Clearscale Ceo Jobs in Usa
996 positions found — Page 4
Work Arrangement: Hybrid
Start date: ASAP
About the Role
Seeking a highly capable Executive Assistant / Secretary to support the CEO for a startup project currently in stealth. This role requires strong organizational ability, discretion, and bilingual communication skills to help coordinate business activities across English and Mandarin speaking environments.
The position involves a mix of translation, administrative coordination, scheduling, and external outreach, supporting the CEO’s business activities, meetings, and travel.
Candidates located in the San Francisco Bay Area are strongly preferred due to occasional in-person support needs.
Key Responsibilities
- Provide administrative and organizational support to the CEO.
- Translate written and verbal communications between Mandarin Chinese and English.
- Coordinate schedules, meetings, and travel arrangements.
- Assist with preparation and follow-up for business meetings, trips, and events.
- Conduct outreach and communications with external contacts, including researchers, academics, and industry professionals when requested by the CEO.
- Handle clerical and coordination tasks related to the CEO’s projects and business activities.
- Fluency in Mandarin Chinese and English (spoken and written).
- Bachelor’s degree or higher in science, engineering, or a technology-related field.
- Strong interpersonal and communication skills.
- Ability to independently coordinate outreach and arrange meetings with external contacts.
- Highly organized with strong attention to detail.
- Ability to handle confidential information with discretion.
- Degree from a highly regarded university.
- Experience supporting executives, founders, or senior leadership.
- Familiarity with academic, research, or technology environments.
This role is hybrid. While some tasks can be handled remotely, the assistant may occasionally need to work in person in the Cupertino/Saratoga area to support translation, administrative tasks, and other coordination needs.
Application Process
Please apply directly through LinkedIn with your resume. Applications will be reviewed and shortlisted before being forwarded to the CEO.
Compensation
Competitive salary from $100,000-$150,000 based on qualifications and experience.
Job Description
RESONSIBILITIES:
Working directly with the CEO/Founder, the duties are as follows:
-Perform all financial and accounting activities, including financial statement preparation, forecasting, budgeting, bank statement reconciliation, Payroll, Accounts Payable, Accounts Receivable and Treasury.
- Assist in maintaining accounting ledgers; preparing cash transaction entries for general ledger; posting and reviewing journals; monitoring investment fees; updating dividends; reconciling accounts by comparing and adjusting transactions.
- Assist in maintaining special market accounts by ensuring compliance with procedures for safekeeping, maintenance, and control of special market collateral; executing and maintaining investment accounts; maintaining records and control of investment accounts; completing accounting functions. Verify accounting transactions and reports by reviewing and controlling accounting activities, including generally accepted accounting practices changes to investment accounting practices.
- Complete investment reports for tax return preparation by completing required information.
- Represent the Company in protesting property tax appraisal values.
- Prepare federal, state, and local tax documents by preparing property tax returns, state pages, and federal, state, and municipal returns, extensions, and quarterly payments. Maintain compliance with regulations by forwarding required information to federal, state, and local authorities.
- Prepare tax provision schedules by reviewing, preparing, and consolidating provision schedules.
- Recommend tax strategies by researching federal, state, and local taxation issues.
- Ascertaining the Company remains current on all tax matters, including proactive in planning on a proactive basis.
- Attending weekly and month-end meetings with the Management Team to review results/projects et al, and discuss strategies, develop action plans and assess actions, results et al.
- Managing tax research projects to achieve accurate and efficient results as a key Company resource.
- Maintaining/modeling monthly, quarterly and yearly projections for the various taxable entities and keeping such up to date.
- Acting as a resource for tax advisor(s) on specific tax issues and questions; Communicating to the appropriate personnel important tax and tax developments affecting the Company.
- Maintaining knowledge of general economic and political trends of possible tax or other legislation that could affect the business climate.
- Assuming responsibility for smooth flow of tax information to/from the tax advisors to ensure accurate, complete and timely preparation and delivery of all Company tax returns.
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices; participating in professional societies.
