Dsi Events Jobs in Usa

Position

Event Producer

Event Strategies, Inc.

Alexandria, VA 22314

Job Description

ESI is a full-service event production company based in Alexandria, VA. We are seeking experienced Event Producers to be the primary lead for the planning and execution of high-profile live events, conferences, tours, and special projects nationwide. Event Producers serve as the central point of coordination between clients, vendors, and internal departments, ensuring that every element of the event is delivered on time, on brand, and within budget. The ideal candidate is a proactive problem solver who thrives under pressure, has a strong grasp of live event logistics, and can lead cross-functional teams from concept to completion. This position requires exceptional communication, organizational, and leadership skills, as well as an understanding of creative and technical event components.

Compensation

• Salary pay that is negotiable based on skill level and experience. Travel per diem and accommodations provided.

How To Apply

• Contact us at (888)374-4565 or

Responsibilities

• Lead all phases of event production, from planning through on-site execution and post-show wrap-up
• Manage the onsite team (ranging from 5-100 people) leading the execution of the event
• Develop and manage event timelines, budgets, and production schedules
• Serve as the primary client contact throughout the project lifecycle
• Oversee production logistics including staging, audio/visual, signage, creative builds, and run of show
• Collaborate with design, operations, and technical teams to ensure alignment with client objectives
• Conduct site visits, manage vendor relationships, and coordinate permitting or venue logistics as needed
• Supervise setup, live execution, and strike of all event elements
• Troubleshoot operational or technical challenges quickly and effectively
• Prepare post-event reports and budget reconciliations for internal review

Qualifications

• Strong leadership, communication, and client-facing skills
• Proven ability to manage multiple complex projects simultaneously
• Proficiency in event production workflows and vendor coordination
• Excellent organizational and budgeting skills
• Comfortable working under pressure in fast-paced, live environments
• Willingness to travel and work evenings/weekends as required

Experience

• 3+ years of experience in event production, live event management, or experiential marketing
• Background in large-scale or high-profile events preferred
• Familiarity with staging, AV, or creative production elements

Environment

• Work is performed both in-office (Alexandria, VA) and on-site at event locations nationwide. Producers should expect irregular hours and on-call availability, including evenings, weekends, and holidays during active event periods.

Company Description

Caesar Event Rentals Orlando is a premier provider of event furniture and décor, specializing in creating memorable experiences for clients. Based in Longwood, FL, the company focuses on delivering high-quality rental solutions tailored to the unique needs of each event. From weddings to corporate gatherings, Caesar Event Rentals is committed to exceptional service and customer satisfaction. The team takes pride in its extensive product range and innovative approach to event design.

Role Description

This is a full-time, on-site Sales Representative role located in Longwood, FL. The Sales Representative will be responsible for engaging with clients, providing expert guidance on event furniture and rental products, and delivering exceptional customer service. Daily tasks include assisting customers with product selections, managing sales inquiries, maintaining product knowledge, and collaborating with the operations team to ensure seamless event execution.

Qualifications

• Strong Product Knowledge and familiarity with event furniture and decor offerings
• Experience in Retail Sales and general sales practices
• Excellent Communication and Customer Service skills
• Proven ability to drive Sales and meet performance goals
• Ability to build rapport with clients and maintain a professional demeanor
• Strong organizational skills and attention to detail
• Proficiency in using basic sales-related tools and software
• Prior experience in the events or rentals field is a plus

Company Description

The Director of Event Planning and Graduate Engagement is a highly responsible position dealing with university and Foundation leadership, requiring consistent professionalism and effective communication.

The position will have a dual reporting line with the event portion of the position reporting to the Chief of Staff, Communications and Government Affairs and the graduate engagement reporting to Vice President for Development at the LSUHS Foundation.

The event portion of the responsibilities involves managing all institutional events to include: commencement ceremonies in May and August, White Coat Ceremony for MD’s and PA’s, Graduate Research Day, designated retirement receptions for high level and/or long tenured faculty or administrators, milestone events for degree programs and/or schools, celebratory events due to high level recognition of the institution, a school or individual, mini-med, Preview Days for Schools, etc.  Additionally, event planning guidance and execution will be provided for department-level events.

