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D'Leon Consulting Engineers is seeking a Contract Administrator in Los Angeles, CA

Responsibilities

• Assist LAWA with planning of procurements and setting pre‐award schedules for contracts including Board actions
• Assist in coordination of Pre‐Bid/Proposal Meetings to present the Project and RFB/RFP to potential bidder/proposers.
• Prepare drafts of RFP/RFB addenda for LAWA to review, finalize, and distribute to Planholders
• Prepare draft award recommendations and Board reports
• Conform final contract documents
• Prepare required reports and correspondence
• Attend various meetings, including pre‐bid proposal and post‐bid proposal debriefings
• Assist in Contract standardization process
• Monitor all aspects of contract compliance
• Assist in resolving problems and disagreements between contractors and LAWA
• Review contractor invoices for contractual compliance
• Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of LAWA personnel
• Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled
• Prepare Change Documents
• Route Change Documents for signature and tracks status
• Create and distribute change reports and analysis
• Support the project management team in maintaining timely and effective change support processes, procedures and systems
• Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress
• Ensure that changes properly encumber contractual capacity and budget
• Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents
• Assist with implementation of trend and change support programs
• Contribute to the advancement of ADP’s goals through commitment to productive collaboration with all stakeholders

Qualifications

• A Bachelor’s degree in engineering or business related field, as well as training in procurement, contract, construction and commercial law
• Minimum of 5 years of relevant experience in administration of commercial/government contracts
• Experience with Construction Management Softwares (PM Web, Primavera) and Adobe Acrobat
• Must have a self‐starter attitude with proactive, results‐oriented focus; and willing and capable to assume additional responsibilities
• Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions
• Proven accuracy, reliability and completeness in job accomplishment
• Effective oral and written communication skills
• Must be able to interface with a variety of people with different technical levels and educational backgrounds
• Must be detail oriented and highly organized
• Must be able to produce accurate and timely results while maintaining a customer service attitude
• Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred

D’Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

**PLEASE APPLY VIA OUR ADP CAREER CENTER WITH THIS LINK**

Department of Politics of Ave Maria University in Ave Maria, Florida, invites applications for a full-time position in politics at the rank of assistant professor to begin Fall of 2026. Applicants whose primary fields are American government and/or policy are strongly preferred. Those with a foundation in political economy will also be regarded favorably. Competitive applicants will be gifted teachers and active in research and publishing. Applicants should also understand the nature and purpose of a Catholic liberal arts education and be familiar with and committed to the Catholic Church’s teaching on the mission of Catholic universities as expressed in Ex corde Ecclesiae. Duties include three undergraduate courses per semester, mentorship of undergraduates, and committee work. Ph.D. or the equivalent by June 2026 is expected. Salary will be commensurate with experience and credentials.

The application dossier should include: (1) a letter of application; (2) a CV; (3) a writing sample of no more than 15 pages; (4) a brief statement discussing the applicant’s teaching method and providing evidence of excellence in teaching (official teaching evaluations should be submitted when available); (5) a 1-2 page personal statement in which the applicant explains the contribution he/she can make to a Catholic liberal arts institution that is committed to implementing Ex corde Ecclesiae.

Applicants should arrange for three confidential letters of recommendation supporting their application. These should be sent directly by the recommenders to Megan Hare, Academic Affairs Administrative Assistant:  Only complete applications will be considered. Official transcripts are required for faculty appointments and will be requested upon the final decision of the administration and search committee.

Questions may be addressed to Dr. Lidiya Zubytska, Chair of the Politics Department,   

Review of applications will begin on September 25, 2025 and continue until the position is filled.

Ave Maria University offers an excellent benefits package to full-time faculty and staff.

Ave Maria University is a Catholic, liberal arts institution of higher learning dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service.  

At Community Financial System, Inc. (CFSI), we are dedicated to providing our customers with friendly, personalized, high-quality financial services and products. Our retail division, Community Bank, N.A., operates more than 200 customer facilities across Upstate New York, Northeastern Pennsylvania, Vermont and Western Massachusetts. Beyond retail banking, we also offer commercial banking, wealth management, investment management, insurance and risk management, and benefit plan administration.

