Docusign Jobs in Usa
87 positions found — Page 8
Role Summary:
We are searching for a talented, motivated and highly detailed Catering Supervisor, Suites to join our team to help in the planning & execution of amazing experiences for the FIFA World Cup 26™ Premium Hospitality Programs.
As a Catering Supervisor, Suites, you oversee day-to-day operations across all suites in venue, for both commercial and invited guests. You ensure consistent service standards, and supports effective communication between clients, catering staff, and venue leadership. The role is responsible for managing suite readiness, monitoring product usage, and maintaining accurate daily KPI tracking in alignment with tournament and venue standards. You will support the Venue Operations & Catering teams in the day-to-day operation by performing certain tasks, whereby your role will include key responsibilities such as:
Key Responsibilities:
- Oversee the daily operations of premium suites, ensuring all catering services are executed to the highest standard.
- Complete and maintain daily KPI tracking worksheets, capturing product movement, service metrics, and operational notes for reporting.
- Serve as the primary on-the-floor contact for suite clients, responding quickly to service needs, resolving issues, and escalating concerns when necessary.
- Mitigate operational challenges by coordinating with catering teams, runners, and back-of-house support to ensure smooth service throughout each match day.
- Communicate key updates, challenges, and insights to the Venue Catering Manager, providing clear and timely reporting.
- Ensure suite setups meet premium standards, including product presentation, cleanliness, and readiness prior to each event.
- Uphold all venue, tournament, and safety policies throughout operations.
Experience/Qualifications Needed:
- 3–5 years of experience in the catering or hospitality industry, with a focus on multi-unit operations, and staff leadership.
- Bachelor’s degree in Restaurant Management, Hospitality Management, Food Service, or a related field; or an equivalent combination of education, training, and hands-on experience.
- Proficient in Microsoft Office Suite, Adobe Acrobat, Zoom, DocuSign, and Smartsheet, with the ability to manage administrative and operational workflows efficiently.
- Exceptional organizational and process management skills, with a proven ability to follow structured procedures and maintain operational consistency.
- Maintains composure under pressure, consistently delivering high performance and sound decision-making in fast-paced, deadline-driven environments.
- Strong interpersonal, communication, and negotiation skills, with experience resolving conflicts and collaborating across diverse teams.
- Highly reliable with excellent time management, a strong work ethic, and a proactive, motivated approach to responsibilities.
- Flexibility and positive attitude to work long days, evenings, weekends and holidays when necessary
- Occasionally lift and/or move up to 20 lbs. with or without reasonable accommodation (modify based on country form of measurement)
- The ability to remain in a standing position for extended periods, except where sitting is permitted by law or reasonable accommodation is required.
- Conversational English as a minimum
- Legally able to work with no sponsorship assistance in the United States
- Ability to pass Accreditation process.
*This role will be paid as a weekly rate, based on 40 hours per week.*
Role Summary:
We are searching for a talented, motivated and highly detailed Catering Supervisor, Lounges to join our team to help in the planning & execution of amazing experiences for the FIFA World Cup 26™ Premium Hospitality Programs.
As a Catering Supervisor, Lounges, you oversee day-to-day operations across all lounges in venue, for both commercial and invited guests. You ensure consistent service standards, and supports effective communication between clients, catering staff, and venue leadership. The role is responsible for managing lounge readiness, monitoring product usage, and maintaining accurate daily KPI tracking in alignment with tournament and venue standards. You will support the Venue Operations & Catering teams in the day-to-day operation by performing certain tasks, whereby your role will include key responsibilities such as:
Key Responsibilities:
- Oversee the daily operations of premium lounges, ensuring all catering services are executed to the highest standard.
- Complete and maintain daily KPI tracking worksheets, capturing product movement, service metrics, and operational notes for reporting.
- Serve as the primary on-the-floor contact for lounge clients, responding quickly to service needs, resolving issues, and escalating concerns when necessary.
