Codex Sassoon Owner Jobs in Usa

The Role

The Senior Project Manager (Mission Critical) is responsible for all project administration including all contractual requirements, agreements with trade partners, purchase orders, and risk management. This individual also manages general work performance and quality, and overall team progress against the project plan.

Budget Updates:

• Produce thorough forecast of Cost-to-Complete which drills down to identify potential exposures
• Coordinate the use of Oracle with Expedition to readily identify exposures
• Require the project team to track costs of field directives and back charges for forecasting purposes
• Create detailed analysis of line-item exposures, particularly unit price contracts
• Follow the Forecasting Calendar for on-time completion of forecasts
• Teach the Standard Operating Procedures for budget updating to others

Change Order Management:

• Require the project team to fully utilize Expedition to track all Proposed Change Order (PCO) items including in-scope and out-of-scope
• Provide the Owner with up-to-date status reports relating to Changes
• Require the project team to produce a monthly Owner Change Order (OCO) to prevent aging of PCO issues which further allows for timely closure of Changes with Subcontractors
• Work to recover all legitimate GC costs relating to Owner Changes
• Track the status of all Contract Allowances in Expedition and submits Change Order Requests (COR) when an over-run is likely
• Require the project team to track all field directives and back charges in Expedition for timely processing on a monthly basis, i.e. composite clean-up, hoisting time, etc.

Project Close Out:

• Establish an effective Close-out Plan early in the project which includes the early collection, review, and packaging of Contract close-out documents
• Implement the use of the Noncompliance Reporting System
• Require the team to utilize the Work list System to organize and manage the completion of phases of the work
• Utilize the Completion-Compliance-Quality Form (CCQ) process for close-out
• Teach close out process to other SCCI employees

Owner/Sub Requisition Process:

• Require the project team to have the completed pay requisitions approved by the Owner no later than the 1st of each month
• Produce an effective Schedule of Values
• Establish a regimented process for the collection of payments no later than 30 days and subsequent efficient system for the payment to Subcontractors
• Review the Hold Reports before payment is due to allow for timely handling of deficiency issues and payment to Subcontractors/Vendors

Cash Management:

• Consistently manage the cash flow of the Project to maintain a fiscally responsible position for SCCI
• Produce an effective Schedule of Values which supports a strong cash flow position
• Review each Subcontractors initial Schedule of Values to prevent overpayment
• Review Sub/Vendor requisitions to prevent payment of unsigned or unfunded Change Orders
• Produce and update the cash model for the Owner to prevent surprises
• Produce an accurate percent complete projection to support the SCCI financial management process

Meeting Management:

• Establishes a meeting regiment for the Project Team which provides for effective communication and problem solving
• Follow the SOP for focused meetings such as PM/PE, OAC's, subcontractor meetings, coordination meetings, Precon Sessions, etc.
• Manage all meetings by agenda and work to time limits

Contract Logs:

• Require the Project Team to assemble and maintain the Project Logs (Cash Management, Change Management, Noncompliance, Buy-Schedule, Contracts, Procurement, Submittals, RFI's, Safety, Hold Reports, Construction Schedule, Work lists) and periodically review for accuracy
• Conduct focus meetings once per month to review the maintenance of those logs and drills down to identify potential exposures and issues

Subcontractor Relationships:

• Establish a "Firm but Fair" approach to building relationships with Subcontractors
• Promote an environment of organization and professionalism with Subcontractors
• Address issues immediately with a non-performing Subcontractor to protect SCCI from resulting delay and potential impact

Exhibit B Purchasing Process:

• Work with the Project Team, including Superintendents and Estimators, to consistently produce clear, thorough, and accurate Scopes of Work based on drilled down review of documents
• Organize and administer a well-planned purchasing process to prevent the "Just in time" purchase of materials
• Understand the priority of timely buy-out and gather the resources to meet the buy schedule

Schedule Management:

