Dsi Events Jobs in Usa

Operations & Events Coordinator (Nonprofit | Fundraising | Boston/Cambridge – Hybrid)

Next Step Fund is hiring an Operations & Events Coordinator to support nonprofit event management, fundraising operations, donor database management, and organizational logistics. This is an ideal role for a detail‑oriented professional with experience in nonprofit operations, development, and event coordination who is excited to work in a mission‑driven environment.

About Next Step Fund

Next Step Fund is a nonprofit organization serving young people ages 13–29 living with chronic illnesses, including cancer, HIV, sickle cell disease, and other serious health conditions. Through community‑based programming, music, and mentorship, we create youth‑led experiences that increase access to healthcare resources, educational support, and peer connection.

All programs are provided at no cost to participants. Our work centers youth voice, community engagement, and long‑term empowerment.

Position Overview

The Operations & Events Coordinator is a hybrid, full‑time nonprofit role based in Boston/Cambridge. This position supports both the Development team (fundraising and events) and Operations team (systems, vendors, logistics, and inventory).

This role is well‑suited for someone with experience in:

• Nonprofit event planning
• Fundraising operations
• Donor database management (CRM)
• Volunteer coordination
• Administrative and operational support

Key Responsibilities

Event Management & Development Operations

• Serve as the primary coordinator for all fundraising and community events
• Plan and execute nonprofit events including golf tournaments, road races, art exhibits, and donor events
• Manage full event logistics: timelines, venue coordination, AV, catering, signage, setup, breakdown, and post‑event follow‑up
• Support peer‑to‑peer and volunteer fundraisers, including use of fundraising platforms and social media tools
• Maintain and utilize event tracking systems for golf and running events
• Coordinate travel, lodging, and communications for donors, partners, and high‑profile guests
• Process and record monetary and in‑kind donations using Bloomerang CRM
• Prepare and send donor acknowledgment letters and stewardship communications
• Assist with fundraising appeals, direct mail, postcards, and special development projects

Nonprofit Operations & Administrative Support

• Support overall nonprofit operations by improving systems, workflows, and efficiencies
• Build and maintain relationships with vendors such as hotels, airlines, print vendors, restaurants, and retailers
• Manage ordering, tracking, and inventory of branded organizational materials
• Assist with receipts, documentation, and compliance support
• Collaborate with program staff to help design and support volunteer programs

Required Skills & Qualifications

• Experience in event coordination, nonprofit administration, or fundraising support
• Strong project management, organizational, and time‑management skills
• Excellent written and verbal communication skills
• Proficiency with databases, CRMs, spreadsheets, and tracking systems
• Ability to work independently and manage multiple priorities
• Problem‑solving mindset and strong attention to detail
• Willingness to work occasional evenings and weekends for events
• Access to a car and valid driver’s license
• Bachelor’s degree preferred

Compensation & Benefits

• Salary: $55,000–$65,000, depending on experience
• Comprehensive benefits package including:
• Health insurance
• 403(b) retirement plan
• Professional development opportunities
• Commuter benefits
• Generous and flexible paid time off

Location: Hybrid; must be Boston‑based and able to commute to our Cambridge office

Schedule: Full‑time (40 hours per week)

Apply: Email resume and cover letter to 

Hazel’s Treats & Drinks is a growing hospitality brand serving fresh-squeezed lemonade shakeups and specialty beverages at stadiums, festivals, private events, and catering engagements across the Upstate of South Carolina.

Our focus is delivering an exceptional guest experience through high-quality products, energetic service, and well-executed operations. As the business expands into additional events and locations, we are seeking leaders who want to help build and grow the brand.

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Position Overview

The Events, Catering & Hospitality Operations Leader is responsible for supporting and executing Hazel’s operations across stadium locations, catering events, festivals, and other engagements. This role combines event coordination, hospitality leadership, and operational oversight.

This is a hands-on leadership position. The individual in this role will work alongside team members during events while also helping coordinate staffing, setup, and operational execution to ensure each location delivers a consistent and high-quality guest experience.