- Mitigate operational challenges by coordinating with catering teams, runners, and back-of-house support to ensure smooth service throughout each match day.
- Communicate key updates, challenges, and insights to the Venue Catering Manager, providing clear and timely reporting.
- Ensure lounge setups meet premium standards, including product presentation, cleanliness, and readiness prior to each event.
- Uphold all venue, tournament, and safety policies throughout operations.
Experience/Qualifications Needed:
- 3–5 years of experience in the catering or hospitality industry, with a focus on multi-unit operations, and staff leadership.
- Bachelor’s degree in Restaurant Management, Hospitality Management, Food Service, or a related field; or an equivalent combination of education, training, and hands-on experience.
- Proficient in Microsoft Office Suite, Adobe Acrobat, Zoom, DocuSign, and Smartsheet, with the ability to manage administrative and operational workflows efficiently.
- Exceptional organizational and process management skills, with a proven ability to follow structured procedures and maintain operational consistency.
- Maintains composure under pressure, consistently delivering high performance and sound decision-making in fast-paced, deadline-driven environments.
- Strong interpersonal, communication, and negotiation skills, with experience resolving conflicts and collaborating across diverse teams.
- Highly reliable with excellent time management, a strong work ethic, and a proactive, motivated approach to responsibilities.
- Flexibility and positive attitude to work long days, evenings, weekends and holidays when necessary
- Occasionally lift and/or move up to 20 lbs. with or without reasonable accommodation (modify based on country form of measurement)
- The ability to remain in a standing position for extended periods, except where sitting is permitted by law or reasonable accommodation is required.
- Conversational English as a minimum
- Legally able to work with no sponsorship assistance in the Untied States
- Ability to pass Accreditation process.
*This role will be paid as a weekly rate, based on 40 hours per week.*
Major, Lindsey & Africa’s Interim Legal Talent group has an immediate need for an Interim Contracts Paralegal.
Overview: Our client is seeking an Interim Contracts Paralegal to join their team and provide support across a range of contracting needs.
Company: Our client is a leading pharmaceutical and biotechnology company, they are seeking candidates with similar industry experience.
Experience: The Interim Contracts Paralegal will support the legal team by managing, drafting, reviewing, and administering a range of business‑related contracts for the procurement of goods and services, including sponsorship and membership agreements. This role requires strong attention to detail, excellent organizational skills, and experience working with commercial contracts in a fast‑paced environment.
Location: Hybrid, two days a week in their Princeton, NJ office.
Responsibilities Include:
- Draft, review, and revise sponsorship, membership, and related commercial agreements in accordance with established templates and guidelines
- Support attorneys with contract negotiations, amendments, renewals, and terminations
- Track contract lifecycles, key dates, obligations, and deliverables to ensure compliance
- Coordinate execution of agreements and maintain accurate contract records and databases
- Liaise with internal stakeholders to gather required information and resolve contract-related issues
Qualifications Include:
- Paralegal certificate or equivalent legal training preferred
- 5+ years of experience as a contracts paralegal or legal support professional, pharmaceutical experience is required.
- Strong understanding of commercial contract terms and structure
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and meet deadlines under pressure
- Proficient with contract management systems and DocuSign
Information regarding benefits can be found on MLA’s Website on the Consultant Resources Page:
All interested and qualified candidates should apply directly with Major, Lindsey & Africa for review and consideration.
Major, Lindsey & Africa does not discriminate against applications on the basis of age, sex, race or any other protected characteristics pursuant to applicable state or federal laws.
Bullhorn Job ID: 242627
Please connect with me on LinkedIn as well @Briana Kitchell
Job Title: Commercial Real Estate Legal Assistant
Location: Chicago, IL 60606
Salary/Payrate: $75,000-$95,000
Work Environment: Hybrid (2 days WFH rotating schedule)
Term: Permanent / Fulltime
Bachelor's degree required: No
Referral Fee: AMS will pay $500 should the person you refer gets hired
JOB DESCRIPTION
Overview
Seeking an experienced Real Estate Legal Assistant to support real estate attorneys in the Real Estate practice group and the firm's Managing Partner. This role offers a unique opportunity to work closely with firm leadership while supporting both a sophisticated commercial real estate practice and firm management.