- Preparing other reports and projects as requested from time to time by the Company, outside tax partner and performing other duties as may be assigned.
QUALIFICATIONS:
- CPA with Oil & Gas E&P Tax Compliance, and Combination of Industry/Big Four Et Al Tax Experience, including Controller Experience with Oil & Gas E&P Accounting
- Experience in U.S. Taxation of Citizens, Trusts & Commercial Entities
- Financial Planning, Strategy & Diagnosis Experience
- Tax Experience In Corporate or Accounting Firm
- Experience in Oil and Gas Accounting and Investment Accounting
- Software Proficiency - MS Dynamics, Quorum, CGI, OGsys, Lacerte, Microsoft Office Proficiency - Excel in particular, with macros et al
- Financial Planning, Strategy & Diagnosis Experience
COMPENSATION & BENEFITS:
- BONUS AWARDS: Up to 30%, Paid annually
- Company subsidized PPO, HSA and FSA (100% for Employee)
- PTO - Unique flexibility with unlimited Company-paid vacation in addition to customary US Holidays subject to the Company's Team coordination, and individual job performance.
- Reimbursement of all necessary and approved CPA Et Al and CPE expenses
- Free Covered Parking Company Description
Private Equity firm 10+ entities currently, with a focus on oil & gas E&P and commercial real estate industry investments.
- The Company has 8 employees, most of which reside in HQ: the CEO/Founder, EVP-Geology, EVP-Operations, Landman, Geophysicist, Controller, an Oil & Gas Property Manager and a Field Operations Manager who attend to special and unique projects/areas of the CEO/Founder's various businesses, including oil & gas interests in addition to real estate and private equity investment interests, both domestically (mostly) and internationally.
- Investment holding and management entities (LLC), investment vehicles (LP, LLP, LLLP), operating Interests (S-CORP and LLC), Trusts, 10 Information Returns, multiple K-1s, nonprofit 501(c)3 corporations, along with oil & gas tax planning (IDC et al); prepared in-house, and tax strategies are sought currently through an external advisor as noted below.
- With the growing complexity of businesses, and the need for in-house tax expertise, the Company is looking for a professional with a solid tax background who is hands on (for complex modeling et al) to work with various entities (C-CORP, S-CORP, LLP, LLC et al), including limited partnerships, foundations, & trusts and who has (1) excellent hands on detail skills (2) confidence and competence, and (3) FLEXIBILITY (task specs change at times).
Company Description
Private Equity firm 10+ entities currently, with a focus on oil & gas E&P and commercial real estate industry investments.\r
- The Company has 8 employees, most of which reside in HQ: the CEO/Founder, EVP-Geology, EVP-Operations, Landman, Geophysicist, Controller, an Oil & Gas Property Manager and a Field Operations Manager who attend to special and unique projects/areas of the CEO/Founder's various businesses, including oil & gas interests in addition to real estate and private equity investment interests, both domestically (mostly) and internationally.\r
\r
- Investment holding and management entities (LLC), investment vehicles (LP, LLP, LLLP), operating Interests (S-CORP and LLC), Trusts, 10 Information Returns, multiple K-1s, nonprofit 501(c)3 corporations, along with oil & gas tax planning (IDC et al); prepared in-house, and tax strategies are sought currently through an external advisor as noted below.\r
\r
- With the growing complexity of businesses, and the need for in-house tax expertise, the Company is looking for a professional with a solid tax background who is hands on (for complex modeling et al) to work with various entities (C-CORP, S-CORP, LLP, LLC et al), including limited partnerships, foundations, & trusts and who has (1) excellent hands on detail skills (2) confidence and competence, and (3) FLEXIBILITY (task specs change at times).
As a member of the executive leadership team, the CRO drives the organization's integrated advancement efforts including fundraising, communications, marketing, public engagement, partnerships, and government relations strategy in alignment with the strategic plan and mission.
Working in close partnership with the CEO and Board of Directors, the CRO serves as a key architect of YWCA Richmond's brand, a driver of sustainable and diversified revenue, and a visible leader advancing racial and gender justice locally and statewide.