• Provide leadership with the Superintendent to produce a clear, thorough, and accurate baseline Contract Schedule which rarely requires changes to the original logic
• Track events, impacts, and changes in the schedule to allow for the management and prevention of delays
• Lead the Project Team to focus on critical path matters to prevent non-excusable delays
• Manage and distribute organized and efficient Monthly Updating Process in accordance with the SCCI SOP
• Provide the Owner with written monthly updates of the Contract Schedule in accordance with the requirements of the Contract
• Take decisive action with subcontractors that are impacting the schedule
• Produce buy-out and procurement schedule and assist with writing monthly schedule narrative in conjunction with the Scheduling team

Risk Management:

• Complete the buy-out process in a manner which permits the timely flow of work, prevents budget issues, contract executions, bonds, insurance, etc.
• Write timely notices to Owner and Subcontractors
• Secure CCD authorizations before proceeding with Changes
• Take immediate action when a non-performing Subcontractor is likely to cause impact to the Project
• Work to complete the submittal and coordination process no later than 180 days
• Teaches a risk management regiment to others on the project team

Owner Relationship:

• Work to establish a trusting and professional relationship with the Owner
• Focus on keeping the Owner well informed of important matters to prevent surprises
• Work to secure a strong letter of recommendation from the Owner for SCCI

Quality Management:

• Provide leadership in the utilization of the Quality Management Program on the project, which outlines quality expectations
• Participate with the project team to institute the use of First Delivery and Quality Benchmark Inspections as the work progresses
• Implement the use of the Nonconformance Reporting System to track and manage deficiencies in the work
• Require the use of mock-ups to establish the quality expectations as defined in the Quality Management Program

Team Leadership:

• Strive to create synergy and a teamwork atmosphere on the project
• Lead by example by establishing the work ethic guidelines for the entire team and therefore establishes the boundaries and expectations
• Organize periodic team events and training sessions to advance the SCCI strategy of "Train & Develop Our People
• Act immediately when personal conflicts emerge among the team

Mentoring/Training:

• Oversee career and educational development of team personnel
• Require the adherence of standard operation procedures and actively teach each process

Qualifications

• Bachelor’s degree in applicable discipline and a minimum of 10 years of experience relative to project size and scope
• Excellent business judgment demonstrated by consistently achieving profitability objectives and strong project close-outs with client and subcontractor relationships in good standing
• Excellent organizational skills and attention to detail evidenced by a strong command of all applicable contract and legal provisions
• Ability to consistently analyze and execute financial trade-offs which frequently involve dealing with incomplete data and ambiguity
• Ability to constantly multi-task and handle competing priorities between Suffolk business needs, organizational issues, and sound customer relations
• Possess judgment to know when to appropriately escalate issues up the chain of command
• The ability to manage and embrace change. Respond and adapt to new processes and new ways of looking at old problems
• A strong sense of urgency and initiative. Able to quickly study and react to complex issues
• Excellent problem-solving skills and the ability to confidently and decisively take action
• Team leader with excellent diplomatic and communication skills, able to handle and resolve conflicts effectively in a firm but fair manner
• Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

EEO Statement

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.

Suffolk – America’s Contractor – is a national company with more than $8 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.

The Role:

The Senior Project Manager is responsible for all project administration including all contractual requirements, agreements with trade partners, purchase orders, and risk management. This individual also manages general work performance and quality, and overall team progress against the project plan.

