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L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers' mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris is the Trusted Disruptor in defense tech. With customers' mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Job Title: Lead, Systems Engineer - EA ISR Programs

Job Code: 30408

Job Location: Waco, TX (On-Site)

Job Schedule: 1st Shift 9/80

Job Description:

The Lead Systems Engineer (LSE) will be responsible for supporting the development,

integration, test, and verification of a variety of new and/or modified systems for a

missionized Gulfstream G550 platform. The LSE will require working knowledge of

encrypted communications, flight deck missionization, Emissions Control (EMCON), and

Position, Navigation, and Timing (PNT). The LSE will be responsible for requirements

development and management, technical risk identification, system design, system

Integration, Verification and Validation (IV&V), civil and military certification, and

liaison troubleshooting and sustainment efforts.

The LSE will support large, complex project initiatives of substantial importance to the

organization with minimal oversight or direction on and off-site. They will Communicate

with internal leadership, external subcontractors and customer teams to explain and

influence changes to practices, processes and approaches. The LSE will provide input

into new products/processes and implements operational plans that have measurable

impact on business or functional results.

Essential Functions:

• Developing aircraft system requirements: Concept of Operations (ConOps), system specifications, component specifications, and system schematics.
• Performing verification and validation such as: creating test plans, creating test procedures, physically operating the system to perform ground and flight testing, writing certification reports.
• Supporting technical publications by providing source data and reviewing publications such as: system operating manuals, maintenance manuals, instructions for continued airworthiness.
• Supporting periodic travel for Technical Interchange Meetings, Program Reviews, Testing, and Aircraft Field Support.
• Significant experience with some or all of the following: encrypted communications, flight deck missionization, Emissions Control (EMCON), and Position, Navigation, and Timing (PNT).
• Proficient computer skills (Microsoft Office tools: Word, Excel, PowerPoint, Visio).
• Proficient communication skills (verbal, written, slide presentations).
• Proficient technical writing skills (specifications, procedures, reports).
• Performing hands-on testing and troubleshooting of aircraft electrical and mechanical systems; requires climbing and crawling on the aircraft in confined areas to perform job duties.
• Understanding and supporting the aircraft certification process (Civil : 14 CFR Part 25; Military: MIL-HDBK-516).
• Interpreting and using aircraft technical documentation such as: system schematics, mechanical drawings, electrical drawings, aircraft technical publications, Standards (MIL, SAE, RTCA, 14 CFR, etc.).
• Creating bids and writing proposals.
• Ability to work effectively in a fast-paced, dynamic environment with time-critical requirements.
• Excellent communication skills and ability to work effectively in a team environment.
• Able to travel up to 10%.
• Read and interpret technical specifications, engineering blueprints, test procedures, and technical publications.
• Ability to obtain a US security clearance at the Secret level

Qualifications:

• Bachelor's Degree and minimum 9 years of prior relevant experience. Graduate Degree and a minimum of 7 years of prior related experience.
• In lieu of a degree, minimum of 13 years of prior related experience.
• An active DoD Secret Security Clearance, which requires U.S. Citizenship.
• Demonstrated experience in program planning, guidance, and engineering execution within scope, schedule, and budget.
• Demonstrated experience understanding of engineering processes and policies
• Demonstrated experience in Aircraft Integration, Test and Delivery
• Ability to travel as needed based on business demands

Preferred Additional Skills:

• An active DoD Top Secret (SCI) Security Clearance, which requires U.S. Citizenship.
• Ability to use standard Microsoft Office suite of applications
• Ability to operate within a Product Lifecycle Manager (PLM); TeamCenter preferred
• Experience conducting first article verification testing
• Experience managing requirements within a management tool (DOORS, JAMA, etc.)
• Experience working within a MBSE tool (CSM preferred)
• Experience working with subcontractors and US Government customers.
• Demonstrated experience in communicating with internal and external Customer stakeholders
• Experience with FAA (STC) and Military (MTC) certification activities

#LI-EN2

L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.

Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.

By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.

L3Harris Technologies is an E-Verify Employer. Please click here for the E-Verify Poster in English or Spanish. For information regarding your Right To Work, please click here for English or Spanish.

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. 

