Does Simple Practice Do Billing For You Jobs in Usa
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Position Details:
32 Hours - Includes benefits
M-F
Position Summary:
The Patient Service Specialist provides direct, daily operational front office support in a manner consistent with Guthrie Medical Group’s Service Excellence Standards. The Patient Service Specialist will continually demonstrate Patient Centeredness, Teamwork, and Excellence in the daily performance of their duties. This position requires the ability to be self‐motivated, flexible, punctual, detail oriented, have good time management skills and have excellent communication skills.
Education, License & Cert:
High School diploma/GED required. Graduation from a Medical Office Assistant school preferred.
Experience:
Demonstrated customer service commitment in a fast‐paced environment with a minimum of 1 year experience in a customer service related field preferred. Medical office experience and knowledge of medical terminology preferred. Must be comfortable with computers and learning new applications.
Essential Functions:
1. Responsible for greeting every patient in a courteous, professional, and timely manner every Time.
2. Responsible for answering telephones in a friendly and efficient manner in conjunction with Guthrie’s Telephone Standards. Screens telephone calls, takes messages and provides information.
3. Responsible for scheduling and maintaining all patient appointments electronically. Verifies patient information at time of scheduling and assigns B# / MRN to new patients. Responsible for editing appointment schedule at the direction of practice management.
4. Registers patient. Reviews, verifies and corrects patient demographic and insurance information along with scanning current insurance cards into the patient’s confidential medical record.
5. Verify eligibility for major insurance carriers including but not limited to New York and Pennsylvania Medical Assistance to ensure accurate billing. Complete various types of insurance forms, pre‐certifications and referrals.
6. Possess the ability to inform, quote, and collect copayments, insurance deductibles, deposits, or unpaid balances at the time of registration as per Guthrie Medical Group, P.C. ‘s policies and guidelines.
7. Responsible for daily cash‐out and balancing in accordance with the Patient Cash Control Policy.
8. Performs liaison duties between patients, physicians, hospital staff, organizational departments, etc., keeping the departments fully aware of all necessary information. Keeps patients informed of any delays.
9. Adheres to departmental and organizational policies and attends meetings/huddles as required.
10. Requires the ability to prioritize daily tasks simultaneously in a fast‐paced, ever changing work environment within a strong team structure.
11. Maintains strict confidentiality related to patient health information in accordance with HIPAA compliance.
12. Assists with and completes other projects or duties as assigned including participating in all quality initiatives established by the organization.
Other Duties:
1. Other duties as assigned.
Location: Chicago, Illinois
Business Unit: Rush Medical Center
Hospital: Rush University Medical Center
Department: Home Infusion Solutions
Work Type: Full Time (Total FTE between 0. 9 and 1. 0)
Shift: Shift 1
Work Schedule: 8 Hr (8:00:00 AM - 4:00:00 PM)
Rush offers exceptional rewards and benefits learn more at our Rush benefits page ( ).
Pay Range: $20.19 - $31.80 per hour
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.
Summary
This Specialty Billing Representative is responsible for managing billing and accounts receivable for the specialty pharmacy service line, including transplant, oncology, cystic fibrosis, infertility, and pulmonary therapies. This role ensures accurate and timely billing across medical and pharmacy benefit plans while maintaining compliance with payer and regulatory requirements. The position verifies insurance eligibility, reviews benefits, prepares routine billing reports, and prepares and manages monthly patient and payer statements. The Specialty Billing Representative processes and follows up on claim denials, underpayments, and overpayments to ensure appropriate resolution and reimbursement, and assists the pharmacy with Medicare audit-related billing information and patient balance collections.
Responsibilities
- Prepares and submits medical claims weekly for Oncology, Infertility, Cystic Fibrosis, Transplant, and Pulmonary therapies.
- Analyzes, resolves, and resubmits rejected or underpaid claims for payment.
- Identifies trends and recommends process improvement opportunities that will result in DSO reduction, superior collection rate and intervals, and reduced bad debt.
- Assists management with the training of new employees on all the outpatient pharmacy billing systems.
- Assists management and new employees on coding issues, payor contracts, and collection policies.
- Participates in special payer projects with management staff to ensure proper reimbursement per our contracts or patients' benefit levels.