Responsibilities:

Budget Updates:

• Produce thorough forecast of Cost-to-Complete which drills down to identify potential exposures
• Coordinate the use of Oracle with Expedition to readily identify exposures
• Require the project team to track costs of field directives and back charges for forecasting purposes
• Create detailed analysis of line-item exposures, particularly unit price contracts
• Follow the Forecasting Calendar for on-time completion of forecasts
• Teach the Standard Operating Procedures for budget updating to others

Change Order Management:

• Require the project team to fully utilize Expedition to track all Proposed Change Order (PCO) items including in-scope and out-of-scope
• Provide the Owner with up-to-date status reports relating to Changes
• Require the project team to produce a monthly Owner Change Order (OCO) to prevent aging of PCO issues which further allows for timely closure of Changes with Subcontractors
• Work to recover all legitimate GC costs relating to Owner Changes
• Track the status of all Contract Allowances in Expedition and submits Change Order Requests (COR) when an over-run is likely
• Require the project team to track all field directives and back charges in Expedition for timely processing on a monthly basis, i.e. composite clean-up, hoisting time, etc.

Project Close Out:

• Establish an effective Close-out Plan early in the project which includes the early collection, review, and packaging of Contract close-out documents
• Implement the use of the Noncompliance Reporting System
• Require the team to utilize the Work list System to organize and manage the completion of phases of the work
• Utilize the Completion-Compliance-Quality Form (CCQ) process for close-out
• Teach close out process to other SCCI employees

Owner/Sub Requisition Process:

• Require the project team to have the completed pay requisitions approved by the Owner no later than the 1st of each month
• Produce an effective Schedule of Values
• Establish a regimented process for the collection of payments no later than 30 days and subsequent efficient system for the payment to Subcontractors
• Review the Hold Reports before payment is due to allow for timely handling of deficiency issues and payment to Subcontractors/Vendors

Cash Management:

• Consistently manage the cash flow of the Project to maintain a fiscally responsible position for SCCI
• Produce an effective Schedule of Values which supports a strong cash flow position
• Review each Subcontractors initial Schedule of Values to prevent overpayment
• Review Sub/Vendor requisitions to prevent payment of unsigned or unfunded Change Orders
• Produce and update the cash model for the Owner to prevent surprises
• Produce an accurate percent complete projection to support the SCCI financial management process

Meeting Management:

• Establishes a meeting regiment for the Project Team which provides for effective communication and problem solving
• Follow the SOP for focused meetings such as PM/PE, OAC's, subcontractor meetings, coordination meetings, Precon Sessions, etc.
• Manage all meetings by agenda and work to time limits

Contract Logs:

• Require the Project Team to assemble and maintain the Project Logs (Cash Management, Change Management, Noncompliance, Buy-Schedule, Contracts, Procurement, Submittals, RFI's, Safety, Hold Reports, Construction Schedule, Work lists) and periodically review for accuracy
• Conduct focus meetings once per month to review the maintenance of those logs and drills down to identify potential exposures and issues

Subcontractor Relationships:

• Establish a "Firm but Fair" approach to building relationships with Subcontractors
• Promote an environment of organization and professionalism with Subcontractors
• Address issues immediately with a non-performing Subcontractor to protect SCCI from resulting delay and potential impact

Exhibit B Purchasing Process:

• Work with the Project Team, including Superintendents and Estimators, to consistently produce clear, thorough, and accurate Scopes of Work based on drilled down review of documents
• Organize and administer a well-planned purchasing process to prevent the "Just in time" purchase of materials
• Understand the priority of timely buy-out and gather the resources to meet the buy schedule

Schedule Management:

• Provide leadership with the Superintendent to produce a clear, thorough, and accurate baseline Contract Schedule which rarely requires changes to the original logic
• Track events, impacts, and changes in the schedule to allow for the management and prevention of delays
• Lead the Project Team to focus on critical path matters to prevent non-excusable delays
• Manage and distribute organized and efficient Monthly Updating Process in accordance with the SCCI SOP
• Provide the Owner with written monthly updates of the Contract Schedule in accordance with the requirements of the Contract

Risk Management:

• Complete the buy-out process in a manner which permits the timely flow of work, prevents budget issues, contract executions, bonds, insurance, etc.
• Write timely notices to Owner and Subcontractors
• Secure CCD authorizations before proceeding with Changes
• Take immediate action when a non-performing Subcontractor is likely to cause impact to the Project
• Work to complete the submittal and coordination process no later than 180 days
• Teaches a risk management regiment to others on the project team

