Data Entry Specialist Job Description Sample Jobs in Usa

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• Participate in reviewing physical records from boxes, extracting metadata (e.g., document dates, names, titles, product info), and entering into database for indexing (at box or file level).
  
• Accurately track and report daily work progress.
  
• Demonstrate accuracy and proficiency in daily data entry output.
  
• Handle record boxes (using carts), with small physical component of lifting/moving 20-25 lb boxes.
  
• Strict adherence to safety guidelines in office/warehouse-like environment.
  
• Collaborate in team environment to achieve timelines.
  
• Responsible for compliance with applicable policies and procedures and safety guidelines.
  
• Perform other duties as assigned.
  

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• High School diploma or equivalent (required).
  
• College coursework, associate or bachelor's degree preferred.
  
• Demonstrated attention to detail, specifically with typing and organizational skills.
  
• Advanced knowledge and experience with MS Excel, Word and PowerPoint.
  
• Ability to lift containers of 25 pounds or more repetitively (carts available).
  
• Clerical experience (sorting, collating and filing).
  
• Demonstrated leadership skills such as: Time management, good communicator, quality focus, proactive, teamwork, etc.
  
• Strong organizational skills (preferred).
  
• (Note: Higher education may compensate for years of experience.)
  
• Working Conditions & Physical Demands (If Applicable):
  
• Lifting Requirements: 20-25 lbs average (boxes on pallets, carts available for transport to workstation). Some flexibility in movement; not continuous sitting. Busy environment with activity around moving record boxes; requires sustained focus.
  

Job Description:

Overview:

We don't simply hire employees. We invest in them. When you work at Chatham, we empower you - offering professional development opportunities to help you grow in your career, no matter if you've been here for five months or 15 years. Chatham has worked hard to create a distinct work environment that values people, teamwork, integrity, and client service. You will have immediate opportunities to partner with talented subject matter experts, work on complex projects, and contribute to the value Chatham delivers every day.

We seek to enhance our Controls and Data Integrity team with a role specializing in data quality for interest rate, currency, and commodity transactions. The role is part of our global central operations group charged with ensuring the accuracy and reliability of Chatham's transaction, market, and valuation data.

In this role you will:

The purpose of the role is to ensure all transaction details are in Chatham's systems accurately and as agreed upon at execution. Data entry errors can have significant consequences to the economics of the transaction or to their accounting treatment, and it is therefore critical that team members understand transaction-related market conventions, payments, and valuations. This role will provide support for transactions executed by Chatham's real estate, private equity, corporate, and financial institutions sectors. We expect primary responsibilities to include:

• Transaction and data review
  • Work as part of the larger team to check the data entry on transactions as they are executed
  • Verify calculation amounts and build payment schedules
  • Develop an understanding of the underlying transactions in order to identify loading errors
  • Check daily control reports to monitor unusual movements in transaction valuations and market data
  • Assist with data clean-up related transaction data and Client Relationship Management (CRM) software

• Communicate and coordinate across other internal teams and with clients
  • Interact with sector team members to verify/clarify data, as needed
  • Work with internal models, analytics, and technology teams to resolve issues
  • Play an active role in liaising between the business and technical teams
  • Check and send out monthly valuation reports to clients

• Develop and share subject matter expertise
  • Take part in the training of new Chatham employees on sector teams
  • Serve as an integral member of ad hoc project teams to improve processes, solve problems, and provide insight from a data quality perspective
  • Develop SQL skills and help create database queries

• The role may also include opportunities to contribute to the team in other capacities as interests and team needs align.

Your impact:

Our team works in partnership with Chatham's sector advisory teams and clients to help them efficiently navigate the data quality, operational, and regulatory compliance aspects of a transaction. We strive to continually improve the workflows we are responsible for and have the chance to do so by implementing process changes and/or leveraging supporting technology. Team members play a crucial role in these process improvements and serve as subject matter experts, providing regular training and resources for all Chatham teams.

