Dillards Jobs in Usa

Join the best emergency medicine group on the East Coast!

Emergency Service Associates is a thriving democratic group with stable contracts since 1968 offering a rare opportunity to join our family as a colleague and partner. Currently serving 4 EDs on the Eastern Shore of Maryland & Delaware including a regional trauma/stroke/cardiac center, 2 community hospitals, and a low volume rural site. Amazing location with access to beaches and low cost of living. Shareholder option is available within 3 years although all full time employees receive equitable hourly and productivity-based compensation with fantastic benefits totaling >$280/hr, including a fully-funded 401k. 

Contact Michael Dillard  41  or learn more at  .

MARYLAND/DELAWARE: One of a kind emergency medicine opportunity.

Well-established private democratic group of EP's seeks a BC/BP partner and friend.

We provide care at multiple hospitals that service patients on the Lower Eastern Shore of Maryland and Delaware.

Our E.D.

Volumes range from 55k-88k per year, and one is the regional trauma center for the area.

Outstanding salary and benefits package with incentives and bonus potential.

Full and Part time positions available for the right candidate.

Contact Matthew Stensland, DO or Mike Dillard @ Emergency Service Associates, 100 East Carroll Street, Salisbury, MD 21801.

Phone 41 , email

Job Purpose and Scope

The Merchandise Assistant, Kitchen & Travel is a highly organized and motivated individual who supports the Buyer and Assistant Buyers in the execution of the merchandising strategy for both branded and private label assortments. This role assists with reporting, item and purchase order maintenance, vendor communication, and administrative support to ensure the team can effectively manage inventory productivity and vendor performance.

The Merchandise Assistant plays a key role in maintaining accurate data, monitoring business performance, and supporting the day-to-day operations of the department. This is a developmental role designed to prepare individuals for advancement to an Assistant Buyer position.

Essential Job Functions

• Assist Buyer and Assistant Buyers in monitoring business performance through sales reporting, inventory analysis, and vendor performance tracking.

• Prepare and maintain weekly, monthly, and seasonal reports including best and worst sellers, vendor productivity, and aged inventory.

• Assist in monitoring industry trends, competitive activity, and product performance to support merchandising strategies.

• Set up new items and maintain existing item information within internal systems.

• Enter and maintain purchase orders, ensuring accuracy and timely updates.

• Track purchase orders and shipments, assisting in troubleshooting delays or discrepancies with vendors and internal partners.

• Assist with price maintenance and ensure permanent price changes are communicated and completed by stores.

• Support markdown execution and inventory management by providing data and reports as requested by the buying team.

• Execute vendor returns as negotiated and assist with documentation and processing.

• Identify and assist in resolving inventory or data integrity issues.

• Maintain professional communication with vendors, stores, and internal departments.

• Provide administrative support including meeting preparation, document organization, and general office tasks as needed.

Personal Characteristics

• Strong business acumen with the ability to support the merchandising strategy through accurate reporting and analysis

• Highly organized with strong attention to detail

• Self-motivated and able to manage multiple priorities in a fast-paced environment

• Collaborative team player with strong relationship-building skills

• Flexible, resilient, and adaptable in a dynamic retail environment

• Demonstrates initiative and a proactive approach to problem solving

Knowledge, Skills & Abilities

• Strong written and verbal communication skills

• Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint

• Basic understanding of retail math concepts

• Ability to learn and adapt to new systems and software programs

• Strong organizational and time management skills

• Ability to manage multiple tasks while maintaining accuracy

• Detail-oriented with strong analytical skills

Position Requirements

Basic Qualifications

• Bachelor’s Degree

• Internship or prior experience in retail merchandising, buying, or related field preferred

• Proficiency in Microsoft Office required

Salary & Benefits

We offer a comprehensive benefits package that includes medical, vision, and dental coverage, a generous merchandise discount, a 401(k) plan with employer matching, paid holidays, vacation, and sick leave. Salary will be commensurate with education and experience.

Dillard’s is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by federal, state, and local law.