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Key Responsibilities

Event & Catering Execution

• Support the planning and execution of catering events, festivals, and stadium operations

• Assist with event preparation, setup, and breakdown

• Ensure brand presentation and service standards are consistently maintained across locations

Operations Oversight

• Support operations across stadium stands and event locations

• Assist with inventory preparation, supply coordination, and equipment readiness

• Maintain cleanliness, food safety standards, and organized work environments

Team Leadership

• Lead and support hospitality team members during events

• Assist with onboarding and training new team members

• Promote a positive team environment and maintain operational discipline during busy service periods

Guest Experience

• Ensure guests receive friendly, efficient, and professional service

• Maintain product quality and consistency

• Encourage product knowledge and responsible upselling

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Qualifications

• Strong interpersonal and communication skills

• Ability to lead by example in a fast-paced hospitality environment

• Reliable, organized, and detail-oriented

• Comfortable working evenings, weekends, and event-based schedules

• Ability to lift up to 40 pounds and work in outdoor environments when required

Previous experience in hospitality, catering, food service, or event operations is preferred but not required. Candidates with leadership potential and a strong service mindset are encouraged to apply.

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Compensation

• Competitive hourly compensation

• Tip sharing

• Performance-based incentives

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Growth Opportunities

Hazel’s Treats & Drinks is expanding its presence across stadium events, catering engagements, and regional festivals. Team members who demonstrate leadership and operational excellence will have opportunities to grow into expanded roles as the company continues to scale.

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Location

Spartanburg, South Carolina.

Primary operations include events at Fifth Third Park and other locations throughout the Upstate region.

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How to Apply

Interested candidates are encouraged to apply through LinkedIn with a resume and brief introduction outlining relevant experience and interest in the role.

Our client is a boutique venture capital firm that invests in innovative technology. They are seeking a Temp to Perm Event & Administrative Coordinator to support both event execution and general administrative operations for the team. This role will focus on coordinating event logistics, managing communications, and providing organizational support to leadership and internal teams. The ideal candidate is highly organized, detail-oriented, and enjoys wearing multiple hats in a collaborative environment.

COMPANY: Venture Capital

POSITION: Event & Administrative Coordinator (Temp to Perm)

LOCATION: New York, NY (hybrid 4:1)

COMPENSATION: Hourly Rate DOE while temp, $90 -130k range on perm end + Discretionary Bonus + Benefits

HOURS: 9:00AM – 5:30pm (flex as needed)

BACHELOR’S DEGREE: Preferred

Responsibilities:

Event Coordination:

• Coordinate logistics for firm events, summits, and smaller internal gatherings.
• Assist with venue research, vendor coordination, and contract tracking.
• Manage invitations, guest lists, RSVPs, and event communications.
• Maintain detailed planning trackers, timelines, and run-of-show documents.
• Support on-site execution of events and assist with day-of coordination.
• Coordinate speaker schedules, travel details, and prep meetings.

Administrative & Team Support:

• Provide administrative support to leadership and the broader team.
• Manage calendars related to event planning meetings and internal coordination.
• Schedule meetings, prepare agendas, and take notes.
• Track action items and follow up with stakeholders.
• Assist with travel coordination related to events or team needs.
• Help maintain internal organization of documents, vendor files, and processes.

Office & Operational Support:

• Assist with general office coordination related to events and team activities.
• Help coordinate internal team gatherings and meetings.
• Support vendor invoicing, expense tracking, and budget documentation.
• Serve as a point of contact for event-related inquiries.
• Help improve administrative processes and organization as the firm grows.

Sponsorship & External Coordination:

• Assist with sponsor communications and logistics.
• Track sponsor deliverables and materials.
• Coordinate branding assets and event needs with external partners.

Requirements:

• 3+ years of experience in administrative support, executive assistance, event coordination, or operations.
• Strong administrative and organizational skills with exceptional attention to detail.
• Experience supporting multiple stakeholders or executives preferred.
• Strong communication skills and professional presence.
• Ability to multitask and manage competing priorities.
• Proficiency in Microsoft Office, Google Workspace, and scheduling tools.
• Proactive mindset with strong follow-through.
• Positive, flexible attitude with a team-first approach.
• Comfortable working in a fast-paced, growing environment.

Immediate need for a talented Corporate Event Manager. This is a 04+ Months Contract opportunity with long-term potential and is located in Jersey City, NJ (Hybrid). Please review the job description below and contact me ASAP if you are interested.