Contributors to your success:

• 2 years of experience working in operations or data quality may be beneficial but is not required
• An interest in data quality, data management, and process improvement
• Comfort with basic math skills and use of Microsoft Excel
• High level of attention to detail, accuracy, and organization
• Ability to multitask and independently prioritize workload
• Strong verbal and written communication skills
• Ability to work extra/non-standard hours around month- and quarter-ends (and other special cases) to support critical business processes
• Experience with VBA and SQL are beneficial, but not necessary

We seek individuals that will thrive in our culture and can make a significant impact over the long term. Most of our team members do not come to Chatham with a deep understanding of derivatives; therefore, we conduct classroom and apprentice-style training. We look for people who have consistently demonstrated drive, determination, and academic/professional accomplishment throughout their lives. We invest a great deal of time and training with our employees and we are looking for individuals who want to make a long-term commitment to the company.

About Chatham Financial:

Chatham Financial is the largest independent financial risk management advisory and technology firm. A leader in debt and derivative solutions, Chatham provides clients with access to in-depth knowledge, innovative tools, and an incomparable team of over 700 employees to help mitigate risks associated with interest rate, foreign currency, and commodity exposures. Founded in 1991, Chatham serves more than 3,500 companies across a wide range of industries - handling over $1 trillion in transaction volume annually and helping businesses maximize their value in the capital markets, every day. To learn more, .

Chatham Financial is an equal opportunity employer.

****WorkSource Oregon is assisting the employer with this recruitment. We do require you to register with the Oregon Employment Department/WorkSource Oregon Labor Exchange system ( ) prior to submitting your resume. Resumes submitted without this registration will not be considered. ****

We are seeking a Part-time Data Entry QuickBooks Specialist to join our Real Estate team in Cottage Grove!

Do you have at least 2 years' experience in QuickBooks?

Do you have strong work ethics and are known to take initiative?

Do you have a strong attention to detail and are open to continuous learning?

Do you thrive in a fast-paced work environment, multi-tasking through multiple priorities?

If you answered yes, to the above 4 questions, we would like to hear from you!

Job Requirements:

QuickBooks- 2 years' experience

Customer Service experience

To pass a pre-employment background

To have a Driver's license and reliable transportation for occasional post office runs

To adhere to strict privacy policies

Job Duties:

Data entry for all accounts for Sherry Yoss

Customer Service in person, on the phone and via email

Schedule appointments

Support Realtor with any necessary requests

Filing paperwork

Answering phones

Maintain clean work environment

Maintain clean kitchen area, do dishes

Assemble signs

Sweep floors

Occasional post-office runs

Adhere to privacy policies

Hours:

Monday-Friday, Day shift, 20 hours per week, Flexible could be 4 days at 5 hours per day, or 5 days at 4 hours per day between the hours of 8:00 am-4:00 pm: to be discussed at the interview.

Pay:

$20.00 - $22.50 per hour Depending on experience

Those selected to move forward in the recruitment process will be required to complete a QuickBooks skills assessment as part of the screening process. Thank you!

** We offer priority of service for veterans and eligible spouses in all employment, training, and placement services. If you served in the U.S. Armed Forces or are an eligible spouse, please let us know. **

Job Title: Data Entry - 2

Location: Whitehouse Station, NJ

Duration: 3 Months (Contract to Hire-CTH)

No. of Positions: 1

Job schedule-This role is now 5 days in office

Job hours-8:00am-4:30pm

Interview process- All interviews will be via WEBEX

Summary:

The main function of this role is the data entry (along with verification and self-review) of policy information via proprietary computer systems. The right person will be responsible for the timely and accurate entry of information/risk/policy characteristics; adhering to documented processes with the ability to meet quality goals and production goals while applying a high level of personal project management skills.

Job Responsibilities:

• Review client/insured data from one proprietary main frame system and transfer data to a second proprietary main frame system.

• Compile and verify the accuracy of data before it is entered.

• This includes ensuring accurate entry of existing data along with the ability to apply the appropriate/ matching additional coverages.

• Individual needs to be able to represent the company in addressing referral reasons/instances with agents and internal customers.

• Within 90 days of hire, reach a quality goal of 80% (with further progression to 95% within 150 days). At the same time, reach an established production goal of 60% within 90 days of higher (with further progression to 90% within 150 days. Review and correct any errors within 24hours of return from the team specialist and/or trainer.

