Confidential Senior Remote Jobs Near, ME Jobs in Usa

KLR Executive Search is proud to partner with Long’s Jewelers, a family-owned and operated fine jeweler with seven locations throughout Massachusetts and New Hampshire. For more than a century, Long’s has been New England’s premier destination for fine jewelry, luxury watches, and exceptional client experiences. With a reputation built on trust, integrity, and multi-generational relationships, Long’s is more than a retailer — it is a steward of celebrating life’s most meaningful moments. The Long’s boutique portfolio includes partnerships with the world’s most prestigious brands, including Rolex and Patek Philippe. Long’s is proud to offer clients access to some of the rarest and most coveted timepieces in the world, approaching every interaction with the belief that true luxury is about heritage, loyalty, and lasting connection.

The Opportunity

• The Senior Buyer (Luxury Watches) is a highly trusted, strategically critical leader responsible for overseeing Long’s luxury watch buying strategy and vendor relationships across the portfolio, including direct oversight of the Rolex buying function.
• This role is intentionally focused on buying, allocation, and brand partnership leadership and does not include responsibility for service, repair, or Certified Pre-Owned operations, which are managed by a separate, dedicated operations leader.
• The Senior Buyer partners closely with ownership, the Boutique Director, and Sales leadership but does not directly manage the sales team.
• This is a confidential, senior-level position based in Burlington, MA, requiring daily on-site presence. Travel required to stores, vendors in New York, and occasional international trips (e.g., Switzerland).

Key Responsibilities

• Lead buying strategy across all luxury watch brands, aligning assortment, allocation, and inventory decisions with Long’s long-term growth objectives.
• Evaluate buying workflows and decision-making processes to ensure consistency, discipline, and scalability.
• Serve as Long’s primary liaison to luxury watch brands.
• Understand and leverage allocation drivers including performance, brand presentation, and long-term relationship stewardship.
• Oversee watch allocations and internal distribution strategy.
• Lead inventory mix, product flow, and buying decisions across all watch brands.
• Analyze performance, trends, and sell-through to inform future purchasing decisions.
• Provide product insights, allocation visibility, and forward-looking guidance to support selling.

Qualifications

• 7+ years of experience in luxury watch buying, fine jewelry, or high-end multi-brand retail environments.
• Demonstrated success managing luxury watch vendor relationships, including allocation strategy and long-term brand stewardship.
• Proven experience leading or mentoring buyers and establishing organized buying processes allowing for flexibility as the department grows.
• Strong commercial acumen with the ability to balance inventory investment, allocation constraints, and client demand.
• Experience working closely with sales leadership while maintaining independence from day-to-day sales management.
• Highly credible, diplomatic, and trusted by senior brand partners.
• Analytical and detail-oriented, with the ability to interpret performance data and market trends to inform buying decisions.
• Comfortable with creating reports and navigating various technology and systems including Excel, POS, CRM, and other PIM/PLM tools.
• High degree of discretion, professionalism, and brand-appropriate presence.
• Experience within a family-owned or relationship-driven luxury business environment preferred.

Pay Range: The salary range for this position is $150,000 - $175,000 and reflects base salary only. Benefits and, where applicable, bonus or incentive compensation may be offered in addition to base salary

About the Role

A well-established leader in the food distribution and logistics industry is seeking a Senior Transportation Manager to oversee daily transportation operations across the Greater Boston region. This role is responsible for ensuring the safe, efficient, and compliant delivery of goods to clients while managing a large commercial fleet and team of professional drivers.

The ideal candidate will bring strategic leadership, hands-on operational expertise, and a strong focus on safety, compliance, and continuous improvement.

Key Responsibilities

· Oversee end-to-end transportation operations, including routing, dispatch, compliance, and fleet maintenance.

· Lead and develop a team of 100+ commercial drivers and transportation support staff.

· Ensure adherence to DOT, state, and federal regulations, maintaining up-to-date driver qualification and safety records.

· Implement and maintain preventive maintenance programs and accident-reduction initiatives.

· Analyze transportation data to identify trends, optimize routes, and improve efficiency.

· Manage relationships with vendors and cross-dock locations to ensure service reliability and cost control.

· Conduct training, driver road tests, audits, and performance evaluations.

· Approve payroll, manage employee relations, and oversee personnel files.

· Lead safety meetings and report key operational and safety metrics to senior leadership.

Qualifications

· Minimum 7 years of transportation or logistics management experience, preferably within distribution or foodservice.

· Bachelor’s degree in Business, Supply Chain, or a related field.

· Strong knowledge of DOT regulations, IFTA, HUD tax laws, and driver hours of service.

· Proficient in routing and GPS tracking systems (experience with Ortec preferred).

· Skilled in data analytics, reporting, and use of Microsoft Office Suite.

· Excellent communication and interpersonal skills; bilingual in English and Spanish required.

· Demonstrated ability to manage large teams and promote a strong culture of safety and accountability.

Competencies

· Strategic leadership and decision-making.

· Strong sense of integrity, reliability, and professionalism.

· Ability to manage complex logistics in a fast-paced environment.

· Calm under pressure with a collaborative, solutions-driven mindset.

Work Environment & Schedule

· Requires the ability to lift 50+ lbs. and perform active duties as needed.

· Must be available for extended hours, weekends, and holidays as business needs dictate.

Why This Opportunity

This confidential employer offers a stable, growth-oriented environment with opportunities for professional advancement. The selected candidate will play a pivotal role in shaping transportation strategy, enhancing safety performance, and leading a high-performing team.

Competitive compensation and benefits package included.

Take the Wheel and Lead the Way

If you’re a proven transportation leader with a passion for operational excellence and safety, we invite you to apply confidentially today.

Personal Assistant to Senior Executive

Midtown Manhattan I Onsite | 5 Days per Week

A prominent real estate firm is conducting a search for a highly organized, proactive, and discreet Personal Assistant to support a dynamic senior Executive.

Compensation

$90,000–$110,000 base salary (DOE) + discretionary bonus

Schedule

Standard hours are 9:00 AM–5:00 PM, with flexibility required for early morning meetings, evening events, and occasional after-hours or weekend support, particularly during travel.

Position Overview

This role requires a polished, experienced administrative professional with a “no task is too big or too small” mindset and the ability to operate with a 24/7 mentality when needed. The ideal candidate is a true gatekeeper who thrives in a fast-paced environment, anticipates needs before they arise, and maintains the highest level of discretion and professionalism.

A strong knowledge of New York City is essential. The Executive values someone who is NYC-savvy—comfortable recommending top restaurants, sourcing premier florists, securing reservations, and navigating the city seamlessly.

