Engineering Jobs in Rockland De Flexible

Salary Range: $95,000-125,000 + Bonus

Company

9th Street Development Co. (“9SDC”) is a rapidly growing real estate investment and development firm with offices in Wilmington, DE and Philadelphia. The firm develops and acquires multi-family, office and retail properties in Delaware, Pennsylvania and New Jersey. 9SDC is a vertically integrated company that takes complex projects through every phase of the development lifecycle, from approvals to stabilization.

This is an exciting and unique opportunity for an early career construction professional to join a dynamic team and have diverse responsibilities. The Associate will have a direct leadership role and gain immediate exposure to all sides of commercial real estate development from concept through completion. The ideal candidate will have experience in construction and development and the ability to adapt quickly and prioritize multiple tasks and demands.

Responsibilities:

▪ With the support of the development team, establish due diligence tasks and prepare pre-development budget

▪ Advance due diligence and entitlement activities to support finance closing

▪ Work with finance, operations and ownership to develop project goals and parameters 

▪ Manage the design process to ensure alignment with the preliminary Basis of Design, budget and design schedule

▪ Solicit, qualify and negotiate proposals for construction related services. Prepare final agreement(s) for execution

▪ Lead regular construction meetings to ensure coordination between the design team, consultants and construction manager

▪ Facilitate the proper flow of information between design team, construction manager and ownership

▪ Proactively make recommendations to avoid construction problems

▪ Regularly monitor actual construction progress as compared to the agreed upon schedule

▪ Regularly monitor budget progress throughout the life of the project

▪ Evaluate and negotiate construction change orders

▪ Perform regular site visits to ensure work is in conformance with the contract documents and good construction practice

▪ Track the creation and completion of architect and engineer’s punch list in anticipation of turnover to operations

▪ Establish and maintain a monthly development cost report for each project

▪ Facilitate the Monthly Draw Process with the assistance of Accounting and Finance

▪ Prepare and present a Monthly Project Report to ownership

Qualifications:

▪ 2-5 years of experience in commercial construction, architecture, or development

▪ Strong academic performance preferably in engineering or construction management

▪ Able to work in a fast-paced environment and demonstrate the ability to handle and prioritize multiple tasks and demands while maintaining a focus on details

▪ Detail oriented and accurate in composing and proofing materials

▪ Strong written and oral communication skills

▪ Talent for managing multiple projects simultaneously

▪ Proficient in Microsoft Office suite

▪ Proficient in the creation and maintenance of a CPM Project Schedule

▪ Committed to high standards of excellence and ethics

Please send all resumes to Rebecca Parsons at 

Compensation: $68,000 Base | $80,000 OTE (Performance-based bonus)

Location: Wilmington, DE (Onsite training, then Hybrid 1-2 days WFH)

Tech: AI-Powered Sales Stack (HubSpot + Landbase)

The Opportunity

We are launching a brand-new, AI-driven marketing technology brand, and we need a high-energy Lead Generation Specialist to be the engine behind our growth. This is a "launchpad" role—you’ll help us build from the ground up with the security of an established, 400-client company supporting you.

What You’ll Do

• Leverage Cutting-Edge AI: Use advanced AI dialers to conduct high-volume outreach (approx. 80 calls/hour) without the manual burnout.
• Drive the Pipeline: Focus 3–4 hours a day on phone activity to schedule ~2 qualified meetings per week.
• Personalize at Scale: Craft and send personalized email campaigns using HubSpot to catch the eye of mid-market decision-makers.
• Cross-Sell: Tap into an existing database of 400+ loyal clients to introduce our new AI-powered direct mail solutions.

Are You the Perfect Fit?

• Experienced: 3+ years in B2B sales or lead generation.
• Tech-Forward: You love using AI and CRM tools to work smarter, not harder.
• Accountable: You thrive in a KPI-driven environment and love seeing your progress on a weekly scorecard.
• Resilient: You have a "hunter" mentality and are comfortable with high-volume outbound activity.