- Interacts with patients and insurance carriers to resolve outstanding claims issues.
- Maintain a specified level of knowledge pertaining to new developments, requirements, and policies.
- Provides guidance to the pharmacy manager to ensure financial targets are met.
Other Information
Required Job Qualifications:
- Associate's degree from an accredited college or university.
- Minimum 3 years’ experience with specialty or home infusion pharmacy billing.
- Minimum 1 year of Medicare (Part B) and Medicaid billing.
- Knowledge of billing procedures for all commercial and governmental payors.
- Knowledge of HCPC and ICD codes and maintains up-to-date professional knowledge of Medicare, Medicaid and insurance industry requirements for qualifying services.
- Excellent verbal and written communication skills with the ability to effectively communicate with others in a professional and helpful manner. Demonstrates ability to adapt to a changing environment.
- Possess the ability to work effectively with others as part of a team.
- Good organizational and time management skills.
Preferred Job Qualifications:
- BA or BS degree from an accredited university
- Minimum 2 years of experience as a pharmacy technician.
- In lieu of minimum education requirements, a high school diploma (or equivalent) and at least 6 years of relevant job experience may be considered. With additional consideration given if the candidate has at least 2 years of Medicare (Part B) and Medicaid billing.
Physical Demands:
- Maintains a neat, professional appearance while in the work environment.
Competencies:
- Computer skills (e.g., Microsoft Office, Windows)
- Copier and Fax machine efficiency
- Other office equipment as necessary
Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.
Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
Job Title: RCM Client Billing Manager
Department: Revenue Cycle Management (RCM)
Location: Onsite, Gilbert, AZ (preferred) or Remote
Compensation: $80K - $85K
Position Summary
The RCM Client Billing Manager is responsible for overseeing and optimizing the client daily billing operations, support denial management strategy, drive accountability across billing workflow within the Revenue Cycle Management department. This role ensures accurate, timely billing, client account management, revenue reporting, and compliance with contractual agreements. This role involves establishing and enforcing billing policies, overseeing accounts receivable, and ensuring the accuracy and timeliness of all billing-related activities.
Key Responsibilities
Client Billing & Revenue Management
- Oversee client billing in accordance with contractual terms.
- Ensure proper billing methodologies (percentage of collections, flat fee, hybrid models, etc.) are applied correctly.
- Monitor accounts receivable and follow up on outstanding patient balances.
- Reconcile revenue reports and validate billing data for accuracy and completeness.
- Manage month-end close processes related to client billing.
Client Relationship Management
- Serve as primary point of contact for client billing inquiries and issue resolution.
- Partner with clients to review statements, payment trends, and revenue performance.
- Conduct regular billing review meetings with clients as needed.
- Ensure high levels of client satisfaction through timely and professional communication.
Reporting & Financial Analysis
- Ability to create and interpret data analytics and reporting.
- Monitor key performance indicators (KPIs) related to revenue cycle management and implement strategies for continuous improvement.
- Identify discrepancies and implement corrective actions.
- Provide executive-level reporting to leadership.
Compliance & Process Improvement
- Ensure compliance with healthcare regulations, contractual obligations, and internal controls.
- Develop and maintain billing policies and procedures.
- Identify automation opportunities and workflow efficiencies.
- Support audits and documentation requests.
Team Leadership
- Supervise billing staff.
- Provide training, performance management, and professional development.
- Foster a culture of accountability, accuracy, and continuous improvement.
Qualifications
Education
- Bachelor’s degree in Finance, Accounting, Healthcare Administration, Business, or related field required (Master’s preferred).
Experience
- 5+ years of progressive experience in Revenue Cycle Management.
- 3+ year prior supervisory or management experience preferred.
- Experience with physician services billing strongly preferred.
Skills & Competencies
- Strong knowledge of healthcare billing, coding, insurance claims, and collections processes
- Exceptional Excel knowledge base and skill set required, including pivot tables.
- Proficiency in RCM systems, EHR, clearing house, and financial reporting tools.
- Excellent leadership, communication, and problem solving skills
- Excellent analytical and problem-solving skills.
- Strong client-facing communication skills.
- High attention to detail and organizational skills.
