Confidential Entry Level Remote Jobs in Usa

In alignment with Gift of Life Michigan's core purpose and core values, the Administrative Coordinator acts as an assistant to the director(s) and manager(s) of an assigned department and performs tasks to support the overall department along with special projects and other assignments.

Duties & Responsibilities

The following job duties and responsibilities are stated in broad terms and not intended to be inclusive. Those in bold are essential duties of the position:

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• Provide administrative support to ensure efficient operation of the assigned department(s).
  
• Provide administrative support such as managing calendars and meeting arrangements, expense reports and other financial related tasks, and travel arrangements for the department director. Similar support provided for department manager(s) as instructed by the director.
  
• Coordinate and facilitate department meetings and record meeting minutes.
  
• Serve as department support for software programs, audio visual equipment, office systems and other shared resources.
  
• Perform data entry and maintain accurate department databases or other systems of information.
  
• Process and distribute departmental mail and maintain electronic and/or physical filing system.
  
• Coordinate supply orders for department.
  
• Provide support and coverage for administrative support staff, including the Office Assistant and Packaging Assistant, as needed.
  
• Assist with assembly of department training materials.
  
• Assist in training of administrative support personnel, when requested.
  
• Perform other duties as assigned.
  

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• High school diploma or equivalent with two years prior administration and/or office work experience.
  

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• An associate degree.
  
• Prior experience in a healthcare organization, transplant center, or organ/tissue procurement organization.
  

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• Written and verbal fluency in English.
  
• Ability to exercise initiative, critical thinking, and problem-solving.
  
• Proficiency with Microsoft Office programs, including Outlook and Teams and other technology systems used in business operations.
  
• Strong organizational skills and ability to manage multiple and competing priorities.
  
• Demonstrate attention to detail.
  

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• Strong written and verbal communications skills.
  
• Concentrate and function with frequent distractions and interruptions.
  
• Use standard office equipment.
  
• Ability to work in a fast-paced environment.
  
• Ability to manage task or project assignments and meet deadlines.
  

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• Demonstrate the competencies of Professional, Determined and Compassionate.
  
• Maintain a motivated and positive attitude.
  
• Support an inclusive work environment.
  
• Ability to successfully collaborate and work as a member of an interdisciplinary team.
  
• Actively seek improvements.
  
• Always maintain a safe working environment and use of Universal Precautions.
  
• Maintain appropriate level of confidentiality in all areas dealing with sensitive, protected, and confidential information.
  

Job Summary: The Client Executive is responsible for identifying, penetrating, and developing new business opportunities in underdeveloped markets through strategic field sales efforts and relationship building. This role focuses on prospecting and cultivating relationships with potential clients who have had little to no previous engagement with the company, understanding their business needs, and converting them into long-term partnerships. The Client Executive actively hunts new business through in-person meetings, cold outreach, networking events, and strategic market development to identify and close opportunities. This position works closely with internal teams such as client services and operations to ensure a seamless onboarding experience for new clients.

To be considered, candidates must be ready to consistently use CRM tools to track prospecting activities, maintain accurate data, and monitor key metrics. The primary purpose of this role is to establish market presence in untapped or underserved territories, build new business relationships from the ground up, drive market expansion for company products and services, and support the company's overall growth goals by developing new revenue streams through proactive business development.

Essential Job Functions

• Identify and develop new business opportunities in untapped and underdeveloped markets through strategic prospecting and market research
• Conduct extensive cold outreach through in-person visits, networking, and relationship building to introduce products or services to new prospects
• Build new client relationships from initial contact through contract signing, ensuring smooth transition to ongoing account management
• Achieve weekly, monthly, and quarterly new business development KPIs, including prospect identification, first meetings, and pipeline creation
• Drive new business acquisition by following the established sales process and achieving growth targets through proactive market development
• Utilize Salesforce effectively to track prospecting activities, manage new business pipeline, and document market intelligence
• Generate sales opportunities through strategic territory analysis, cold calling, networking events, industry research, and competitive market intelligence
• Coordinate with Client Services and Operations department to ensure seamless onboarding of newly acquired clients
• Represent the company at industry conferences, trade shows, and networking events to identify and cultivate new prospects
• Conduct detailed market analysis to identify underserved segments and develop strategies for market entry and expansion
• Research and assess potential target companies, identifying key decision makers and business drivers to build effective prospecting strategies
• Remain up to date on industry trends, market opportunities, and competitor activities to identify new business development opportunities
• Other duties may be assigned as needed

Requisite Qualifications

• Excellent presentation and public speaking skills for effective client meetings and demonstrations
• Strong negotiation skills with proven ability to close complex sales while maintaining positive client relationships
• Exceptional interpersonal skills to establish and maintain long-term client relationships
• Effective territory and time management skills to optimize field activities and client meetings
• Proficient in SalesForce and other sales tools to track leads and manage customer data
• Strategic thinking ability to analyze market opportunities and develop territory plans
• Flexibility to adjust strategies based on client feedback and market changes
• Proven track record of new business development and market expansion in a field sales role
• Ability to work independently in unstructured environments while building new market presence
• Strong business development acumen with focus on identifying and converting new prospects into long-term partnerships
• Self-motivated and entrepreneurial mindset with ability to thrive in ambiguous, developing markets
• Valid driver's license and ability to travel extensively to prospect new clients and develop emerging markets (60-80% travel)

Education and Experience

• Bachelor's Degree in related field OR;
• 3-7 years of professional experience in Field Sales, Business Development, or a related outside sales role
• Previous experience in the legal and/or healthcare industry is highly preferred
• Proficient with MS Office, SalesForce (or similar CRM software), and ability to learn the company's Workflow Information Management System (WIMS)

Measurement of Success

• New business revenue generation
• Number of new prospect meetings and conversions
• Market penetration in underdeveloped territories
• New client acquisition metrics
• Prospecting activity levels
• Pipeline development from new sources
• Time to conversion for new prospects

Compensation

This role offers a base salary plus a commission structure, with on-target earnings (OTE) estimated, $100,000 plus.

Work Schedule

• 5 day/40-hour work week with flexibility for client meetings and travel
• Regular travel within assigned territory required
• Some evening and weekend work may be required for client events or business needs

Benefits

At Physician Life Care Planning, our employees enjoy benefits to support their physical, financial, and emotional wellness. These benefits include comprehensive medical, dental and vision plans, 401(k), life insurance, unlimited paid time off program with paid holidays and various wellness programs. Additionally, our career path planning assists employees with their professional goals.

Work Environment

The work environment at Physician Life Care Planning includes both office and field-based settings. Regular travel within assigned territory is required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Physician Life Care Planning's Core Values: Commitment to Excellence, Superlative Expertise, Integrity, Ownership, Professionalism, Problem-Solving and Customer Centricity.

Physician Life Care Planning is an equal opportunity employer.

Confidentiality

Client Executives must adhere to Federal HIPAA Regulations and willing to sign a Confidentiality Agreement.

The Nurse Manager / Educator of Cardiovascular Care supports the Nursing Director in the assessment, planning, coordination, implementation, and evaluation of patient care delivery within the Telemetry and Cardiovascular Care units. This role places a strong emphasis on staff education, professional development, and the integration of evidence-based practice to improve patient outcomes, utilizing ANA, CCNA, and ANNA standards of nursing practice.