Owner Relationship:

• Work to establish a trusting and professional relationship with the Owner
• Focus on keeping the Owner well informed of important matters to prevent surprises
• Work to secure a strong letter of recommendation from the Owner for SCCI

Qualifications:

• Bachelor’s degree in applicable discipline and a minimum of 10 years of experience relative to project size and scope
• Excellent business judgment demonstrated by consistently achieving profitability objectives and strong project close-outs with client and subcontractor relationships in good standing
• Excellent organizational skills and attention to detail evidenced by a strong command of all applicable contract and legal provisions
• Ability to consistently analyze and execute financial trade-offs which frequently involve dealing with incomplete data and ambiguity
• Ability to constantly multi-task and handle competing priorities between Suffolk business needs, organizational issues, and sound customer relations
• Possess judgment to know when to appropriately escalate issues up the chain of command
• The ability to manage and embrace change. Respond and adapt to new processes and new ways of looking at old problems
• A strong sense of urgency and initiative. Able to quickly study and react to complex issues
• Excellent problem-solving skills and the ability to confidently and decisively take action
• Team leader with excellent diplomatic and communication skills, able to handle and resolve conflicts effectively in a firm but fair manner
• Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.

About the Role

The Director of Innovation Programs and Community Engagement leads Better Business Bureau's efforts to support small business owners through innovative programming, strategic partnerships, and meaningful community engagement.

This Phoenix-based leadership role drives the strategy, growth, and execution of BBB's portfolio of entrepreneurship programs while activating ignite sparked by BBB, the organization's meetings, events, and innovation hub. Through partnerships, programming, and community engagement, the Director positions the campus as a destination for connection and business growth while representing BBB across the regional business community through events, speaking engagements, and media opportunities.

This role plays a key part in strengthening the small business community by bringing together entrepreneurs, partners, and organizations through programs, events, and collaborative initiatives that expand opportunity and drive business growth.

The role oversees a portfolio of programs designed to help small business owners grow through education, connections, and resources. These initiatives include accelerators, bootcamps, summits, workshops, and other learning experiences delivered from the Phoenix campus while supporting innovation programming across BBB's Pacific Southwest region.

We're looking for a results-focused leader who can hit the ground running and drive results, strengthening existing programs, increasing campus engagement and revenue, and building partnerships that bring more small business owners and organizations into the hub.

This role is responsible for driving growth, engagement, and revenue for the ignite sparked by BBB campus while expanding BBB's impact within the regional business community. Success will be reflected in stronger programs, increased campus engagement and utilization, and a growing network of partnerships that expand opportunities for small business owners.

Working closely with the Vice President of Innovation, the Director contributes to the strategic growth and long-term sustainability of BBB's small business program portfolio through partnerships, sponsorship development, earned revenue opportunities, and grant-supported initiatives.

Key Responsibilities

Activate and Grow the ignite sparked by BBB Campus

• Drive revenue generation for the ignite sparked by BBB campus by expanding external events, partnerships, and strategic programming that support the financial sustainability and growth of the hub
• Develop and maintain a dynamic calendar of events, workshops, educational programs, and community convenings that bring the business community into the campus
• Increase engagement and utilization of the campus by cultivating partnerships, programs, and events that consistently attract organizations, leaders, and small business owners
• Lead the planning and execution of workshops, networking events, educational sessions, and community gatherings
• Oversee event logistics including scheduling, vendor coordination, budgeting, and on-site execution
• Ensure the campus consistently provides a welcoming, professional, and high-quality experience for guests, partners, and program participants