The graduate engagement portion of the responsibilities involves coordinating alumni engagement for LSU Health Shreveport’s residency and basic science graduate programs. The institution has forty-seven accredited residency and fellowship programs and several PhD and Master’s tracks in the School of Graduate Studies. The LSU Health Sciences Foundation has traditionally managed LSU Health Medical Alumni affairs and assisted with alumni programming for the School of Health Professions and Sciences. This new shared position will, for the first time, extend the Foundation’s alumni engagement services to LSU Health Shreveport’s residency and basic science graduate programs. 

Position will involve evening and weekend hours.  

Regular attendance is required to perform the functions of this position.

Incumbent must understand that they are the university/Foundation representative with those they serve requiring the utmost professionalism in conduct and appearance.

Essential Position Functions and Duties

45% - Event Planning

• Consultation with clients to understand the scope and objectives of the event and to determine the optimal location on campus for the event.
• Reserve event location or locations.
• Plan all aspects of the event to include budget, timeline, venue, seating, menu, guest list, audiovisual needs, signage needs, parking, etc. 
• Coordinate event logistics to include IT, UPD, environmental services being onsite, delivery of tables, chairs, tablecloths, florals, food, drink, etc.
• Timely engagement of LSUHS IT and/or audiovisual staff as needed for the event.
• Timely engagement of Medical and Strategic Communication for needed signage, invitations, and directional signage.
• Timely engagement of appropriate parties for any required contracts or agreements
• Timely engagement of Communications and Public Affairs for internal and/or external marketing of event
• Have access to travel schedules of all presenters to be certain of their availability at the time they are scheduled to appear/speak at event.
• Ensure all event operations are handled in a timely and efficient manner. A standardized event-planning document should be used for all events to avoid overlooking important aspects. A post-event document should be developed to allow for analysis of events to determine if they met goals and objectives, including the budget.
• Supervise staff involved in the execution of the event, including custodial staff, caterers, etc.

45% - Graduate Engagement

• Plan residency program and graduate school alumni programming that supports the school’s strategic priorities and aims to increase alumni engagement and gift participation, targeting engagement and relational stewardship.
• Ensure accurate and complete residency program and graduate school alumni database records by capturing relevant contact, biographical, and career information through alumni communication vehicles and in-house research.
• Establish and build relationships with residency program and graduate school alumni through reunions and national conference events, as well as regular communication via direct contact, email, website, social media, etc. 
• Collaborate closely with development colleagues to increase residency program and graduate school alumni support, identify and qualify prospects for giving, communicate development-related interactions via contact reports, and attend prospect management meetings
• In consultation with the LSU Health Shreveport Communications Office, develop a communications engagement strategy which may include print, websites, email, social media, etc.
• Collaborate with Foundation colleagues to establish a strategic plan for the department-based residency program alumni annual fund, ensuring it aligns with overall Institutional fundraising goals and maintains a cohesive and consistent message.

Qualifications

Minimum

• A two-year degree with six years of proven experience in event planning for large events (minimum 500 attendees), plus proven experience in strong relationship building and management.  
• Bachelor’s Degree or Industry Certification from an accredited university, preferably in event management, hospitality, communications, project management, and/or a related field, with a minimum of five years of proven event planning and relationship management experience.
• MS Office Proficiency
• Exceptional organization and time management skills to plan and execute all aspects of an event efficiently, within set deadlines and budget.
• Strong communication and interpersonal skills to effectively liaise with staff, vendors, stakeholders involved in graduate medical education, including residents/fellows and their program directors and GME office staff.
• Possess proven creativity to design and implement high-quality, unique events based on client input and budget
• Possess proven ability to compile, maintain and utilize data to enhance relationship between LSUHS Foundation and LSUHS residents and fellows (GME).

Preferred Qualificaitons

• A four year degree with five years of proven experience in executing multiple, large events (1,000+) in a short timeframe among highly educated professionals. Experience in relationship building with highly educated individuals in an academic setting.