In the absence of, or at the direction of, the Nursing Director, the Nurse Manager / Educator assumes responsibility for the operational management of the unit. Responsibilities include patient care oversight, staff management and development, patient flow coordination, fiscal accountability, and maintenance of a safe and therapeutic care environment. The Nurse Manager / Educator collaborates closely with patients, families, physicians, and interdisciplinary healthcare professionals to achieve high-quality, patient-centered outcomes and promotes patient and family education and engagement in care planning.

Mission:

Holy Cross Hospital is a Catholic healthcare organization sponsored by the Sisters of Saint Casimir. Through our commitment to the healing mission of Jesus, we contribute to healthy communities and promote quality healthcare.

Primary Responsibilities and Duties

Leadership and Unit Operations

• Serve as a professional role model for nursing staff and interdisciplinary team members.
• Ensure adherence to attendance standards with minimal tardiness or absenteeism.
• Complete all mandatory hospital education, orientation, and departmental competency requirements.
• Respond appropriately to emergency situations, including but not limited to Code Blue, Rapid Response, Code Stroke, Code Red, Code Gray, Code Black, Code Pink, and Code Triage.
• Promote and enforce compliance with hospital-wide and departmental policies and procedures, including infection control, safety, and restraint policies.
• Collaborate with the Nursing Director to ensure effective coordination of nursing care delivery and compliance with core measures.

Staffing, Scheduling, and Workforce Management

• Facilitate patient placement and bed assignments in collaboration with the Nursing Supervisor, considering staffing levels, patient acuity, diagnosis, and staff competencies.
• Oversee staffing assignments for current and oncoming shifts to ensure productivity, acuity balance, and compliance with HFAP standards.
• Adhere to unit staffing grids to meet operational and financial expectations.
• Monitor employee time and attendance and complete payroll using the Kronos system.
• Participate in interviewing, hiring, onboarding, and orientation of new employees.
• Facilitate staff orientation and provide daily follow-up and mentoring to new team members.

Education and Professional Development

• Chair the Unit Education Council and participate in the hospital Education Coordinating Council (ECC).
• Serve as a clinical expert, educator, and resource for nursing staff.
• Develop, implement, and evaluate educational programs and competency validation processes.
• Guide and support staff nurse preceptors and participate in precepting as needed.
• Promote evidence-based practice initiatives aligned with ANA, CCNA, and ANNA standards.

Patient Care and Clinical Support

• Provide hands-on patient care as needed, including admissions, discharges, transfers, and medication administration.
• Assist staff in establishing priorities and adapting care delivery as patient needs evolve.
• Advocate for patients and families by ensuring effective communication and education across all age groups and patient populations, including those with physical, emotional, cognitive, social, or language barriers.
• Collaborate with patients, families, physicians, spiritual care, ethics committees, and palliative care teams regarding advance directives, DNR status, end-of-life care, and Gift of Hope initiatives.

Quality, Safety, and Performance Improvement

• Participate in quality indicator studies and customer service initiatives.
• Assist with preparation of quarterly quality and performance reports.
• Report risk management issues promptly to the Nursing Director and Risk Management Department.
• Conduct routine rounding to promote patient satisfaction and service excellence.
• Contribute to Shared Governance and nursing leadership meetings.

Fiscal and Administrative Responsibilities

• Monitor and review unit budget performance as directed.
• Submit variance reports in a timely manner.
• Collaborate with Finance to assist in development of the annual unit budget.
• Conduct monthly department staff meetings and participate in nursing leadership meetings.
• Provide regular feedback to the Nursing Director regarding staff performance and operational concerns.

Additional Responsibilities

• Address inappropriate behavior constructively and support corrective education.
• Maintain confidentiality of sensitive personnel and patient information.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Strong clinical judgment, leadership, and decision-making skills.
• Demonstrated ability to educate adult learners and facilitate professional development.
• Excellent communication, interpersonal, and customer service skills.
• Ability to work independently, initiate projects, and manage competing priorities.
• Strong organizational, analytical, and critical-thinking skills.
• Proficiency in electronic health records, order entry, and reporting systems.
• Ability to maintain confidentiality and exercise discretion with sensitive information.

Education, Licensure, and Certification

• Graduate of an accredited school of nursing.
• Current Registered Nurse (RN) license in the State of Illinois.
• Current CPR and ACLS certification.
• Compliance with PPD and employee health requirements.

Experience Requirements

• Minimum of five (5) years of nursing experience in an acute care hospital setting.
• Experience in cardiac, telemetry, and/or intensive care nursing preferred.
• Prior leadership, charge nurse, or educator experience strongly preferred.

Accounting Specialist

Job Type: Full-time (Hourly/Non-Exempt)

Location: Milwaukee, WI – Finance & Accounting Department

La Causa Inc. is seeking an Accounting Specialist to support the daily operations of our Finance and Accounting Department. This position plays a key role in maintaining accurate financial records, processing transactions, supporting reporting functions, and ensuring compliance with agency policies and regulatory requirements. The ideal candidate is organized, collaborative, and committed to accuracy and confidentiality.

Why Join La Causa, Inc.?

• Meaningful work supporting programs that serve children and families
• Collaborative and mission-driven team environment
• Professional development opportunities
• Potential for career growth within the organization
• Competitive benefits and paid leave, including YOUR birthday!

Your Role: As an Accounting Specialist you will support the financial operations of the agency by processing transactions, maintaining documentation, assisting with reporting, and serving as backup for key accounting functions such as payroll. You will work closely with the Chief Financial Officer and Accounting leadership to ensure financial accuracy and compliance.

What You’ll Do

• Prepare, complete, distribute, and/or submit required financial items by established deadlines (accounts payable, payment requests, journal entries, bank reconciliations, accounts receivable, deposits, audit requests, etc.)
• Manage, enter, maintain, and report on data in applicable systems and databases
• Serve as back-up for Finance and Accounting functions, including payroll, as needed
• Create, maintain, and update documentation including AP vendor files, payroll files, employee benefits worksheets, and departmental records
• Ensure all documentation is accurate and compliant with agency policies and procedures; reconcile discrepancies and correct errors as necessary
• Provide support services to the Chief Financial Officer and/or Accounting Manager as assigned
• Comply with all legal, organizational, and contractual requirements, laws, and policies
• Attend meetings and professional development activities as requested
• Establish and maintain effective communication, collaboration, and cooperation with all stakeholders
• Fulfill mandated reporter responsibilities in accordance with applicable laws
• Perform other related duties as assigned
• Contribute as an active and supportive team member

What We’re Looking For:

• Associate Degree in Accounting from an accredited school.
• One (1) year of experience in accounting; experience in the not-for-profit field highly desirable.
• Knowledge and experience in using Microsoft Office suite (word processing, spreadsheets, and databases).
• Able to demonstrate positive cultural intelligence with diverse groups and individuals.
• Good critical thinking, organizational skills, and able to manage multiple priorities.
• Good communication, verbal and written, interpersonal skills, and ability to work with others.
• Valid Wisconsin driver’s license, car, and state minimum insurance required, and must meet La Causa driving standards.
• Strong attention to detail and high level of accuracy
• Excellent organizational skills and ability to manage multiple priorities and deadlines
• Proficiency in financial systems and database management
• Ability to handle confidential and sensitive information with discretion
• Strong written and verbal communication skills
• Ability to work independently and collaboratively within a team environment
• Must successfully pass all required background checks and pre-employment drug screening

Work Environment

• Work is primarily performed in an office setting
• Monday through Thursday
• Remote Fridays (Equipment will be provided, Laptop)
• No Weekends

Physical Demands:

Attendance and punctuality are essential functions of this position.