Preferred Qualifications
- Experience in multi-state healthcare organizations.
- CPA, HFMA certification, or related credential preferred.
- Knowledge of value-based care or risk-based contracts is a plus.
- Designing and implementing new billing systems and processes
- Overseeing the creation of invoices and ensuring all details are accurate
- Verifying discrepancies in billing and resolving all client billing issues
- Supervising billing staff and providing them with guidance and training
- Ensuring all billing operations adhere to legal guidelines and specifications
- Creating detailed reports regarding the billing activities within the company
- Communicate with clients, customers, operations and sales to resolve billing issues
- Managing account balances and ensuring timely payment from clients
- Collaborate with operations and accounting departments to ensure billing accuracy
Qualifications
- Proven experience as a billing manager or similar role
- Strong knowledge of billing procedures and regulations
- Excellent leadership and organizational skills
- Ability to manage and lead a team
- Strong communication and interpersonal skills
- Proficient in MS Office (especially Excel) and billing software
- BS/BA in Business, Accounting, Finance or relevant field
- Experience with construction or industrial billing or accounting highly preferred
Columbus, OH
Full-Time
Non-Exempt
Administration
Central Ohio Area
WellSpring Counseling
Other Ministry Model
30 hours/week
Position SummaryJob Title: WellSpring Billing & Operations Coordinator
Supervisor: Program Director
Goal: To ensure the financial health and operational excellence of WellSpring Counseling by managing the billing process and providing strategic administrative support. This role acts as the primary liaison between clinical staff, the parent organization (COYFC), and third-party payers to maximize collection efficiency and maintain organizational mission alignment.
Key Objectives:
- Responsible to provide billing management
- Responsible to oversee client intake process
- Responsible to maintain WellSpring offices in conjunction with Intake Coordinator
- Responsible to provide operational support for WellSpring staff
- Responsible to support WellSpring psychiatry division
- Responsible for data and metric collection and reporting
- Responsible to fulfill staff spiritual responsibilities
Specific Duties
Responsibilities include but are not limited to the following:
Billing Management
- Oversee full-cycle billing: Oversee daily claim submissions for commercial, Medicaid, and EAP payers
- Process payments and ERA's from insurance and third-party payers
- Follow up with insurance issues and pursue resolution
- Help resolve open client balances by contacting clients
- Maintain the "Red Flag" list
- Handle bank deposits
- Process payroll in partnership with COYFC
Manage Intake Desk and Client Intake
- Oversee intake staff and provide needed management for intake and office space needs
Operational Support for Staff
- Support onboarding new staff and offboarding, in partnership with COYFC
- Manage office space for clinicians and new staff across WellSpring offices
- Assist independent licensed staff with applications to insurance companies
- Maintain updated WellSpring files according to file retention policies
- Oversee logistics of Staff Development Lunch in conjunction with intake coordinator
Support for Psychiatry Division
- Oversee scheduling and billing for psychiatry division
- Provide technical and office support as needed
Metrics and Data Collection
- Collect intake metrics on a monthly basis
- Collect termination metrics on a monthly basis.
- Provide any additional reporting to WellSpring and COYFC as needed
Spiritual Responsibilities:
Because COYFC and its affiliates and subsidiaries are part of the same faith-based organization, we share a faith infused mission and set of values. Therefore, we require all employees to embrace and consistently apply Biblical beliefs and practices at work and outside of work (as summarized in the Statement of Faith and Mission) and to represent the Character of Christ to the broader community (as summarized in our "Living the life of a leader" Code of Conduct).
- Be ready and willing to lead and contribute to distinctly Christian activities as needed.
- Infuse prayer for God's guidance and wisdom into the culture of WellSpring for the organization as a whole as well as for day-to-day work.
Job Qualifications:
- Excellent administrative skills
- Strong interpersonal communication skills
- Strong attention to detail and clerical skills
- Affinity for and comprehension of technology
- Adept in billing procedures or willingness to learn
- Ability to appropriately prioritize work and manage confidential information
Youth For Christ (YFC) provides equal employment opportunities (EEO) to employees and applicants for employment without regard to race, color, sex, national origin, age, handicap, marital status, or other unlawful discriminatory characteristics in accordance with applicable federal, state and local laws.
YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, YFC incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC's mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person's religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry.
We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation.
We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.
The Product Data Bill of Materials Specialist I functions as the product data liaison for bill translation work. They hone in-depth knowledge of product configurations and Bill of Materials (BOM) construction of DeZURIK/APCO/Willamette products. The primary focus and priority of the Product Data Bill of Materials Specialist I are standard customer orders and maintaining engineering documentation while updating existing ERP when inaccuracies are discovered or changes are made.
This position is currently eligible for DeZURIK's hybrid work schedule.
PRINCIPAL DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS)
- Screen standard order design via drawings and bill of materials.
- Read and understand bills of materials and product drawings.
- Process Product Change Notices for products.
- Establish positive relationships with all areas of the business.
- Create and maintain engineering item data within an ERP system while being responsible for adherence to Dezurik Engineering and Quality standards.
- Run reports in ERP system to check for accuracy.
- Maintain automated bill of materials generation program with new and changing requirements.
- Populate related data files.
- Validate and share relevant data regarding bills of materials.
- Support daily operations as needed.
EDUCATION AND EXPERIENCE
- 2 years of higher education or equivalent experience in business administration, information systems, engineering, data science, or other relevant study.
- 2+ years of related work experience.
KNOWLEDGE, SKILLS AND ABILITIES
- Basic Excel proficiency.
- Ability to work closely and cross functionally with engineering.
- Analytical and problem-solving skills.
- Ability to quickly learn and adapt to new technology.
- Demonstrated high level of organization, attention to detail, and accuracy.
- Strong interpersonal skills.
- Basic knowledge of manufacturing.
- Ability to work independently.
- Previous experience with manufacturing bills of materials and drawings is desirable.
- NetSuite experience is a plus.
- Office 365 including SharePoint experience is a plus.
PHYSICAL DEMANDS
- Physical demands are typical of an office position including extended periods of sitting, and extensive use of a personal computer and telephone.
- Occasional handling of material and components.
- May have contact with caustic substances in some areas of the plant.
WORKING CONDITIONS
Normal manufacturing and office environment. When working occasionally in some shop areas, personal protection equipment (PPE) will be recommended and/or required (safety shoes, safety glasses w/side shields, hearing protection, face shield, gloves, apron and boots). Must have the ability to support extended business hours to meet customer business needs.
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
QUALITY
Quality encompasses all aspects of DeZURIK, Inc.'s business, and every team member shares the responsibility to prevent the occurrence of any nonconformity relating to product, process and the quality system. All team members have an obligation to identify and record any such nonconformity, and, through designated channels, initiate and recommend solutions.
SALARY AND BENEFITS
DeZURIK offers a competitive hourly rate in the $22.81 to $27.37 range, based on experience and qualifications, along with annual bonus opportunities tied to performance.
Beyond pay, our market-leading benefits are designed to support your wellbeing. These include medical, dental, vision, and life insurance, as well as short- and long-term disability coverage. DeZURIK also provides a health savings account with company match, a retirement plan for employer contributions through Vanguard, and access to the Granite Assistance Fund for support when it's needed most. We value time for rest and personal growth, offering generous paid time off, including volunteer time off and paid holidays.
Please note: Sponsorship is not available for this role.
#LI-JW1
Baer is looking for SAP SD Freight Billing Consultant for a 9+ month project located in Jacksonville, FL
Title: SAP SD Freight Billing Consultant
Location: Hybrid - Jacksonville, FL (Onsite every other week - 4 days)
Duration: 9 months
Rate: Hourly Plus Expenses Reimbursed
Alignment: W2 or C2C
Job Summary:
We are seeking an SAP SD Freight Billing Consultant with strong experience in rail freight processes to support a RISE with SAP transformation. The consultant will help design and deploy standardized freight rating, billing, and settlement processes using SAP S/4HANA best practices. The ideal candidate has hands-on freight billing experience in the railroad industry and understands how these processes are implemented in a cloud environment using SAP Activate methodology.