Lead Entrepreneurship Programs

• Lead the management and ongoing evolution of existing small business education programs while overseeing the development of new initiatives
• Develop and refine curriculum, educational content, and learning experiences that support small business owners at different stages of growth
• Oversee program implementation from planning through execution, ensuring high-quality delivery and strong participant outcomes
• Identify opportunities to develop new programs and experiences that respond to emerging needs within the small business community
• Establish program goals, track performance metrics, and evaluate program impact

Build Partnerships and Community Engagement

• Develop and steward strategic partnerships and sponsorship relationships that support program growth and expand opportunities for small business owners
• Cultivate relationships with organizations, educational institutions, business leaders, and community partners
• Serve as a connector within the business community by identifying opportunities to convene partners and strengthen collaboration
• Represent BBB through community events, speaking engagements, and media opportunities
• Identify partnership opportunities that expand program reach, increase participation, and strengthen BBB's presence within the business community

Operations and Team Leadership

• Lead the local Innovation team and oversee day-to-day operations of the campus, including meetings, events, programming, and overall coordination
• Supervise program support staff and campus-related roles as needed
• Ensure operational systems and processes effectively support programming, partnerships, and events
• Identify opportunities to improve space utilization, operational efficiency, and program delivery

Strategic Partnerships, Sponsorship, and Program Sustainability

• Cultivate strategic partnerships and sponsorship relationships that generate funding support for programs, events, and small business initiatives
• Manage program budgets and oversee the implementation and reporting of grant-funded initiatives
• Assist in identifying grant opportunities and contribute to proposals supporting small business initiatives
• Collaborate with leadership on partnership proposals, sponsorship opportunities, and program budgets
• Help ensure programs remain financially sustainable through partnerships, sponsorships, and earned revenue opportunities

Required Qualifications

• Bachelor's degree required; advanced degree or equivalent experience preferred
• Five or more years of leadership experience in small business programs, economic development, nonprofit leadership, business education, or related fields
• Demonstrated ability to manage program budgets and oversee grant- and sponsor-funded initiatives
• Strong project management and organizational skills with the ability to manage multiple initiatives simultaneously
• Leadership experience planning and delivering events, workshops, and community programming
• Established relationships within the Phoenix small business community
• Excellent communication and public speaking skills
• Proven ability to build and sustain strategic partnerships across diverse organizations
• Comfort operating in a public-facing leadership role representing an organization externally
• Strong proficiency with modern productivity platforms, project management tools, and emerging technologies including Google Workspace and AI-enabled tools
• Ability to lift and move up to 50 pounds as part of event setup and campus operations
• Ability to work evenings or weekends based on program and event needs

Preferred Qualifications

• Experience designing and launching new programs or community initiatives supporting small business owners
• Background as a small business owner or direct experience supporting small businesses
• Experience working with sponsorship-supported or grant-funded programs
• Experience managing innovation hubs, coworking spaces, or event-driven venues
• Background in hospitality, event management, or customer experience environments focused on delivering welcoming, high-quality experiences
• Bilingual or multilingual language capability preferred

Other duties may be assigned as needed to support the mission, programs, and operations of the Better Business Bureau.

About Better Business Bureau

For more than 100 years, Better Business Bureau has advanced trust in the marketplace by setting standards for ethical business behavior, supporting businesses that operate with integrity, and helping consumers make informed decisions. BBB works to create a marketplace where businesses and communities thrive through trust, transparency, and accountability.

At BBB Pacific Southwest, that mission is carried forward through services that support both local businesses and consumers, while continuing to innovate through programs, partnerships, and community engagement that strengthen the small-business community. Through educational programs, events, and collaborative initiatives, BBB creates opportunities for entrepreneurs to connect, grow, and build sustainable, ethical businesses.