The Perks

• Health & Wellness: Medical (Highmark HDHP), Dental, and Life insurance.
• Future Planning: 401(k) with a 3% company match after one year.
• Time to Recharge: 9 paid holidays and 104+ hours of PTO.
• Career Growth: Clear path to move into BDR or Account Executive roles as the team scales.

Ready to build the future of marketing? Apply today and let’s talk!

Position Summary 

The IT Manager oversees the company’s technology strategy, systems, and cybersecurity while coordinating with a third‑party managed IT service provider. This role ensures reliable and secure technology systems that support office staff, project management teams, and field crews. The IT Manager also manages mobile devices, construction software platforms, and technology vendors to ensure efficient operations across the organization.  

Key Responsibilities 

IT Strategy & Leadership 

• Develop and implement the company’s IT strategy aligned with operational goals. 
• Evaluate new technology solutions to improve productivity. 
• Plan infrastructure improvements that support company growth. 
• Lead digital transformation initiatives for field and office operations. 

Managed IT Vendor Coordination 

• Serve as the primary liaison with the third‑party managed IT service provider (MSP). 
• Coordinate system updates, support requests, and infrastructure changes. 
• Monitor vendor performance and ensure service level agreements are met. 
• Participate in strategic IT planning meetings with vendors. 

Construction Technology Systems 

• Set up new users on hardware as needed 
• Administer software including project management, accounting, estimating, and document control platforms. 
• Support platforms such as Procore, Accubid, Sage/Viewpoint, Spectrum Accounting, Adobe, Bluebeam, SharePoint, and AutoCAD support. 
• Assist project managers and field teams with technology tools used on projects. 

Cybersecurity Oversight 

• Work with the MSP to implement cybersecurity protections. 
• Ensure use of MFA, endpoint protection, firewall security, and backup systems. 
• Review security monitoring reports and coordinate remediation actions. 

Infrastructure & Systems Oversight 

• Coordinate maintenance of networks, cloud systems, and Microsoft 365 environments. 
• Ensure reliable connectivity between office locations and jobsites. 
• Oversee backup and disaster recovery systems. 

Mobile Devices & Field Technology 

• Manage company cell phones, tablets, laptops, and mobile hotspots. 
• Coordinate procurement, setup, and deployment of devices for employees. 
• Maintain inventory tracking for all devices. 
• Coordinate wireless carrier plans and billing. 
• Ensure devices are configured with required construction apps and communication tools. 

Technology Procurement & Asset Management 

• Manage purchasing of hardware, software, and licenses. 
• Track IT equipment lifecycle and inventory. 
• Coordinate equipment replacements and upgrades. 

Budget & Vendor Management 

• Assist leadership with annual IT budget planning. 
• Evaluate vendor contracts and pricing. 
• Identify cost‑effective technology improvements. 

Qualifications 

Education 

Bachelor’s degree in Information Technology, Computer Science, or related field preferred. 

Experience 

• 4+ years of IT experience preferred. 
• Experience working with Microsoft SharePoint. 
• Experience supporting construction or engineering firms preferred. 
• Experience with Microsoft 365, cloud infrastructure, and cybersecurity systems. 

Key Skills 

• Vendor management 
• Technology planning 
• Strong communication skills 
• Project management 
• Ability to support office and field personnel 

IT Responsibilities Matrix 

Responsibility 

Internal IT Manager 

Managed IT Provider 

Technology Strategy 

Lead 

Support 

Cybersecurity Policy 

Lead 

Implement / Monitor 

Network Infrastructure 

Oversight 

Maintain 

Help Desk Support 

Escalation / Coordination 

Primary Support 

Mobile Device Management 

Lead 

Assist 

Software Administration 

Lead 

Assist 

Backup & Disaster Recovery 

Oversight 

Maintain 

System Monitoring 

Review Reports 

Perform Monitoring 

About the Company

Mayzon is a manufacturing company that specializes in the design and marketing of bath and home fashion products, including shower curtains, bath furniture, and storage solutions. Mayzon was founded in 1929 and is headquartered in New York City. The company operates through brands like Zenna Home and private label partnerships, selling products to various retailers, including home decor/improvement stores, department stores, supermarkets, and online platforms. In 2022, Mayzon was formed by merging Maytex, Zenith Home Products, and Decolin.