Northrop Grumman Aerospace Systems has an opening for a Flight Avionics Electronics Engineer/Principal Flight Avionics Electronics Engineer to join our team of qualified, diverse individuals.  This position will be in Melbourne, FL.

**This position may be filled by either at the Flight Avionics Electronics Engineer level OR at the Principal Flight Avionics Electronics Engineer level based on the qualifications listed.**

The Electronics Engineer will be responsible for supporting the development and execution of the program.  This person will serve as a junior engineer, supporting Avionics Integration of Aircraft flight deck Systems to achieve certification of CNS/ATM capabilities.

 Roles and Responsibilities:

• Provide Avionics Integration engineering support for the integration of aircraft flight deck systems and components including Flight Management Systems (FMS), Flight Management Computers (FMCs), Primary Flight Displays (PFDs), Terrain Avoidance and Warning Systems (TAWS), Crew Alerting System (CAS), Moving Maps, and other various avionics systems.

• Assist in the preparation and support the verification of aircraft avionics and Prime Mission Equipment installations and aircraft certification documents.

• Provide Critical Skills to teams with internal and external knowledge of the technical industry and how it impacts the company. Serves as an expert for Avionics Flight Management Integration.

• Provide support for the development of system safety documents.

• Create aircraft system schematics to support air vehicle wiring diagrams.

• Development and analysis of requirements and supporting trade studies.

• Manage suppliers, review and analysis of supplier design data, definition of functional test requirements including acceptance, qualification, and system integration, and support test execution.

• Informal and formal testing of subsystem requirements in lab, troubleshooting hardware in the lab.

• Supporting flight test activities and post flight data analysis, and resolution of flight test anomalies.

A successful Flight Avionics Engineer has good leadership skills and understands the scope of the work and the impact of the work on other teams. This individual consistently brings up concerns, issues and risks, and holds themselves to a high level of technical rigor.

Basic Qualifications:

Flight Avionics Electronics Engineer (T02):

• Must have a Bachelor’s degree in a Science, Technology, Engineering or Mathematics (STEM) discipline from an accredited university AND 2 years of related professional/military experience in Engineering; OR a Master’s degree in a (STEM) discipline from an accredited university AND 0 years of related professional/military experience in Engineering; or a Ph.D. (STEM) AND 0 years of related professional/military experience in Engineering.

• Active DoD Secret Clearance

• Ability to obtain and maintain active DoD Top Secret Clearance (interim needed to start)

• Experience with MIL-STD-1553, ARINC 429 and Ethernet communication protocols

Basic Qualifications:

Principal Flight Avionics Electronics Engineer (T03):

• Must have a Bachelor’s degree in a Science, Technology, Engineering or Mathematics (STEM) discipline from an accredited university AND 5 years of related professional/military experience in Engineering; OR a Master’s degree in a (STEM) discipline from an accredited university AND 3 years of related professional/military experience in Engineering; or a Ph.D. (STEM) AND 0 years of related professional/military experience in Engineering.

• Active DoD Secret Clearance

• Ability to obtain and maintain active DoD Top Secret Clearance (interim needed to start)

• Experience with MIL-STD-1553, ARINC 429 and Ethernet communication protocols

Preferred Qualifications:

• Communication, Navigation, Surveillance/Air Traffic Management (CNS/ATM) experience

• Experience with system modeling and requirements management tools (Cameo, DOORS, Rhapsody, etc.), developing/maturing requirements, and tracing requirements through various levels

• Experience with Supplier Management of avionics equipment

• Experience with at least one of the flight certification standards listed in the preferred qualifications (PBN, RNAV, RNP, CNS/ATM, DO-178/254/200/160)

• Performance Based Navigation (PBN) experience and attaining PBN certification

• Required Navigation Performance (RNP)/ Area Navigation (RNAV) certification experience

• Experience designing to RTCA DO-178 software standard for RNP RNAV certification

• Experience designing to RTCA DO-254 hardware standard for airborne electronic systems

• Experience designing to RTCA DO-200 standard for processing aeronautical data

• Experience designing to RTCA DO-160 and MIL-STD-810 standards for environmental qualifications

• Confluence and Jira Experience

Title: Executive Operations Associate (Part-Time, Hybrid or Remote)

Location: Asheville, NC (preferred);or Remote for the right candidate (US, Eastern or Central time zone)

Type: Contract

About Serve Freight

Serve Freight is a high-reliability logistics operator specializing in complex freight execution for mid-market shippers and project-driven industries. We manage transportation, warehousing, and value-added logistics programs for companies that cannot afford missed delivery windows, broken communication, or unreliable carriers. We are scaling fast in 2026 and building the operational infrastructure to support it. This role is part of that buildout.