BBB is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The Aspen Group (TAG) is one of the largest and most trusted retail healthcare business support organizations in the U.S. and has supported over 20,000 healthcare professionals and team members at more than 1,300 health and wellness offices across 48 states in four distinct categories: dental care, urgent care, medical aesthetics, and animal health. Working in partnership with independent practice owners and clinicians, the team is united by a single purpose: to prove that healthcare can be better and smarter for everyone. TAG provides a comprehensive suite of centralized business support services that power the impact of five consumer-facing businesses: Aspen Dental, ClearChoice Dental Implant Centers, WellNow Urgent Care, Chapter Aesthetic Studio, and Lovet Pet Health Care. Each brand has access to a deep community of experts, tools and resources to grow their practices, and an unwavering commitment to delivering high-quality consumer healthcare experiences at scale.

As a reflection of our current needs and planned growth we are seeking an individual to join our organization as a Business Development Analyst supporting the Aspen Dental brand. This challenging position will provide support to one of the most dynamic segments of our company; our Practice Ownership Program (POP). The Business Development Analyst will facilitate Owner financing with 3rd Party lenders, work with Finance during month-end close regarding Practice Ownership Program economics and accounting. This position will also involve providing ongoing support for the Practice Owners via financial and ad-hoc analysis, as well as deal and financing support.

Responsibilities:

With appropriate guidance this role will be accountable for the following:

• Facilitate Owner financing with 3rd Party lenders
• Support month-end close process for Owners in partnership with Finance team
• Assist in monthly Profit and Loss statement reviews with prospective Owners and existing Owners.
• Prepare ad-hoc analysis and manage TAG support and follow-up (ongoing practice requests)
• Assist, track, and follow up with internal stakeholders and Owners in the transactions from start to completion
• Prepare and present presentations with Executive Management team on Practice Owner growth
• Data Analysis and recommendations on system and process improvements

Minimum Education and Experience:

The person selected for this new and exciting opportunity will possess a Bachelor’s in Business Administration. While a few years of experience in a finance or business analyst role will be helpful, even more essential is a desire to succeed. You will need to be a highly effective communicator as you will interact with Senior Management and High Net Worth individuals. The ability to build strong business relationships in a multicultural environment is essential. This role will utilize spreadsheets extensively and an understanding of P&L’s and other financial statements will be needed. You should be skilled in the use of Microsoft Office, Financial Reporting Tools, and presentation software.

In summary, if you are a driven individual willing to provide all the skill and energy required to meet the demands of a growing sales and business development team then we would welcome hearing from you.

Annual Pay Range: $75-90k

A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match

About Waltbillig & Hood General Contractors

Waltbillig & Hood General Contractors is a full-service General Contracting and Construction Management firm based in Naples, FL. Founded in 2016, Waltbillig & Hood has earned a reputation as one of Southwest Florida’s leading general contractors. With over 40 years in the SWFL area, W&H specializes in various healthcare and commercial projects ranging from medical offices and hospitals to multi-family construction, storage facilities, automotive dealerships, retail, office, and industrial facilities.

If you want to work with a team of professionals who are out to deliver the best results possible for you and everyone involved, Waltbillig & Hood could be your home for a long-lasting and rewarding career in the Southwest Florida construction industry. We offer a very competitive salary and an extensive benefit package.

The basic functions of the WHGC Project Manager include, but not limited to:

• Provide the leadership and direction necessary to sustain the company’s growth within the framework of the company’s Employee Handbook, Policies and Procedures, and Core Values.
• Maintain great Owner/Client business relations.
• Knowledge and ability to develop and implement technical business components regarding project schedules, workmanship, anticipated costs, and financial reports.
• Review all subcontractor and vendor costs for accuracy to ensure WHGC is managing all activities in the most cost-effective manner to maximize the overall profitability of the company.