The employee is regularly required to stand, sit, reach, stoop, bend, and walk. Infrequent lifting may be required.

Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

About La Causa, Inc.

La Causa, Inc., founded in 1972, is one of Wisconsin’s largest bilingual, multicultural agencies. Our mission is to provide children, youth, and families with quality, comprehensive services to nurture healthy family life and enhance community stability. Our divisions include Crisis Nursery & Respite Center, Early Education & Care Center, La Causa Charter School, Social Services (Adult and Youth Services), and Administration. At the heart of our mission is our dedicated staff who serve the children and families of

Milwaukee. Learn more at: Our Team—Apply Today!

Support the financial operations that make our community work possible. Apply now and take the next step in your career!

The Public Safety Security & Loss Prevention Internship Program offers students and aspiring professionals hands-on experience in security operations, guest safety, and asset protection within a dynamic environment. Interns will work alongside seasoned professionals to develop practical skills in surveillance, incident response, and theft prevention while gaining insight into the operational aspects of a large-scale facility.
Responsibilities:

• Consistent attendance and adherence to the posted schedule is a job requirement. Includes attendance of Park Discovery training, Security department training, and Security in-service training.
• Must meet all Human Resources requirements for internship program, including attendance of intern events/meetings.
• Maintain Park grooming and appearance standards in accordance with policies set forth by the Human Resources department. Maintain department uniform guidelines in accordance with policies set forth by the Security department.
• Interact with guests, team members, and Park management on a daily basis. Work with a diverse team and cooperate with all team members and Park management.
• Communicate effectively with guests – able to answer basic questions and give directions. Proactively approach guests to offer assistance, recommendations, and conversation.
• Communicate effectively with team members and Park management – able to relay information or respond to inquiries in person, by phone, and by portable radio.
• Complete all required Six Flags Public Safety - Security certification tests.
• Work fixed positions designed to monitor guest entry and exiting:
  • Properly and consistently screen all guests via metal detection and according to department policy. Includes enforcement of prohibited items, guest behavior, and dress code policies.
  • Work efficiently to screen guests in order to minimize the wait time to enter the Park.
• Work fixed positions designed to monitor team member and visitor entry/exit (backstage gates):
  • Validate team member entry by checking Park issued ID cards and vehicle stickers.
  • Validate visitor entry by following established clearance procedures and coordinating visitor appointments with Park management.
• Work patrol positions designed to respond to security-related incidents, emergencies, and calls for assistance:
  • Assist guests with problem-solving and Park policy interpretation.
  • Monitor and enforce adherence to Park policies, specifically related to guest code of conduct and ride safety.
  • Rapidly respond to emergencies or calls for assistance according to department policy and/or at the direction of department management.
• Work toll and mobile positions designed to monitor the guest parking lot and toll lanes:
  • Operate hand-held electronic device to scan passes for parking.
  • Operate touch-screen point of sale (POS) system for credit/debit card transactions.
  • Monitor and control access to preferred/membership parking area.
  • Direct inbound/outbound vehicle traffic safely by using proper/visible hand signals and traffic control devices (i.e. cones, directional signs, etc.).
  • Monitor overall traffic flow and parking lot capacity. Adjust traffic flow as needed or directed.
• Work positions designed to assist Lost Services:
  • Monitor lost children brought to the post until they are reunited with parent/guardian.
  • Assist parents/guardians searching for lost children and keep accurate record of all children reported lost.
  • Properly handle lost items, including valuables and currency that are turned into Lost & Found and/or Security.
  • Enter lost item reports into web-based lost and found tracking database (Chargerback System). Update reports as needed.
• Work fixed position designed to support and administer overall Security operation:
  • Answer and screen incoming phone calls. Transfer calls and take/deliver accurate phone messages.
  • Monitor all Security and Park radio traffic. Answer radio calls and provide appropriate responses. Includes dispatching and coordinating response to security-related calls for service, emergencies, and requests for assistance.
  • Broadcast information, alerts, and/or messages over all Park radio channels as directed.
  • Create and track calls for service in computer dispatch system. Accurately account for active calls for service, officer assignments, and officer locations at all times.
  • Monitor Park alarm system, surveillance systems, and weather tracking/alert system.
• Work alongside the Loss Prevention Investigators:
  • Monitor surveillance systems.
  • Gain an understanding of fixed and mobile surveillance efforts, including CCTV installation and maintenance.
  • Collect information from fixed surveillance, overt and covert camera systems, undercover operatives, secret shoppers, and field agents to assist in employee investigative interviews.
  • Assist or facilitate investigations and investigative interviews of employees who have been shown to be involved in impropriety.
• Work with Loss Prevention Undercover Agents:
  • Conduct shoplifting surveillance and shoplifter detention.
  • Observe scalping activity and evasion cases.
  • Conduct sting operations, electronic surveillance and preventative measures against theft.
  • Create and maintain a detailed shoplifting log
• Complete departmental reports and/or required paperwork according to department policy. This includes completing reports and paperwork in an understandable, professional, and timely fashion.
• Keep all information and documents confidential.
• Use and operate all Park equipment safely and correctly.
• Assist with Park and post cleaning as needed or directed. Maintain a neat and organized work location at all times.
• Maintain all job duties and responsibilities in outdoor weather conditions – regularly exposed to direct sunlight, wet/humid conditions, extreme cold, and extreme heat for extended periods of time.
• Maintain all job duties and responsibilities independently with minimal direct supervision.
• Adhere to all Park labor policies pertaining to breaks taken, length of shift, and types of work performed. Accurately record all shift and break times by using Park’s labor tracking system

• 18 years of age or older. Applicants must possess a valid Driver’s License. Applicants enrolled in an associate’s or bachelor’s level criminal justice or related program.
• Must be able to stand and/or walk up to 8 hours at a time and as many as 12 hours a day. This includes standing at a fixed position for extended periods of time.
• Must be capable of working in all outdoor weather conditions – regularly exposed to direct sunlight, wet/humid conditions, extreme cold, and extreme heat for extended periods of time.
• Must be able to lift up to and including 25 lbs. consistently.
• Must have strong verbal and written communication skills. Must be able to speak, understand, read, and write in English language.
• Must be able to listen/monitor radio communication by earpiece while simultaneously communicating to guests and team members in their presence.
• Must be comfortable using a computer and be capable of learning to use applications designed to monitor access control and complete incident reports.
• Must be able to work around a metal detector and complete guest and team member screening according to department policy and with department-provided equipment.
• Must be “safety-conscious” and aware of surroundings while on duty. Job positions include moving in/out of raised guard houses, working around metal detection equipment, directing vehicle traffic as well as working in close proximity of moving vehicles, and working in large crowds.
• Must be willing to practice general housekeeping and maintain the cleanliness of assigned job position.
• Must possess strong work ethic, the ability to multi-task, and be able to handle moderate levels of stress.
• Must be able to work with others and as a contributing part of a team / the department.
• Must be self-motivated, possess an enthusiastic attitude, and conduct themselves in a professional manner at all times. This includes times and/or positions where job duties must be completed independently with minimal direct supervision.