The Role

We are hiring an Executive Operations Associate to serve as a direct operational support to our CEO. This is not a traditional Executive Assistant position. It is a hybrid role that combines structured administrative support with process ownership, cross-functional coordination, and limited autonomous decision-making.

You are the person who keeps the CEO out of the weeds so he can focus on the things only he can do. You manage the recurring operational rhythm, handle the tactical items that pile up, and make the small decisions that would otherwise sit in a queue waiting for approval.

60% of your time will be structured, recurring work. 40% will be ad hoc problem-solving and cross-functional coordination.

What You Will Do

Executive & Calendar Management

• Manage the CEO's calendar: scheduling, rescheduling, conflict resolution
• Triage and prioritize the CEO's inbox
• Coordinate travel logistics
• Prepare meeting agendas, pre-reads, and follow-up action items

Data, Dashboards & Financial Support

• Pull and format weekly operational dashboards from Turvo, QuickBooks, and HubSpot
• Run down accounts receivable discrepancies and flag issues
• Prepare financial summaries and talking points for leadership meetings
• Support the company's strategic advisor with slide deck preparation and data pulls

Process & SOP Ownership

• Draft and maintain internal SOPs for recurring operational processes
• Document workflows across departments as they are formalized
• Research and recommend operational tools within defined budget parameters
• Integrate approved tools into existing workflows

Operational Problem-Solving

• Investigate and resolve minor operational issues across departments before they reach the CEO
• Triage which priorities you can personally handle vs. what needs to be escalated
• Reschedule initiative timelines when circumstances change
• Coordinate with internal team members across operations, accounting, and brokerage

Decision-Making Authority

This role carries real decision-making responsibility within defined boundaries. You will not be waiting for approval on every task.

You will decide: which tools to investigate, which software to select within budget, how to reschedule internal timelines, how to triage and route requests, and how to resolve calendar conflicts.

You will escalate: any commitment to external parties, expenditures above threshold, changes to sales or pricing, and strategic or partnership decisions.

Who You Are

• 2-5 years in operations, executive support, or chief of staff-adjacent roles at a growing company (under 50 employees preferred)
• Comfortable wearing multiple hats and operating across departments
• Can make decisions without perfect information; does not freeze with ambiguous direction
• Strong written communicator: SOPs, slide decks, and emails without heavy editing
• Data-literate: can pull and present operational and financial data without being an analyst
• Understands the 1099 contractor model

Tools You Will Use

Turvo (TMS), QuickBooks Online, HubSpot (CRM), Google Workspace, Slack, Notion, Excel/Sheets. You do not need to be an expert in all of these on day one, but you should be comfortable learning quickly.

What Success Looks Like

At 30 days: The CEO has measurably more free time. Recurring tasks are transferred and running on schedule.

At 60 days: You are proactively resolving minor issues before they reach the CEO. You have recommended or implemented at least one process improvement.

At 90 days: The CEO feels like you are an extension of himself. Internal stakeholders engage with you directly. Minimal oversight needed.

What This Role Is Not

• Not a calendar-only EA role
• Not a system administrator or IT role
• Not a sales or business development role
• Not full-time. ~20 hours/week with a defined task structure
• Not a strategic advisory role. You execute and support.

Details

• $35-$40/hour, depending on experience
• ~20 hours/week
• 1099 independent contractor
• Remote, US-based (Eastern or Central time zone)
• Start: March/April 2026

How to Apply

Send a short note (not a cover letter) to with the subject line: Executive Operations Associate - [Your Name]

Answer these four questions:

• Tell us about a time you made a decision on behalf of an executive. What was the situation, what did you decide, and what happened?
• Describe a process you built or improved at a previous company. What was broken, what did you change, and what was the result?
• Give an example of a time you had to figure something out with almost no direction. How did you approach it?

No form letters. No AI-generated cover letters. We read every response.