Rules of Arbitration

I state that the information contained in the foregoing statements is complete, true, and correct. I understand that if I am employed, any misrepresentation or omission of material facts on this application is sufficient cause for dismissal. I agree that my employment is for no definite period of time and can be terminated, with or without cause, and with or without notice, at any time, at the option of either Dillard's or myself. I understand that neither the Associate Work Rules and General Policies, the Associate Benefits and Related Policies, nor any other written or oral statements by Dillard's or its representatives are contracts of employment. No employee of Dillard's other than the Chairman of the Board or the President has any authority to enter into any agreement for employment for any specified period of time, or to make any agreement contrary to the foregoing, and no such agreement has been made. If, at the time of termination, I am for any reason indebted to Dillard's, whether for merchandise, cash advances, withdrawals, or otherwise, I agree that Dillard's shall have the right to make the necessary deductions and withhold from any remuneration or from any reimbursement to which I may be entitled, an amount sufficient to fully cover and completely pay for all of my indebtedness to Dillard's. I also hereby agree that in no event shall Dillard's be liable for any loss or damage to my clothing or my personal property. In consideration of Dillard’s agreeing to consider my Application, I agree that effective on my submission of this Application, Dillard’s and I shall be entitled to the benefits of and mutually agree to become subject to Dillard’s RULES OF ARBITRATION (the “Rules”). The Rules will apply to any Legal Claim which may arise out of the application process or over Dillard’s failure or refusal to offer me employment. A free copy of the Rules is available A) by emailing a request for a copy to or B) by requesting a written copy of the Rules by dialing toll free 866-353-6787.

Please connect with me on LinkedIn as well @Summer Dillard

Job Title: Legal Assistant

Location: Seattle, WA 98101

Salary/Payrate: $60K - $89K, outstanding bonus + AWESOME benefits!!!

Work Environment: 2 days WFH

Term: Permanent / Fulltime

Bachelor’s degree required: PREFERRED

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Our client has an exciting full-time opportunity for a Legal Assistant with state filing experience to join its growing office. This role does not require travel and offers a hybrid work schedule after a preliminary period. Our office is collegial and professional with a commitment to mutual respect in the workplace. We make career development a priority and provide access to expansive professional development training programs.

Essential Functions

• Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
• Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.
• Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
• Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
• Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.
• General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
• The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:

Requirements

• 4+ years of experience as a practice assistant or legal secretary
• Knowledge of legal terminology, legal documents and legal processes
• Accurate typing of at least 70 words per minute
• Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
• Excellent communication skills, written and verbal
• Understanding of correct grammar, spelling and punctuation
• Strong proofreading skills
• Superior organizational skills including filing, calendaring, and proofreading
• Time management skills and ability to work independently as well as with a team
• Regular predictable attendance

About Alton Lane

Alton Lane is an exciting and fresh face in the menswear space. While we are rooted in heritage, we are built for sustainability, and propelled by industry leading technology and human ingenuity. In 2010, we took the menswear industry by storm with our revolutionary 3D fitting technology. Today, we are able to offer the broadest range of custom tailored menswear with the quickest turnaround time in the market due to our innovative Alton Lane For You technology. Part AI, part algorithm, all parts innovative, our AL4U technology is a true differentiator in the market. To thrive at Alton Lane, you must love innovation.

Headquartered in Richmond, VA, we have 6 showroom locations across the US and a growing presence in top menswear department stores, including Dillard’s, Nordstrom, Saks Fifth Avenue, Macy’s and more.

While we take what we do seriously, we do not take ourselves too seriously. Here at Alton Lane, we regard work as an essential part of life that should be fun. We are quickly expanding and are building our team out with A players. If this is you, please apply!

You’ll learn, develop and grow by serving others, building long-term relationships—with customers and colleagues—and achieving inspiring results. We’re excited to meet you!

Check out our Instagram and company websites to learn more about who we are.