The position is ideal for a detail-oriented, proactive professional with strong organizational skills and prior experience in real estate law who thrives in a fast-paced collaborative environment. The role requires the ability to manage multiple tasks simultaneously, communicate effectively with clients and third parties, and maintain a high standard of accuracy and professionalism.
Responsibilities
- Provide comprehensive administrative and legal support to several attorneys within the Real Estate practice group and the firm's Managing Partner
- Manage calendars, meetings, travel arrangements, and client communications
- Support the Managing Partner with scheduling, correspondence, and day-to-day administrative needs, including coordination of firm management and leadership activities
- Prepare, revise, and format transactional documents, correspondence, and closing materials
- Assist with commercial real estate transactions, including purchase and sale agreements, loan documents, leases, and closing binders
- Assemble, organize, and distribute electronic closing books, including signature pages, recorded documents, title policies, and executed agreements
- Coordinate due diligence materials, maintain due diligence date trackers and maintain closing checklists
- Coordinate execution of documents, including circulating signature pages and managing notarization requirements
- Manage electronic and filing systems, ensuring all transaction documents are properly saved, organized and accessible
- Perform time entry, expense reporting, billing coordination, and matter intake and management
- Communicate professionally with colleagues, clients, opposing counsel, lenders, and title companies
- Maintain confidentiality of internal firm information and client information and exercise sound and professional judgment in handling sensitive matters
- Collaborate with attorneys to develop, implement, and refine processes and workflows to ensure efficient transaction management and the highest level of client service
Qualifications
- 5+ years of legal assistant or administrative experience in a real estate or transactional practice
- Prior law firm experience strongly preferred
- Familiarity with commercial real estate documents and closing processes
- Experience with document management and timekeeping systems, and strong proficiency in the Microsoft Office Suite, including Word, Outlook, Excel, OneDrive and PowerPoint
- Experience with DocuSign
- Excellent organizational and multitasking abilities with strong attention to detail
- Strong written and verbal communication skills
- Professional demeanor with the ability and comfort to interact effectively with attorneys, clients, and third parties
- High level of discretion, reliability, and sound judgment
Preferred Qualifications
- Experience supporting multiple attorneys or firm leadership in a mid-size or large law firm
- Exposure to lender-side or commercial real estate transactions
- Real estate closing coordination experience
Physical requirements
- Able to work in a typical office setting and operate office equipment, including computer, copier, and scanner.
- Able to sit and/or stand for prolonged periods of time
- Able to view and read computer screens and printed documents, often for prolonged periods of time
Please connect with me on LinkedIn as well @Felicia Larion
Job Title: Commercial Real Estate Paralegal
Location: Washington, DC 20024
Salary/Payrate: $115-120K and AWESOME benefits!!!
Work Environment: Hybrid - Mondays and Fridays are remote
Hours: 9AM - 5PM with 1 hour lunch
Term: Permanent / Fulltime - non-exempt
Bachelor's degree required: Yes
Referral Fee: AMS will pay $500 should the person you refer gets hired
Interview Process: 1 Virtual and 1 Onsite Interview
What you need to know:
- Team of 3
- Culture is extremely important where everyone is treated equally. Paralegal will be involved in all meetings and communications.
- Experience closing $1M+ deals.
- Will be responsible for real estate binders.
- Joint Ventures, Mergers and Acquisitions, and Hospitality
Job Description:
Real Estate Paralegal to support the firm's Real Estate and Corporate Transactions Practice Group. This position will be in the Washington, DC office. This is a non-exempt position.