About the Role

The Senior Product Development Engineer – Plastics is responsible for leading the design, development, validation, and transfer of plastic injection-molded products into volume manufacturing. This role provides technical leadership across product design, material selection, tooling, mold flow analysis, supplier execution, and manufacturing readiness, ensuring products are manufacturable, cost-effective, and meet quality and performance requirements.

Responsibilities

• Serve as a core member of the Product Engineering team, providing Design for Manufacturability (DFM) input for plastic injection-molded components.
• Engineer products from concept through design transfer into volume production.
• Evaluate and approve plastic part designs, materials, and manufacturing methods.
• Review and assess tool design, mold performance, and mold flow analysis including fill, warp, pressure, and balance.
• Act as technical liaison between tooling suppliers, plastic injection molders, Product Development, Manufacturing, and Quality.
• Lead and support tool and process development, resolving technical issues in real time.
• Work directly with global tooling suppliers and injection molders to deliver robust production molds at competitive cost.
• Develop cost models for plastic components, materials, labor, and tooling to ensure product profitability.
• Support manufacturing by investigating and resolving quality, process, and performance issues.
• Drive design transfer activities, ensuring tooling, process capability, and documentation are production-ready.
• Partner with Supply Chain to evaluate supplier capacity, technical capability, and scalability to support growth.
• Introduce and evaluate advanced plastic molding technologies to support innovation and continuous improvement.

Qualifications

• Bachelor’s Degree in Plastics Engineering, Mechanical Engineering, or Manufacturing Engineering.
• 7+ years of hands-on experience in plastic injection-molded product development and design.

Required Skills

• Strong knowledge of plastic materials, molding processes, and tooling fundamentals.
• Proven experience working with mold builders, tooling suppliers, material suppliers, and manufacturing partners.
• Proficiency in SolidWorks and Microsoft Office.
• Ability to manage multiple development projects in a fast-paced manufacturing environment.
• Strong problem-solving, communication, and cross-functional collaboration skills.

Preferred Skills

• Experience with prototype development and laboratory testing.
• Knowledge of wood processing materials and equipment.
• Experience in sales-driven or consumer product manufacturing environments.

Pay range and compensation package

This position is classified as Exempt under the Fair Labor Standards Act (FLSA) and meets the criteria for the professional exemption based on advanced engineering knowledge, independent judgment, and primary duties.

Equal Opportunity Statement

The Company is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable law.

Design Assurance Engineer

Location: Wilmington, Delaware

About Our Client:

Our Hiring Company, a best-in-class Medical Device Manufacturer has an opening for a new team member at their facility. Holding itself to the highest standards of integrity, quality and excellence, this company has contributed to the healthcare industry for over 90 years and has been rated as Forbes top 14 most innovative companies in the world. With a strong vision for making medical treatments easier on its patients, this company gears its technological innovations from its top-talented engineers towards making a significant contribution to our society.