:// Overview: As a District Account Manager for Alton Lane, you will be a key player in Alton Lane’s partnership with one of America’s most successful retailers, Dillard's. You will play a critical role in achieving regional sales growth and enhancing the performance of Alton Lane within Dillard's stores. You will be responsible for onboarding, training and motivating Dillard's store associates onto the Alton Lane For You platform, driving sales initiatives, leading field marketing & merchandising efforts, and providing exceptional customer support across an entire District. Your ability to build strong relationships and navigate complex stakeholders will be essential in ensuring the success of the partnership. This position requires frequent travel within the District.

Responsibilities:

1) Achieve Sales Growth Targets:

Drive Alton Lane District sales growth.

Increase average Alton Lane sales per store.

Ensure Alton Lane sales never fall below a target threshold.

Enhance average Alton Lane sales per associate within your District.

2) Train and Develop Dillard's Store Associates:

Deliver effective training sessions, achieving high satisfaction scores from Dillard’s associates.

Educate Dillard's associates on the value proposition of the Alton Lane brand, product knowledge, and market leading technology.

Identify super users per store, partner in their training program, and engage in their training to create advocates for Alton Lane.

Develop a target number of super users who outperform the average associate in terms of sales.

3) Lead Sales Initiatives within the District:

Motivate and influence Dillard's store associates to prioritize Alton Lane and increase sales.

Help develop sales tools, ongoing support tactics, and innovative ideas to educate and motivate Dillard’s store associates.

Partner to create a District promotion calendar, District sales initiatives, and execute them to achieve a targeted sales lift percentage period over period.

Identify best practices across the District and share them with all stores.

Regularly visit stores, establish a strong presence, and build relationships with Dillard's sales associates.

To Alton Lane, Dillard’s is family. Building and fostering this level of relationship with your District is key to your success.

4) Lead Field Marketing Efforts:

Partner with Alton Lane’s internal team for marketing and sales collateral, including promotional and educational materials for the District.

Increase Alton Lane brand awareness among menswear associates and Dillard's customers.

Differentiate the Alton Lane brand from competitors within Dillard's.

Conduct competitive intelligence to stay informed about competing brands, promotions, and estimated performance in the District.

Understand the Alton Lane/Dillard's consumer, decision drivers, and value proposition.

5) Provide Exceptional Dillard's Customer Support:

Be highly accessible and responsive to all Dillard's requests.

Address all Dillard’s initiated questions within the same working day.

Be the best advocate you can be for your entire Dillard’s District team.

6) Navigate Complex Stakeholders:

Effectively navigate the Dillard's structure, building strong relationships with the District Director, store managers and sales associates alike.

Act as a connector and conduit between Alton Lane corporate and Dillard's, prioritizing the customer while maintaining alignment with company objectives.

Cultivate strong and trusting relationships with Alton Lane & Dillard’s stakeholders alike.

Qualifications:

Bachelor's degree in business, marketing, or a related field (or equivalent experience).

Proven experience in sales, training, field marketing, or related roles.

Strong understanding of the retail industry, particularly menswear.

Excellent communication and presentation skills.

Ability to motivate and influence others.

Exceptional problem-solving and decision-making abilities.

Strong organizational and time management skills.

Flexibility to travel frequently within the region.

Ability to build and maintain strong relationships with stakeholders.

Self-motivated, proactive, and results-oriented.

Join our team and contribute to the growth and success of Alton Lane's partnership with Dillard's. We offer a competitive compensation package, comprehensive benefits, and opportunities for professional development and advancement. Apply now to be a part of our dynamic and customer-focused organization.

Komar, a global leader in the design, manufacturing, and distribution of apparel with a diverse portfolio of owned and licensed brands, is seeking a Full-Time Lingerie Brand Representative in Short Hills, New Jersey. This position does require travel to stores in New York City 2 - 3 days per week. Some weekend coverage required. Candidates should be self-starters, service oriented, and enthusiastic.