Job ID:26-07480

Pay Range: $55 - $60/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Provide event planning and coordination support for Bridge and HFES, working closely with the event owners, stakeholders, and vendors to ensure successful execution
• Assist in the development and management of event budgets, timelines, and logistics
• Coordinate with internal teams, including marketing, communications, and sales, to ensure alignment and effective promotion of the events
• Manage relationships with external vendors, such as caterers, audio-visual providers, and decorators, to ensure high-quality delivery of services
• Develop and maintain event websites, registration platforms, and other digital channels as required
• Coordinate travel and accommodation arrangements for speakers, attendees, and staff as needed
• Provide on-site event management support, including registration, catering, and audio-visual coordination
• Conduct post-event evaluations and KPI’s and provide recommendations for future improvements

Key Requirements and Technology Experience:

• Skills-Corporate Event Management
• Vendor & Venue Management
• CRM Tools Experience
• Event Communications & Campaigns
• Event Logistics & Reporting
• 3-5 years of experience in event management, preferably in the financial services industry
• Proven track record of delivering high-quality events on time and within budget
• Excellent project management, organizational, and communication skills
• Ability to work under pressure and manage multiple priorities in a fast-paced environment
• Strong attention to detail and ability to maintain high levels of accuracy
• Experience with event management software and digital tools, such as event registration platforms and website management
• Strong interpersonal and relationship-building skills, with ability to work effectively with internal and external stakeholders

Our client is a leading Banking and Financial Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

With a career at HMSHost, you really benefit! We Offer

• Health, dental and vision insurance
• Generous paid time off (vacation, flex or sick)
• *401(k) retirement plan with company match
• *Company paid life insurance
• *Tuition reimbursement
• Employee assistance program
• Training and exciting career growth opportunities
• Referral program – refer a friend and earn a bonus

*Benefits may vary by position so ask your recruiter for details.

Purpose:The Director of Events & Program Management leads strategy, planning, and execution of all North America trade conferences, industry events, and corporate event participation. This role works closely with Marketing & Communications, Business Development, and operational leaders to elevate Avolta’s visibility and partnerships across the travel F&B and retail landscape.

Essential Functions:

• Develops and executes North America conference strategy, including trade shows, sponsorships, and industry events; manages all phases from concept to post-event analysis
• Partners with Business Development to align conference participation with commercial objectives, growth targets, and partnership goals
• Establishes and maintains brand standards and messaging across all event touchpoints, including booth design, presentations, collateral, and digital presence to position Avolta as a leader in travel F&B and retail
• Identifies high value speaking roles, sponsorship opportunities, activations, and thought leadership platforms; secures participation and prepares leaders for maximum impact
• Owns conference budget planning, forecasting, and management; tracks expenses against budget, reconciles post-event costs, and identifies savings opportunities while maintaining quality standards
• Manages relationships with vendors, agencies, and third-party partners including exhibit fabricators, production partners, logistics vendors, and conference organizers; negotiates contracts and oversees delivery
• Directs end-to-end event logistics including booth design, material production, shipping, staffing assignments, meeting agendas, and on-site execution
• Develops post-event analysis framework to measure performance, ROI, lead generation, partnership outcomes, and brand impact; provides recommendations for continuous improvement
• Prepares executive briefing materials, talking points, meeting agendas, and internal communications to support leadership participation and cross-functional coordination
• Maintains centralized event and conference calendar with detailed tracking of commitments, deadlines, costs, and key contacts; provides cross-functional visibility and alignment across all business units and functional areas
• Coordinates signature company initiatives including Hall of Fame recognition events, North America holiday celebrations and team-building events, and annual Avolta Day activities

Reporting Relationship: The Director of Events & Program Management reports to the Vice President of Marketing & Communications

Minimum Qualifications, Knowledge, Skills, and Work Environment:

• Education and Experience: The combination of education and professional experience must exceed 8 years:
• In a technical role: Requires 8 years of experience engaged in event, conference, or experiential marketing experience, preferably in a matrixed or multi-location organization
• A bachelor’s degree in a program related to the functional area can count for 3 of the eight-year requirement
• An MBA or a master’s level degree in a program related to the functional area can count for an additional 2 years of the eight-year requirement
• In the industry: 3-5 years of Hospitality, F&B and/or Retail experience

Specialized Skillset/Competencies/Traits:

• Proven experience leading large-scale conferences, trade events, or experiential activations from concept to execution
• Exceptional project management and organizational skills; ability to manage multiple complex events simultaneously
• Excellent written and verbal communication skills, including the ability to prepare executive-level content
• Strong financial and vendor management experience, including budgeting and negotiation
• Proficient in Microsoft Office Suite; familiarity with project management software preferred
• Business acumen and also has the mindset required to understand the long-term implications of event and conference planning and to advance the organization’s goals
• Demonstrated history of understanding the needs of the business, stakeholders, the employee population and individual circumstances
• Demonstrated history of creating and maintaining positive work environments

• Location/Travel:
• This role is based at the North America Support Center in Bethesda, MD
• This role requires travel up to 40%, including extended days surrounding major conferences

Avolta, including Dufry, HMSHost Corporation, Hudson, and affiliates (“the Company”), is an equal opportunity employer. It is the Company’s policy to ensure equal employment opportunity in all aspects of employment and to comply with anti-discrimination laws and regulations. The Company prohibits discrimination and harassment of any type and provides equal opportunities to applicants and team members without regard to actual or perceived race, color, creed, age, religion, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, national origin, disability, military service and veteran status, ancestry, citizenship status, marital status, protected medical condition as defined by applicable state or local law, genetic information, or any other basis protected by applicable federal, state or local laws and ordinances (referred to as “protected characteristics”).

• Event Administration: Support coordination of local and regional events, including review and processing of event-related contracts and payments.
• Sales Force Support & Training: Train and guide the sales team on internal processes and requirements for local and regional events.
• Process & Systems Improvement: Collaborate with the Sales Operations team to enhance system interfaces, reporting, and operational processes.
• Event Impact Analysis: Track key metrics and analyze event outcomes to support reporting and inform future event planning and investment decisions.
• Executive Encounter Coordination: Organize and support executive meetings at congresses by coordinating schedules, managing logistics, and facilitating interactions between sales teams and customers.
  
  

• Bachelor's degree
• 5+ years of experience in business
  
  

• Experience supporting sales force
• Demonstrated administrative skills
• Proficient with MS Office (e.g., Word, Excel, and PowerPoint)
• CRM proficiency:
• Excellent verbal and written communication skills
• Effective presentation skills
• Ability to work independently with minimal supervision
• Ability to prioritize and make effective decisions
• Proficient in analyzing and interpreting data
• Demonstrated ability to efficiently work on multiple project requests simultaneously in a fast-paced environment with potentially tight deadlines and complexity
• Strong time management and multitasking skills, flexibility and professional communication skills
• Commitment to reflect the firm's values: passion, patients, innovation and collaboration
  
  

McGuireWoods is looking for a Senior Manager of Events to join our collaborative marketing team and lead the charge on firm-wide event planning, execution, and strategy. In this high-impact role, you'll take ownership of internal and external events from concept to completionmanaging everything from budgets, contracts, and vendors to reporting, logistics, and post-event analysis. You'll also play a key leadership role in supervising a small team, refining operational procedures, and ensuring our events support the firm's broader business development goals. This position is available in our Richmond, Charlotte, DC, and Chicago offices.

McGuireWoods, one of the world's leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Diversity and inclusion are essential to how we do business, informing how we recruit, retain and promote lawyers and staff to serve clients. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance.

• Lead the planning and execution of a robust calendar of events throughout the year.
• Oversee all event logistics: venue selection, vendor negotiation, contracts, budgets, and day-of execution.
• Manage the production of event collateral with an eye for brand consistency and attention to detail.
• Mentor a team providing guidance on project management, performance, and professional development.
• Maintain event calendars and systems, track RSVPs and attendee data, manage transactions, and report on event performance.
• Serve as a liaison to internal stakeholders, external partners, and clients to ensure seamless experiences and strong client service delivery.
• Help refine and enforce standardized processes and best practices across event operations.
• Provide strategic input on how events can support and advance business development efforts.

• A bachelor's degree and at least 5 years of progressive experience in event management, marketing, or a related field.
• Experience in a professional services environmentparticularly within a law firmis strongly preferred.
• Strong background in vendor management, contract negotiation, and budget oversight.
• Demonstrated experience managing workload across a team.
• Excellent administrative and reporting skills; highly organized with a sharp attention to detail.
• A client-first mindset and excellent interpersonal skills for working with attorneys, executives, vendors, and colleagues at all levels.
• The ability to juggle multiple events simultaneously and make smart, on-the-spot decisions.
• Familiarity with industry best practices in event planning, food and beverage service, and contract compliance.
• Ability to travel as needed (~50%) and willingness to occasionally manage events outside of normal work hours.