This position will be responsible for assisting the real estate and corporate transactions team with transactional matters, conducting and coordinating due diligence in a variety of commercial real estate and hospitality asset transactions, including acquisitions, dispositions, joint ventures, real estate development, loan transactions, private equity transactions, and general corporate matters. This position will work closely with attorneys, clients, and third-party diligence providers in reviewing, summarizing and addressing diligence issues for closing. The ideal candidate will also take the lead in training others in these disciplines.
Responsibilities/Essential functions:
- Conduct title, survey and zoning reviews for commercial real estate transactions, including, but not limited to, preparation of comprehensive summaries and document abstracts, title objection letters, estoppels, subordination, non-disturbance and attornment agreements, releases, notices and other related documents.
- In connection with the title, survey and zoning review process, communication directly with title agents, surveyors and zoning parties to negotiate policies, finalize surveys and finalize zoning reports. Prepare title and survey memos.
- Communicate directly with clients to coordinate signatures, collect documents, and other duties as needed.
- Assist corporate real estate attorneys with closing and organizational document production; assist attorneys with preparation of due diligence materials, closing binders and other associated deliverables.
- Assist commercial real estate attorneys with the formation, modification and maintenances of corporate entities.
- Assist commercial real estate attorneys with lease agreements, amendments, assignments, and related documents.
- Draft, maintain and distribute closing checklists and key dates lists to track completion of closing items and deadlines.
- Generally assist in matters involving commercial real estate, hospitality assets, joint ventures, mergers and acquisitions (M&A), and other corporate and real estate duties as assigned.
- Prepare, redact and redline legal documents under the supervision of attorneys, including organizational and acquisition/disposition documents.
- Manage filing systems both electronically and physical files for the corporate/real estate groups.
- Advise attorneys and clients on ALTA title insurance standards, NSPS survey standards and applicable zoning ordinances.
- Highlight diligence issues raised after review, and act as a resource to attorneys in determining appropriate resolution.
- Review recordable transaction documents and ensure they are in appropriate form.
- Maintain a log of any post-closing title, survey and zoning obligations and proactively ensure all are completed as and when required.
- Assemble and organize page packets for client execution; ensure timely delivery and receipt of all executed signature pages and required documents for closings.
- Manage and monitor electronic signature workflows of documents through DocuSign.
- Draft, maintain, and update closing checklists; track deal deadlines to support on-time closings.
Education and Experience:
- Bachelor's degree and equivalent work experience required.
- Minimum of 1-2 years of commercial real estate transactional experience with a strong understanding of the commercial real estate process.
- Experience in reviewing due diligence for commercial real estate closings, including title, survey and zoning review (big law preferred).
- The ideal candidate will have experience with acquisitions and the formation of entities in connection with transactions.
- Commercial, not residential, experience is a must.
Knowledge, Skills and Abilities:
- Extensive experience in title, survey and zoning matters relating to commercial real estate.
- Exceptional attention to detail and a high level of accuracy.
- Proven ability to work independently and spot key issues.
- Proficient in organizing and prioritizing multiple assignments and managing deadlines efficiently.
- Strong and effective verbal and written communication skills, particularly in advising internal teams and negotiating with external parties.
- Demonstrated success in training others.
- Comfortable engaging with various personalities, both internally and externally, to work collaboratively across teams
- Proficiency in Microsoft Office Suite, including Excel.
- Proficiency in DocuSign, Kofa PDF, and Litera Compare (or similar).
ABOUT OUR FIRM
Tucker Arensberg, P.C., is a mid-sized, full-service law firm that has been ranked among the Best Law Firms in the country, according to the Best Lawyers "Best Law Firms" 2024 rankings. With attorneys and affiliates in Pittsburgh, Harrisburg, and Beaver, Pennsylvania, New York City, Cleveland, Ohio, Charleston, West Virginia, and the San Francisco Bay area, the firm has served the needs of businesses and individuals since 1900. In every engagement we undertake, we are driven as advocates, counselors, and partners to help our clients through whatever legal issues they may face. To learn more about us, please visit our website at .