Additional Position Information

PSN/PER Number: PSN 59661/PER 2809

Salary Range: $60,000 - $75,000  

Primary Location: Shreveport, LA (On-Site)

About the School/Department

he LSU Systems Office has provided LSU Health-Shreveport employees with excellent benefit options designed with you and your dependents in mind. Our Benefits Section is available between 8:00 a.m. and 4:30 p.m., Monday through Friday, to help answer any questions you might have about these benefits.

• Salary is commensurate with experience and training
• Generous Health, Dental, and Vision Insurance
• Life Insurance
• Long-Term Disability Insurance
• Accidental Death & Dismemberment Insurance
• Flexible Spending Account
• Optional Retirement Plans

LSU Health is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Special Instructions to Applicants

Please apply on our website:

Compensation: $70,000 to $85,000 annually.

Location: Scottsdale, AZ

Workplace Setting: Fully Onsite.

POSITION SUMMARY

The Senior Event Coordinator at Cardone Ventures will play a pivotal role in the Events team, leading the coordination and execution of a high volume of events and workshops throughout the year. This individual will take ownership of logistics management, including maintaining event supplies, overseeing smooth registration processes, and ensuring flawless day-of execution. The ideal candidate will excel in organizational efficiency, possess strong leadership capabilities, and demonstrate a sharp attention to detail to streamline event operations and enhance team effectiveness.

ABOUT CARDONE VENTURES

Our mission is to help business owners achieve their personal, professional, and goals through the growth of their businesses. We work in dozens of verticals and provide strategic business guidance through courses, live events, partnerships, and investments. Our core values are the backbone of our business and guide our hiring process: we are inspirational, accountable, transparent, disciplined, aligned, and results oriented. This company operates nationally and is growing by the day.

SUCCESS LOOKS LIKE

• All events are executed with precision and minimal disruption, from setup to tear-down.
• Event supplies and collateral are always up-to-date, well-organized, and readily available, thanks to regular and thorough inventories.
• Coordination with vendors, venues, and internal teams is effective, ensuring all event elements align and are delivered on schedule.
• Registration processes are seamless, with attendees receiving timely and accurate communications, resulting in high satisfaction rates.

OBJECTIVES

• Take a leadership role in event setup, ensuring all components, including step-and-repeats, popup banners, and meal/happy hour arrangements, are strategically placed and organized.
• Lead event day operations, ensuring smooth registration and check-in processes and serving as a primary contact for troubleshooting issues.
• Continuously improve logistical elements of the event to ensure a superior attendee experience, from registration to departure, by streamlining processes and reducing friction points.
• Serve as the lead for maintaining event supplies and collateral, conducting weekly and monthly inventories to ensure preparedness for upcoming events.
• Liaise with the Client Concierge team to ensure all client information is up to date and accurately reflected in event planning, including payment statuses and attendance details.
• Track and analyze event logistics data, providing post-event reports that highlight successes, challenges, and areas for improvement, while leveraging data to inform future planning.

COMPETENCIES

• Ability to lead small teams during event setups and take charge of event day logistics while mentoring junior staff.
• Possess technical acumen to accurately update Events website.
• Proficiency in G-Suite, including advanced experience with Google Sheets and Docs for tracking client data and event information.
• Demonstrated capacity to think on your feet, managing last-minute changes and unexpected challenges during events.
• Strong verbal and written communication skills, with the ability to lead event meetings and effectively delegate tasks.
• Ability to maintain positive relationships with clients and attendees, ensuring their needs are met and delivering excellent customer service.
• Maintains detailed records of inventory usage, replenishment cycles, and forecasts future needs to avoid stock-outs or over-ordering.
• Demonstrates knowledge of efficient storage practices and logistics management to optimize space, reduce waste, and streamline the retrieval of supplies during events.
• Prioritizes tasks and manages time effectively when handling inventory-related responsibilities, ensuring that supplies are ordered and ready well ahead of event deadlines.
• Demonstrates expertise with event management software (e.g., registration platforms, AV technology, virtual event tools), ensuring that technical elements are integrated smoothly into event execution.