Pride Health is hiring a ENTRY Phlebotomist I to support our client’s medical facility based in St Petersburg FL 33702

This is a Contract job with a possible extension opportunity and a great way to start working with a top-tier healthcare organization!

Job Title: ENTRY Phlebotomist I

Work Location: St Petersburg FL 33702

Pay : $16.75/hr to $17.75/hr

Shift : EST. 6am-3:30pm

Contract : 3 months

Job Description:

The Patient Services Representative I (PSR I) represents the face of the company to patients who come in, both as part of their health routine or for insights into life-defining health decisions. The ENTRY PSR I helps with patient care by greeting them upon arrival and answering any questions or concerns with care and compassion. The individual will also help maintain the integrity of the waiting area and assist with breaks when other Phlebotomists are unavailable. This individual will also be trained on Phlebotomy skills to grown within the company.

The ENTRY PSR I has direct contact with patients and creates an atmosphere of trust and confidence while explaining what to expect to patients regarding the scheduled procedure for the patients in a safe and accurate manner. The ENTRY PSR I will demonstrate excellence in customer care while focusing on process skills and sensitivity to confidentiality and accuracy of patient information. The impact of this individual will be crucial to maintaining the integrity of the lobby and ensuring that all patients are provided with the level of service that is expected.

Under the direction of the area supervisor, perform daily activities accurately and on time.

Maintain a safe and professional environment.

Maintains required records and documentation.

Demonstrates organizational commitment and promotes a positive image to patients, clients, employees and the public in general along with a willingness to learn new skills.

Job Requirements:

• Ability to handle patients with care and compassion while assisting with check ins in the lobby through either a self-service kiosk or handheld tablet
• Be willing to learn Phlebotomy skills when there is downtime or breaks that need to be covered
• Once Phlebotomy skills are obtained, to perform with confidence, both the forensic and clinical specimen collection and processing duties following established practices and procedures.
• HIGH LEVEL OF CUSTOMER SERVICE EXPERIENCE/SKILLS ARE REQUIRED - this is critical to the heart of the role

Required Education:

High school diploma or equivalent REQUIRED

Work Experience:

• Minimum of 1-2 years of client facing customer service REQUIRED (Retail, Home Health Aide, etc).
• Prior Phlebotomy experience is NOT required
• Keyboard/data entry experience a must.

This is an Entry position into Phlebotomy so candidates must be willing to learn this skill.

Interested? Apply now!

About Pride Health

Pride Health is Pride Global's healthcare staffing branch, providing recruitment solutions for healthcare professionals and the industry at large since 2010.

As a minority-owned business that delivers exceptional service to its clients and candidates by capitalizing on diverse recruiting, account management, and staffing backgrounds, Pride Health's expert team provides tailored and swift sourcing solutions to help connect healthcare talent with their dream jobs. Our personalized approach within the industry shines through as we continue cultivating honest and open relationships with our network of healthcare professionals, creating an unparalleled environment of trust and loyalty.

Equal Employment Opportunity Statement

As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts.

The TSUBAKI name is synonymous with excellence in quality, dependability and customer service. U.S. Tsubaki is a leading manufacturer and supplier of power transmission and motion control products. As a part of a vast, international network of corporate and industrial resources, Tsubaki offers its customers the finest state-of-the-art products available in the world and we strive to be the “Best Value” supplier in the industry.  

The Customer Support / Quality Lead is responsible for providing customer service support, including quotations, delivery information and technical information. Coincidently ensures consistent, compliant, and accurate execution of quality processes by guiding frontline quality activities, resolving issues, and supporting continuous improvement across operations.

Essential Duties and Responsibilities: The essential duties and responsibilities of this job are included but not limited to this job description – other tasks may be assigned and expected to be performed.

Customer Service Functions

• Handles customer requests including quotes, orders, follow-up and delivery information.   
• Provides customer service support, including providing technical information and explanations to customers.
• Fills orders by transferring orders to fulfillment; communicating expected delivery date; explaining stock-outs. 
• Meets established order entry goals.
• Supports members of the outside sales team in daily activities.
• Accomplishes department and organization goals by accepting ownership for accomplishing new and different requests; explore opportunities to add value to job accomplishments.
• Works well in a team environment to solve customer issues.
• Communicates issues and problems with management in a timely manner.
• Maintains superb attention to details.
• Maintains detailed documentation to support decision and ensure continuity of service.

Quality Assurance Functions

• Ensures the performance of quality assurance functions are conducted in the most efficient manner.
• Looks for opportunities to eliminate non-value-added operations and improve processes.
• Assists with the development of plans and strategies to enhance production.
• Lead efforts toward achieving and maintaining ISO 9001 certification.
• Creates, revises, and controls, Quality manual, SOPs, Work Instructions, Forms, and quality procedures.
• Identifies gaps. Ensures root cause analysis and corrective actions are implemented. 
• Collecting and reporting of KPIs for quality management.
• Coordinates resources required to address quality concerns.
• Ensures documentation meets internal and external requirements (e.g., ISO clauses, regulatory expectations). 
• Prepares for and supports customer/certification/regulatory audits; coordinates responses and follow ups. 
• Preserves and maintains training records; ensures staff are trained on relevant procedures, changes and expectations. 
• Manages controlled records (inspection logs, audit reports, risk files) to ensure traceability and retention.
• Conducts internal audits.
• Serves as a cross-functional advisor.
• Other tasks/functions as assigned. 

• Associate’s degree or equivalent.
• 2-3 years of Customer Service experience, preferably in a manufacturing environment. 
• Knowledge of ISO 9001 requirements preferred.
• Acts positively upon constructive criticism and coaching.
• Work independently and in a group across all levels of the organization.
• Ability to multi-task and prioritize work based on deadlines.
• Handles confidential information discreetly.
• Highly detail oriented.
• Communicates clearly and comfortably with all employees. 
• Conducts self professionally & ethically.
• Remains calm under pressure. 
• Places a high emphasis on excellent customer service. 
• Fosters and supports a teamwork environment. 
• Knowledge of order entry/enterprise systems, preferably QAD and Goldmine.
• Strong computer skills with demonstrated knowledge of Microsoft Office programs: Word, Excel, and Outlook

Learn more about U.S. Tsubaki at:    

U.S. Tsubaki offers a competitive compensation and benefits package, including health benefits effective on date of hire, dental and vision benefits effective on the first of the month following date of hire, Paid Time Off ("PTO"), 10 paid holidays, generous 401(k) match and profit sharing, annual bonus potential, life insurance, short and long-term disability, flexible spending accounts, commuter benefits, education reimbursement, home and auto insurance discounts, and pet insurance. 

The estimated salary range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on location, skills and expertise, experience, and other relevant factors. 

Applicants must be authorized to work for any employer in the United States. Tsubaki does not sponsor or take over sponsorship of employment visas.

Tsubaki is an Equal Opportunity Employer - Minorities/Females/Veterans/Disability

PM21

Compensation details: 6 Yearly Salary

PIa783c34f07e7-3631

Rehab CNA

The Warren Center is seeking a Rehab CNA

We offer a $5,000 sign-on bonus

The Rehab CNA assists in the delivery of rehabilitation services under the supervision and direction of rehabilitation personnel within the disciplines of Physical Therapy, Occupational Therapy and Speech-Language Pathology as allowed by state and federal regulations. Transports residents on active therapy program, as well as assists in therapy related activities assigned by rehab personnel. Responsible for clerical duties assigned by the Therapist Managers and other rehabilitation staff for timely and organized maintenance of equipment, medical records, soft charts and other documentation. Basic computer work and data entry may be required.