POSITION OBJECTIVE
The Litigation Paralegal works closely with attorneys on a full spectrum of clients within the general litigation and ERISA practice groups. This position will report to our downtown Pittsburgh office. Some of the key anticipated responsibilities are listed below.
- Interact with clients and others while gathering documentation or information.
- Conduct limited legal research utilizing resources like Lexis and Pacer research.
- Apply key legal doctrines to assist with case strategies for attorney review.
- Cite checking and sherardizing when necessary.
- Organize litigation matters and tasks to establish timelines for key events in cases.
- Assist with preparation of pleadings and discovery in federal and state court matters, and arbitration proceedings.
- Assist with preparation of federal and state administrative filings.
- Work within Litigation software and manage commercial cases for our Attorneys.
- Draft motions, pleadings, notices, and correspondence.
- Analyze, review, and organize documents produced during discovery.
- Coordinate document production and responses to discovery requests.
- Trial, arbitration, and deposition preparation. Prepare trial exhibits and other trial related assistance.
- Liaison with courts, opposing counsel, and litigation vendors, including process servers and couriers.
- Manage calendars and deadline reminders.
- Gain knowledge and understanding of each practice group's services to strengthen perspectives and input on each subject matter.
Please note that we champion the development of all roles.This job description is not designed to contain comprehensive listing of all responsibilities, as they may change to meet the ongoing needs of clients and the firm. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
REQUIRED QUALIFICATIONS
- High school or equivalent.
- Three (3) or more years of experience working as a Paralegal in a related area of law.
- Strong proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel, with the ability to create, edit, and format complex documents and spreadsheets.
- Strong proficiency in Docusign and Adobe.
BENEFICIAL QUALIFICATIONS
- Active Notary.
- Experience with an electronic document management system like iManage.
- Experience with a billing and timekeeping software like Aderant.
- Experience with CaseMap, TrialMap, or Trial Director.
- Experience with billable hours expectation.
- Federal court experience.
- Experience with clients in trades and unions.
- Experience supporting practices that deal with withdrawal liability, delinquent benefit contributions, fiduciary claims, asset and stock sales, employment Law, ERISA matters.
ATTRIBUTES OF SUCCESS
Analytical Detail Oriented Adaptable Resourceful
Independently Motivated Communication Skills Critical Thinker Interpersonal Skills Organization
WORK ENVIRONMENT/PHYSICAL DEMANDS
While performing the duties of the job, the employee must be able to:
Limited travel to worksites beyond the corporate office, representing Tucker Arensberg, P.C. Will perform sedentary work exerting up to ten (10) pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move object. Must see, hear, talk, and perform tasks requiring manual dexterity; kneeling, standing, walking, crouching, stooping, reaching, and other similar tasks requiring physical activity. Will operate a computer, fax, copier, and telephone. Work is generally performed in a temperature-controlled office environment.
REGULAR SCHEDULE
This is an onsite hourly full-time position with a regular schedule of Monday through Friday work hours. Extended hours may be needed on occasion to complete client objectives.
WHAT YOU CAN EXPECT FROM OUR FIRM
Tucker Arensberg continually strives to develop its talent internally. The firm fosters the growth of its team and encourages ongoing learning opportunities.
In addition to a rewarding career and competitive base compensation the firm also invests in a comprehensive benefits package including:
- Medical, Dental, and Vision plans for individual and family
- Company paid life insurance, short- and long-term disability plans
- Flexible Spending & Health Savings Account options
- Retirement plan contributions
- Paid Time Off and Firm Paid Holidays
- Tuition Assistance for education and skill development
Tucker Arensberg, P.C. is an Equal Opportunity Employer. Tucker Arensberg, P.C., is committed to a policy of equal opportunity for all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, marital status, citizenship status, sexual orientation, disability, genetic predisposition, or carrier status, military or veteran status, or any other protected characteristic in accordance with applicable, federal, state, and local law.