Job title: Product Manager

Location: San Francisco, CA

Duration: Full-time

Key Responsibilities

• Product Roadmap Support: Assist in defining and prioritizing the Salesforce product backlog, ensuring alignment with the client’s broader business goals.
• PMM & Adoption Strategy: Develop internal "marketing" materials (one-pagers, release notes, and demo decks) to drive user adoption and communicate the why behind new Salesforce features.
• Data-Driven Decision Making: Analyze platform usage metrics and business KPIs to identify friction points and opportunities for automation or optimization.
• Stakeholder Orchestration: Partner with sales, marketing, and customer success leaders to translate "pain points" into crisp functional requirements.
• Agile Execution: Work closely with our engineering and Salesforce architect teams to ensure sprints are on track and UAT (User Acceptance Testing) meets the "Definition of Ready."

Required Qualifications

• Experience: 5+ years of experience in Product Management, ideally within a B2B or SaaS environment.
• The PMM Edge: Proven ability to synthesize complex technical features into simple, value-based narratives. You should be as comfortable in a slide deck as you are in a Jira ticket.
• Data Fluency: Strong analytical skills with experience using tools (e.g., Excel, Tableau, or Salesforce Reports) to tell a story with data.
• Communication: Exceptional written and verbal communication skills—this role requires "managing up" to client leadership.
• Strong understanding of data analytics, leveraging insights to drive decision-making, and creating interactive dashboards for data visualization.
• Strong experience beyond the Salesforce ecosystem, with broader expertise across multiple platforms and technologies.

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Our major media organization client is seeking a Manager of Creative Partnerships to join their team for a 6 month freelance assignment in NYC. This role drives the development, packaging, and execution of multi-platform sponsorships across linear, digital, and social channels. The ideal candidate is proactive, highly organized, client-focused, and comfortable operating in a fast-paced environment with evolving priorities. This position partners closely with sales, planning, creative, and operations teams to manage RFP responses, sponsorship deliverables, client-facing materials, and overall campaign execution.

• Duration: 6 month freelance assignment
• Hours: Full-time, approximately 40 hours per week
• Location: Onsite, New York, NY

1. 3+ years of experience in advertising, media sales, marketing, or related fields
   Strong understanding of media terminology (linear, digital, sponsorships, integrations).
2. Demonstrated project management skills in a fast-paced environment
   Ability to manage timelines, deliverables, creative assets, and cross-functional workflows.
3. Strong communication and presentation abilities
   Comfortable participating in client-facing conversations, synthesizing needs, and presenting clear, compelling ideas.

• Proactive, self-starter mentality with a solutions-oriented mindset
• Collaborative team player who thrives in cross-functional environments
• Comfortable managing ambiguity and shifting priorities
• Proficiency in Microsoft Office (PowerPoint, Excel)
• Excellent attention to detail and problem-solving skills
• Ability to work across internal teams including sales, planning, operations, and creative

• Partner with sales and marketing teams on RFP responses and proactive pitches.
• Develop materials for client presentations, sales decks, and sponsorship concepts.
• Gather deliverables and updates from internal teams for client communication.
• Participate in external meetings and help pitch strategic, on-brand opportunities.

• Oversee timelines and deliverables for multi-platform sponsorships across linear, digital, social, and custom creative.
• Maintain clear communication to ensure deadlines are met.
• Track progress on creative assets, approvals, scripts, graphics, and production needs.

• Work with multiple internal teams to balance priorities and keep projects moving.
• Partner with network and content teams to align on revenue opportunities.
• Collaborate with planning and inventory teams to confirm pricing and availability.

• Maintain tracking systems and workflow tools with up-to-date sponsorship details.
• Support creation of recap reports and performance summaries.
• Monitor category trends and integration opportunities.

• Help streamline workflow processes between sales and creative teams.
• Maintain organized documentation, briefs, decks, and best practices.
• Ensure internal materials remain current and accessible.

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.

Benefits

Who We Are

o5 group is an industry leader in global fashion & apparel design with 40+ years of success across wholesale, e-comm, and marketplace. We are privately held, HQ in NYC with brand offices in CA - a dynamic portfolio of global brands committed to operational excellence in design, product development, production, sourcing, distribution & logistics. With category expertise in full-collection menswear, womenswear, childrenswear, infant toddler; we specialize in denim, outerwear, activewear, loungewear/sleepwear, trusted by top retailers.