Ability to effectively produce and manage all project controls including, but not limited to, the following for each assigned project:

• Overall Project Schedule (OPS) Ability to create and effectively communicate the OPS in the timeline that meets the occupancy objectives of the Owner as well as requirements of the Owner and Contractor Agreement (Contract).
• Purchase Order/Change Order Log (Subcontractor): Ability to maintain an accurate and updated account of all current and potential Change Orders on a bi-weekly basis.
• Submittal and Material Procurement: Ability to oversee the development and maintenance of the Material Status Log to meet project specific requirements and ensure delivery of all specified building components before respective start date(s) as indicated on the Overall Project Schedule.
• Proposed Change Orders and Change Request (Owner): Ability to effectively represent and/or assist WHGC in Owner/Architect/ Contractor (OAC) Meeting(s) and receive prompt signature approval for each change in scope of work monthly.
• Ability to effectively communicate and collaborate with Owner/ Architect/Engineers regarding all project specific inquiries, issues, statuses for each assigned project.
• Knowledgeable and understanding of Owner and Subcontractors contracts.
• Ability to work together with the project Superintendents and Project Managers (if necessary) and render the objectives of WHGC.
• Demonstrate ability and knowledge to perform the role as Project Manager. This requires knowledge and daily implementation of exceptional construction industry principles and practices, business management, and a foresight for resolving problematic circumstances, issues, events, etc.
• Ability to frequently compile and communicate critical information in written format through issuance of formal letter(s). Must have the ability to compose well-articulated letter(s) documenting intended purpose and intended results.
• Ability to frequently analyze and compile information for purpose of composing presentations, both in oral and/or written format, to various audiences such as Owners, Architects, Engineers, and/or WHGC personnel.
• Proficient in use of trade specific software and in personal computer applications including Microsoft Office, Windows, Procore, MS Project, etc.
• Skilled in identifying and reacting “with resolution” to unacceptable workmanship, quality, or products.
• Maintain monthly project cost reporting per company procedures.
• Ability to make timely judgments at a high level, and render good decisions.
• Ability to enforce the requirements of the company policies and procedures.
• Knowledge and ability to interpret building codes and ordinances.
• Must have good communication skills that will enable response to common inquiries or complaints from customers and/or others as well as ability to effectively present information to superiors.
• Must have the knowledge and ability to control costs within his/her responsibility area within a given project.

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Referral program
• Vision insurance

Experience:

• Project Management in Construction: 3 years (Preferred)
• Work Location: In person

**ON-SITE IN JACKSONVILLE FLORIDA**

**CONSTRUCTION EXPERIENCE ONLY**

Project Manager plan and oversee the construction of projects from start to finish. They are responsible for ensuring projects stay within budget and schedule along with following all municipality requirements. This person must have extensive knowledge of construction and have managed multi-million-dollar construction projects in the past. Their role is to mitigate risk, increase profitability, and ensure timely project completion.

ROLE AND RESPONSIBILITIES

• Reviews Owner’s expectations/criteria, coordinates with design team and owner, reviews design documents while tracking RFIs and submittals, maintains project schedule, manages subcontractors, identifies project staffing requirements, develops project procedures manual, follows municipality requirements, and ensure profitability.
• Maintains continuous knowledge of job cost and subcontracts, analyzes financial ability of subcontractors to perform, prepares revenue/schedule projections, manages cash flow, develops and maintains labor cost reports, set up project schedule of values, approves job expenditures, prepares and processes monthly owner’s requisitions, manages change order process.
• Studies the owner contract, reviews scopes of work, reviews budgets and scopes with preconstruction, develops/tracks procurement and submittal log, establishes schedule of project meetings.
• Complies with contract requirements, coordinates with corporate scheduling, prepares and distributes detailed project schedules, prepares resource loaded schedules, prepares and distributes monthly updates, develops look ahead schedules.
• Administers design coordination of multiple projects/designers, administers document control, administers RFI and submittal process, prepares monthly reports, maintains and follows risk mitigation plans, maintains partnering initiative, maintains project management computer system (CMiC, SharePoint, etc), conducts project meetings, evaluates, and responds to project risks, and provides dispute resolution
• Conducts trade onsite meetings, coordinates subs and vendors, coordinates permit inspections, maintains sub relationships, manages shop drawing and material expediting processes, performs daily job site walks, coordinates specialty inspections, and manages project turnover
• Interacts regularly with owner, participates in client-promoted activities, and complies with client needs.
• Obtains certificate of occupancy and other government approvals, submits “As-Built” drawings, submits operations manuals, completes punch list, coordinates owner move-in and start–up, finalizes owner training programs, obtains and delivers warranties and transfer Attic Stock, demobilizes field operations, collects final payments and deposits, closes out subcontracts, submits project history reports, notifies corporate to closeout insurance and bond coverage, completes asset transfer, obtains client referral, conducts post project debriefing, archives project records, and administers warranty period services.