Key Responsibilities:

• Representing Quality on product development teams to ensure compliance with internal procedures and U.S. and international regulatory requirements.
• Leading quality system development and implementation throughout the product lifecycle.
• Providing focused quality engineering support and driving timely execution of assigned project activities.
• Leading Risk Management activities, including authoring risk management plans and reports, facilitating FMEA sessions, and ensuring risk assessments occur at appropriate project phases.
• Leading master validation planning sessions and reviewing/approving validation and qualification documentation.
• Reviewing and approving technical transfer plans and supporting design transfer activities to manufacturing
• Providing input to material specifications, drawings, inspection procedures, and manufacturing documentation to ensure manufacturability and testability.
• Overseeing metrology, incoming inspection, acceptance criteria, and disposition of non-conforming materials.
• Participating in supplier selection and component specification reviews, and acting as a technical quality liaison for supplier-related issues.
• Developing and validating quality test methods.
• Establishing and leading corrective and preventive action (CAPA) plans and quality assurance strategies
• Reviewing quality history, supplier controls, scrap analysis, and process controls to drive defect prevention initiatives.
• Monitoring field quality performance, analyzing field returns, and determining root cause.
• Tracking quality trends, managing corrective actions, and driving continuous improvement efforts
• Generating and maintaining quality documentation including quality plans, SOPs, and inspection procedures.
• Participating in Product Review Boards and leading investigations into internal and external complaints
• Applying structured problem-solving methodologies to identify, prioritize, and resolve quality issues
• Providing training and mentorship on quality system processes and best practices.

Qualifications:

• Bachelor’s degree in Engineering, Life Sciences, or a related technical discipline required.
• 4–6 years of experience in Product Development or R&D within a regulated environment.
• 6–10 years of progressive experience in a medical device quality assurance environment.
• Strong working knowledge of engineering fundamentals and their application in product development and manufacturing.
• Auditor experience preferred (1–2 years).
• Demonstrated knowledge of 21 CFR 820, ISO 13485, ISO 14971, and other applicable medical device regulations and standards.
• Experience with quality tools and statistical methodologies including FMEA, DOE, SPC, and Minitab.
• Experience supporting validation, design transfer, and risk-based change control processes.
• Strong analytical, mathematical, and statistical capabilities.
• Excellent computer proficiency.

Interested Candidates please apply on our website at

For more information about our services and great opportunities at JBL Resources, please visit our website:

JBL Resources is proud to have earned the reputation of being a premier provider of top talent professionals in the fields of engineering, human resources, logistics, operations, and supply chain management. As specialists in both permanent placement and contract services, our mission is to help companies and individuals become all they were created to be.

**JBL is an Equal Opportunity Employer and E-Verify Company

Readily Available Interim Customer Support Lead | VC-Backed B2B Healthtech SaaS | Boston (Hybrid)

The Client

This client is an AI-powered healthtech startup born out of a multi-year collaboration between leading academic medical centers and top-tier engineering institutions in Europe. This business has developed patented algorithms and a proprietary clinical database to help practitioners improve ultrasound screening accuracy, reduce diagnostic errors, and optimize care pathways for expectant mothers. With a clear mission to expand access to high-quality women's and children's health outcomes through technology, they are now scaling rapidly across the United States; partnering with major clinical networks and onboarding new health system clients at an accelerating pace.

The Role

This is an opportunity to own and build a support function at a company experiencing hypergrowth in the US market. Reporting to the Director of Operations, this role is for someone who sees a blank slate as an opportunity. The customer base is scaling rapidly and this position will be responsible for building the support function that grows with it. The right candidate will be hands-on, close to the product and customers before building out the systems, tooling, and team capable of sustaining growth without compromising the experience

Responsibilities

• Handle tickets and calls directly to build deep product knowledge and earn customer trust
• Design and implement the core support ticket infrastructure: SLAs, escalation paths, and cross-functional workflows with Engineering and Product
• Optimize the CRM/ticketing environment (automations, reporting, routing) and build out a self-serve knowledge base including FAQs and troubleshooting guides
• Serve as the voice of the customer, translating support patterns and user feedback into actionable product insights
• Define and track key operational KPIs and build automations to drive ongoing efficiency
• Champion team autonomy and maintain quality standards throughout a period of significant scale

What We Need to See (Essential)