• Assists in direct therapy service provision by carrying out delegated, selected patient related tasks under the direct supervision of a therapist allowed by state and federal law.

• Transports patients/residents to and from therapy department safely and efficiently. Transportation responsibilities include: advancing to the next resident if previous resident is not ready (notifying therapist when returning to department), ensuring that resident's feet are on the foot rests when applicable, ensuring resident is in correct wheelchair by checking name tag on back of wheelchair, ensuring appropriate seat belt or seat alarm is in place, ensuring oxygen tanks have sufficient oxygen and notify nursing and /or therapy when low, transports one resident at a time, and upon completion of therapy session returns resident to unit, nursing station or dining room, if requested. Do not return resident to their rooms unattended unless instructed.

• Escorts independently ambulatory residents to the rehabilitation department when requested.

• Provides additional physical help for patient transfer and safety needs under the direct supervision of a therapist or therapist assistant. Assistants do not perform clinical tasks reserved for licensed therapists or therapist assistants.

• Maintains cleanliness and safety of the rehabilitation department's physical environment and assigned equipment.

• Oversees maintenance of equipment in accordance with infection control safety guidelines.

• Responsible for maintenance and replenishment of daily needs of clean linen and other commonly used items. Returns used/soiled linens to housekeeping per facility protocol.

• Completes assigned clerical duties, such as computer data entry, photocopying, filing, answering the phone, retrieval of therapy related documentation and other paperwork.

• Maintains a record of equipment maintenance and cleaning schedule as assigned by the therapist manager/s.

• Performs routine inventory and informs the Therapist Manager/s of stock replenishment needs.

• Performs other duties as assigned by his/her supervisor.

• Participates in quality improvement activities as assigned by the Therapist Manager and/or Corporate Director of Rehabilitation.

• Responsible for service and operational excellence of all assigned activities to ensure the delivery of quality services required to meet or exceed the expectations of patients / residents, families, caregivers and customers.

• Exhibits courtesy, compassion and respect to patients, residents, families, caregivers, visitors, physicians, administrators and co-workers.

• Adheres to established confidentiality standards, including but not limited to HIPPA regulations and internal company policies.

Requirements:

• High school diploma or equivalent. One year experience in a health care setting preferred. Current certification as a Certified Nurses Aide (CNA) required.

• Writes and understands English; Basic computer skills.

• Ability to function effectively in multi-faceted systems and to interact effectively with all levels of staff and customers.

• Demonstrates good organizational and interpersonal skills.

• Interested in assisting those in need, and enjoy working with the elderly.

  About us:

  Warren Center is an eighty-bed skilled nursing facility located at 42 Gurney Lane. Our facility provides a wide spectrum of nursing care to the residents of Warren County. We provide short-term rehabilitation services to people who cannot immediately return to their homes because of an accident or illness. We also provide long-term care for individuals who are unable to care for themselves. We look at each person from an individual perspective. We then utilize a team approach working with the residents and their families to develop a unique plan of care to meet their needs. Warren Center is a proud member of the Centers Health Care consortium.

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• Provide operational support to internal customers in deposit system applications including maintaining accurate product, service, and account data on core processing systems.
  
• Process and provide operational support for daily electronic transactions and products including Debit Cards, Credit Cards, and Instant Issue.
  
• Provide necessary reporting to bank management.
  
• Review Fraud Software daily to identify potential fraud on electronic transactions and card products. Timely identification reduces risk to the customer and the bank.
  
• Review daily reports and general ledger account reconciliations. Make correction/ adjustment entries as appropriate.
  
• Review daily reports to identify and correct possible errors or omissions.
  
• Identify and suggest process improvements for daily tasks and department functions.
  
• Serve as backup for other Card Operations staff, as necessary.
  
• Uphold Nicolet's philosophy and policies by maintaining appropriate controls to ensure full compliance with applicable laws and regulations, thereby fulfilling legal responsibilities and enhancing the quality of Nicolet.
  
• Ability to understand the value of diversity within the workplace and to work successfully with others without regard to age, gender, race, sexual orientation, ethnicity, culture, religion, disability status, socioeconomic status, or other non-job-related classification. A commitment to Nicolet's policies on equal employment opportunities and non-discrimination with a willingness to pursue efforts of inclusion and respect toward different perspectives.
  
• Performs all other duties as assigned.
  

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• High School diploma or equivalent, plus additional relevant coursework.
  
• 1-3+ years of retail banking experience, Payments, Finance, Accounting or related field.
  
• Ability to maintain strict confidentiality.
  
• Effective verbal and written communication skills and strong interpersonal skills
  
• Have experience at Microsoft Office
  
• Willing and able to learn new programs and software.
  

• 
  
• Medical, Dental, Vision, & Life Insurance
  
• 401(k) with a company match
  
• PT0 & 11 1/2 Paid Holidays
  

Center for Autism and Related Disabilities:

The Center for Autism and Related Disabilities (CARD) is the largest of the seven regional autism programs in Florida. Funded through an annual legislative allocation, the center serves over 25,000 residents of central Florida on the autism spectrum across their lifespan through consultative individual and family support, training and technical assistance, and public awareness, with a mission of optimizing the potential of people with autism and related disabilities.

CARD is a clinical service center within the College of Health Professions and Sciences.

The Opportunity:

As a Program Support Assistant, you will join a high-impact team of professionals dedicated to empowering individuals with autism, their families, and their communities. We operate as a collaborative team united by a mission to create the educational materials, communication supports, and digital resources that help people with Autism Spectrum Disorder achieve academic success and personal fulfillment. This role is ideal for a detail-oriented professional who enjoys a blend of creative design and administrative precision. While your primary home will be the Center for Autism and Related Disabilities (CARD) office, you will also play a key role in bringing our mission to life through occasional community events in the evenings and on weekends.

This is a grant-funded position through June 30, 2026, with the potential for renewal. It offers a unique vantage point to gain specialized skills in disability support, digital accessibility, and program operations within a mission-driven environment.

Classification Title: Office Support Assistant

Responsibilities:

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• Assist in the design and production of educational materials and social media content using Canva, Adobe Creative Suite, and video editing software.

  
  

• Complete data entry and document preparation with a high degree of precision, strictly adhering to HIPAA and FERPA privacy regulations.

  
  

• Follow detailed written task analyses to ensure all materials meet program standards under the direction of the Program Manager or Director.

  
  

• Provide on-site support for community events, assisting with setup, logistics, and client interaction.

  
  

• Utilize PC systems and data processing software to maintain accurate records and project workflows.

  
  

Minimum Qualifications:

High School Diploma or equivalent and 0+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

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• Experience in data entry, digital file management, and maintaining website/social media updates.

  
  

• Proven ability in handling phone follow-ups, general office coordination, and supporting the logistics of community events and programs.

  
  

• Familiarity with creating Social Stories, visual supports, and other materials used to support individuals with disabilities.

  
  

• Proven ability in social media content creation, website development, or basic video editing, with specific experience using Microsoft Office, Canva, Meta (Facebook/Instagram), Adobe Creative Suite, WordPress, and Final Cut or Premiere Pro.