Johnson Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.
Salary: $80,000
- $85,000 per year A bit about us: We are one of the nation’s leading independent financial advisory firms.
We serve high-net-worth individuals & their families, businesses, & their employees, and nonprofit organizations from our offices across the country.
Our in-house experts of tax advisors, financial planners, investment professionals, & retirement plan consultants are passionate about and committed to providing objective financial advice & oversight.
We believe in the long view.
We work with clients who appreciate our comprehensive and sustained approach to wealth management.
We don’t just look for short-term gains, we seek long-term growth.
We have the same approach to our people.
We look for experienced and credentialed wealth management colleagues who can keep pace with us.
We manage over $100 billion assets for our clients and we are routinely recognized as a Barron’s Top 100 RIA firms in the nation.
The driving factor of our accelerated growth is our people.
Located throughout the U.S., our teams consist of experts who are helpful, knowledgeable, sincere, and have the perseverance and capability to go the extra mile for our clients.
We consider our firm a community that works together to serve one common goal: Finding diverse solutions to suit diverse financial needs.
Why join us? Our people drive our success by working together to deliver exceptional service to our clients.
Below is a glimpse of the key elements of our total rewards package: Health, dental, and vision insurance – day 1! 401(k) savings and investment plan options with 4% match Flexible PTO policy Parental Leave Financial assistance for advanced education and professional designations Opportunity to give back time to local communities Commuter benefits Job Details Position Summary: The Tax Administrator Assistant provides essential clerical and administrative support to the Tax Administrator.
This position is responsible for managing the flow of client documents, assembling tax returns, maintaining incoming files, and ensuring the smooth operation of the office, particularly during the busy tax filing seasons.
The assistant must handle confidential information with discretion and maintain a high level of accuracy and efficiency.
Primary Responsibilities Tax Return Assembly: Assemble and process completed tax returns (federal, state, and local), including printing, binding, ensuring all signature pages and e-file authorizations are included.
Coordinate the mailing and delivery of final tax packages to clients via mail, courier, or secure electronic portals.
Data Entry & Systems: Monitoring various portals for signed consent forms i.e.
Lacerte E-Signature Dashboard, Docusign, SafeSend, etc.
Prepare and update client engagement letters and administrative correspondence.
Administrative Support: Support the Tax Department's daily functions by performing essential administrative duties.
Responsibilities will include managing documentation, assisting with scheduling, organizing electronic and physical files, and executing time-sensitive ad hoc tasks as directed by the tax administrators.
Document Processing & Filing: Organize, scan, and electronically file client source documents (e.g., W-2s, 1099s, bank statements) into the document management system.
Maintain and archive both physical and electronic client files, ensuring quick retrieval and adherence to retention policies.
Required Qualifications: Education: Bachelor’s degree preferred, Associate’s degree with at least 5 years of working experience is acceptable.
Experience: 3-5 years of experience in an office, clerical, or administrative support role, preferably in tax/accounting or a professional service setting.
Technical Proficiency: Solid command of Microsoft Office Suite (Word, Excel, Outlook) and experience with electronic file management.
Communication: Excellent verbal and written communication skills for professional interaction with clients and staff.
Core Competencies: Demonstrated ability to be highly organized, detail-oriented, and capable of handling confidential information with integrity.
Preferred Qualifications: Familiarity with tax-specific software (e.g., Lacerte, SafeSend, CCH software) is a plus.
Ability to work extended hours during peak tax season deadlines.
Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.
Jobot is an Equal Opportunity Employer.
We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws.
Jobot also prohibits harassment of applicants or employees based on any of these protected categories.
It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization.
Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at /legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.
Frequency varies for text messages.
Message and data rates may apply.
Carriers are not liable for delayed or undelivered messages.
You can reply STOP to cancel and HELP for help.
You can access our privacy policy here: /privacy-policy
Salary: $40
- $50 per hour A bit about us: We are a forward-thinking technology and talent solutions partner committed to helping organizations scale, innovate, and achieve measurable business results.