EDUCATION AND EXPERIENCE

• Minimum of 4 years of experience in event management or coordination roles, with at least 2 years in a senior or lead role.
• Degree in Hospitality Management, Public Relations or relevant field is preferred.
• Substantial experience with G-Suite (Slides and Docs).

10X TOTAL REWARDS

We offer a comprehensive benefits package for full-time employees that includes:

Your Health:

Medical, dental, and vision coverage for you and your dependents, a 100% paid EOS Fitness membership, and a 10% discount from Eat Clean Phoenix because when you feel good, you perform at your best.

Your Future:

401(k) with up to 3% company match, uncapped commission opportunities, and non-sales team members earning $20,000+ annually. Your financial growth is just as important as your professional growth.

Your Growth:

Access to $250,000+ in educational resources, the 10X Mentorship Program, course reimbursement, and company-supported certifications including PMP and SHRM because we invest in the version of you that's always leveling up.

Your Edge:

Hands-on experience with AI integrated into your daily workflows, keeping you ahead of the curve in an ever-evolving industry.

Your Life:

Generous PTO that grows with your tenure plus bonus PTO for weekend events worked, competitive parental leave (8 weeks primary / 4 weeks secondary + 1 month remote), pet insurance through SPOT, and Employee Assistance Program through Guardian.

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer.
• Weekend availability – up to 90%.
• Travel requirements – up to 75%.
• Ability to stand for long periods and manage physical setup activities during events.

COMMITMENT TO DIVERSITY

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Cardone Ventures recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners.

If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to Already a Cardone Ventures candidate? Please connect directly with your recruiter to discuss this opportunity.

Position Title - Director of Events

Division - World of Illumination Entertainment

Reports To - VP of Operations

Direct Reports - Seasonal Event Managers, Assistant Event Managers, Seasonal Events Coordinator, Seasonal Guest Relations Coordinator

Indirect Reports - 250+ Seasonal Employees (through Event Management team) + Guest Relations Representatives

Employment Status - Full-Time | Exempt

Schedule - Flexible : evenings, weekends, and holidays required

Travel - Required : multi-market oversight throughout the US

Compensation - $85,000 - $90,000

ABOUT WORLD OF ILLUMINATION

World of Illumination is the world’s largest animated drive-through holiday light show, welcoming hundreds of thousands of guests each season across multiple US markets. Our immersive, large-scale seasonal events create magical moments for families and guests of all ages : and we build them from the ground up every year with a passionate team dedicated to extraordinary experiences.

OPPORTUNITY FOR GROWTH

As Director of Events, you will own the full operational life of our seasonal entertainment experiences. You will build and lead a team of four direct reports: Seasonal Event Managers and Assistant Event Managers who lead 250+ seasonal employees in the field, a Seasonal Events Coordinator who keeps the administrative engine running, and a Seasonal Guest Relations Coordinator who oversees our guest-facing service channels. From front-of-house guest flow to back-of-house logistics to post-event customer resolution, you set the standard and develop the leaders who execute it.

This is a high-visibility, high-impact role at the operational heart of World of Illumination, and one with genuine room to grow. As we build out this department, you will have a direct hand in shaping its direction, working closely with executive leadership on decisions that impact the company's trajectory. We are looking for someone ready to grow alongside us, and this role comes with expanded responsibility as the company scales.

WHAT WE’RE LOOKING FOR

The right person leads from the front. You are someone who:

• Owns outcomes: you build the systems, set the standards, and hold the line on execution quality across every market
• Develops people: you invest in Seasonal Event Managers and AEMs, giving them the tools and training to run world-class events independently
• Thrives at scale: overseeing 250+ seasonal employees across multiple locations doesn’t overwhelm you; it energizes you
• Champions the guest: every operational decision ties back to delivering a magical experience for hundreds of thousands of guests
• Brings calm to complexity: fast-paced, high-stakes live event environments are where you do your best work
• Communicates with clarity: across VP leadership, event managers, frontline staff, and local market partners