Key Responsibilities

• Manage complex personal and professional calendars, appointments, and meetings
• Serve as a gatekeeper, prioritizing and managing competing demands
• Coordinate personal errands and special requests
• Purchase and distribute thoughtful gifts for personal and professional networks
• Create detailed domestic and international travel itineraries for family vacations
• Coordinate logistics for extended family travel
• Schedule and organize college tours
• Assist in planning milestone celebrations (e.g., Sweet 16s and other special occasions)
• Provide administrative and strategic support for charitable initiatives
• Assist with fundraising efforts and event coordination
• Track donor communications and maintain organized records
• Assist in planning and executing personal and professional events
• Coordinate vendors, venues, guest lists, and event logistics
• Design invitations and event materials (experience with Canva or similar design tools is a plus)
• Contribute a creative perspective to event experiences and presentation

Qualifications

• Bachelor’s degree required
• Proven experience supporting senior executives or high-level principals
• Exceptional organizational and time management skills
• Strong discretion and demonstrated ability to handle confidential information
• High emotional intelligence and sound judgment
• Ability to anticipate needs and problem-solve independently
• Flexible, service-oriented mindset
• Experience in event planning and/or graphic design preferred
• Proficiency in Microsoft Office; familiarity with Canva or similar tools is a plus

Ideal Candidate Profile

• Detail-oriented and highly resourceful
• Calm under pressure and adaptable to shifting priorities
• Professional, polished, and personable
• Committed to excellence and high standards
• Thrives in a fast-paced, high-expectation environment

Title: Senior Associate, Private Equity

Several investment professional opportunities at the Senior Associate level for NY based Middle Market and Lower Middle Market Private Equity and Growth Equity firms. Sector focus across industries, with spikes in Healthcare, Technology, Business Services, and Consumer.

Firm names are confidential. Detailed job description will be provided to individuals who meet the following criteria:

• Minimum 4 years professional experience, with at least 2 in relevant PE or Growth Equity investing roles (ideally 2 in investment banking, and 2 in PE or growth).
• Currently based in or able to relocate to New York area
• Sector experience across healthcare, technology, business services and/or consumer

Senior Associate Attorney (Corporate / Real Estate / Bankruptcy) Dallas, TX – Hybrid Schedule

About the Opportunity

A growing midsize Dallas law firm is seeking a Senior Associate Attorney with experience in Corporate, Real Estate, Bankruptcy, or related transactional practice areas. This role offers significant autonomy, the ability to grow or build your own practice, and a clear, defined path to Partnership. Ideal for an attorney seeking stability, flexibility, and a strong platform for long‐term success.

Role Highlights

• $160,000–$180,000 base salary (flexible depending on experience) + bonuses
• Hybrid schedule: 1–2 remote days per week
• Partnership track with transparent criteria
• Strong work–life balance culture
• Open to candidates with or without Creditor's Rights / Workout experience
• Ideal for attorneys with a portable book of ~$200K, but not required

Key Qualifications

• 8–15+ years of experience in Corporate, Real Estate, Bankruptcy, or a related transactional discipline
• Licensed and in good standing with the Texas Bar
• Strong academic background and a stable work history
• Entrepreneurial mindset and interest in hands‐on client development

Compensation & Benefits

• Competitive base salary: $160K–$180K
• Bonus opportunities
• Health, dental, and vision insurance
• Life insurance
• 401(k) with employer match
• Hybrid work flexibility
• Supportive environment for business development and long‐term practice growth

Ready to Apply?

Our client is actively scheduling interviews. If you're seeking a senior‐level role with real autonomy, work‐life balance, and a direct path to Partnership, apply today for confidential consideration.

The Senior Manager, Applications will lead and actively manage enterprise business applications across a decentralized, multi-business unit environment.

This is a hands-on technical leadership role. The Senior Manager is responsible for day-to-day application performance, support, enhancements, integrations, and team execution. While the role includes leadership of a 14-person team, it is not purely strategic. The right candidate will be technically credible, comfortable reviewing architecture, troubleshooting issues, guiding solution design, and stepping into complex problems when needed.

The environment is currently steady state, with the expectation of building stronger governance, modernization, and long-term application strategy over time. This role partners closely with ERP stakeholders and enterprise systems teams while maintaining ownership of the broader application landscape.

Key Responsibilities

Application Ownership & Delivery

• Own performance, stability, and continuous improvement of enterprise business applications across multiple business units.
• Oversee application support, enhancements, and lifecycle management.
• Ensure service levels, uptime, and user experience meet business expectations.
• Serve as escalation point for complex technical issues.
• Review and approve solution design, integrations, and configuration changes.
• Maintain visibility into application architecture and technical debt.

Technical Leadership

• Provide hands-on guidance in ERP configuration, integration design, data flows, and reporting architecture.
• Evaluate new tools, platforms, and technologies for business fit and scalability.
• Ensure sound documentation, change management, and release processes.
• Partner with infrastructure, security, and data teams to ensure alignment.
• Support ERP initiatives and ensure downstream application alignment and integration readiness.

Team Leadership & Accountability

• Lead and develop a 14-person applications team.
• Set clear priorities, assign work, and ensure timely execution.
• Establish performance expectations and technical standards.
• Mentor senior analysts and application specialists.
• Create a culture of ownership, responsiveness, and accountability.

Process & Governance

• Improve intake, prioritization, and backlog management processes.
• Implement stronger application governance across decentralized business units.
• Standardize documentation and support procedures where practical.
• Balance speed and control in a multi-entity environment.

Business Partnership

• Work directly with segment leaders and functional stakeholders to understand operational needs.
• Translate business requirements into technical solutions.
• Provide realistic timelines, cost considerations, and risk assessments.
• Communicate clearly with executive leadership on application health and risks.

Role Profile

This role is:

• Technical and hands-on, not purely strategic
• Responsible for execution, not just oversight
• Accountable for application stability and delivery
• Senior enough to influence architecture and enterprise direction

Qualifications

• 10+ years of experience in enterprise application management
• Experience leading multi-person application teams, preferably 10+ direct reports
• Strong understanding of ERP systems, financial systems, operational platforms, and integrations
• Experience working in decentralized or multi-entity environments
• Proven ability to balance steady-state support with forward-looking improvements
• Strong troubleshooting and architectural review capabilities
• Comfortable operating in a practical, execution-focused environment

The Senior Manager, Cyber Security is responsible for the daily execution and continuous improvement of cybersecurity across a decentralized, multi-business unit enterprise.

This is a highly hands-on role. The Senior Manager will directly oversee security monitoring, incident response, vulnerability management, and control enforcement while leading a small security team. This role is not purely strategic. The right candidate must be technically strong, comfortable reviewing alerts, validating configurations, assessing logs, and stepping into incidents when needed.

The environment requires operational stability today, with steady program strengthening over time. This role balances execution, discipline, and practical risk reduction.

Key Responsibilities

Daily Security Operations

• Oversee and actively participate in security monitoring, alert triage, and incident response.
• Review high-risk alerts and guide investigation and remediation efforts.
• Ensure timely patching and vulnerability remediation.
• Validate security configurations across endpoints, identity platforms, and network layers.
• Maintain visibility into threat landscape and emerging risks.

Vulnerability & Risk Management

• Own vulnerability scanning, prioritization, and remediation tracking.
• Conduct risk assessments across business units and document findings.
• Work directly with infrastructure and applications teams to resolve identified gaps.
• Track and report measurable risk reduction progress.

Security Architecture & Controls

• Support implementation of Zero Trust principles across identity, device, network, and application layers.
• Review access controls, MFA enforcement, and privileged account management.
• Provide hands-on review of new systems and integrations to ensure security alignment.
• Reduce technical debt related to legacy security controls.