About the Role

We’re looking for a motivated Associate Designer with a passion for menswear and workwear to support the design team across the full product lifecycle—from tech packs and sample tracking to concept development and visual storytelling.

This role is ideal for an early-career designer who is excited to grow their technical skills while also contributing to impactful presentation decks, mood boards, and concept narratives that help bring product ideas to life. You’ll gain hands-on experience working in a fast-paced, collaborative environment while developing your design, communication, and product development skills.

We’re also excited about designers who are curious about new creative technologies—including AI tools—to help elevate visual storytelling, streamline workflows, and build compelling presentations.

How You’ll Contribute

• Support the design manager with data entry, reporting, and issue tracking.
• Prepare meeting recaps, updates, and presentation boards.
• Track development samples from concept through adoption; share updates with cross-functional partners.
• Assist with the pipeline calendar (due dates, milestone meetings, deliverables).
• Gain hands-on experience in:
• Tech packs
• Sketching (Adobe Illustrator / Photoshop)
• Lab dips & trim approvals
• Cutting color swatches
• Sample management & package coordination
• Mood/swatch/style boards & presentation decks
• Factory communication for samples & submits
• Ensure information shared with partners is timely, accurate, and aligned with design intent.
• Flag potential sample-tracking or timeline risks to keep projects on schedule.

What You Bring to the Team

• Associate Designer: 0–4 year of design/product development experience (internships count!).
• Bachelor’s degree in Fashion Design, Merchandising, or Product Development.
• Knowledge of fabrics, garment construction, and design aesthetics.
• Proficiency in Adobe Illustrator, Photoshop, plus Word, Excel, Outlook.
• Clear, concise written and verbal communication.
• Detail-oriented, organized, and curious—eager to learn line building, brand curation, and problem solving.

Why Join o5 group

• Health Benefits: Medical, Dental, and Vision coverage.
• 401(k) + company-paid life insurance.
• Paid Time Off (PTO) + company holidays.
• Commuter benefits.
• Hybrid/flexible schedule.
• Family-oriented culture.
• Responsibility & Sustainability — at o5 group this spans economic, social, and environmental impact.

How to Apply:   Submit a single PDF containing your cover letter and resume to by March 27, 2026. Applications without a cover letter will not be considered.

Department: Health Programs

Reports to: Health Programs Director

Location: Remote

Employment Type: Full-Time, One-Year Contract (with potential for renewal based on funding)

About the National Alliance for Caregiving   

The National Alliance for Caregiving (NAC) is a catalyst for change, transforming how the United States recognizes, supports, and values the 63 million family caregivers providing complex care. Through our nationally recognized caregiving research and advocacy, we drive policy, system, and culture change to elevate family caregivers as a national priority. We foster partnerships across aging, disability, healthcare, philanthropy, and the private sector with the goal of making family caregiving more sustainable, equitable, and dignified.   

About the Role   

We are seeking an entry-level Program Associate to provide administrative and logistical support for health program activities. This role is ideal for recent graduates or early-career professionals interested in program management and health equity. You will gain hands-on experience in event coordination, research projects, and cross-sector partnerships.

You will work closely with the Senior Health Program Manager and Programs Director to implement initiatives such as the Cancer Caregiving Collaborative and Caregiver Inclusion Value Initiative, as well as other projects that advance NAC’s mission.

Key Responsibilities  

Program Coordination:

• Assist in developing and tracking project workplans, timelines, and performance measures to meet project goals and deliverables.
• Coordinate planning and execution of partner engagements, meetings, events, and hybrid activities.
• Assess program progress and translate key learnings into clear and engaging reports and presentations. Conduct research and analyze data to inform team and program decisions.
• Work alongside Senior Health Manager and Programs Director to ensure that project aligns with organizational priorities.
• Identify opportunities to improve workflows, processes, and tools used in program coordination and implementation.
• Help strengthen the project’s structure and practices to promote health equity and ensure decision-making processes center caregivers.

Partnership Support:

• Maintain and update partnership assets (presentation decks, newsletters, one-sheets, project webpages).
• Prepare materials for external meetings and presentations in collaboration with Communications and Events teams.

