JD from an accredited law school and active New York State Bar admission (additional jurisdictions a plus).
- 7+ years of corporate/transactional experience, ideally in M&A, private equity, securities, or general business counseling.
- Proven skills in deal structuring, due diligence, drafting (agreements, disclosures), negotiations, and advising clients on complex corporate matters.
No one fits every box perfectly -if you're a senior corporate attorney seeking sophisticated work in a respected mid-size firm, let's connect confidentially! This is one of several similar roles I'm handling.
If this aligns with your next leadership step, reach out for a quick, private chat.
working/work at home options are available for this role.
Part-Time Administrative Coordinator with light bookkeeping (Remote)
Location: Work From Home – Remote - Charlotte NC centric
Employment Type: Part-Time
About Us
We are an established and growing small consulting business, in the healthcare sector. Our company values professionalism, reliability, and teamwork. We are seeking a dedicated Administrative Coordinator who is looking to build a long-term career and become a trusted member of our organization.
This position offers the opportunity to work directly with a busy leadership team while interacting with team members, customers, and vendors. The right candidate will play a key role in keeping daily operations organized and running smoothly to provide general support to the operation of the business office, client relations, coordination of educational services, and processing of staff expense reports, to support the mission and participate in achieving the vision of the company.
Position Overview
This is a part-time remote role supporting executive-level administrative functions. The Administrative Coordinator will coordinate a variety of operational tasks in a fast-paced but structured environment.
We are looking for someone dependable, highly organized, and responsive during standard business hours.
Key Responsibilities
- Communicate professionally with staff, customers, and vendors
- Prepare documents, reports, and presentations using Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe.
- Maintain digital files and records
- Track client deliverables and help ensure deadlines are met
- Accurately input and collate expense reports for client billing and processing
- Coordinate set-up, and attend periodic trade shows in continental U.S.
- Provide support for educational programs, including post program survey processing, documentation for the accrediting organization, and organizing and filing the above.
- Assist with various administrative and operational tasks as needed
Key Roles and Responsibilities:
Client Relations
- Actively promotes the Company’s world class image through positive, helpful interactions with clients via phone, email and in-person contact.
- Follow up on client needs.
- Ensure new clients receive the predetermined appropriate Company information.
- Facilitate coordination and set-up for the Company’s vendor booth &/or presentation at periodic industry conferences
Office Support
- Answer the phone and direct calls appropriately
- Support with occasional errands as needed
- Handles staff birthday acknowledgements
- Office communications
- Monitor and direct web email, as appropriate
- Assist with equipment maintenance
- Order office supplies, business cards and name tags.
- Assist with travel arrangements for consulting team and staff, as needed
- Facilitate computer-issue resolution for team members, with appropriate sources.
Expense Tracking
- Track staff & consultant’s expenses
- Track cancelled flights
Account Management
- Maintain client account data
- Assist with client billing, as needed
- Process expenses
- Update Client Fulfillment Trackers.
- Update data points in CRM and monitor for accuracy
o Fulfillment Data updates
o Facilitate marketing initiatives
Business Admin Support
- Assist with data entry
- AR
- AP
- File Maintenance
- CRM audits for data integrity.
- Update client records and files in appropriate repositories
- Manage electronic technology inventories, including but not limited to, Air cards, Computers, Scanners, warranties
Education Support
- Assist with the processing of webinar registrations, conference registrations & publication orders as needed.
- Assist with education programs – Surveys / Certificates / Managing files
- Process education certificates for Company sponsored programs
- Monitor ANCC documentation completion and management of the records
Consulting support
- Arrange hotel accommodations for traveling staff
- Prepare and update travel logistic forms for traveling staff
- Prepare consultant feedback surveys for evaluations
Publications
- Fulfill and track client publication orders and subscriptions
- Maintain inventory, including printing of in-house editions as needed.
Other duties
- Support Leadership Team as needed
- Support Strategic Initiatives and assist with implementation of Strategic Plans
- Assist with tradeshows, production of promotional products and project assembly
- Support marketing efforts, including but not limited to assisting with collateral assembly and mailing
- Work collaboratively w/ colleagues to advance mission, values, vision of Company
Other duties, as may become necessary
Qualifications
- 5-11 years prior relevant experience required, with clearly demonstrated strong organizational and time-management skills
- Bachelor's degree preferred
- Excellent written and verbal communication skills
- Professional demeanor and customer-service mindset
- Proficiency in Microsoft Office Suite
- Proficiency with Quickbooks Enterprise Professional
- Comfortable using video conferencing platforms
- Ability to multitask and maintain attention to detail and accuracy
- Reliable high-speed internet connection
- Dedicated, professional home workspace
- Knowledge of healthcare industry and terminology is helpful
Work Environment & Expectations
- Remote position
- Company-provided computer
- Part-time schedule during standard business hours
- Must be responsive and accessible throughout the workday
- Occasional flexibility required to address time-sensitive matters
- Sits, stands, bends, lifts and moves up to 20 pounds intermittently during working hours
- Extended periods of computer work
- Occasional overnight travel.
Growth & Development
High performers may have opportunities to take on expanded responsibilities over time. We value long-term team members and support professional growth within the company.
Compensation & Benefits
- Competitive compensation based on experience
- Benefits available correspond to the percent FTE
- Paid time off and holidays (details provided during interview process)
If you are organized, dependable, and looking to grow within a stable and collaborative small business environment, we encourage you to apply.
Job Type: Part-time
Pay: $18.00 to $20.00 per hour
Expected hours: 20-25 per week
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
- Eligibility for bonus program
Candidates in greater Charlotte area may work a hybrid.
Respond to: .
no phone calls please
Remote working/work at home options are available for this role.