Job Description:

· Full Time, 40 hours weekly

· Territory will include travel

· Some weekend coverage required

Responsibilities:

· Generate sales and volume in our Intimate Apparel Brands (Le Mystere, On Gossamer, DKNY)

· Engage with customers by offering bra fittings, introducing, and selling our brands.

· Service local department stores (ex: Dillard's, Belk, Macy's) in specified territory and drive sales/volume within our select intimate brands.

· Provide essential product knowledge to the retail associates and customers on the floor, ensuring brand awareness for our select intimate brands.

· Participate and facilitate in-store events at the local department stores, including but not limited to focus days, incentives, and promotions.

· Network around the store to promote brand awareness for select brands in various other departments including RTW, cosmetics, dresses, and active.

· Develop and foster relationships with management and associate team to ensure support for select intimate brands.

· Merchandise Komar product and work closely with store management to negotiate best placement for our brands.

Requirements:

· Minimum 3-5 years of retail or wholesale sales experience; bra fit experience is a plus.

· Previous experience in brand representation preferred.

· High degree of self-motivation, as this position is autonomous and requires a self-starter.

· Ability to drive sales and volume for Komar intimate apparel brands.

· Demonstrated success in customer service and merchandising.

· Have excellent communication, professionalism, and interpersonal skills.

· Must be able available for weekend coverage, with potential for overnight travel.

· Strong presentation skills; ability to deliver brand messaging both in person and virtually.

· Must have access to a computer and be proficient in Microsoft Office: Word, Excel, and PowerPoint

· Reliable transportation must have a car.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k) up to a 5% Match
• Mileage assistance
• Employee discount
• Life insurance
• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: On the road

Alton Lane is hiring a Custom Menswear Stylist for our Raleigh, North Carolina Showroom. This is a HIGH EARNING Retail Sales position with UNCAPPED Commissions.

About Alton Lane

We are a custom menswear brand rooted in heritage, built for sustainability, and propelled by technology and human ingenuity. In 2010, we took the menswear industry by storm with our revolutionary 3D fitting system. Today, we are a leading force in menswear and are about to take the fashion industry to new levels with our most precise fit ever.

Headquartered in Richmond, VA, we have 6 showroom locations across the US and a growing presence in top menswear department stores, including Nordstrom, Saks Fifth Avenue, Dillard’s, and many more. We are quickly expanding and building our brand, and while we take what WE do seriously, we do not take OURSELVES too seriously. Here at Alton Lane, we regard work as an essential part of life that should be fun.

When all is said and done, we make and sell fabulous clothes, but our customers truthfully make a difference. We pride ourselves on taking the guesswork out of getting dressed, so our customers can tackle whatever life throws at them and focus more on what counts.

A career at Alton Lane can provide you with an abundance of opportunities. You’ll learn, develop and grow by serving others, building long-term relationships—with customers and colleagues—and achieving inspiring results. We’re excited to meet you!

Check out our Instagram and company websites to learn more about who we are.

:// the Role

This is not your typical retail position, if you’re looking for that “NEXT STEP” in your career, consider applying today. The Stylist is a key member of the Alton Lane sales team. They are passionate about service and connecting with people, tenacious when it comes to driving sales while providing a memorable shopping experience, and also contribute to our vibrant and collaborative team culture.