QUALIFICATIONS :

• Bachelor’s degree in construction management, engineering, or related discipline
• Minimum 5 years’ experience as a Project Manager with a major general contractor
• Strong computer skills are a necessity, including familiarity with construction project management applications, CMiC is preferred but not required.

REQUIRED SKILLS:

• Effective communication and interpersonal skills and are required to interface directly with owners’ representatives, design team, building departments and other team members
• Strong leadership skills are required including, but not limited to coaching, mentoring and the ability to build and maintain motivated teams
• Highly developed project management finance skills are required
• Commercial construction experience is required
• Possess excellent communication and organizational skills
• Great problem-solving and decision-making skills
• Ability to work well with all design, architectural, and engineering professionals
• Adept at problem solving and creative thinking
• Ability to develop and maintain collaborative relationships both internally with other team members, and externally to include the clients, vendors, subcontractors, and prospective clients.
• Systems and Software: Demonstrate ability to proficiently use all company platforms
• Ability to read, interpret, and understand plans and all other documents related to all aspects of building.

ProspectBlue has partnered with a Real Estate firm in Richmond, VA and is seeking an Executive Assistant. The ideal candidate will serve as the Owners primary organizational and administrative partner and be willing to obtain their Real Estate License within 6 months of employment. This is a full-time, in-office position.

Excellent compensation and benefits!

Primary Responsibilities

Executive Support & Time Management

• Manage complex calendars across multiple business entities

• Coordinate meetings, travel, events, and PR engagements

• Prioritize incoming requests and protect the Owners time

• Prepare daily briefings and ensure the Owners are prepared for meetings

Communication Management

• Serve as first point of contact for internal and external communication

• Draft emails, correspondence, and follow-ups on behalf of the Owners

• Track action items and ensure timely responses

• Coordinate communication between staff, partners, clients, and vendors

Business Coordination

• Assist with scheduling and logistics across affiliated businesses

• Track deadlines, deliverables, and commitments

• Support meeting preparation (agendas, notes, follow-up tracking)

• Maintain organization of documents, contracts, and files

Personal Assistant Responsibilities

• Manage personal scheduling integrated with professional commitments

• Coordinate personal events, reservations, and relational logistics as needed

• Handle confidential matters with discretion

• Assist with special events and personal/business-related scheduling when

appropriate

Project & Task Execution

• Execute assigned projects from the Owners

• Follow up with team members to ensure completion of delegated tasks

• Help maintain organizational systems and workflows

Qualifications

• 2–5+ years supporting senior executives or business owners

• Exceptional organizational and time-management skills

• Strong written and verbal communication abilities

• High discretion and confidentiality

• Ability to anticipate needs and operate proactively

• Comfortable working in a fast-paced entrepreneurial environment

Core Competencies

• Organization and prioritization

• Attention to detail

• Communication coordination

• Anticipation and problem prevention

• Professional discretion

• Reliability and responsiveness

• QuickBooks

• Social Media

Success Metrics

• Owner schedules run efficiently with minimal friction

• Reduced administrative burden on the Owners

• Improved responsiveness and follow-through

• Seamless coordination across business and personal commitments

• Owners able to focus primarily on relationships, leadership, and revenue