Description
- Lead SAP SD freight billing design within a RISE with SAP S/4HANA implementation
- Configure freight rating, pricing procedures, and rail-specific charges (line haul, fuel surcharge, demurrage, detention, switching, and accessorials)
- Support migration from legacy ECC or third-party rail billing systems to S/4HANA Cloud
- Facilitate fit-to-standard workshops and document gaps with cloud-compliant solutions
- Collaborate with logistics and operations teams to align billing with railroad business models (bulk rail, intermodal, carload)
- Configure integrations between SD, TM/LE-TRA, MM, and FI/CO for freight settlement
- Support data migration for rate tables, pricing conditions, railcar data, and contracts
- Lead testing cycles (unit, SIT, UAT) and support cutover readiness
- Provide post-go-live hypercare and continuous improvement support
Requirements
- 5+ years of SAP SD configuration experience with freight billing focus
- Strong knowledge of railroad freight processes and rate structures
- Experience with SAP S/4HANA, preferably in a RISE environment
- Solid understanding of SAP pricing, condition techniques, and integrations
- Familiarity with SAP Activate and fit-to-standard methodology
- Experience with rail-related EDI/IDoc messages is a plus
- Strong communication and stakeholder management skills
- Bachelor’s degree in Information Systems, Supply Chain, Engineering, or related field (or equivalent experience)
- SAP certification preferred
Company Overview:
Baer provides best-in-class engagement experiences for our consultants. Our job requirements are carefully vetted and are typically associated with pivotal programs offering tremendous opportunities to expand your skills leveraging the latest solutions.
Baer is an equal opportunity employer including disability/veteran.
ALL OPEN JOBS
Segra is searching for a qualified and experienced Billing Transformation Data Analyst to join us in a full-time capacity.
Location Requirement:
This work arrangement for this role is a hybrid position, requiring three (3) days in the office, with flexibility to work remotely two (2) days each week.
Role Overview:
The Billing Transformation Data Analyst will need to be detail-oriented and analytical. The incumbent will be responsible for analyzing billing data, ensuring accuracy in customer invoicing, and supporting revenue assurance initiatives. The incumbent will also assist others on the team who work closely with cross-functional teams, including IT, Finance, and Customer Service—to identify and resolve billing discrepancies, automate reporting processes, and optimize billing system performance.
The Billing Transformation Data Analyst will also assist with ensuring billing is processed accurately, as necessary, supporting the members of the Billing Transformation team. This position will assist others on the team with the design, development, implementation, and execution of processes related to the analysis of all billing.
Required Skills:
- Minimum of 2 years of experience in data analytics, and Telecommunications systems and business practices.
- Bachelor’s degree in business/information systems or another technical/analytical field or equivalent experience required.
- Strong proficiency in SQL for data extraction, manipulation, and reporting is required.
- Ability to understand work with a billing platform or similar system, understand system processes, and query language is required.
Preferred Skills:
- Effective organizational skills.
- Exceptional written and verbal communication skills with a strong ability to communicate with multiple leaders and levels of the business, with strengths in communicating results.
- Strong problem-solving and analytical skills with high attention to detail are essential.
- The ability to meet pressured deadlines and prioritize competing priorities.
- Ability to comprehend technical product structures in various formats.
- Preferred tools include Power BI, Alteryx, Tableau, and MS Access.
About Segra:
Segra is one of the largest independent fiber network companies in the nation, able to offer state-of-the-art communication solutions backed by always-on customer service. We are known for our future-forward infrastructure and state-of-the-art voice and data technology solutions for businesses and the public sector, as well as wholesale transport services to some of the world’s largest carriers. Our network features the latest advances in IP, ethernet, and dark fiber architectures, as well as high performance data centers. Furthermore, our network powers technology solutions such as hosted voice, security, and cloud.
Segra has engineered our entire company operations to put our customers at the very center of everything we do. We invest in the communities we serve by hiring locally and continually upgrading our network infrastructure. Segra has over 1200 employees, 500k+ on-net and near-net buildings, and 44k+ fiber-route miles. We exist purely to help businesses within our footprint be successful.