We connect companies with highly skilled professionals and deliver solutions that strengthen teams, accelerate growth, and enable digital transformation.
With a focus on quality, integrity, and long-term partnerships, we provide the expertise and support organizations need to navigate a competitive landscape and build sustainable success.
Why join us? Great benefits on contract 401K Growth opportunity Job Details Technical Writer – MITA Program Position Overview The MITA Technical Writer will support the creation, review, and management of documentation within the Medi-Cal enterprise, including Advance Planning Documents (APDs).
These documents are essential for securing enhanced federal funding from the Centers for Medicare and Medicaid Services (CMS) for IT initiatives that modernize and improve Medi-Cal administration.
This individual will collaborate with technical, business, and data teams—as well as other state departments—to ensure all documentation meets federal and state standards, supports organizational goals, and aligns with the California Project Management Framework (CA-PMF).
Key Responsibilities Documentation Development & Management Collaborate with cross-functional teams to gather project requirements and develop APDs and other MITA-related documentation.
Edit and proofread documents for accuracy, grammar, formatting, and compliance with established style guides and standards.
Ensure all deliverables align with CMS standards and federal regulations (45 CFR § 95.610).
Review and refine formal correspondence and communications intended for CMS.
Maintain and improve documentation templates, standards, and best practices.
Develop and manage a centralized, searchable repository for APDs and related records.
Archive, organize, and track all documentation related to enhanced funding activities.
Build and maintain relationships with CMS and relevant stakeholders to stay informed on regulatory changes.
Update templates to reflect evolving state and federal policy requirements.
Use Microsoft Word and Excel for advanced document formatting, editing, and data organization.
Manage content within SharePoint and DocuSign, utilizing workflows, document sets, and libraries.
Align documentation deliverables with project timelines and milestones following CA-PMF standards.
Use project management methodologies (Waterfall and Agile) to track progress and deliverables.
Prepare and deliver scheduled and ad hoc reports to management and federal partners.
General Tasks Ensure all documents meet formatting, content, and quality requirements before submission.
Revise and resubmit any rejected or returned documents promptly.
Prepare documentation consistent with CA-PMF and other approved methodologies.
Submit monthly status and time reports for invoicing and funding documentation.
Provide weekly updates on progress and deliver draft versions of work products as requested.
Mandatory Qualifications Minimum of 3 years reviewing and editing large, formal, and complex technical or policy documents.
Minimum of 2 years experience managing document control, version tracking, and archival systems.
Minimum of 2 years coordinating inputs from multidisciplinary teams to create unified deliverables.
Minimum of 5 years expert-level experience with Microsoft Office (Word and Excel).
Desirable Qualifications Bachelor’s or Master’s degree from an accredited institution.
Experience working within the Medi-Cal or other large healthcare programs.
Background in business process improvement for large organizations or government entities.
Familiarity with the CMS Medicaid Information Technology Architecture (MITA) Framework.
Strong interpersonal and communication skills with the ability to guide and influence cross-functional teams.
Technical Writing Certification preferred.
Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.
Jobot is an Equal Opportunity Employer.
We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws.
Jobot also prohibits harassment of applicants or employees based on any of these protected categories.
It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization.
Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at /legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.
Frequency varies for text messages.
Message and data rates may apply.
Carriers are not liable for delayed or undelivered messages.
You can reply STOP to cancel and HELP for help.
You can access our privacy policy here: /privacy-policy
The Office Coordinator is an onsite role responsible for ensuring smooth day to day office operations in the Santa Maria office while providing coordinated HR administrative support in partnership with our external HR provider. This position focuses on execution, communication, organization, and follow through, serving as the local point person for employee support, onboarding coordination, records management, and office administration while helping maintain a welcoming and organized office environment, including coordination of basic team integration activities and office events.
Temp to hire M-F 8am-5pm Located in Santa Maria, CA Offering $28-30/hr.