KEY RESPONSIBILITIES

Event Leadership & Execution

• Lead the planning, staffing, and execution of all WOI seasonal events across multiple US markets
• Oversee the full event lifecycle: pre-season setup, nightly operations, and post-season close-out
• Develop and enforce operational playbooks, run-of-show documents, and site-specific procedures
• Provide hands-on leadership during peak periods, traveling to markets as operational needs require
• Ensure all events comply with local regulations, safety protocols, and permitting requirements
• Implement risk management and emergency response procedures to protect guests and team members

Team Leadership, Training & Development

• Directly supervise Seasonal Event Managers, Assistant Event Managers, the Seasonal Events Coordinator, and the Seasonal Guest Relations Coordinator
• Design and deliver a comprehensive seasonal onboarding and training program for Event Managers and AEMs, equipping them to lead FOH and BOH operations to WOI standards
• Support Event Managers in hiring, onboarding, and developing the 250+ seasonal employees in their teams
• Build a culture of accountability, clear communication, and operational excellence across the entire seasonal workforce
• Establish performance expectations, conduct evaluations, and partner with our staffing team on strategy and workforce planning
• Serve as the primary escalation point and field coach for Event Managers navigating complex operational situations

Events Coordinator Oversight

• Supervise the Seasonal Events Coordinator, who provides administrative support across all event operations
• Ensure the Coordinator maintains accurate records, documentation, and operational tracking across markets
• Leverage the Coordinator role to keep logistics, scheduling, and cross-team communication running smoothly throughout the season

Guest Relations Oversight

• Supervise the Seasonal Guest Relations Coordinator, who manages a team of Guest Relations Representatives and all customer-facing service channels
• Ensure the GR Coordinator establishes and upholds consistent service standards for handling guest inquiries, ticketing reschedule requests, refunds, and chargeback escalations
• Review escalated guest issues and set clear resolution frameworks and response time standards
• Monitor guest satisfaction metrics, NPS scores, and CRM reporting to identify service trends and drive continuous improvement
• Ensure all guest-facing channels : from in-person relations to digital inquiries : reflect WOI’s commitment to an exceptional guest experience

Operational Systems & Optimization

• Design and maintain scalable operational systems, documentation, and reporting frameworks
• Identify and implement improvements to reduce friction and increase efficiency as WOI grows
• Oversee admissions and merchandise inventory to optimize sales performance and prevent shortages
• Use operational data to identify trends, guide decisions, and surface insights for leadership
• Collaborate cross-functionally with Marketing, executive leadership, and other departments.

Budget & Vendor Management

• Develop and manage seasonal event budgets covering labor, equipment, and operational expenses
• Build and maintain strong vendor and partner relationships that support high-quality production
• Negotiate contracts and ensure all deliverables meet company standards, timelines, and budget targets
• Monitor financial performance and identify cost-saving opportunities without compromising guest experience

Post-Season Evaluation & Planning

• Lead post-event and post-season operational reviews covering performance, guest satisfaction, and financial outcomes
• Document lessons learned and operational insights to strengthen systems ahead of the next season
• Present findings and strategic recommendations to VP of Operations and executive leadership
• Support succession planning to develop Event Managers for expanded responsibilities season over season

QUALIFICATIONS & REQUIREMENTS

• Bachelor’s degree in Event Management, Hospitality, Business Administration, or related field preferred
• Proven experience in large-scale live event operations, seasonal entertainment, or venue management
• 3+ years of experience leading and managing teams : multi-site and seasonal workforce experience strongly preferred
• Demonstrated success training and developing event managers or supervisors who lead frontline teams
• Experience managing or overseeing customer service or guest relations functions, including complaint resolution, refunds, and chargeback escalations
• Deep knowledge of event logistics, FOH/BOH operations, safety compliance, and risk management
• Advanced proficiency in ticketing platforms, box office operations, and CRM software (ZenDesk preferred)
• Strong background in guest relations and service excellence standards
• Proficiency in G-Suite; experience with Deputy or similar workforce scheduling software is a plus
• Data-driven mindset : experience using operational metrics and guest feedback to guide improvement
• Excellent problem-solving, communication, and negotiation skills across all levels of an organization
• Ability to manage multiple priorities in a fast-paced, high-pressure live event environment
• Willingness and ability to travel to multiple US markets throughout the event season
• Flexible schedule including evenings, weekends, and holidays

WHY WORLD OF ILLUMINATION

This is more than an operations role : it’s a chance to build something real. You will shape the operational backbone of one of the country’s most beloved seasonal entertainment experiences, develop a generation of event leaders, and create moments that hundreds of thousands of families will remember for years.