• 3-5 years of B2B SaaS experience in Technical Support, Customer Support, or Operations
• Experience in implementing modern support/ticketing platforms (e.g. Zendesk, Pylon or similar)
• Proficiency in maintaining & utilizing ticketing CRMs
• Demonstrated ability to thrive in hypergrowth environments and build processes from zero
• Comfort working across time zones (specifically West Coast)
• Genuine alignment with the company's mission in women's and children's health

What We’d Like to See (Bonus)

• Experience in a healthcare or regulated SaaS environment
• Familiarity with building or scaling a support function at a Series A-C stage company
• Experience with CRM automation and reporting

Location: Hybrid

Package: $60-80 per hour

Duration: 4 months

The company is a recognized leader in the commercial faade industry, specializing in innovative glazing and curtain wall systems across North America. Known for executing complex, high-value projects with precision and professionalism, they are expanding their national project management team to keep pace with growing demand. Their approach blends craftsmanship with cutting-edge technologyand they're seeking forward-thinking professionals who can lead from anywhere.

The company is seeking a Remote Project Manager with deep experience in commercial glazing or curtain wall systems. This role is ideal for someone who thrives on ownership, excels at remote coordination, and can lead multimillion-dollar faade projects from preconstruction through closeout.

You'll manage every phase of the project lifecycleleveraging digital tools, strong communication, and a process-driven mindset to deliver on time, on budget, and on spec. While you won't be on site every day, your presence will be felt through structured collaboration, proactive planning, and a firm grasp of what it takes to keep complex installations moving forward.

Minimum three years of experience managing glazing or curtain wall projects.

Demonstrated success managing commercial construction projects remotely.

Expertise in architectural, structural, and fabrication drawings.

Strong knowledge of curtain wall, storefront, ACM, or unitized faade systems.

Comfortable leading project updates, vendor negotiations, and client coordination remotely.

Proven ability to manage contracts, track costs, and mitigate risk.

Degree in Construction Management, Engineering, or a related field (or equivalent experience).

Familiarity with Bluebeam, Procore, AutoCAD, or PM platforms.

Existing network of glazing vendors and subcontractors.

Fully remote work with flexible hours.

Collaborative, experienced, and high-performing team.

Opportunities for professional growth and leadership.

Impactful, high-visibility projects across the U.S.

Competitive compensation and benefits package.

Culture that values clarity, accountability, and trust.

The Clinical Affairs Manager will provide clinical expertise, insight, and support to clinical end-users, clinical sales specialists, sales team, Regulatory, Engineering, marketing, and other corporate departments on safe and effective use of the Teleflex Medical product portfolio with primary emphasis on the Coronary/Structural Heart franchise. This position will support the appropriate clinical application of the Coronary/Structural Heart franchise via didactic, web-based, and teleconference education, and understanding of these products and best practices. Clinical support will be provided to physicians, nurses, techs, etc., to include support for live cases/proctorships in the therapeutic areas related to focus products. The Clinical Affairs Manager will drive innovation by identifying product attributes necessary to expand into new markets, or capitalize on new clinical applications; identify new, clinically driven product and market opportunities; and perform other related duties as required. Provide support during society engagements, facilitating the exchange of scientific information in close collaboration with CMA leadership and the broader clinical affairs interventional team.

Customer Experience Representing Teleflex in a customer-facing position is a tremendous responsibility and opportunity. All CMA colleagues are expected to perform with the highest levels of professionalism, service, and ethics to strengthen the Teleflex brand and relationship with our customers. Continuous Improvement - Demonstrates initiative and critical thinking to identify, prioritize process and performance gaps. Develops solutions to deliver improved results. Exemplifies continuous improvement thought processes and focus. Culture and Values Exemplifies Teleflex values and ensures a fair, open, and productive climate that is engaging, ethical, and legally compliant. Strives to work effectively across boundaries in a complex matrix environment. Identify and support BU field efforts for the Coronary/Structural Heart franchise through clinical and educational customer needs assessment, product and procedural training, live case coverage, and assist with customer follow-up for ongoing clinical support as needed. Maintain and develop expertise on the Coronary/Structural Heart Interventional product portfolio related to the specific clinical specialty area and expertise. Identify and expand the customer base through professional networking, consultation related to best practices and the appropriate clinical use of Teleflex products, and timely professional follow-up. Support Coronary/Structural Heart educational programs with aligned educational goals and needs of the Interventional Business Unit. Support scientific exchanges of information with medical societies. Pre-conference & in-booth educational programs, meetings with scientific committees, education grant support, and research submissions (in collaboration with the Global Research & Scientific Services team). Off-label support for Teleflex products in accordance with Teleflex policy & local legal regulations