Governance & Compliance

• Maintain and enforce cybersecurity policies and standards aligned with recognized frameworks such as NIST, ISO, SOX, and CMMC.
• Prepare documentation and evidence for audits.
• Ensure repeatable processes exist for access reviews, change tracking, and control validation.

Team Leadership

• Lead and develop a small cybersecurity team.
• Set clear operational expectations and accountability standards.
• Provide technical mentorship and direct oversight of daily work.
• Serve as escalation point for complex or sensitive incidents.

Vendor & Tool Management

• Oversee MSSPs and third-party security providers.
• Evaluate and recommend improvements to tooling and controls.
• Ensure vendors meet service expectations and response times.

Role Profile

This role is:

• Operational and execution focused
• Technically hands-on
• Accountable for daily cybersecurity performance
• Responsible for strengthening controls over time
• Senior enough to influence IT and business leadership

Qualifications

• 7–12+ years of cybersecurity experience
• Experience leading security operations in a mid-size or multi-entity environment
• Strong hands-on experience with SIEM, endpoint detection and response, vulnerability management platforms, identity security tools, and access control systems
• Working knowledge of Zero Trust concepts and practical implementation
• Familiarity with security frameworks such as NIST CSF, ISO 27001, SOX, or CMMC
• Experience managing detection, response, and remediation processes
• Ability to communicate clearly with both technical teams and business stakeholders
• Bachelor’s degree in Information Security, Computer Science, or related field required
• Certifications such as CISSP, CISM, Security+, or similar preferred

Sr. Fashion PLANNER

Wholesale fashion accessories supplier is seeking a Sr. Planner to enhance our team and maximize business opportunities.

RESPONSILITIES:

• Accumulate and analyze sales data to successfully plan programs, detailing total units to produce, store set creation and replenishment allocations
• Review and interpret data to identify trends and patterns to develop accurate data driven forecasts to drive sales, create opportunities, and manage inventory
• Identify and implement forecast changes with a detailed understanding of profiles/seasonality
• Assess pricing models and profitability to provide recommendations to optimize revenue generation
• Generate and complete weekly reports in support of business objectives, i.e. item & store selling reports, ladder plans, and more
• Create end of season reports with highlights, learning, and recommended changes for future seasons

QUALIFICATIONS DESIRED:

• 4 – 8 years’ experience in a sales analyst or merchandise / replenishment planning role
• Experience working with Target, or Walmart
• Strong computer and MS Excel skills
• Ability to gather and interoperate data for various sources
• Great attention to detail, ability to prioritize, and work independently in a fast-paced environment.
• Enjoys troubleshooting & creating solutions via Excel, analytical mindset
• Strong written and verbal communication skills, a master of writing concise yet informative emails

Full benefits

Salary depending on experience

No sponsorship available

About the Role:

The Senior Director, Sales is responsible for managing business with a key retailer, delivering sales and profit targets within allocated budgets. This role oversees sales team performance, growth, and development, while providing cross-functional leadership. In addition to achieving near-term results, the position supports a multi-year growth plan and resource management strategy.

What You’ll Do:

• Deliver annual business targets including net sales, earnings, and share
• Build and execute a multi-year roadmap for sales
• Manage, develop, and grow a high-performing sales team
• Lead teams in preparing customer plans and budgets
• Build and maintain strong customer relationships to drive sales
• Partner with analytics and operations teams to ensure accurate forecasting
• Attend and lead key retailer meetings as needed
• Maintain knowledge of external market factors in partnership with cross-functional teams
• Provide critical customer input on go-to-market plans, including new item launches, spend deployment, packaging, etc.

What You’ll Bring:

• 10+ years of leadership experience in consumer products, with at least 2 years managing direct reports
• Strong understanding of the sales process and cross-functional impact on go-to-market strategies
• Experience with mass retailers, key accounts, and eCommerce channels
• Ability to leverage insights and category management to drive business results
• Demonstrated ability to hire, motivate, and develop high-performing teams
• Collaborative, team-first approach to leadership
• Strong strategic agility, business and financial acumen, decision-making, negotiation, and problem-solving skills
• Excellent verbal and written communication skills
• Integrity, clarity, and honesty in all interactions
• Comfortable in a global, fast-paced environment
• Proficiency in Microsoft Office suite

This is a hybrid position in the Atlanta area.

Job Title: Senior Mortgage Processor

Department: Mortgage Lending

Department Location: Littleton, MA

Reports to: Senior Director, Mortgage Productions

Career Stream: Individual Contributor

Classification: Hybrid

Compensation: The base pay of the budgeted range is $25-35 per hour. Actual compensation offered may vary from the posted hiring range based on factors such as relevant experience, time in role, base salary of internal peers, prior performance, business sector, licensure requirements and/or skill level, and will be finalized at the time of offer.

FUNCTION: Responsible for performing a variety of tasks to ensure that mortgage and home equity loan applications are processed accurately and efficiently. Ensures all files are complete and compliant with Workers Credit Union policies, investor requirements, mortgage insurance standards, and applicable government loan regulations.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

*For Both Mortgage Processor and Senior Mortgage Processor:

1. Prepare and review initial disclosure packages, including Loan Estimates, ensuring accurate loan setup and compliance with loan program guidelines.
2. Deliver disclosure packages to members via eSign or mail, based on their communication preferences.
3. Order and track required third-party reports such as appraisals, title, flood certifications, tax transcripts, and employment verifications.
4. Review borrower documentation for completeness and alignment with AUS findings; request and collect any outstanding items.
5. Process home equity applications from approval to closing, including communication with members, delivering required documents, and clearing pre-closing conditions.
6. Monitor and review title and property condition reports, escalating any issues to underwriting as needed.
7. Ensure timely submission of loan files to underwriting; update the LOS with verified information and clear conditions as received.
8. Manage government loan files, including coordination with lenders, tracking conditions, and providing updates to borrowers, MLOs, and agents.
9. Track key milestones such as underwriting timelines, financing contingencies, closing dates, and rate lock expirations; communicate proactively with MLOs.
10. Prepare and issue revised Loan Estimates in compliance with TRID for any changes in circumstance.
11. Communicate approvals to all relevant parties and conduct pre-funding audits, including verbal employment verifications.
12. Support the closing process and ensure confidentiality of all borrowers and loan information.
13. Uphold the Workers Credit Union “Workers Way” culture through daily interactions and behaviors.
14. Perform other duties as assigned to support departmental and organizational goals.

*Additional Responsibilities for Senior Mortgage Processor:

1. Serve as a subject matter expert and resource for junior processors, providing guidance on complex loan scenarios, regulatory compliance, and internal procedures.
2. Support the training and onboarding of new team members and temporary staff in collaboration with processing leadership.
3. Take ownership of high-volume or high-complexity pipelines, including jumbo loans, construction loans, and government-backed programs.
4. Lead or participate in departmental initiatives aimed at improving processing efficiency, compliance, and member experience.
5. Support the implementation of policy updates, system enhancements, and procedural changes in coordination with mortgage processing leadership

Other Duties:

• May be asked to provide coverage in other WCU branches or departments.
• Adhere to all WCU policies and procedures which include security compliance and following guidelines intended to limit risk exposure to fraud and losses.
• Participates in department and/or organizational projects as directed.
• Performs other tasks or functions as required, requested, necessary or prudent.
• Maintains confidentiality of all member and credit union information and data.
• Regularly demonstrates behaviors as defined by the credit union’s Fundamentals, which are part of the Workers Way culture program.