We move fast, we set high standards, and we care deeply about the work we do and the people we do it with. If that sounds like your kind of environment, we’d love to meet you.

“Be the reason someone’s world feels brighter.”

JOB TITLE: Senior Event Marketing Manager

OVERALL PURPOSE

The Senior Event Marketing Manager is responsible for the strategic planning, development, execution, and optimization of a comprehensive portfolio of high-impact events that support brand awareness, client engagement, employee culture, and business growth. This role oversees a high-volume annual event calendar (300+ events per year), including high-profile sponsorship activations, customer appreciation events, executive programs, internal employee engagement events, and community initiatives.

This position leads the end-to-end event marketing lifecycle—from strategy and planning to execution and measurement—ensuring each event delivers exceptional experiences aligned with brand standards and organizational objectives. The Senior Event Marketing Manager works cross-functionally with internal stakeholders, external agencies, and vendors to deliver premium, high-touch events while maintaining operational excellence, budget discipline, and measurable outcomes.

Ensures all activities comply with applicable laws, regulations, and organizational policies.

ESSENTIAL RESPONSIBILITIES

35% – Strategic Event Planning and Program Management

Develops and manages a comprehensive annual event strategy aligned with organizational marketing and engagement objectives. Oversees the planning and execution of a high-volume portfolio of events, including customer appreciation events, sponsorship activations, community initiatives, executive engagements, and internal programs. Ensures events consistently reflect brand standards and deliver high-quality attendee experiences.

Develops scalable event frameworks, timelines, playbooks, and communication strategies to support the successful execution of 300+ events annually.

30% – Event Execution, Logistics, and Stakeholder Management

Leads end-to-end event execution, including venue selection, vendor management, contract negotiation, program design, guest experience planning, production oversight, and on-site event leadership.

Partners closely with senior leadership, marketing teams, internal stakeholders, and external partners to coordinate logistics, messaging, and program delivery. Ensures seamless execution and quality control across all events while managing multiple concurrent initiatives.

20% – Sponsorship and Partnership Activation

Manages strategic sponsorships and partnership activations, ensuring maximum brand visibility and engagement opportunities. Oversees sponsorship deliverables, asset coordination, stakeholder communications, and activation strategies to ensure contractual obligations and brand objectives are met.

Works with marketing, communications, and community teams to maximize the value of sponsorship investments through integrated event experiences and strategic storytelling.

10% – Budget Management and Performance Measurement

Develops and manages event budgets, forecasts, and financial tracking across the event portfolio. Evaluates vendor proposals and negotiates contracts to maximize cost efficiency while maintaining premium event quality.

Tracks event performance through defined metrics including attendance, engagement, brand exposure, and stakeholder feedback. Uses insights to continuously improve event strategy and execution.

5% – Cross-Functional Collaboration and Program Support

Partners with marketing, communications, leadership teams, and external agencies to support integrated campaigns and organizational initiatives. Provides guidance and best practices related to event marketing strategy, operations, and experience design.

Performs additional responsibilities as assigned.

This position requires regular use of personal computers and standard office equipment.

MINIMUM QUALIFICATIONS

Education

Bachelor’s degree from an accredited institution in Marketing, Communications, Business, Hospitality, Event Management, or a related field, or equivalent professional experience.

Experience

Minimum 10+ years of experience in event marketing, experiential marketing, or corporate event management, with demonstrated success managing a large-scale event portfolio (300+ events annually).