Have more questions? Connect with a recruiter directly.

Manager, Client Programs & Events

Hybrid | Palo Alto, CA

The Opportunity

A leading global law firm is seeking a Manager, Client Programs & Events to join its Business Development and Marketing team in Palo Alto (hybrid).

This role supports client engagement initiatives across West Coast offices, with a focus on California-based programs in Palo Alto and Los Angeles.

The Manager will lead the planning and execution of high-impact client programs and events, including CLE seminars, webinars, receptions, dinners, and other business development initiatives that strengthen client relationships. This is a great opportunity for a strategic events professional who thrives in a fast-paced professional services environment, enjoys collaborating with senior stakeholders, and is passionate about creating meaningful client experiences.

Key Responsibilities

• Plan and execute in-person and virtual client programs, CLEs, and special events.
• Partner with business development teams, practice groups, and leadership to align events with client development goals.
• Manage event logistics including venues, vendors, contracts, and onsite execution.
• Develop event concepts, agendas, and programming to support business development initiatives.
• Prepare and manage event budgets, tracking costs and ensuring efficiency.
• Provide guidance to stakeholders and conduct post-event analysis to inform future programs.
• Track and report event data and KPIs for leadership and practice initiatives.
• Ensure CLE and educational programs meet accreditation and compliance requirements.
• Mentor junior team members and foster a collaborative team environment.
• Monitor industry trends and emerging technologies to maintain innovative programs.

Qualifications

• Strong experience in event planning and client program management in professional services.
• Excellent interpersonal, communication, and project management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong analytical and problem-solving skills, with discretion handling sensitive matters.
• Proficiency in Microsoft Office; experience with CRM/database platforms (InterAction a plus).
• Familiarity with legal industry business development practices is highly valued.
• Flexibility to travel and adjust work hours as needed.

Education & Experience

• Bachelor’s degree required
• Minimum 7+ years of experience in event management, client programs, or business development within law firms with client-focused environments.

If you’re passionate about creating exceptional client experiences and leading high-profile events, we want to hear from you.

Overview

Do you love downtown Rochester and are interested in event planning and bringing fantastic event experiences to the Rochester community? Rochester Downtown Development Corporation (RDDC) is seeking a Manager, Events & Activation. This position is suited to professionals with an interest in event planning, non-profit management, economic development, and place-based revitalization work. Since 1977, RDDC’s mission has been to drive economic vitality downtown, fostering a vibrant, inclusive community through transformative ideas and initiatives. As Manager, Events & Activation, you will be the key person responsible for running RDDC’s numerous events including concerts, fitness events, thought leadership luncheons, food truck events, and more!

Responsibilities

·      Build, execute, and run all RDDC led events

·      Partner with organizations and stakeholders to deliver events that activate downtown and enhance the downtown experience

·      Manage event partners, volunteers, and vendors in the execution of events and activations

·      Provide on-site staff management and support during events

·      Administer programs and installations that make downtown public spaces more welcoming and appealing

·      Support marketing efforts for all events

·      Assist the organization with general marketing, operations, and office tasks such as preparing social media content, meeting preparation, grant reporting, mailings and outreach, and other projects as assigned

You’ll Be a Great Fit If…

·      You have genuine excitement about downtown Rochester

·      You love events and welcoming partnership in the work that you do

·      You’re organized, detail-oriented and capable of managing multiple tasks

·      You are a self-starter who is energetic and learns quickly

·      You are able to work with a variety of professionals to keep projects on track

·      You are committed to serving the interests of the varied downtown community in your work

·      You’re an innovative problem-solver

·      You have experience with Microsoft Office programs and social media platforms

·      You are physically able to lift up to 50 pounds in order to work at event sites (loading, unloading, set-up and tear-down, etc.)

Compensation

The salary for this position ranges from $60,000-$70,000 and is dependent on experience and qualifications. RDDC offers a competitive and comprehensive benefits package. RDDC is an equal-opportunity employer committed to fostering an inclusive and supportive workplace.

How to Apply

Interested candidates should submit a resume and cover letter to with the subject line: "Manager, Events & Activation." Applications are due by Friday, April 10.