Skills:

• Technical skills include Windows 10 operating platform; ability to research policy information from one proprietary mainframe and system and enter the data into a second proprietary system. A basic operating understanding of Microsoft Office tools (Outlook, Excel, Access and Word) as these tools are used in our daily processes for email communication and tracking. This would not include creation of new spreadsheets or tracking forms as tools are pre-existing. The individual will need to update existing tracking documents to manager their assigned work as well as managing their calendar.

• Verbal and written communication skills, attention to detail, and interpersonal skills.

• Individual will need to accurately document data and follow established process procedures with a general understanding of where to locate all information necessary to complete the process.

• Must be able to multi-task and follow procedures.

• Ability to work both independently and as an engaged member of the team; and manage one’s time.

Education/Experience

• Previous experience with:

o Windows 10 operating system.

o Working knowledge of Microsoft Word (how to create Word Document and attach to an email).

o Basic understanding of a pre-existing Excel spreadsheet.

• computers and applications such as Microsoft Word and Excel. Please be specific on what knowledge is needed for Work and Excel

• Education/Experience: High school diploma or GED required.

• Minimum 2 years of office / business experience. Personal Lines Insurance knowledge and plus.

Customer Service Representative / Order Entry Specialist Location: Duluth, GA (On-Site)

We are a well-established textile company specializing in sustainable, high-quality fabrics serving customers across the United States. We are looking for a detail-oriented and customer-focused Customer Service Representative to join our team in the Duluth, GA area.

This is a full-time, in-office role supporting our sales team and managing the order fulfillment process across four US warehouse locations. If you thrive in a fast-paced environment, take pride in accuracy, and enjoy being a key part of a collaborative team, we'd love to hear from you.

What You'll Do

As the primary point of contact between our customers and internal teams, you'll be responsible for accurately processing orders from start to finish and making sure everything runs smoothly along the way.

• Accurately input and manage customer orders received via phone, email, or web into QuickBooks with speed and precision
• Review orders for accuracy in pricing, item numbers, quantities, and shipping details before processing
• Coordinate with sales, production, and shipping teams to ensure on-time delivery and customer satisfaction
• Respond to customer inquiries regarding order status, changes, and cancellations in a professional and timely manner
• Generate and manage invoices, shipping documents, and sales reports
• Maintain up-to-date customer records and real-time order status in company databases

What We're Looking For

• Prior experience in customer service, order entry, or inside sales support — textile or product-based industry experience a plus
• Proficiency in QuickBooks or similar order management/accounting software
• Strong attention to detail — accuracy in data entry is critical in this role
• Clear and professional communication skills, both written and verbal
• Ability to multitask and prioritize in a high-volume environment
• Team player who works well with sales, warehouse, and operations staff
• Must be able to work on-site Monday through Friday, 8:00 AM – 4:30 PM

Compensation & Benefits

• Salary up to $60,000, commensurate with experience
• Group health insurance
• Dental insurance
• 401(k) with company match
• Competitive paid time off

This is a great opportunity to join a stable, growing company with a strong reputation in its industry and a team that genuinely takes care of its people.

Let me know if you need any other changes.

Position Summary:

Responsible for accurately entering, organizing, and maintaining data related to the daily operations of the depot. This includes animal health records, medical treatments, inventory management, and calf movements. The role supports decision-making by providing timely and accurate information to the management team. Bilingual candidates (Spanish and English) are strongly preferred, as communication with both local and international teams is essential.

Key Responsibilities:

Enter daily data related to:

• Calf entries, exits, and movements
• Medical treatments, vaccinations, and medications
• Weights and mortalities
• Maintain and update records using spreadsheets or specialized software (Excel, or herd management software)
• Assist in inventory tracking, ensuring that stock levels of medical supplies, and other resources are properly recorded and monitored
• Generate weekly and monthly reports, including inventory status and usage
• Assist in internal and external audits by providing necessary documents and data
• Cross-check information with field staff
• Manage both physical and digital filing systems
• Ensure data accuracy, integrity, and confidentiality
• Assist with administrative duties.