Education

• High School Diploma or Equivalent Required.

Experience:

• 2-4 years of experience managing both first mortgage and home equity loan files from initial disclosure through closing. Skilled in reviewing and validating borrower documentation, ordering third-party reports, reviewing underwriting conditions, and ensuring compliance with TRID and investor guidelines. Proficient in using loan origination systems (LOS), coordinating with internal teams and external partners, and maintaining clear communication with borrowers to ensure timely and accurate closings. Known for attention to detail, efficiency in pipeline management, and delivering exceptional service while upholding confidentiality and organizational values.
• Additional Qualifications for Senior Mortgage Processor:
• 4-7 years of experience. Demonstrated ability to handle complex loan scenarios, including jumbo, construction, and government-backed loans. Experienced in mentoring junior processors, resolving escalated issues, and serving as a subject matter expert within the team. Proven track record of leading process improvements, maintaining high pipeline efficiency, and delivering exceptional service. Recognized for attention to detail, leadership, and commitment to confidentiality and organizational values.

Knowledge/Skills/Abilities/Competencies:

• A successful Processor possesses strong knowledge of mortgage products, regulatory guidelines (including TRID, RESPA, and HMDA), and loan processing procedures. Proficiency with loan origination systems, AUS platforms, and document management tools is essential. Key skills include attention to detail, strong organization, effective communication, and the ability to manage multiple files and deadlines simultaneously. The role requires a customer-focused approach, confidentiality, adaptability, and collaboration with internal teams and external partners to ensure efficient, compliant loan processing and exceptional member service.

Work Environment:

• Hybrid Work Environment: This position offers a hybrid work environment, combining remote work with regular on-site days at the Littleton Headquarters. This work environment is subject to change based on business needs.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• This is a largely sedentary role.
• While performing the duties of this job, the employee is regularly required to stand, talk, hear, and use hands and fingers to handle, feel or operate objects, tools, or controls and to reach with hands and arms.
• This role routinely uses standard office equipment such as computers, phones, photocopier/scanner, filing cabinets, and fax machines.

About Workers Credit Union: Since 1914, Workers Credit Union has existed to Improve the Daily Lives of our Members. We deliver on our core purpose by partnering with our members to help them make their best financial choices and improve their financial wellness. We call this The Workers Way and this is at the center of everything we do. Through our specialized financial counseling, we are pioneering a new member experience through high-touch service and convenient technology. We have grown to over 2.6 Billion in assets and serve over 120,000 members. We are one of the top performing credit unions in Massachusetts with big plans for the future!

Benefits:

• Comprehensive medical, dental and vision plans
• Basic life and AD&D insurance, short-term disability and long-term disability
• 15+ days of paid time off (PTO) per year
• Up to 16 hours of volunteer time off (VTO) per year
• 11+ paid holidays
• 401(k) that includes a Safe Harbor Match of up to 4%.
• Tuition Reimbursement Program
• Mental health resources including an Employee Assistance Program (EAP)
• Individualized learning and development programs

EEO Statement: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, vet

About Dementia Alliance of North Carolina

Dementia Alliance of North Carolina believes everyone impacted by dementia deserves support, dignity, and hope—until there is a world without dementia. Serving more than 210,500 people across our state, we are committed to building a culture of care that meets families where they are.

As North Carolina’s trusted resource for dementia education, support, and navigation, 100% of donated funds remain in North Carolina to directly benefit individuals and caregivers. Through strong partnerships, practical education, and compassionate support, we walk alongside families every day.

We are a collaborative, mission-driven team that values financial stewardship, transparency, thoughtful systems, and continuous improvement. We believe strong internal operations make strong mission impact possible.

Position Overview

The Senior Operations Manager plays an important role in ensuring our organization runs smoothly and responsibly in support of our mission. This position blends hands-on administrative work with systems coordination to support a team of eight dedicated staff members.

Reporting to the Executive Director, this role helps maintain efficient, accurate, and compliant internal operations, enabling programs and services to thrive. The position works closely with leadership and staff across the organization and does not include direct supervision of staff.

Core responsibilities include financial administration, donor database stewardship, board support, compliance tracking, HR coordination, and ongoing improvement of internal systems and workflows.

Key Responsibilities

Financial Administration & Bookkeeping

Process mail, deposits, bill pay, and check distribution

Maintain organized accounts payable and receivable documentation

Reconcile monthly credit card statements and collect supporting receipts

Enter and code transactions in QuickBooks, attaching documentation

Generate financial reports for internal tracking and audit preparation

Assist with annual audit preparation in coordination with finance support

Maintain accurate, well-organized financial records that reflect strong stewardship

Donor Database & Development Operations

Maintain the accuracy and integrity of the donor database

Enter and update gifts, including non-cash and third-party donations

Record donor notes and track new and lapsed donors

Coordinate acknowledgment processes, including thank-you letters and memorial gifts

Support improvements to development workflows and documentation

Maintain working knowledge of CRM best practices

Board Support

Coordinate logistics and materials for Board and committee meetings

Prepare and compile board packets and supporting documentation

Maintain organized and confidential board records

Organizational Systems & Process Improvement

Support the transition from paper-based to electronic tracking systems

Document and improve internal workflows across departments

Identify inefficiencies and implement practical process improvements

Maintain internal tracking tools and dashboards

Support operational components of strategic plan initiatives

Strengthen documentation and internal communication practices

Align program data tracking with reporting and compliance needs

Compliance & Risk Management

Maintain the organizational compliance calendar, including filings, registrations, audits, and insurance renewals

Coordinate documentation for regulatory and grant requirements

Maintain vendor contracts and organizational agreements

Support secure recordkeeping and document retention practices

Help ensure internal practices align with nonprofit governance standards

Technology & Systems Administration

Serve as primary internal point of contact for systems coordination

Manage software subscriptions and vendor relationships

Maintain user permissions and access controls

Coordinate with external IT providers for troubleshooting and support

Promote strong data integrity and security practices

HR & Internal Operations

Coordinate onboarding and offboarding processes

Maintain confidential personnel files and HR documentation

Support employee benefits administration

Track performance review timelines

Maintain employee handbook and policy documentation

Support internal meeting coordination and communication systems

Who We’re Looking For

This role requires strong operational judgment and a commitment to mission-driven work within a small organization.

You are:

Operationally mature and systems-minded

Thoughtful in decision-making and clear about when to escalate

Highly accountable and dependable

Calm under pressure and comfortable balancing competing priorities

Emotionally intelligent and professional with sensitive information

Comfortable reinforcing processes respectfully and consistently

Detail-oriented and adaptable with technology

Motivated by strengthening infrastructure so programs and people can thrive

Dementia Alliance of North Carolina is an equal opportunity employer and encourages candidates from diverse backgrounds to apply

You understand that strong internal systems directly support caregivers and families across North Carolina.