• Creates an exceptional enhanced shopping experience by engaging the customer with the ultimate love for style, passion for quality and insistence on providing top-tier service; fully understanding and appreciating the importance of the customer's expectations; and lifting the experience by creating innovative ways to ensure the customer has the best shopping experience possible.
• Assists customers with an Alton Lane one-on-one appointment based experience
• Implements and models customer service standards by ensuring unbeatable excellence in Alton Lane standards; exemplifying an in-depth knowledge of the Alton Lane product and brand; understanding unique needs of customers; creating an environment to set excellent customer service expectations that are aligned with customer needs and expectations and company goals.
• Creates long-term customer relationships by providing a personalized shopping experience; developing a digital client book driven by personal relationships that includes many aspects of the client's life (occupation, family and most important FIT); reviewing the customer shopping history to provide recommendations and follow up communications; and the complete understanding on how to meet the client's needs and aspirations.
• Complies with company policies, procedures, and standards of ethics and integrity by implementing related action plans; using the Open Door Policy; and applying these in executing business processes and practices.
• Completes work assignments and priorities by using policies, data, and resources; collaborating with managers, co-workers, customers, and other business partners; identifying priorities, deadlines, and expectations; carrying out tasks; communicating progress and information; determining and recommending ways to address improvement opportunities; and adapting to and learning from change, difficulties, and feedback.
• Drive results by consistently striving to meet and exceed sales goals through various sales channels.
• Build, manage and grow a book of business through referrals, various external prospecting initiatives, and personal network development.
• Provide the best customer experience tailored to the needs of our clients.
• Continuously foster and enhance customer engagement (both current and new) through genuine connections and thoughtful, proactive outreach.
• Be a strong communicator internally and externally with a positive and solution-oriented point of view.
• Manage exceptional customer experience through overseeing front and back-end production processes.
• Have Fun and Make Money!

Who you are:

• Previous experience in sales, hospitality, and/or service

• Genuine interest in fashion and styling

• Professional verbal and written communication skills

• Performs successfully in a team-based culture

• Flexible work schedule, including nights, weekends, and holidays

• Possesses 1-3 years of sales experience in Direct-to-Consumer or Business to Business. Previous menswear sales experience is preferred but not required.

• Have a business development mindset.

• Is personable and an effective communicator with astute attention to detail.

• A proactive self-starter, comfortable in a fast-paced environment.

• Driven individual with a one-team mentality.

• Nimble with technology.

• Strong sense of self-awareness, humility, and personal responsibility.

• Adaptable to change with an eagerness to try new things.

• Passion for clothes, wardrobing, and styling.

Why you will want to work here

• High income earning potential is yours for the taking - We're offering a competitive Base plus UNCAPPED COMMISSION starting at 10% of your monthly sales.

• Opportunity for rapid career growth within an innovative and expanding company.

• Generous benefits package: Healthcare, Vision, Dental, LTD/STD, Life Insurance, 3 weeks of Paid Time Off, 401k Retirement plan.

• Access to our luxury clothing and accessories through our generous employee discount program

• Get in on the ground floor of the Made-To-Measure revolution.

• You’ll get to work with some of the most Innovative, Hardworking, and Fun team members in the industry.

You could be the next Alton Lane team member. Apply today to schedule your interview.

Alton Lane is an Equal Opportunity Employer. We celebrate the diversity of all backgrounds and are committed to creating and fostering an inclusive culture for our Community.

Please connect with me on LinkedIn as well @Summer Dillard

Job Title: Legal Assistant

Location: San Diego, CA 92101

Salary/Payrate: $95K-$105K (some flex for the right candidate) annually and AWESOME benefits!!!

Work Environment: Hybrid (1 days WFH)

Term: Permanent / Fulltime

Bachelor's degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

The Legal Assistant will provide comprehensive administrative support to multiple Partners, as well as senior and junior members of the Legal Team. This role involves managing a variety of confidential and complex tasks, including calendar management, typing, editing and/or formatting legal documents and correspondence, filing documents with various courts, both electronically and via messenger, arranging for service of documents, meeting coordination, project assistance, and relationship management. The ideal candidate must excel in multitasking, managing changing priorities, and handling highly sensitive information with discretion. Maintains positive contact with clients, attorneys and staff while observing confidentiality of client and other firm matters.

Job Responsibilities:

• Calendar Management: Track litigation deadlines, and confirm deadlines and docketed correctly. Coordinate attorney calendars, minimize conflicts, prevent double bookings, and proactively make decisions regarding appointment urgency and importance.
• Preparing draft court documents, including but not limited to complaints, answers, discovery, briefs, motions, motions for summary judgment, correspondence and memos.
• Heavy court filings at state, federal, and appellate level and in many different venues; prior involvement in Class Action cases is a must; knowledge of electronic filing procedures for the various venues, including state, federal, appellate and arbitration forums.
• Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice.
• Organizes and accurately maintains physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Firm provided software to accurately store email messages and maintain and retrieve files.
• Administrative duties include but not limited to opening new files, requests conflict of interest checks and maintains on-line and hard-copy files. Conducts periodic reviews for possible storage of older files; prepares files to be closed.
• Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. Possesses knowledge of key clients and contacts.