Just as our employees are committed to helping our customers manage their finances, we're committed to our employees. After all, they make it happen for our customers every day.

To ensure our people can enjoy long and successful careers here at CFSI, we offer competitive compensation, great benefits, and professional development and advancement opportunities. As an equal-opportunity workplace and affirmative-action employer, we celebrate and support a diverse workplace for the benefit of all: our employees, customers and communities.

This position is responsible for obtaining data from clients and following up; preparing quarterly and/or annual administration; preparing reports and tax forms and running various tests including ADP, ACP, etc.; checking and monitoring loan and distribution requests; handling IRS and internal client audits; assisting other Pension Administrators whenever necessary; and other duties.

• Request data from client and follow up as needed.
• Prepare quarterly and/or annual administration including trust accounting and computer work.
• Respond to client inquiries and develop client relationships.
• Prepare 5500 and ERISA report and accompanying tax forms for each plan.
• Prepare and run the following tests:ADP, ACP, 410(b) and other tests as required.
• Monitor 415 and 402(g) limits.
• Check distributions:Terminations, hardship withdrawals, in-service withdrawals, 70 .
• Check and monitor loan requests and prepare loan paperwork.
• Calculate annual employer profit sharing and year-end or true up matching contributions.
• Monitor incoming receipts of monthly, quarterly and annual information from the client and investment companies.
• Process Plan terminations.
• Review documents prepared by the Documents Team for new and restated Plans to the IRS.
• Review amendments as needed.
• Handle IRS and internal client audits.
• Check work of other Pension Administrators.
• Answer questions of other Pension Administrators.
• Cover for the other Pension Administrators.
• Assist in developing forms, procedures, and other materials.
• Research special questions, new rules and regulations.
• Ensure database reports are current.
• Monitor Plans to ensure compliance with current laws and regulations.
• Consult clients on rules and regulations surrounding the administration of QDROs.
• Be available for on-site client committee meetings and annual reviews.
• Assist the Sales Team with the completion of RFPs.
• Assist the Conversion Team with the set up of new clients.
• Maintain proficient knowledge of, and demonstrate ongoing compliance with all laws and regulations applicable to this position, ensure ongoing adherence to pertinent policies, procedures, and internal controls, and meet all job-specific training requirements in a timely fashion.

• Bachelor's degree in Business Administration or related field required.
• Good customer service, communication, and analytical skills.
• Must be highly organized with an attention to detail.
• Must have solid project management experience and the ability to multitask.
• Must be knowledgeable with computers and have the ability to work well with others.
• A minimum of 3 years related experience necessary, as well as experience in Pension Plan Administration and Retirement Industry knowledge.
• All applicants must be 18 years of age or older.

Compensation: Commensurate with experience plus potential for annual merit increase. In addition to your competitive salary, you will be rewarded benefits including: 11 paid holidays, paid vacation, Medical, Vision & Dental insurance, 401K with generous match, Pension, Tuition Reimbursement, Banking discounts and the list goes on!

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be required to stand, walk or sit. Use hands and fingers, handle or feel, reach with hands or arms, and speak and hear. The employee may occasionally be required to lift and or move up to 25 pounds. Specific vision abilities required by this job include close vision, and the ability to focus.

The Company is an Affirmative Action, Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship status, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state or local law.

The Company will make reasonable accommodations for qualified individuals with a disability. If you have a physical or mental impairment and would like to request an accommodation with respect to the application process, please contact the Human Resources Department.