Required Qualifications

3–5+ years of experience in operations, executive support, nonprofit administration, or a similar role

Experience supporting senior leadership

Proficiency in QuickBooks (or QuickBooks Online)

Experience managing databases

Strong proficiency in Google Workspace

Excellent written and verbal communication skills

Demonstrated discretion and professionalism with confidential information

Education 

Bachelor’s degree OR equivalent professional experience

Preferred Qualifications

Bilingual proficiency

Experience working in a nonprofit organization

Experience managing donor databases or CRM systems such as Bloomerang

Familiarity with nonprofit financial reporting or audit preparation

Why This Role Matters

Behind every caregiver we support and every program we deliver are strong systems that make the work possible. The Senior Operations Manager helps ensure Dementia Alliance of North Carolina operates with care, accuracy, and integrity.

By strengthening financial processes, supporting compliance, and improving internal systems, this role helps our team serve families responsibly and sustainably. Thoughtful operations build trust — with caregivers, donors, partners, and one another.

In a small, mission-driven organization, strong internal infrastructure allows compassionate, community-centered work to thrive.

Benefits

Dementia Alliance of North Carolina offers a competitive benefits package, including:

80% employer-paid health insurance

20% employer-paid dental and vision coverage

Life insurance

401(k) with matching after the first year of employment

Paid holidays, vacation, and sick leave

Professional development support

Mileage reimbursement

Ready to Apply?

Apply through LinkedIn or email the following documents to

Applications will be reviewed starting Mar 27, 2026. 

Cover letter (no more than 1 page)

Resume (no more than 2 pages)

List of two or more professional references

Incomplete applications will not be considered. 

Please use the subject line “Senior Operations Manager” in your email. 

No calls, please.

About the Company

IronRoad is conducting a confidential search for an experienced Senior Commercial Property Manager for our Cincinnati/Dayton Ohio Client.

About the Role

(MUST HAVE COMMERCIAL PROPERTY MANAGEMENT EXPERIENCE TO BE CONSIDERED FOR THE POSITION) The Sr. Commercial Property Manager we are looking for will be responsible for total day to day planning, supervision, and scheduling of property management functions for an assigned portfolio of property investment Portfolio and 3rd Party assignments to achieve owners' investment goals and objectives, and to provide high level of customer service to clients. A strong Sr. Property Manager will be a motivated self-starter who can work independently to meet all deadlines as required. They will be detail oriented and use good judgment skills in overseeing the day-to-day operations. They will have working knowledge of office processes, computer software, and electronic communications tools to include, Microsoft office, Word, Excel & PowerPoint. A successful Sr. Property Manager will have developed written and verbal communication skills, proven interpersonal skills with experience providing administrative support in a high-profile environment with tact and diplomacy all while maintaining standards of professionalism for the organization in the areas of confidentiality, teamwork, timely and effective communications, enforcement of company policies, and standards of customer service. We are looking for someone who brings a great vibe to our client's team.

Responsibilities

• Regular attendance is required during normal working hours. Work beyond 40 hours per week may be required on occasion.

Qualifications

• 5 + years of experience in Commercial Property Management
• Real Estate License
• CPM, RPA preferred
• Must be customer service oriented with excellent interpersonal skills and problem-solving abilities
• Must have proven management administrative skills
• Must be able to organize and plan and to multi-task
• Must be proficient in Microsoft Word, Excel, PowerPoint, and Outlook
• Excellent written and verbal communication skills
• Must be able to compose business letters, prepare reports, and assemble presentations from beginning to end
• Must be able to handle a great deal of confidentiality
• Position requires valid driver's license to travel to properties, meet with clients and vendors

Required Skills

• Client Service:
• Serve as primary client communication contact for any building issues or for problems between clients.
• Promptly respond to requests from clients for service or information with the goal of helping them in the shortest possible time.
• Anticipate and solve client concerns involving maintenance and service of the buildings.
• Develop and implement client retention programs, including planning and coordination of client appreciation events as approved by Owner.
• Communicate regularly with clients by newsletter or other correspondence to let them know about upcoming events, construction projects, new neighbors, etc.
• Follow up on progress of service requests from Clients to assure they are satisfied with Services' maintenance and contracted services.
• Proactively on a routine basis visit each client to give a "personal touch", and to aid the development of a trusting business relationship.
• All associates are required to monitor, track, and summarize time spent on projects and assignments to measure account profitability.
• Financial and Reporting Services:
• Prepare annual operating expense budgets for each portfolio property.
• Create non-recurring expense projections annually - making recommendations to Owner for long range capital budgeting.
• Prepare variance reports monthly or quarterly for Owners/Asset Managers, as required.
• Calculate and provide information annually or quarterly (as needed) for CAM billings to Accounting as required by certain building leases or condo management agreements.
• Invoice clients for services, as required by the lease.
• Revise budget as necessary during the year.
• Maintain communications contact with Owner representatives - keep Owners well informed on matters affecting the properties.
• Code and approve operating expense invoices for payment.
• Interface with the Asset Management on new properties and properties being refinanced providing financial or physical property information, as needed.
• Prepare "Year to Year" variances as required by Owner.
• Prepare 3rd party monthly accrual reports and variance reports plus any other reports deemed necessary by the Owner.
• Plan and coordinate Annual Association Meetings with unit owners or park association landowners.
• Quality Control:
• Regular inspection and evaluation of building interior and exterior finishes, cleaning, doors, locks and windows, HVAC systems, building mechanical systems, roofs, pavement, landscaping as well as janitorial, security and trash services.
• Identify emergency, safety, and urgent repairs, solicit bids, and recommend action to Owner.
• Coordination, negotiation, contracting and supervision and quality control of all outside service providers for janitorial, landscape care, snow removal, electrical, plumbing, heating and air conditioning repair and maintenance, parking lot repair and maintenance, carpenters, window washers, roofers, etc.
• Create bid specifications for repair or regular maintenance work.
• Create and administer Inspection and Testing Schedules for Preventative Maintenance of building systems.
• Assist leasing; back up agent to show space to prospects as needed; develop renewal/expansion leads and communicate such.
• Conduct property tours as required with lenders, insurance companies, owners, and investors.
• Supervise minor building renovation or improvement work.
• Communicate with tenant fit-up team to coordinate construction activities in assigned portfolio.
• Maintain 24 hour / 7-day availability for property emergencies.

Physical Demands and Work Environment

• The physical demands and work environment characteristics described here are representative of those that must be met by a team member to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Pay range and compensation package

Full-Time - $65,000.00 - $90,000.00 + Annual Bonus + Medical/Dental/Vision/401k

Compensation is based on skill & experience and determined with the hiring manager

Equal Opportunity Statement

IronRoad

Position Summary:

The Senior Executive Assistant (EA) provides high-level administrative and organizational support to C-Suite executives at AdaptHealth. This role ensures seamless day-to-day operations, proactively manages executive priorities, and maintains the highest level of professionalism, confidentiality, and attention to detail. The EA works closely with the broader Executive Assistant team to ensure aligned support across the organization and will assist with office management needs when required. This position is will need to be at the Conshohocken, PA headquarters, as needed. 

Essential Functions and Job Responsibilities: 

Executive Support

• Manage complex executive calendars, including scheduling meetings, appointments, and prioritizing time-sensitive requests. 
• Serve as the primary point of contact for internal and external inquiries, demonstrating sound judgment, discretion, and professionalism. 
• Coordinate and prepare briefing materials, executive summaries, presentations, and maintain organized executive files. 
• Anticipate executive needs, resolve scheduling conflicts, and ensure executives are fully prepared for meetings, travel, and deadlines.