  
  

The most successful candidates may possess the following qualities:

• 
  

• Exceptional organizational skills, the ability to multitask in a busy environment, and a high level of accuracy in all tasks.

  
  

• Flexibility to work a varied schedule, including occasional evenings and weekends, to support our community initiatives.

  
  

• A working understanding of HIPAA and FERPA privacy and confidentiality regulations.

  
  

Special Instructions to the Applicants:

• 
  

• This is a Contract and Grant (C&G) funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

  
  

• This position requires a Level 2 Background Check through the Florida Department of Law Enforcement (FDLE) Clearinghouse prior to employment. For more information, please visit the FDLE Clearinghouse: .

  
  

• Position requires a valid Class E driver's license. This position may involve driving to various locations on and off campus to conduct University business. Frequent travel with personal vehicle in the Central Florida area (Volusia, Brevard, Orange, Osceola, Lake, Seminole and Sumter counties), with mileage and toll reimbursement at state rate.

  
  

• The anticipated pay rate for this position is $14.00-$16.29 per hour. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

  
  

• Applicant must be authorized to work for any U.S. employer, as sponsorship is not available for this position.

  
  

• Flexibility to work some evenings and weekends as needed to support events and programs (Willingness and availability to work a varied schedule when needed).

  
  

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

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• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

  
  

• Paid time off, including annual and sick time off and paid holidays

  
  

• Retirement savings options

  
  

• Employee discounts, including tickets to many Orlando attractions

  
  

• Education assistance

  
  

• And more...For more benefits information, view the UCF Employee Benefits Guide.

  
  

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Additional Requirements related to Research Positions:

Pursuant to Florida State Statute 1010.35, prior to offering employment to certain individuals in research-related positions, UCF is required to conduct additional screening. Applicants subject to additional screening include any citizen of a foreign country who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of education, employment, or training in China, Cuba, Iran, Russia, North Korea, Syria, or Venezuela.

The additional screening requirements only apply to research-related positions, including, but not limited to faculty, graduate positions, individuals compensated by research grants or contract funds, postdoctoral positions, undergraduate positions, visiting assistant professors, and visiting research associates.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

Work Schedule

Type of Appointment

Expected Salary

Job Posting End Date

Veteran's Preference:

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans' Preference, please visit

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call or email .

For general application or posting questions, please email .

Now Hiring: Legal Assistant – Trusts & Estates

Are you an experienced Legal Assistant with a background in Trusts & Estates? Do you enjoy providing high‐level support to attorneys and working with sophisticated clientele? If so, this opportunity may be a great fit for you. We're partnering with a respected organization seeking a detail‐driven Legal Assistant to join its Trusts & Estates team. This role supports attorneys who work closely with high‐net‐worth clients, so strong communication skills and a polished, client‐focused approach are essential.

What You'll Do

• Proactively manage attorneys' schedules, anticipating needs in advance
• Draft, edit, and proofread documents with a high level of accuracy
• Maintain calendars, schedule meetings, and coordinate travel logistics
• Process reimbursements, expense reports, and check requests
• Enter, review, and finalize attorney time entries in the timekeeping system
• Manage monthly billing, including reviewing prebills and narrative edits
• Open new matters, run conflict checks, and maintain organized files
• Handle file maintenance, organization, and off‐site storage preparation
• Maintain strict confidentiality of all client and internal information

What We're Looking For

• 3+ years of Trusts & Estates experience preferred, or 3+ years as an Executive Assistant/Secretary in a professional office
• Strong skills in Microsoft Word, Excel, Outlook, and PowerPoint
• Experience with document management and time entry systems (a plus)
• Excellent grammar, spelling, and communication abilities
• Highly organized with strong attention to detail
• Ability to adapt to changing priorities and manage multiple tasks
• Client‐focused mindset
• Billing experience (including electronic billing) preferred
• BA/BS preferred, but not required

Benefits & Additional Details

• Medical & Dental insurance
• Group Life & Long‐Term Disability
• 401(k)
• 17 days PTO

Compensation: $55,000 – $75,000

Hourly Pay: $16 - $23 an Hour based on tenure and experience.

Benefits Include:

• Health insurance, Dental and Vision (50% contribution by Optimal Balance Pharmacy)
• 18 PTO a year
• 6 Paid holidays a year
• Zero Cost Medication Program
• Year end bonus (tenure and contribution based)

Certified Pharmacy Technician I — Job Overview

Optimal Balance Pharmacy (OBP) is one of the fastest-growing sterile compounding pharmacies in the nation, and we’re looking for a meticulous, efficient, and detail-driven Certified Pharmacy Technician I to join our team.

You’ll play a pivotal role in accurately entering and verifying prescription information in our pharmacy management systems, Pioneer and LifeFile, helping ensure patients receive life-changing medications safely and efficiently.

Key Responsibilities

• Deliver exceptional customer satisfaction by quickly and accurately inputting prescription orders.
• Navigate through multiple software applications to review patient profiles and enter prescription details.
• Maintain and update patient records with the highest level of accuracy.
• Ensure all patient and medication information is correct and up-to-date.
• Route prescription clarifications to the appropriate department.
• Adhere strictly to HIPAA standards and confidentiality regulations.
• Meet or exceed productivity benchmarks for data entry speed and accuracy.
• Support the team with additional tasks as needed.

Qualifications & Skills

• Proven ability to perform all duties satisfactorily.
• Solid understanding of compounding prescription orders.
• Proficient with Microsoft Office (Word, Excel, PowerPoint).
• Strong basic math skills, including fractions, percentages, and ratios.
• Fluent in written and spoken English.
• Highly motivated with the ability to work independently.
• Exceptional attention to detail.
• Strong interpersonal and communication skills; positive team player.
• Ability to thrive in a dynamic, fast-paced environment.
• High school diploma or GED required.
• Minimum 1 year of experience in a pharmacy data entry role.
• Active Texas Board of Pharmacy Technician License (in good standing, not probationary).

Benefits & OBP Culture

What Makes OBP Different (and Why People Love Working Here)

Celebrations That Matter

• Every team member receives a birthday celebration, complete with cake, music, and the entire OBP family cheering you on.
• Work anniversaries and big wins are recognized and celebrated.

A True Family Culture

• OBP is built on love, loyalty, respect, and teamwork — not corporate red tape.
• Leadership is hands-on and genuinely invested in your personal and professional growth.
• You’re treated like a person, not a badge number — we care about you and your life outside of work.

Growth & Advancement

• We actively promote from within.
• Opportunities to cross-train in pharmacy operations, shipping, customer experience, telehealth, and leadership.
• Learn highly valuable skills in a fast-growing healthcare organization.

Fast-Growing, Stable Company

• OBP has grown into a national-scale sterile compounding pharmacy with unmatched service and quality.
• Expansion into a new 15,000 sq ft facility means more opportunities for advancement.

Food, Events & Team Bonding

• Frequent catered lunches, team gatherings, and celebrations.
• Busy days? High-volume wins? The OBP family eats together.

Recognition & Appreciation

• Hard work and consistency are acknowledged, celebrated, and rewarded.
• You’ll always know that your contribution matters.

Positive, Safe Work Environment

• Drama-free, respectful culture where teamwork is the standard.
• Leaders and coworkers who support you — not tear you down.