Requirements:

• Minimum education: High school diploma or technical degree (preferably in administration, animal science, or related fields)
• Previous experience in data entry, inventory management, or information processing (preferably in agriculture or livestock)
• Intermediate knowledge of Excel (basic formulas, data validation, pivot tables)
• Strong attention to detail and high accuracy in data handling
• Strong communication skills and ability to work with different departments
• Bilingual (Spanish and English) required for effective communication across teams
• Preferred: experience with livestock management or inventory software

Preferred Skills:

• Organizational and time-management skills
• Ability to track, reconcile, and resolve discrepancies in inventory
• Professionalism, discretion, and confidentiality
• Adaptability to new tools, technologies, and processes

We Offer:

• Competitive salary
• Ongoing training and professional development
• Stable work environment in a growing agricultural business

Data Entry Coordinator - 7 month contract - fully onsite in Fountainebleau, Florida.

Our client is looking for a data entry co-ordinator to join their team this week working full onsite in Fountainebleau, Florida for an initial 7 month contract.

• Perform clinical data processing tasks under the direction of the Site Director or another designated manager.
• Complete all sponsor-required training to obtain the necessary access and approval for data entry.
• Accurately enter protocol-specific data into paper or electronic case report forms.
• Monitor and track data entry to ensure completeness for all study subjects, including completed visits and associated forms.

**This is a part time role**

About Us

This role supports the Flight Operations team with a primary focus on data entry. The position ensures that flight information, and scheduling data are entered, maintained, and verified for accuracy while assisting with light operational tasks as needed.

Responsibilities

· Enter and update data accurately into company databases and systems

· Review information for errors or missing data and make corrections

· Maintain organized records of data sources and entries

· Support other administrative or clerical tasks as needed

· Ensure confidentiality and data security standards are maintained

Qualifications

· Previous data entry or administrative experience preferred

· Strong attention to detail and organizational skills

· Proficient in Microsoft Excel, Word, and basic computer applications

· Ability to type efficiently and accurately

· Excellent time management and reliability

What We Offer

· Flexible scheduling

· Supportive team environment

· Growth opportunities within the company

Pay: $25.00 up to 20 hours a week

Gourmet Home Products is a cutting-edge design house and a leading manufacturer of Houseware products, distinguished in the home industry as a company of quality, flexibility, and creativity since 2010. We specialize in Private Label business and carry a full line of our own stock merchandise. We work with many retailers nationwide serving all channels of distribution including Mid-Tier Department Stores, Specialty Stores, Discounters and Mass Merchants. No customer is too big or too small for Gourmet Home. Our private label programs consist of many of the top retailers in the Home industry. Our vertical operations are broad, offering a wide range of selections in almost every category. Gourmet Home designs, manufactures and delivers home products from basic core items to the latest trends.

Responsibilities:

• Accurately enter and maintain shipments in the system, ensuring complete and precise data capture for order processing and log shipment invoices for billing.
• Track and record all incoming shipments from suppliers, updating inventory levels promptly to reflect product availability.
• Collaborate closely with suppliers regarding delivery schedules and resolve any discrepancies or issues that may arise.
• Conduct regular audits of entered data to ensure accuracy and compliance with company standards.
• Coordinate with China office and China logistics teams to ensure effective product booking and shipment processes.
• Generate and distribute reports related to order status, inventory, and supplier performance for management review.
• Respond to inquiries from suppliers regarding order status and shipment tracking.
• Maintain organized records of all order data, supplier communications, and relevant documentation in accordance with company policies.
• Implement process improvements to enhance the efficiency and accuracy of data entry and logistics operations.

Qualifications:

• Strong analytical and problem-solving skills with keen attention to detail.
• Proficiency in data entry software and Microsoft office suite (Excel, Word)
• Excellent communication skills, both written and verbal.
• Strong organizational abilities to manage multiple priorities and meet deadlines.
• Ability to work independently and as part of a team in a fast-paced environment.
• Previous experience in data entry, logistics is preferred.

Benefits:

• Health Insurance
• 40lK
• Paid Time Off (vacation, sick leave, and holidays)

The salary range for this position is $65,000 to $85,000 contingent upon experience.