Collaboration & Communication

• Partner closely with the Senior Executive Assistant and the other EAs to ensure seamless support, workload alignment, and consistent communication across the C Suite. 
• Act as liaison between executives, internal teams, board members, and external partners. 
• Draft correspondence, route communications, manage follow-ups, and ensure timely flow of information. 
• Handle sensitive and confidential information in accordance with company policies.

Meeting & Event Support

• Coordinate leadership and cross-functional meetings, including agendas, materials, minutes, and action item tracking.
• Assist with onsite executive sessions, visiting executive logistics, and NYC-based events.
• Support preparation, logistics, and material development for board meetings and executive presentations.

Travel & Expense Management

• Arrange domestic and international travel, including detailed itineraries and all accommodations. 
• Prepare and reconcile expense reports in alignment with company travel and compliance policies

Project Support

• Support special projects through research, coordination, information gathering, and report preparation.
• Monitor deadlines, track milestones, and maintain accuracy in project documentation.
• Ensure compliance with regulatory and privacy requirements, including HIPAA.

Office Management Support (as needed)

• Collaborate with NYC office operations when extra support is required. 
• Assist with vendor coordination, supply needs, onsite logistics, and visitor experience as needed to maintain a professional and efficient executive workspace.
• Maintains patient confidentiality and functions within the guidelines of HIPAA.
• Completes assigned compliance training and other education programs as required.
• Maintains compliance with AdaptHealth's Compliance Program.
• Performs other related duties as assigned.

Competency, Skills and Abilities: 

• Exceptional organizational and time management skills
• Strong written/verbal communication; proficiency in Microsoft Office Suite
• High discretion, multitasking under pressure, analytical problem-solving
• Proactive, adaptable in fast-paced settings
• Leadership-oriented, resourceful and capable of navigating ambiguity
• Results-driven, committed to continuous improvement

Education and Experience Requirements: 

• Bachelor's degree in Business Administration, Communications, or related field preferred
• Minimum 5 years executive assistant experience, preferably healthcare/corporate

Physical Demands and Work Environment: 

• Work environment may be stressful at times, as overall office activities and work levels fluctuate
• Must be able to bend, stoop, stretch, stand, and sit for extended periods of time
• Subject to long periods of sitting and exposure to computer screen
• Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use
• Must be able to lift 30 pounds as needed
• Excellent ability to communicate both verbally and in writing
• May be exposed to angry or irate customers or patients

PI7dfdffbbd05c-3631

Purpose: The Senior Development Coordinator is responsible for providing centralized team support for the Development Department, maintaining accurate donor records, processing gifts, purchase orders and invoices. Responsible for all administrative and clerical tasks necessary in performing the duties of this position. The Sr. Development Coordinator works on special projects to advance the department's efforts in identifying new donor prospects and cultivating and stewarding existing donor base. The Sr. Development Coordinator may be asked to represent the Development Department at community events, during and outside of regular business hours including weekends, and is the liaison to assigned internal and external stakeholders. The Sr. Development Coordinator must be able to work independently with only general guidance.

***This position is on-site at Corporate Center adjacent to the hospital. Must be able to work with the public ***

What you will do:

• Ensures accurate and timely database entries, including donor interactions and development plans, and is responsible for database management of all related job tasks. Creates and maintains reporting mechanisms to support department goals as needed. Maintains strict confidentiality of donor information, gift details and department metrics. Documents and maintains accurate constituent records for current and prospective donors.
• Provides essential details to ensure accurate gift processing and fund designation. Makes gift deposits, creates and uploads batches as directed. Submits check requests, processes reimbursements, orders office supplies as needed.
• Communicates on behalf of Leader(s) with designated donors to maintain engagement and to surface major gifts and prospects. Communicates with Leader(s) as needed to maximize philanthropic potential. Provides support for Leaders in with drafting and preparing solicitation proposals. Assists with the planning and coordination of major gift solicitations, stewardship and donor recognition as directed. Responsible for coordinating meetings and managing calendars for multiple leaders, including tracking pending meetings and entering scheduled, planned, and completed meetings in Blackbaud CRM.
• Creates and maintains reporting mechanisms to support department goals as needed. Maintains strict confidentiality of donor information, gift details and department metrics.
• Maintains communications, newsletters, mailboxes, mailings, etc., that are distributed to donors. Responds to donors in a timely and professional manner.
• Creates and maintains reports including but not limited to proposals, event appeals, fiscal year performance reports, committee metrics, solicitor performance reports, organization giving reports, donor lists, and more.
• Develops and maintains strategic relationships and networks with hospital departments, internal and external key stakeholders
• Coordinate development aspects of patient / donor concierge program to facilitate any patient needs, to identify, cultivate, solicit and steward prospects and donors.

Education and Experience:

• Minimum 4 years of job-related experience. Bachelor's Degree preferred.
• Knowledge and practical use of donor database systems such as Blackbaud CRM & PeopleSoft preferred.
• Proficient with Microsoft Office suite, especially Excel, Word, PowerPoint.

Knowledge, Skills and Abilities:

• TECHNICAL SKILLS: Proficient in the use of administrative systems software. Proficient with Microsoft Office suite, especially Excel, Word, PowerPoint.
• COMMUNICATIONS SKILLS: Ability to communicate clearly, concisely and professionally both orally and in writing. Strong interpersonal skills a must.
• PLANNING AND ORGANIZATION: Ability to manage several projects simultaneously, prioritize and plan work activities while meeting established deadlines. Strong organizational and time-management skills.
• ANALYTICAL AND PRESENTATION SKILLS: Ability to evaluate, interpret, and present complex information effectively in professionally prepared documents or presentations. Must possess a demonstrated attention to detail in order to achieve a high degree of accuracy.
• LEARNING AGILITY: Independent and innovative self-starter who displays an ability to learn quickly and easily adapts to changing situations. Experience researching topics to gain knowledge and understanding when information gaps exist.
• TEAMWORK: Ability to collaborate effectively with colleagues within Philanthropy and other units to gain full understanding of the project and the desired outcome; ability to produce high quality and consistent results with assistance of team members; provide support to teammates involved in complex and special projects requiring additional resources and specific expertise.

Position Highlights and Benefits

• Comprehensive benefit packages available, including medical, dental, vision, paid time off, 403B, and education assistance.
• We serve together in the spirit of the Gospel as a compassionate and transforming healing presence within our communities.
• We live and breathe our guiding behaviors: we support each other in serving, we communicate openly, honestly, respectfully, and directly, we are fully present, we are all accountable, we trust and assume goodness in intentions, and we are continuous learners.