Benefits Overview:
Segra offers a very robust benefits package to our full-time employees, some of which include:
- Medical, dental, vision insurance
- Life insurance
- 401(k) match
- Flexible Spending/Health Savings Accounts
- Tuition and gym reimbursements
- Vacation/PTO, paid holidays, floating holidays
- Volunteer days, parental leave
- Legal, accidental, hospital indemnity, identify theft, pet insurance
Our Commitment to Equality:
Segra is an equal opportunity employer and prohibits discrimination of any kind. Segra does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Salary Range: $47,670 - $59,535
Beyond competitive health and retirement benefits with immediate 401(k) vesting, Segra also invests in your total well-being through programs supporting physical, mental, financial, and social wellness.
This position supports medical record integrity by ensuring timely scanning, indexing, retrieval, and disclosure of protected health information (PHI) while maintaining strict confidentiality and compliance with HIPAA and applicable policies.
Minimum Job Requirements Work Experience One year of experience in medical records, health information management, or related healthcare field required.
Experience working with electronic health record (EHR) systems required.
Education and Training High School diploma or equivalent required.
Associate degree in Health Information Technology or related field preferred.
Skills Knowledge of HIPAA privacy and security regulations.
Knowledge of Basic medical terminology.
Knowledge of Electronic health record (EHR) systems, Microsoft Office applications, and project tracking or reporting tools.
Knowledge of Physician practice operations and revenue cycle processes.
Strong attention to detail and accuracy in data entry and documentation.
Organizational and time-management skills, with the ability to manage multiple concurrent tasks in a fast-paced healthcare environment.
Effective verbal and written communication skills.
Customer service-oriented mindset and ability to collaborate across departments.
Analytical and problem-solving skills, including identifying performance improvement opportunities.
Ability to maintain professionalism, discretion, and confidentiality when handling sensitive information.
Ability to work independently and as part of a team.
Ability to follow through on tasks and ensure completion with accuracy.
Trustpoint is proud to partner with a boutique law firm in its search for an Office Manager on a direct hire basis. This hybrid position plays a critical role in supporting the firm’s daily operations, overseeing human resources functions, and managing billing administration. The Office Manager will serve as a key point of coordination between employees, leadership, clients, and vendors to ensure operational efficiency, compliance, and accurate financial processes.
Responsibilities
Office Management:
- Oversee daily office operations to maintain an efficient, organized, and productive work environment.
- Manage office supplies, equipment, vendor relationships, and facility maintenance.
- Coordinate internal communications, meeting schedules, and company events.
- Develop and implement office policies, procedures, and process improvements.
Human Resources:
- Administer the full employee lifecycle, including recruitment, onboarding, and offboarding.
- Maintain employee records and ensure compliance with federal, state, and local employment laws by maintaining up-to-date policies, procedures, and the employee handbook.
- Process new hire paperwork, background checks, and benefits enrollment.
- Coordinate employee benefits programs, including wellness initiatives, health insurance, retirement plans, and leave programs.
- Process bi-weekly payroll by ensuring all employee data, including timecards, status changes, and related updates, is accurate and up to date.
- Manage performance review cycles and assist management with HR documentation.
- Serve as the first point of contact for employee inquiries related to HR policies, benefits, or workplace concerns.
- Support employee engagement initiatives and help maintain a positive company culture.
Billing Administration:
- Prepare and distribute monthly WIPs to attorneys for review and processing.
- Prepare and send client invoices accurately and on schedule.
- Review attorney-entered monthly billable hours and issue late-time reports to management.
- Provide management with monthly attorney and paralegal time reports for partners’ meetings.
- Track payments, follow up on outstanding balances, and maintain accounts receivable records.
- Review and verify vendor invoices and assist with accounts payable processing.
- Maintain billing files, contracts, and documentation for audit readiness.
- Generate billing reports for leadership, ensuring accuracy and clarity.
- Collaborate with the finance team to reconcile accounts and ensure correct financial data entry.
Qualifications
- Prior experience in office management within a professional services or law firm environment preferred.
- Experience managing HR processes including onboarding, employee records, benefits administration, and payroll.
- Experience supporting legal billing functions including WIPs, invoicing, and accounts receivable.
- Strong organizational, communication, and problem-solving skills.
- Ability to manage multiple responsibilities in a fast-paced environment while maintaining attention to detail.
- Proficiency in Microsoft Office and familiarity with billing, payroll, and HR management systems preferred.
Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