Communication and Outreach:

• Develop content for internal and external audiences, including partners and funders.
• Manage, maintain and update partnership assets, including presentation decks, project handouts, and project webpages.

Funder Reporting and Grant Compliance:

• Support data collection and documentation for funder reports as assigned.
• Maintain accurate records that contribute to grant compliance and reporting requirements.
• Learn and apply organizational processes for funder deliverables.

Knowledge & Skills:

Required

• Bachelor’s degree in social work, public health, health policy, or related field.
• 1–2 years of experience in project coordination, program support, or administrative roles within public health, healthcare, or mission-driven organizations.
• Candidates in this position must be highly motivated, capable of self-directed work, flexible, and committed to continuous learning and growing in support of team and caregiving.
• Highly organized, with the ability to prioritize and follow through with multiple tasks while maintaining outstanding attention to detail.
• Demonstrates excellent communication skills, including strong interpersonal, written, and active listening skills.
• Proficiency in MS Office Suite, Asana, Canva, and Constant Contact.

Preferred

• Experience collaborating with healthcare systems, patient advocacy groups, and health equity work.
• Familiarity with program design and implementation.

Compensation and Benefits   

• Salary: $45,000   
• Monthly stipend for mobile phone usage.  
• Paid Federal Holidays and Winter Holiday (Office closed 12/24 through 1/1).  
• Paid Monthly WMATA Smart Benefits or parking up to $130/monthly (DC employees).  

Commitment to Diversity & Inclusion

NAC is an equal opportunity employer (EOE). Candidates of diverse backgrounds, minorities, women, people with disabilities, people of LGBT orientation, and Veterans are encouraged to apply.  

Role Summary

The Medical Education Assistant serves as the operational backbone for our medical conference portfolio. Under the leadership of the Director of Education Programs, this role manages the lifecycle of owned conferences accreditation and faculty engagement—from initial invitation to onsite presentation. The ideal candidate is a detail-oriented professional who can navigate the complexities of CME/CE accreditation (ACCME, ACPE, etc.) and seamlessly manage projects at different stages of execution while providing high-touch concierge service to world-renowned oncology experts. This role will own and manage the lifecycle of 9-10 conferences per year and travel as support for additional 4-5 conferences.

Key Responsibilities

Faculty Management for Owned Conferences

• Lead all formal communications with invited faculty, including invitations, disclosure collection, and presentation requests.
• Coordinate complex travel logistics, including flight forms, hotel blocks, and honoraria processing.
• Ensure all speaker materials (bios, photos, and slide decks) are collected, organized, and formatted for the event.

Accreditation & Compliance

• Maintain meticulous documentation files to support ACCME, ACPE, and Joint Accreditation standards.
• Audit faculty disclosure forms to identify and flag potential Conflicts of Interest (COI) for Director review.
• Manage the pre & post-conference workflow: upload educational content, session recordings, pre & post quizzes, and evaluations to the Learning Management System (LMS). Schedule follow up surveys.

Planning & Project Coordination for Owned Conferences

• Attend all bi-weekly conference planning meetings alongside your supervisor.
• Serve as the primary scribe for planning sessions, distributing concise meeting minutes and an updated "Action Items" tracker within 24 hours.
• Monitor project timelines to ensure all departmental milestones are met.

Onsite Conference Support

• Travel 1–2 times per month to provide onsite conference support.
• Act as the primary point of contact for faculty & attendee check-ins, slide deck management, and meeting room logistics.
• Troubleshoot administrative and logistical issues in real-time to ensure a seamless attendee & faculty experience.

Candidate Requirements

• Experience: 1+ years in a professional administrative, event coordination, or healthcare support role.
• Communication: Exceptional written and verbal skills; ability to interact with high-level medical professionals with poise.
• Organization: Proven ability to manage high volumes of documentation with zero-error tolerance.
• Technical: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience with (or ability to quickly learn) LMS platforms and project management software.
• Availability: Willingness to travel 1–2 times per month, including weekends.

First 90-Day Success Roadmap

• 30 Days: Complete training on accreditation standards and begin taking minutes for all planning meetings.
• 60 Days: Successfully manage the invitation and travel cycle for a medium-sized conference.
• 90 Days: Independently manage the pre & post-conference tasks.