Experience planning and executing high-end, high-visibility events, including:

• Executive-level events and leadership programs
• Customer appreciation and client engagement events
• Sponsorship and partnership activations
• Internal corporate events and employee engagement programs
• Community and brand reputation events

Experience working with senior stakeholders and managing complex event programs across multiple teams and locations.

Technical Skills

Demonstrated proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint) or equivalent tools.

Experience with event management platforms, marketing technology, or project management tools preferred.

Working knowledge of creative asset development, event production processes, and vendor management.

Experience with Adobe Creative Suite, digital asset management systems, or collaboration platforms such as SharePoint is preferred.

Other Job Qualifications

• Exceptional project and program management skills with the ability to manage multiple large-scale events simultaneously
• Strong leadership and stakeholder management skills with experience working with executives and cross-functional teams
• Excellent written and verbal communication skills
• Strong attention to detail and commitment to delivering premium event experiences
• Ability to thrive in a fast-paced environment while managing competing priorities
• Strategic thinker with the ability to translate business goals into impactful event programs
• Self-motivated and able to take initiative while working both independently and collaboratively

Ability to travel as needed and work evenings or weekends when required for event execution.

Robert Half is partnering with our client, a global technology organization known for producing large-scale industry events and innovative customer experiences, to identify an Event Content Program Manager to support a high-impact event content marketing team. This role will focus on managing the development and delivery of event content programs across multiple event initiatives while partnering closely with product marketing, event production, and cross-functional stakeholders to create compelling, high-quality event experiences.

Duration: 9-month contract

Location: Seattle, WA (Onsite)

Hours: 40 hours/week

Pay Rate: $40–45/hour

Position Overview

The Event Content Program Manager will lead the coordination and execution of event content marketing workstreams across large-scale industry and partner events. This role sits at the intersection of event programming, content marketing, and program management, ensuring event content is developed, reviewed, and delivered on schedule while aligning with broader marketing and product messaging strategies.

The ideal candidate brings strong experience managing content-driven event programs, with the ability to coordinate multiple workstreams, manage timelines, and collaborate with stakeholders across marketing, product, and event teams. This individual will oversee the end-to-end lifecycle of event content development, from planning and production through execution and post-event analysis, while continuously identifying opportunities to improve processes and enhance the overall event experience.

Key Responsibilities

• Own the end-to-end coordination and delivery of event content programs across multiple large-scale events and industry conferences.
• Manage timelines, project plans, and program trackers to ensure all content deliverables are completed on schedule.
• Partner closely with product marketing, event production, and cross-functional stakeholders to align on event messaging, content strategy, and programming objectives.
• Coordinate the development and delivery of event sessions, presentations, speaker materials, and supporting content assets.
• Track and manage large volumes of content deliverables while coordinating across multiple teams simultaneously.
• Provide regular program updates to leadership and stakeholders, communicating progress, risks, and mitigation strategies.
• Identify potential roadblocks and proactively drive solutions to ensure smooth execution of event content programs.
• Support innovation in event storytelling, programming formats, and attendee engagement strategies.
• Conduct post-event performance analysis, leveraging data and insights to identify opportunities for improving future event content programs.

Qualifications

• 3–5+ years of program or project management experience supporting event marketing, content marketing, or large-scale event programs.
• Experience coordinating event programming, speaker content, or marketing deliverables for conferences, summits, or experiential marketing initiatives.
• Proven ability to manage multiple projects and stakeholders in a fast-paced, deadline-driven environment.
• Strong written and verbal communication skills with the ability to clearly communicate program status and project updates to stakeholders and leadership.
• Experience collaborating cross-functionally with marketing, content, product, and event production teams.
• Proficiency with project management and collaboration tools such as Microsoft 365, Airtable, RainFocus, Cvent, Asana, or similar platforms.
• Strong analytical skills with experience leveraging event performance data and post-event insights to inform future programming improvements.
• Ability to operate effectively in ambiguous environments and drive progress with minimal supervision.
• Experience coordinating deliverables involving senior leaders or executive stakeholders is preferred.
• Project management certifications such as PMP, PgMP, PRINCE2, or CMP are preferred but not required.

The salary range for this position is $40-45/hour. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.