Standard Employee Benefits

• Zero-Cost Medications: Receive your compounded medications at no cost.
• Health Coverage 50% covered by OBP: Multiple medical, dental, and vision plan options.
• Paid Time Off: 18 PTO for personal needs and volunteer activities.
• Holidays: Six fixed holidays paid per year.
• Year end Bonus: Rewards and acknowledgment beyond your paycheck.

Company Description

If you are passionate about pharmaceutical compounding, committed to delivering exceptional patient care, and eager to grow within a thriving, fast-paced environment, we encourage you to apply for the Certified Pharmacy Technician I position at Optimal Balance Pharmacy.

Join a team where culture, excellence, and people come first — and where your work truly makes a difference.

• Patient Assessment: Conduct comprehensive psychosocial assessments of patients to identify needs, strengths, and resources. Develop and implement individualized care plans based on assessment findings taking into consideration age specific growth, growth and development, and cultural influences.
• Counseling and Support: Provide individual and group counseling to patients and families dealing with medical, emotional, and social issues. Offer emotional support, crisis intervention, and problem-solving assistance.
• Resource Coordination: Identify and connect patients and families with appropriate community resources, services, and support networks. Assist with accessing financial aid, housing, transportation, and other necessary services. Keeps current on all regulatory changes.
• Care Coordination: Collaborate with healthcare providers, including physicians, nurses, and therapists, and other health care team members to ensure a holistic approach to patient care. Facilitate communication between patients, families, and the care team to ensure seamless coordination of services. Actively participate in daily huddles, flash rounds, patient care conferences, and or morning hand off reports.
• Advocacy: Advocate for patients needs and rights within the healthcare system. Assist patients in understanding their treatment options and make informed decisions about their care. Report and coordinate mandated child and elder abuse/neglect and domestic abuse and patient abuse as required by law.
• Documentation: Maintain accurate and detailed records of patient interactions, assessments, and care plans. Ensure compliance with legal, ethical, and organizational standards for documentation.
• Education and Training: Educate patients and families about coping strategies, treatment plans, and available resources. Provide training and support to other healthcare professionals on social work-related topics. Assist in developing and revising policies.
• These are duties that MUST be performed in this job, with or without reasonable accommodation.
  

• Administrative Duties: Assist with administrative tasks related to patient care, such as preparing reports, managing correspondence, and attending meetings.
• Program Development: Contribute to the development and evaluation of social work programs and initiatives within the healthcare facility.
  

• Base compensation within the position’s pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift differential, on-call
• Opportunity for annual increases based on performance
  

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Health Savings and Flexible Spending Accounts for eligible health care and dependent care expenses
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program
  

• Paid Leave Hours accrued as you work
  

• Minimum of 2 years of experience in a clinical social work role, preferably within a healthcare setting.
  

• Strong assessment, counseling, and crisis intervention skills.
• Excellent communication and interpersonal skills, with the ability to work effectively in a multidisciplinary team.
• Proficiency in electronic health records (EHR) and social work documentation.
• Knowledge of community resources, healthcare regulations, and patient advocacy principles.
• Ability to handle sensitive and confidential information with discretion.
• Commitment to providing patient-centered care and continuous professional development.
• Recent experience in the healthcare industry.
  

• Masters Degree in Social Work (MSW) from an accredited institution.
• Current Illinois Social Worker license
  

• Other relevant social work certifications are a plus
  

• Chemicals: Refer to MSDS Sheets
• Video Display Terminals: Extreme
• Blood and Body Fluids: Minimal potential
• TB or Airborne Pathogens: Minimal potential
  

• Speech: Needed for presentations, training, telephone communication, facilitating meetings.
• Vision: Needed for computer entry, reading memos and literature.
• Smell: Needed for electrical/fire safety.
• Hearing: Needed for telephone communication, meetings and listening to employee concerns.
• Touch: Needed for writing, computer entry, filing.
  

Senior Financial Analyst- Sales

Urbandale, IA

SUMMARY:

Assists with the preparation and analysis of the monthly financial reporting, budgeting process, and forecasting process for specific functional areas. These processes must follow Pella Corporate guidelines and policies. Responsible for analysis of monthly activity and trends to support the operating business plans. Will review, research, and explain variances to budget and forecasts. Special Projects and other duties as assigned and based on business necessity.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, but not limited to:

• Provide ongoing support to designated functional teams and team members. This may include recurring reports, ad-hoc support, responding to questions, investigation, and follow-up, providing guidance, and participation in various team events and activities.
• Responsible for preparation and analysis of monthly financial reporting summaries for management team across designated functional areas.
• Provide financial support for discounting, promotional, or other sales programs effectiveness.
• Analyze sales trends and support sales and operations planning process. Identify poor performing customers supported by recurring reports and ad-hoc requests for improvement plans.
• Identify and research variances to plan and prior year on monthly operating expense reports statements. Identify areas of risk and cost control/savings opportunities. Reports the findings to management.
• Responsible for monthly cyclical activities to support the month end close such as journal entries, reconciliations, etc.
• Lead in the preparation of expense budgets and forecasts. Recommend and implement process and methodology improvements.
• Maintain cost center, account structure, and financial allocations, as necessary.
• Prepares and submits journal entries.
• Prepare year-end and interim audit work papers.
• Special projects as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The qualifications, physical demands and work environment characteristics listed below are representative of the knowledge, skill and or ability required to successfully perform the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong interpersonal and communication skills are key.
• Must exhibit the ability to maintain professionalism in times of adversity and pressure.
• Must have Excel experience compiling, reconciling, and analyzing large volumes of data from various sources.

EDUCATION And/or EXPERIENCE

Bachelor’s degree in Finance/Accounting, and three to five years related experience and/or training, or equivalent combination of education and experience. Education or experience in Finance or Accounting preferred. Must have the ability to manage multiple tasks in an environment of constant interruptions and be able to prioritize responsibilities.

Communication Skills

Excellent verbal and written English language skills are required as well as good public speaking, instructional/teaching, and customer service skills. Ability to read, interpret, understand, and explain documents such as policies, processes, and company reports. Ability to effectively present information to others, gather information from others, and respond appropriately to questions from employees, managers, co-workers, agents, customers, and the general public. Must be able to listen, assess situations and make objective decisions. Must display excellent phone and email etiquette, and the ability to communicate in a pleasant and friendly manner. Must be able to make eye contact and present a professional persona when interacting with co-workers.

Professional Skills

Must be a team player and exhibit a strong desire to learn and promote self-growth. Must be pro-active, have a good attitude, be self-disciplined, and self-motivated with a demonstrated ability to follow projects through to completion. Attention to administrative detail is required. Must be articulate, able to give clear instructions, demonstrate organizational skills, and meet reasonable deadlines. Must be able to maintain strict confidence with regards to sensitive and protected personnel/confidential information. Must be able to gain trust, respect, and confidence of employees and managers. Must be able to hold firm when necessary, provide constructive feedback, and compromise when called for. Must present in a clean and neat physical appearance and strictly abide by company dress code.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to define problems, collect data, establish facts, and draw valid conclusions.

Mathematical Skills

Ability to compile and decipher information in spreadsheet format. Strong aptitude for compiling, analyzing, and relating financial information in various formats.

Must have ability to solve practical problems without close supervision. Must be able to determine appropriate resolution in dealing with employee concerns and questions and set appropriate boundaries. Must possess good thought processes, problem-solving skills, and investigative theory. Must be able to use sound judgment and make objective decisions in the company's best interest at all times. Must be able to demonstrate ability to synthesize people and events, problem solve and engage individuals in effective conversation.