Job Title: Director of Human Resources

Location: Chicago, IL

Pay: $150,000 - 180,000

Benefits: This position is eligible for medical, dental, vision, 401(k), and parental leave

Required Qualifications:

• Bachelor’s degree in HR, Business, or related field (HR certification a plus)
• 10+ years of progressive HR leadership experience, preferably in retail or fashion
• Proven experience managing multi-unit operations (40+ stores) and 1,000+ employees
• Experience in change management, process improvement, and talent development
• Hands-on experience with HR systems, ATS, and reporting tools (iSolved HRM, Team Taylor, ADP, or similar)
• Fully onsite in Chicago, with ability to travel weekly to other locations
• Strong executive presence, strategic mindset, and ability to create a 30/60/90 day HR planBuilder mindset with the ability to improve, standardize, and scale HR processes across locations
• Strong interpersonal, communication, and change-management skills
• Ability to thrive in a fast-paced, operationally driven, multi-location environment
• Willingness and ability to travel regionally as needed

Key Responsibilities:

• Lead and scale HR operations for 1,000+ employees across multi-unit retail, distribution, and corporate teams
• Serve as the top HR partner to executive leadership on workforce planning, performance, and organizational growth
• Own retail recruiting strategy for store leadership, field teams, and warehouse operations
• Oversee payroll, benefits, workers’ compensation, and leave administration
• Ensure compliance with multi-state employment laws
• Lead employee relations, investigations, corrective action, and terminations
• Design and execute training, leadership development, and retention programs for retail leaders
• Manage HRIS, ATS, and reporting systems (iSolved, ADP, or similar)
• Build and strengthen company culture, engagement, and DEIB initiatives
• Develop policies and processes that support fast-paced retail operations
• Identify opportunities to reduce manual processes and enhance operational efficiency

Why choose Addison Group?

• Pay: We negotiate high salaries using US Bureau of Labor Statistics
• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, 401K, and monetary bonuses
• Permanent Employment: Many of Addison’s Administrative job openings lead to potential permanent employment
• Connections: You connect directly with hiring managers from renowned organizations
• Options: You are presented multiple employment options near your home
• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.

JOB DESCRIPTION:

Title: Payroll Tax Analyst

Location: Hybrid - Louisville, KY 40202 (Onsite: 2-3 days, 9-10 days a month)

Duration: 6 months, possibility of extension & Permanent

Job Summary:

• The Payroll Tax Analyst is responsible for the timely and accurate preparation of US and Canadian payroll tax returns, deposits, and reconciliations utilizing designated HRMS (Workday) software, ADP SmartCompliance, Query/report writing, and Excel.
• These include State/Local for US and Federal and Provincial payroll tax liabilities for 20+ legal entities across the US and Canada on behalf of the client and its related US subsidiaries.

Job Responsibilities:

• The position requires independent research and timely responses to inquiries/notifications from various tax authorities by accessing the required governmental websites. Additionally, the preparation of amended returns is required.
• The Payroll Tax Analyst will research and respond to less complex payroll tax/compliance issues by managing case management system tickets.
• The Payroll Tax Analyst is responsible for ensuring all tax reconciliations, returns, and deposits are completed, filed, and paid by published due dates. Also, analyze multi-state payroll tax data and perform calculations to ensure payroll information is reported to governmental agencies as required.
• The Payroll Tax Analyst will assist with the tax testing of HRMS tax releases, and may assist with the year-end W2, T-4, and RL-1 preparation, reconciliation, corrections, and filings.
• The Payroll Tax Analyst will remain current on payroll tax guidelines, utilizing BNA, ADP, APA, CPA and Equifax, and other payroll and payroll tax publications to ensure ongoing compliance with all payroll tax laws and regulations.
• The Payroll Tax Analyst will communicate regularly with managers/HR business partners and liaise with Tax Authorities and escalate compliance issues to management as needed.
• The Payroll Tax Analyst must closely follow Standard Operating Procedures (SOPs) and company policies at all times to ensure Company compliance and minimize risk.
• Communicate effectively with teams across HR Services to ensure customer service SLAs are met and/or exceeded.

Requirements:

• The position requires client service skills, close attention to detail, excellent communication skills, advanced interpersonal skills, and teamwork.
• Requires strong computer and analytical skills in a Windows-based environment – including Excel, Outlook, and Word

Additional Details:

• Individuals will use Workday to complete funding
• Funding to the government every pay cycle
• Assist with Auditing
• Reconciliations
• Remittances
• Previous payroll experience or payroll tax
• Attention-to-Detail
• Excel
• Workday experience is a plus

ERSM – Ecological Restoration and Stormwater Management LLC

Location: Vancouver, WA

Salary: $70,000–$85,000 per year (DOE)

Full-Time | Hybrid Position

- Cover letter and references are required. Applications without these will not be considered - 

About ERSM

At ERSM, we’re building a company that works for everyone—not just those at the top. Every employee has a voice in how we grow, with a clear path to partnership, profit sharing, and annual bonuses.