PREFERRED QUALIFICATIONS:

Excellent communication and time management skills.

Possesses high level of technical competency on all Microsoft Office and various other job-related software packages and applications.

Detail-oriented and highly organized.

Ability to work independently, manage large workloads, and keep deadlines.

EDUCATION AND EXPERIENCE:

Minimum of 5 years' experience a working in employment and labor law matters

Law firm experience preferred

Deep knowledge and expertise in employment and labor laws on federal, local and state level

Please connect with me on LinkedIn as well @Summer Dillard

Job Title: Litigation Paralegal

Location: Seattle, WA 98101

Salary/Payrate: $85K-$95K, bonus and AWESOME benefits!!!

Work Environment: 100% REMOTE (after 30 day ramp up period)

Term: Permanent

Bachelor's degree required: Preferred

Referral Fee: AMS will pay $500 should the person you refer gets hired

ALTHOUGH THIS POSITION IS REMOTE AFTER 30 DAYS, CANDIDATES MUST LIVE IN THE SEATTLE AREA.

Job Description:

Please send your resume in Word format if you are interested in a Litigation Paralegal opening with a law firm located in Seattle, WA 98101. Salary in the $85K-$95K range and AMAZING benefits. If you are not interested in this position, please pass onto colleagues/associates as we do offer referral fees should they be hired.

The ideal candidate will have 3+ years of experience in research, writing, cite-checking, and e-discovery; trial experience and experience with Relativity software is a plus. This role requires a strong combination of case-based project management skills and a high level of customer service.

RESPONSIBILITIES & QUALIFICATIONS

• Excellent interpersonal skills and experience communicating with a diverse set of clients.
• Assist with case-based research, writing, and data entry.
• Code/produce documents using Relativity.
• Track discovery deadlines.
• Impressive research and writing skills.
• Experience drafting complaints.
• Experience with document collection and reviewing document productions.
• PowerPoint proficiency, exhibiting both an analytical and creative eye.
• Competent in Excel and possess analytical capabilities to perform factual analysis.
• Proficiency in Relativity is considered a plus.
• Ability to manage multiple tasks and competing deadlines.
• Exemplary communication skills and ability to quickly build rapport with colleagues, co-counsel, and clients.
• Ability to exercise discretion and maintain confidentiality of sensitive information.
• Strong organization and time-management skills.
• Developed reputation for being accurate, dependable, efficient, and smart.
• Demonstrated ability as an independent thinker, self-starter, and strong work ethic.

Please connect with me on LinkedIn as well @Summer Dillard or PJ (Peaches) Noetling

Job Title: Practice Assistant

Location: Costa Mesa, CA 92626

Salary/Payrate: $52K-$98K, bonus and AWESOME benefits!!!

Work Environment: Hybrid (2 days WFH after 6-months)

Term: Permanent / Fulltime

Associate degree required: Yes

Referral Fee: $1,000 - should your referral start with our client

JOB DESCRIPTION

Our Orange County, CA office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.

Responsibilities:

• Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
• Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.
• Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
• Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
• Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.
• General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
• The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:
• Assist with mentoring new office staff
• Assist with piloting new software

Qualifications:

• 4+ years of experience as a practice assistant or legal secretary
• Knowledge of legal terminology, legal documents and legal processes
• Accurate typing of at least 70 words per minute
• Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
• Excellent communication skills, written and verbal
• Understanding of correct grammar, spelling and punctuation
• Strong proofreading skills
• Superior organizational skills including filing, calendaring, and proofreading
• Time management skills and ability to work independently as well as with a team
• Regular predictable attendance