Duties:
- Serve as the onsite point of contact for Santa Maria office needs and day-to-day readiness
- Coordinate vendors (cleaning, maintenance, IT/telecom as applicable) and track open issues through resolution
- Liaise with building management/landlord for facility-related requests and communications
- Manage office supplies, purchasing requests, and basic budget tracking (as assigned)
- Maintain office organization and required workplace postings (in coordination with YPP)
- Coordinate mail/deliveries and maintain basic office logs (as applicable)
- Support office projects (moves, signage, access/badges, minor office upgrades) as needed
- Support a positive office environment by coordinating basic employee engagement and integration activities (e.g., welcome lunches, team-building logistics, celebrations, and office events), in alignment with management.
- Coordinate onboarding/offboarding and leave administration logistics, in partnership with YPP
- Maintain employee files and required acknowledgements (confidential handling and organized storage)
- Support recruitment and training/employee communication logistics as needed
- Track completion of policy acknowledgements and required training assignments (as applicable)
- Assist with timekeeping coordination (e.g., Prism questions routed to YPP, manager reminders, basic tracking)
Qualifications:
- 2+ years of experience in operations coordination, office administration or human resources
- Bachelor's degree in business administration or related field
- Strong organization and task management (able to manage multiple priorities)
- Bilingual English/Spanish (preferred)
- Comfortable working with systems (Google Workspace/Excel, HR portals, DocuSign)
- Strong written and verbal communication
- High integrity and ability to handle confidential information
- Customer-service mindset
The Legal Assistant supports the Legal Department of a real estate development company with a primary focus on drafting and managing construction contracts (e.g., design, GC/CM, trade, and vendor agreements) and coordinating real estate/financing closings. The ideal candidate is detail-oriented, deadline-driven, and comfortable operating in a high-volume, fast-moving project pipeline.
Responsibilities
Construction Contracting
- Draft, edit, and format construction-related agreements using company templates, including prime agreements (GC/CM), design professional agreements, trade/subcontractor agreements, purchase orders, change orders, and service/vendor agreements.
Closing & Transaction Support
- Coordinate signatures, notarization, and document execution (including e-signature platforms such as DocuSign).
- Draft and coordinate estoppels and SNDAs with tenants and lender's counsel.
- Order and track title commitments, surveys, zoning letters, and certificates, and coordinate curative deliverables.
- Assist with UCC and lien searches/filings, good standing certificates, and entity documentation.
- Track critical dates; compile closing binders and post-closing deliverables.
Process, Systems, & Collaboration
- Interface with project managers, construction, development, and finance to align legal deliverables with project schedules.
Skills & Competencies
- Drafting precision: Maintains excellent grammar and formatting; integrates negotiated changes cleanly.
- Detail orientation: Tracks dozens of dates, exhibits, and requirements without losing the thread.
- Project management: Uses proactive checklists, follows through, and manages deadlines.
- Stakeholder communication: Uses clear, professional coordination across internal teams and external parties.
- Issue spotting: Flags deviations from templates (insurance limits, indemnity, warranty, lien waivers).
- Confidentiality & judgment: Handles sensitive information with discretion.
Qualifications
- 2+ years as a legal assistant, contracts specialist, or paralegal role, preferably in real estate development or construction.
- Strong experience with contract drafting/formatting.
- Familiarity with title/survey processes, closing checklists, and entity documentation.
- Proficiency with Microsoft 365 (Word styles/TOC, Excel trackers, Outlook, SharePoint/OneDrive) and e-signature platforms (e.g., DocuSign, Adobe Sign).
Preferred Qualifications
- Experience with AIA forms and construction contract structures (lump sum, GMP, cost-plus).
- Notary Public commission (or willingness to obtain).
- Paralegal certificate or associate's degree
Work Environment
- Office-based
All salary estimates are provided by LinkedIn, not Phoenix. Phoenix is committed to offering a competitive salary based on experience.