Manage utilization of HCPs in accordance with Teleflex IPPs. Coordinate efforts between cross-functional partners, including Medical Affairs, Global Research & Scientific Services, marketing, and R&D. Coordinate, participate, and manage educational, scientific activities at identified local, regional, and national trade shows/exhibitions. Serve as part of the CMA clinical expert team on product applications and troubleshooting when interfacing with SBU Leadership, Clinical Sales Specialists, and Teleflex team members. Participate as a clinical expert on project teams, committees, and in meetings with various corporate departments to provide guidance as to the clinical perspectives for the Coronary/Structural franchise. Build and support infrastructure for speaker programs supporting Teleflex Academy, webinars, training content, and programs. Coordinate and participate in content development and review of education material as needed by IA BU or CMA. Manage all business-associated administrative tasks and responsibilities to support job-related activities, to include strict adherence to the Teleflex Medical T&E policies and procedures, timely filing of required and/or requested reports, and documentation of activities via approved documents and forms. Adhere to applicable Teleflex IPPs, Teleflex Code of Ethics, and all Company policies, rules, procedures, and housekeeping standards.

Bachelor's degree is required, preferably in clinical, biology, health sciences, or engineering. Procedural experience within Interventional Cardiology and/or Structural Heart Possess a minimum of five years' clinical exposure in the medical field in the Cardiology environment. Medical Device industry supporting Clinical and Medical Affairs, strongly preferred. Proficient in Microsoft Word, Excel, and PowerPoint required; SalesForce experience preferred.

WHO WE ARE

Delta Engineers, Architects, & Surveyors (Delta) is a multidisciplinary AEC firm founded in upstate New York in 1976. Along with our corporate headquarters located near the intersection of Interstates 81, 86 and 88, Delta has additional offices across Central New York and Chevy Chase, MD, together with remote team members located across the US. We deliver engineering and architectural design services for multiple market sectors along with providing environmental, survey, landscape architecture, and ecological services to public and private clients located throughout the continental US. Delta team members take advantage of terrific opportunities to advance professionally in a supportive team-oriented culture while enjoying generous compensation and benefits package.

WHO WE NEED

We are seeking a versatile and team-oriented Structural Project Engineer in our Structural Team, ideally located in the Syracuse or Albany, NY area, or at our Endwell, NY office. Candidates located outside the designated office locations may qualify for full remote work, subject to company policy. The ideal candidate should have a Bachelor's Degree in Civil / Structural Engineering, with a minimum of 6 years of relevant experience. A PE is also required. Experience should include structural analysis, design, and detailing for concrete, steel, and aluminum structures. Experience with cable design is preferred.

The primary duties associated with this position include:

• The candidate should be proficient with the International Building Code (IBC); ASCE-7; ACI 318; ADM-2020; and AISC.
• Performing challenging 3-dimensional structural analyses and designs for a wide variety of clients using various state-of-the-art design software, including RISA 3D, SAP, RAM, and RISA Foundation.
• Responsible for serving as lead project engineer, i.e., taking responsibility for developing design, preparing detailed structural drawings using AutoCAD and REVIT, and specifications. This includes coordinating the work of junior team members and amongst other trades.
• Solving engineering problems using experience, judgment, and education and knowing when to ask for assistance when required.
• Write and review related reports for the services provided.
• Scoping projects and assisting project managers with proposal creation.
• Serving as a Quality Control reviewer for the designs of team members.
• Assisting the Team Leader in initiating, developing, and implementing continuous team improvement initiatives.
• Supporting structural work in our building projects within the Structural Facilities Group as workload warrants.
• Attending client meetings/presentations in the daytime or evenings.
• Communicating with client representatives, contractors, and suppliers.
• Participating in site visits/inspections/documentation during construction.
• Work on a variety of projects including schools, industrial facilities, commercial buildings, and governmental projects.
• This position requires an individual that has strong technical abilities with good organizational and communication skills, and the ability to work in a fast-paced market.

Additional duties will include preparing structural designs; prepare structural design summaries and detailed drawings using AutoCAD and REVIT; consider alternate designs and value engineering; and meeting scheduled project deadlines.

Delta is driven to exceed our clients' expectations on every project. Accordingly, the successful applicant for this position must be willing to occasionally work adjusted hours/overtime.

WHAT WE OFFER

Hiring Salary Range: $80,000-$110,000 (Salary to be determined by the applicant's education, experience, knowledge, skills, and abilities along with an internal equity and alignment with market area data.)

The following are a few of the benefits that we offer:

• Paid Holidays, Vacation, Sick time
• Health and Dental Insurance
• Optional Vision, LTD and Term Life Insurance
• Enhanced Short Term Disability
• 401K Retirement Plan
• Tuition Assistance Program
• Professional Licensing Reimbursement
• Recruitment Bonus Program

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Our biotech client is seeking a Communications Project Manager to support Corporate Communications and R&D Communications in a part-time freelance capacity.

This is an ongoing 20 hours/week role with an expected duration of 6 months, with potential to extend. This position is fully remote and you will be reporting directly to the VP, Enterprise Communications.

The Communications Project Manager will serve as an operational and organizational engine for two fast-moving communications teams. This role ensures projects progress on schedule, leadership receives accurate and timely reporting, and executive-ready materials are consistently delivered. The ideal candidate is proactive, highly organized, experienced in cross-functional communications, and comfortable working directly with senior leaders.

Responsibilities

• Compile weekly project updates for the VP to support executive staff meeting discussions.
• Prepare and maintain monthly team reports for Corporate Communications and R&D Communications.
• Build quarterly business reviews (QBRs), consolidating inputs from multiple workstreams into executive-ready presentations.
• Create and update executive briefing books (1-2 per week), synthesizing complex information into clear, strategic narratives.
• Attend weekly team meetings (Wednesdays at 10 AM PST and Thursdays at 11 AM PST), maintaining agendas, tracking follow-ups, and ensuring all commitments are completed.
• Coordinate project inputs across cross-functional partners; track progress, identify risks, and flag blockers.
• Gather updates from stakeholders and ensure completeness, clarity, and alignment to team priorities.
• Synthesize themes across projects to identify patterns, insights, and strategic throughlines for reporting.
• Prepare materials in polished, executive-ready formats.
• Maintain project trackers, shared documents, and operational workflows across Airtable, OneNote, and Teams.
• Support the operational organization of both communications teams as they undergo structural changes, helping maintain consistency, accountability, and predictable information flow.

Requirements

• Minimum of 3 years of experience in project management, communications, executive support, or similar roles
• Experience supporting executive communications or communications teams.
• Strong organizational skills with demonstrated success managing multiple deadlines and stakeholder inputs.
• Proactive, self-starting working style with a Type A attention to detail.
• Exceptional written communication skills and comfort preparing executive-level materials.
• Ability to confidently engage senior leaders to request updates, clarify details, and push for high quality inputs.
• Comfortable synthesizing information and identifying key themes, insights, and priorities.
• Strong collaboration skills and a personable, professional presence.

Software Required:

• Airtable
• Workfront
• PowerPoint
• OneNote

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data, including medical data.

Benefits