Ministry/Facility Information:

• A member of Trinity Health, one of the largest multi-institutional Catholic health care delivery systems in the nation, Fort Lauderdale-based Holy Cross Hospital, dba Holy Cross Health, is a full-service, not-for-profit, Catholic, teaching hospital operating in the spirit of the Sisters of Mercy. We are the only not-for-profit Catholic hospital in Broward and Palm Beach counties.
• Through strategic collaborations and a commitment to being a person-centered, transforming, healing presence, the 557-bed hospital offers progressive inpatient, outpatient and community outreach services and clinical research trials to serve as our community’s trusted health partner for life.
• We are committed to providing compassionate and holistic person-centered care.
• Comprehensive benefits that start on your first day of work
• Retirement savings program with employer matching

Legal Info:

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

POSITION SCOPE

Under general guidance of the Purchasing Manager, the Senior Buyer is responsible for FCC’s purchasing strategy through effective vendor relationship management, contract & project management, and management of suppliers. The Senior Buyer will provide direct contact for customers in the procurement of agricultural materials and services at multiple locations throughout North and Central America. The Senior Buyer will be required to work well in a team environment, have the ability to handle a large order volume, prioritize appropriately, and maintain positive business relationships with both internal and external customers. The Senior Buyer must be able to travel up to 20% of the time; travel will be assigned based on the current needs of the business.

EDUCATION REQUIREMENTS

• Bachelor’s Degree from an accredited institution. Degree major in Supply Chain, Business, or related field is preferred.
• 5+ years of applicable purchasing experience required, agricultural experience preferred
• 5+ years of experience utilizing an ERP system (e.g. SAP, Oracle) and supplier management tools (e.g. SAP, Ariba)

ESSENTIAL CAPABILITIES (KNOWLEDGE, SKILLS, ABILITIES)

• Experience with purchasing on an ERP system, SAP experience strongly preferred.
• Ability to communicate in a clear and concise manner both verbally and in writing. Ability to present information in a clear and concise manner to all audience levels.
• Ability to understand internal demands as they relate to the purchases of goods and services for the business
• Ability to analyze complex information and perform root cause analysis
• Ability to recognize areas for Continuous Improvement strategies; recommend and implement CI strategies as assigned
• Ability to provide excellent customer service to both internal and external customers and foster strong, open lines of communication across all levels of the organization
• Ability to maintain confidentiality of proprietary business information at all times
• Ability to effectively manage time, including the ability to prioritize, work within assigned deadlines, and work independently or collaboratively to accomplish organizational objectives
• Ability to manage multiple tasks and projects while maintaining quality & accuracy standards
• Strong analytical and numeracy skills, combined with ability to utilize Microsoft Office Suite, specifically Excel, Word, and Powerpoint on an Advanced Level
• Ability to successfully negotiate price, terms, delivery, and volume levels with suppliers.
• Ability to anticipate issues, perform independent/critical needs analysis, and take corrective actions resulting in thorough and effective solutions.
• Ability to consolidate, analyze, and report on ERP and marketplace information.
• Ability to work in a high dollar, deadline driven purchasing environment.
• Ability to work with changing market conditions, incomplete information, and make decisions in the best interests of the business.
• Must have a comprehensive understanding of TCO (total cost of ownership).
• Travel up to 20% of the time; travel will be assigned based on the current needs of the business.

PREFERRED CAPABILITIES (KNOWLEDGE, SKILLS, AND ABILITIES)

• Prior experience working across a multi-site enterprise.
• Prior experience with SAP and or Ariba Platforms.
• Verbal and written fluency in Spanish & English.
• Strong background in supply chain preferably in an agricultural environment
• Experience working with agricultural materials and/or equipment.
• Contract negotiations and contract management experience.

DETAILED ROLES & RESPONSIBILITIES

• Responsible for managing high spend categories for multiple farm locations.
• Responsible for preparing, negotiating, executing, managing and coordinating agreements for assigned commodities and/or services.
• Independently negotiates contracts, price, and supplier agreements
• Utilizes the company ERP system to generate reports and perform analytics
• Researches and evaluates global suppliers based on price, quality, service, support, availability, reliability, production and distribution capabilities, reputation, financial status, and history.
• Ensures all agreements, purchases and initiatives comply with internal policies.
• Collaborates on material or equipment specifications, reviews requisitions for goods and services, solicits proposals, and ensures suppliers provide timely and high quality materials and services to agricultural operations.
• Works with internal stakeholders to align procurement with operational needs
• Presents cost savings ideas and continuous improvement opportunities to internal customers on a regional and global basis and implement as appropriate.
• Works with the Fleet Managers, end users, and suppliers to optimize and standardize agricultural equipment on a global scale.
• Works with finance, operations, and leadership to deliver sustainability solutions.
• Stays up to date with current marketplace trends in price, suppliers, and/or other conditions affecting business in assigned categories. Researches assigned markets & applies market intelligence to optimize purchasing strategies.
• Communicates and collaborates effectively with internal and external members of the Supply Chain as well as presents information in a clear and concise manner to all audience levels up to C-suite.
• Successfully transitions from work in a corporate office environment to an agricultural settings which would include farm fields, repair shops, and remote office sites on occasion.
• Ensures all Metrics and KPI’s are followed and maintained
• Maintains confidentiality of proprietary business information at all times
• Completes special projects and other duties as assigned

PERSONAL ATTRIBUTES

• Acting strategically- Aligns day to day activities around broader organizational goals and objectives; prioritizes resources based on the strategic objectives of the organization; recognizes and rewards people based on how their actions support the broader needs of the company.
• Working with Ambiguity- Achieves forward progress in the face of poorly defined situations and/or unclear goals; able to work effectively with limited or partial information.
• Accountability: Takes accountability for delivering on commitments; owns mistakes and uses them as opportunities for learning and development; openly discusses his/her actions and their consequences both good and bad.
• Customer Orientation – Addressing internal and/or external customer needs by providing and delivering professional, helpful, high quality service and support.
• Acting with Integrity: Clearly states goals and beliefs; lets people know his/her true intentions; does what he she said they would do; follows through on commitments; Understands and follows company policies.
• Communication & Interpersonal Skills: Expresses ideas and information in a clear and concise manner; tailors message to fit the interests and needs of the audience; delivers information in a manner that is interesting and compelling to the listener.
• Energy & Initiative: Takes action on his/her own without being prompted; handles problems independently; able to resolve issues without relying on extensive help from others; does more than is expected or asked; asserts one's influence over events to achieve goals.
• Teamwork & Collaboration – Working effectively with others to achieve a desired outcome.
• Judgment & Decision-Making: Bases decisions on a systematic review of relevant facts and information; avoids making assumptions or rushing to judgment; provides clear rationale for decisions.
• Continuous Learning: Demonstrates ambition and desire to move forward in his/her career; engages others in discussions about career development; seeks feedback on ways to increase his/her performance; takes advantage of opportunities to build new skills and capabilities.

LOCATION

• West Palm Beach, FL

VENTEON and HARVARD RESOURCE SOLUTIONS are hiring a Senior Executive Assistant to provide direct support for the CEO of a large start- up company. This is a critical individual contributor role interfacing with the high-level executives at the company. Position requires exceptional judgement, professionalism, and the ability to operate with discretion in a highly dynamic, fast paced environment. The ideal candidate blends worldclass executive administrative support with strong project management capability, working seamlessly with

C-Suite leaders, investors, board members, and cross functional teams. Role is responsible for ensuring CEO’s time, priorities, workflows, and communications are optimized for maximum impact while also leading select projects that advance organizational effectiveness.