Our collaborative team culture, flexible schedules, and no-micromanagement mindset create an environment where you’re supported, trusted, and part of something meaningful.

ERSM restores habitats and improves stormwater infrastructure throughout Oregon and Washington. Our work range from environmental consulting, native planting and invasive species control to habitat restoration, erosion control, environmental permitting, hydroseeding, and stormwater maintenance.

Our company culture is relaxed, easy-going, and low stress. People show up in a good mood and leave in a good mood—we work hard, but we keep things positive and supportive.

We’re looking for someone who fits well within a laid-back, collaborative team culture and enjoys helping a growing company operate smoothly.

Position: Business Administrator

We’re seeking an experienced Business Administrator to oversee and support the administrative, financial, and operational systems of our growing company.

This role plays a critical part in keeping projects, finances, and internal operations organized and running efficiently.

The Business Administrator will work closely with leadership and project managers to manage financial workflows, payroll coordination, project setup, and overall business operations support.

This is a mid-to-senior level role supporting financial management, payroll, and project administration.

Candidates without QuickBooks and payroll experience will not be considered.

Requires 5+ years of relevant experience

Key Responsibilities

Financial & Accounting Administration

• Manage bookkeeping and financial records using QuickBooks

• Process payroll (ADP experience a plus)

• Pay bills, invoices, and track expenses

• Maintain financial documentation

• Support job costing and project financial tracking

Project Setup & Operations Support

• Coordinate project setup and tracking

• Prepare contracts and documentation

• Manage agreements through DocuSign

• Support project managers

• Maintain organized project records

Office Systems & Business Operations

• Manage systems using Google Workspace and Excel

• Maintain organized digital files and records

• Assist with vendors and office operations

• Support leadership with admin and operations

• Help improve internal systems as the company grows

HR & Administrative Coordination

• Assist with onboarding and HR documentation

• Maintain payroll and employee records

• Support compliance and administrative processes

• Coordinate general administrative needs

Required Qualifications

5+ years of experience in business administration, accounting, or office operations

Strong QuickBooks experience

Payroll experience

Invoice, billing, and financial tracking experience

Experience with DocuSign

Strong Google Workspace knowledge

Advanced Excel skills

Project admin / setup experience

Strong communication and organization

Preferred Qualifications

Prevailing wage experience (WA & OR)

Construction, environmental, or contracting background

ADP payroll experience

Accounting / bookkeeping background

HR coordination experience

Client, vendor, and team coordination experience

Degree in Business Administration or related field (recommended, not required)

Ideal Candidate

The ideal candidate has experience supporting a small or growing company and is comfortable managing accounting, payroll, project administration, and office systems.

They enjoy helping leadership and project managers stay organized and keeping operations running smoothly.

Experience in construction, environmental consulting, or contracting is a big plus.

Just as important, we’re looking for someone positive, dependable, and a good culture fit—someone who thrives in a low-stress, collaborative, and laid-back work environment.

What We Offer

Path to Partnership

Annual Bonuses & Profit Sharing

Flexible Schedules & Autonomy

Career Growth Opportunities

Meaningful, purpose-driven work

Benefits

401(k) with 4% match after 90 days

3 weeks paid vacation

8 paid holidays

Medical & dental benefits after one year

How to Apply

If you’re an organized professional who enjoys supporting a growing business, we’d love to hear from you.

Please send your resume, a short cover letter, and three professional references

Applications without QuickBooks and payroll experience may not be reviewed

To confirm you read this post, include “ERSM Operations” in the subject line or first sentence of your cover letter

We look forward to connecting with you!