Computer Skills

Must be highly proficient in using Microsoft Excel. Proficiency with Microsoft® Word, Outlook, and PowerPoint software applications, Oracle, and Hyperion experience a plus.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel, especially with use of the phone and computer. The employee frequently is required to reach with hands and arms and talk or hear especially in use of the telephone and meetings. The employee is occasionally required to stand, walk, stoop, kneel, crouch, or crawl. The employee may occasionally lift and or move up to 25 lbs. Specific vision abilities required by this job include close vision, and ability to adjust focus to read written company forms, correspondence, policies, worksheets, and other documents/reading materials as well as the computer.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Primary work location will be the designated at the time of hire.

The employee may be required to enter the manufacturing plant areas on an infrequent basis. There may also be occasions when the employee will be expected/able to perform duties at home such as making and accepting phone calls, composition of forms, correspondence, reports, etc. on the computer. The work environment noise level is usually low to moderate in the office setting and moderate to high in the plant areas. Eye and hearing protection requirements should be followed at all times.

POSITION SUMMARY:

The HOA Billing Coordinator plays a critical role in managing the financial operations of a fast-paced homeowners association law practice. The ideal candidate will thrive in a high-volume environment and possess strong attention to detail, excellent organizational skills, and the ability to manage multiple client accounts simultaneously.

This position is responsible for overseeing client billing, accounts receivable, and responding to client billing questions and requests.

PRIMARY DUTIES AND RESPONSIBILITIES:

Billing Management

Process a high volume of attorney invoices, including “on-demand” invoices, to clients monthly for multiple HOA clients

• Execute complex invoices, such as multiple discounts by matter and split party billing
• Review draft invoices for attorney and paralegal time entries for accuracy, completeness, and proper coding statements including legal fees, costs, and expenses
• Review and edit pre-bills in response to attorney and legal administrative assistant requests
• Ensure compliance with client-specific billing requirements and guidelines
• Process write-offs, adjustments, and billing corrections as authorized
• Assist in resolving issues related to submitted invoices

Accounts Receivable

• Monitor outstanding receivables and aging reports for all client accounts
• Conduct regular follow-up on overdue accounts through phone calls and correspondence
• Coordinate with attorneys and finance management regarding collection efforts
• Document collection efforts in a software application

Client Relations

• Serve as a contact for client billing inquiries and disputes
• Communicate with HOA board members, property managers, and accounting personnel, as needed
• Identify and resolve billing inaccuracies
• Provide detailed explanations of legal fees and billing procedures, as requested
• Maintain professional relationships with clients

Administrative Support

• Maintain accurate client billing information and contact databases
• Assist with implementation of new billing procedures and software updates
• Apply retainer/on-account funds as directed by attorney and as per Firm policy
• Research and respond to internal and external inquiries in a timely manner
• Create billing schedules and various other billing analyses as required
• Effectively interact and communicate with attorneys, legal administrative assistants and clients
• Work cooperatively with Collections and Finance staff
• Observe confidentiality of client and Firm matters
• Assist with special projects as needed

Education and Experience

• High school diploma or equivalent required; bachelor’s or associate degree preferred
• Minimum 2-3 years of billing experience preferred in legal or professional services
• Experience with high-volume billing operations and multiple client accounts
• Familiarity with homeowners’ associations or real estate law preferred

Technical Skills

• Proficiency in legal billing software
• Advanced knowledge of Microsoft Excel and Word
• Strong data entry skills with high level of accuracy

Core Competencies

• Exceptional attention to detail and organizational abilities
• Strong analytical and problem-solving skills
• Excellent written and verbal communication skills
• Ability to work independently and manage competing priorities
• Professional demeanor when interacting with clients and colleagues
• Understanding of legal billing practices and ethical requirements
• Knowledge of 3E billing system or comparable billing program preferred
• Three years’ experience in an office environment

How to Apply:

To ensure your application is properly reviewed, please apply directly through our official company website:

submitted through other platforms may not be considered.

Role Summary:

The Project Agreements Manager is responsible for owning and managing MillerClapperton’s project agreement process from initial receipt through final execution. This role serves as the internal authority and gatekeeper for all project agreements, including subcontracts, purchase orders, order confirmations, and other project-specific contractual instruments.

This position functions as a senior individual contributor with process ownership and functional authority, but without direct people management responsibilities. The Project Agreements Manager works closely with Preconstruction and Project Management to ensure agreements are reviewed, negotiated, tracked, and executed in a disciplined, consistent, and timely manner. The role also supports Project Managers by interpreting project agreements and assisting with the drafting and review of proactive and reactive contractual notice letters.

Responsibilities:

Project Agreement Ownership

·        Own the project agreement lifecycle from receipt through execution, including subcontracts, purchase orders, order confirmations, and sub-subcontractor agreements.

·        Review, analyze, and negotiate project agreement language using established standards, approved positions, and fallback language.

·        Coordinate internal reviews and approvals required to move agreements to execution.

·        Track agreement status, outstanding issues, and execution progress to ensure timely completion.

·        Drive accountability across Preconstruction, Project Management, and other stakeholders to prevent delays and bottlenecks.

Process, Standards, and Compliance

·        Serve as the gatekeeper for contractual compliance related to project agreements.

·        Establish, maintain, and continuously improve procedures, templates, checklists, and workflows related to project agreements.

·        Ensure consistency in contract review, negotiation positions, and documentation across all projects.

·        Identify recurring risk patterns and recommend process or standard improvements to reduce exposure.

Project Management Support & Notices

·        Support Project Managers in interpreting project agreement provisions and understanding contractual rights and obligations.

·        Assist with drafting, reviewing, and refining proactive and reactive contractual notice letters.

·        Serve as a required compliance checkpoint for notice content and contractual alignment prior to issuance.

·        Provide guidance on contract-driven requirements when engaged by Project Managers, Senior Project Managers, or the Director of Project Management.

Legal Coordination

·        Act as a central intake and coordination point for legal questions related to project agreements.

·        Interface directly with external legal counsel on routine matters, while escalating higher-risk or strategic issues to the Chief Executive Officer.

·        Organize and synthesize information, correspondence, and recommendations from legal counsel for executive review.

·        Support efficient use of outside counsel by preparing materials, managing scope, and maintaining documentation.

Administrative Responsibilities

·        Maintain organized and accurate records of executed agreements and related documentation.

·        Manage contract data entry, filing, and document control as part of the overall agreement process.

·        Coordinate execution logistics, including chasing signatures and required documentation as necessary.

Qualifications:

·        Background in construction contracts, subcontract administration, legal studies, paralegal work, or related experience; multiple professional entry paths are acceptable.

·        Strongly preferred experience within the construction industry, with subcontractor experience favored; GC experience acceptable.

·        Demonstrated ability to manage complex processes independently and drive outcomes without direct supervision.

·        Exceptional organizational skills and attention to detail.

·        High level of judgment, discretion, and professionalism in handling sensitive and confidential matters.

·        Proven ability to communicate clearly and confidently with Project Managers, Preconstruction staff, Executives, and external partners.

·        Comfortable operating in high-accountability, sometimes adversarial situations while remaining professional and solutions-oriented.

·        High-agency mindset with the ability to stand firm on standards while remaining practical and solution-oriented.