POSITION TYPE: Fulltime, onsite position with regular overtime, weeknight, and weekend work expected on a regular basis.

PAY: Commensurate with years of experience, executive capability, and technical software competence. Salary range: $100,000 -$120,000 plus annual bonus, stock options, PTO, and Benefits package.

REQUIREMENTS of the Senior Executive Assistant to the CEO:

• 10+ years in executive support roles, with at least 5 years’ experience directly supporting a CEO required. Background in high‑growth, fast‑paced, technology or manufacturing environments or start-up company. Strong critical thinking, decision‑making, and problem‑solving skills in a dynamic environment with the ability to anticipate needs, propose solutions proactively, and resolve issues independently.
• Exceptional organizational, prioritization, and time‑management skills; proven ability to manage multiple concurrent workstreams with precision.
• Demonstrated ability to work autonomously while building collaborative relationships across teams.
• Excellent written and verbal communication skills, with the ability to produce executive‑ready content and tailor messaging to diverse audiences.
• High degree of discretion, integrity, and professionalism in handling confidential information.
• Comfort operating in ambiguity and adapting quickly as priorities shift in a startup environment.

Technical Skills

• Strong proficiency with AI, productivity, and collaboration tools (e.g., Smartsheet work management and automation platform, ChatGPT, Canva, AI, Amazon Narratives, Power BI, and SharePoint) is required.
• Experience in leveraging AI tools to bring efficiency by automating administrative tasks, streamlining communication, summarizing information, and providing actionable insights.
• Ability and curiosity to learn and navigate modern technologies, systems, and internal tools quickly.
• Experience supporting virtual meeting management tools and executive communication platforms.

Personal Attributes

• Highly agile, resourceful, and solutions‑oriented.
• Calm under pressure with strong emotional intelligence and executive presence.
• Customer‑service mindset with a bias for action and continuous improvement.
• Keen attention to detail paired with the ability to see the bigger picture.

DUTIES of the Senior Executive Assist to the CEO

Provide 24/7 Executive Support

• Manage complex, dynamic calendars across multiple time zones, including strategic time blocking, meeting prioritization, and proactive conflict resolution.
• Coordinate and execute executive meetings, offsites, board engagements, and internal/external events, including all associated travel, logistics, agendas, materials, and briefing documents.
• Prepare, edit, and distribute meeting agendas, notes, summaries, and executive-level communications.
• Track deadlines and deliverables for CEO-related projects.
• Draft and refine presentations, reports, and documents for multiple audiences, including board members, investors, and senior leadership.
• Serve as a trusted liaison between the CEO and internal/external stakeholders, ensuring timely follow‑up, strong alignment, and consistent communication flow.
• Screen and prioritize incoming communications, requests, and issues, escalating or resolving independently when appropriate.
• Maintain strict confidentiality with sensitive business information, personnel matters, and strategic initiatives.
• Unlock additional time for the CEO to focus on high-impact strategic responsibilities by proactively managing administrative tasks and anticipating needs.
• Expected to be consistently available and responsive, providing whatever support is required—whether administrative, logistical, or strategic—to ensure the CEO can operate effectively and focus on high-priority responsibilities.

Position Summary:

The Senior Executive Assistant (EA), C Suite & Office Operations Manager provides high level executive support to multiple C Suite leaders while overseeing the daily operations of AdaptHealth’s NYC Executive Office. This role blends advanced administrative leadership with operational management, ensuring the executive workplace functions efficiently, professionally, and in alignment with organizational priorities. The EA serves as a central coordination point for executive needs, office logistics, vendor relationships, and cross functional communication. Operating in a fast paced, high visibility environment, this position requires exceptional judgment, proactive problem solving, and the ability to manage complex priorities with discretion. This role is fully in person in the NYC Executive Office and reports to the Senior Executive Assistant, CEO Office.

Essential Functions and Job Responsibilities: 

Executive Support

• Lead complex calendar and priority management across multiple C Suite executives, ensuring alignment, efficiency, and readiness for all commitments.
• Act as the primary liaison for internal and external inquiries, exercising exceptional professionalism, confidentiality, and judgment.
• Prepare, refine, and organize briefing documents, executive summaries, presentations, and strategic materials.
• Proactively anticipate needs, resolve scheduling challenges, and ensure executives are equipped with the necessary information and resources.
• Maintain organized executive files and workflows to support seamless operations.

Office Operations Management

• Oversee day to day operations of the NYC Executive Office, ensuring a professional, efficient, and well supported workspace. 
• Manage vendor relationships—including facilities, IT support, building management, catering, and office services—and ensure quality execution of service agreements. 
• Maintain office supply inventory, oversee procurement, and manage budget-conscious purchasing decisions. 
• Serve as the on site operational lead, coordinating timely solutions to office, facility, or workspace issues. 
• Oversee logistics for onsite visitors, new hires, and traveling executives, ensuring workspace readiness and a positive guest experience. 
• Support compliance with facility and security requirements, including access coordination and building protocols.

Collaboration & Communication

• Serve as a key liaison between C Suite executives, internal teams, board members, and external partners, ensuring accurate and timely communication of priorities. 
• Draft and route correspondence, manage follow ups, and maintain alignment across executive stakeholders. 
• Partner closely with the Senior Executive Assistant and broader EA team to ensure integrated and consistent support across the C Suite.

Meeting & Event Coordination

• Coordinate leadership and cross functional meetings, including agenda creation, material preparation, minutes capture, and action item tracking. 
• Organize and support NYC-based executive events, leadership sessions, and onsite programming. 
• Assist with board meeting preparation, including materials, logistics, and scheduling.

Travel & Expense Management

• Arrange domestic and international travel—including flights, accommodations, ground transportation, and detailed itineraries—for multiple C Suite leaders. 
• Ensure timely and compliant submission, reconciliation, and tracking of executive expenses.

Project Support

• Support special projects through research, data collection, analysis, and report preparation. 
• Track milestones, deadlines, and project deliverables to ensure timely progress and follow through. 
• Maintain adherence to regulatory and privacy requirements, including HIPAA compliance.
• Maintains patient confidentiality and functions within the guidelines of HIPAA.
• Completes assigned compliance training and other education programs as required.
• Maintains compliance with AdaptHealth's Compliance Program.
• Performs other related duties as assigned.

Competency, Skills and Abilities: 

• Exceptional organizational and time management skills
• Strong written/verbal communication; proficiency in Microsoft Office Suite
• High discretion, multitasking under pressure, analytical problem-solving
• Proactive, adaptable in fast-paced settings
• Leadership-oriented, resourceful and capable of navigating ambiguity
• Results-driven, committed to continuous improvement

Education and Experience Requirements: 

• Bachelor's degree in Business Administration, Communications, or related field preferred
• Minimum 5 years executive assistant experience, preferably healthcare/corporate

Physical Demands and Work Environment: 

• Work environment may be stressful at times, as overall office activities and work levels fluctuate
• Must be able to bend, stoop, stretch, stand, and sit for extended periods of time
• Subject to long periods of sitting and exposure to computer screen
• Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use
• Must be able to lift 30 pounds as needed
• Excellent ability to communicate both verbally and in writing
• May be exposed to angry or irate customers or patients

PI1a3507eb647