Payroll & HR Coordinator

Chicago, Illinois

Key Responsibilities

• Payroll Processing (Lead): Execute end-to-end bi-weekly payroll for our national workforce. This includes managing timesheet data, administering court-ordered garnishments, and ensuring all tax withholdings and deductions are accurate across multiple state jurisdictions.
• HRIS Management: Act as an administrator for our HRIS (ADP), maintaining data integrity for the full employee lifecycle (new hires, promotions, transfers, and terminations). Continuously evaluate workflows to identify opportunities for automation or process improvements.
• Compliance & Reporting: Ensure all payroll and HR practices comply with state and federal regulations. Generate monthly and quarterly reports, perform W-2 reconciliations, and work through labor cost allocations and departmental billbacks via Excel in collaboration with the Finance team.
• Benefit Coordination: Oversee the payroll side of benefits, including enrollment for new hires, life events, and assigning/tracking leaves of absence. Serve as a resource for employee questions related to payroll deductions and leaves.
• Audit Support: Assist in preparing and supporting internal and external audits, including 401k annual audits and Workers' Compensation filings.
• Talent Support: Partner with the HR team to ensure a smooth onboarding experience for new team members, ensuring all payroll and tax documentation is captured accurately on day one.
• Policy Resource: Provide clear, professional, and diplomatic answers to employees regarding payroll, benefits, and company policies.

Qualifications

• Experience: 1–2 years of experience in HR or Payroll administration. Familiarity with ADP (Workforce Now) is highly preferred.
• Education: Bachelor’s degree in Human Resources, Accounting, Business, or a related field.
• Technical Skills: Advanced proficiency in Microsoft Excel. Must be able to use complex formulas, VLOOKUPs, and pivot tables to audit large datasets and visualize trends.
• Analytical Rigor: A high level of attention to detail and a "zero-error" mindset when it comes to financial data and tax compliance.
• Communication: Strong ability to explain complex payroll or benefit math to employees in a simple, professional, and empathetic manner.
• Professionalism: Proven ability to handle sensitive, confidential information with extreme discretion and diplomacy.

Base salary range is $60,000-$65,000 based on experience, plus bonus and benefits.

Now is a great time to join our growing team at Remedy! You will work side-by-side with firm leadership to serve clients and build the business, having a direct impact on the firm’s success. We offer competitive health benefits: Medical, Dental, Vision, Life (including spouse & child), 401K, STD/LTD, Parental leave, AD&D, Tuition Reimbursement, and Commuter benefits. We offer flexibility in how and where you get your work done and meaningful relationships with clients, teammates and leadership who truly care about you and your development.

Remedy Medical Properties is committed to providing equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, marital status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Senior Accounting Coordinator / Bookkeeper (Sage Expert)

Position Overview

We are seeking a highly experienced Senior Accounting Coordinator / Bookkeeper with proficiency in Sage 100. This role is responsible for overseeing full-cycle accounting functions within a construction environment, including accounts receivable, payroll (ADP), job cost accounting, compliance reporting, and financial reconciliations.

Key Responsibilities

• Prepare accurate and timely weekly client billings and monthly AIA requisitions
• Prepare deposits and post cash receipts
• Manage subcontractor contracts and payment applications
• Oversee invoice processing and vendor payments
• Resolve vendor discrepancies in a timely manner
• Process weekly payroll using Paychex or ADP
• Maintain detailed and compliant employee files
• Ensure compliance with sales and use tax regulations
• Maintain exemption certificates
• Prepare and file monthly sales and use tax returns
• Manage all aspects of job cost reporting and analysis in Sage 100
• Input adjusting journal entries
• Complete monthly bank reconciliations for multiple accounts
• Work closely with external accountants to support: Annual financial statement preparation, year-end audits, corporate tax return preparation

Qualifications

• 5+ years of construction accounting experience
• Proficiency in Sage 100
• Strong knowledge of billing procedures
• Knowledge of sales and use tax compliance
• Strong analytical, organizational, and reconciliation skills
• Ability to manage multiple priorities and meet deadlines
• Excellent communication and problem-solving abilities