The CRO is a high-profile role representing the CEO when necessary, at key functions, to funders, and the media.
Role & Responsibilities: Primary Position Outcomes : Integrated Brand & Mission Execution: Ensure a unified, mission centered brand and narrative across all fundraising, marketing, partnerships, and external engagements in alignment with the Strategic Plan for all agency programs.
Revenue Growth & Diversification: Develop and drive sustainable diversified multi-year revenue strategy that ensures sustainable growth across major gifts, institutional and government grants, corporate partnerships, and innovative funding models.
Strategic Alliance Portfolio: Build and steward a high-impact portfolio of cross-sector partnerships that deliver both financial investment and programmatic scale.
Thought Leadership & Public Influence: Position YWCA Richmond as a premier convener and trusted voice on racial justice, gender equity, violence intervention & prevention, housing stability, and early childhood education.
Stakeholder & Alumni Activation: Transform donors, alumni, corporate partners, and community leaders into a mobilized network of advocates, ambassadors, and investors.
Key Responsibilities : Strategic Leadership & Partnership Development Executive Thought Partner: Serve as a strategic advisor to the CEO and Board on external positioning, long-term alliances, and organizational visibility.
Ecosystem & Alliance Management: Identify, negotiate, and manage high-value partnerships with corporations, foundations, government entities, and nonprofits.
External Advocacy & Representation: Represent YWCA Richmond at high-profile events, media opportunities, civic forums, and legislative engagements to amplify impact and influence.
Advancement & Revenue Generation Fundraising Oversight: Provide strategic leadership for all fundraising functions, including major gifts, annual giving, corporate social responsibility (CSR), institutional funding, and government grants.
Revenue Generation: Lead the development of multi-year, multi-layered partnership agreements that integrate funding, co-branding, and programmatic collaboration.
Stewardship & Relationship Building: Cultivate deep relationships with high-net-worth individuals, foundation leaders, and corporate executives.
Grant Strategy: Oversee grant development and management to ensure alignment with mission priorities and maximize funding capture.
Advancement Projection: Lead revenue forecasting in partnership with finance and the executive team.
Marketing, Communications & Brand Strategy Integrated Communications: Direct comprehensive marketing and communications strategies that align storytelling with fundraising, advocacy, Sprout School, Domestic Violence Resources, and partnership goals.
Executive Voice & Visibility: Partner with the CEO to serve as a public-facing leader and spokesperson for the organization.
Oversee efforts that advance YWCA Richmond's mission, collaborating with community partners and policymakers.
Digital Strategy: Ensure a consistent, high-impact digital and social media presence across all platforms for all programs.
Crisis Communications: Lead crisis communications planning and response to protect and strengthen organizational reputation.
Team Leadership & Cross-Functional Alignment Talent Development: Lead and mentor a high-performing team including Advancement, Marketing & Communications, and Partnership leaders.
Cross-Functional Collaboration: Ensure seamless coordination between external-facing teams and program leadership so brand promises are matched by service delivery and fiscal responsibility.
Board Partnership: Collaborate with the Board of Directors on donor engagement, external relations strategy, and network expansion.
Reporting: Establish clear performance benchmarks and accountability systems aligned with revenue and engagement goals.
Report on KPI performance to CEO and the Board.
Organizational Leadership Executive Leadership : Actively participate in executive leadership team meetings, strategic planning, budgeting, and organizational decision-making.
Cross Functional Collaboration : Contribute to culture-building, long-term sustainability planning, and cross department collaboration.
Mission-Driven Leadership: Model equity-centered leadership rooted in transparency, accountability and innovation.
Required Experience & Qualifications: Leadership Experience: 15 years of progressive leadership in fundraising, external relations, business development, or partnerships, with at least 10 years in senior management.
Proven Results: Demonstrated success securing seven-figure gifts, multi-year corporate partnerships, or complex institutional funding.
Equity Leadership: Deep commitment to racial and gender equity; experience leading within mission-driven or social justice organizations strongly preferred.
Strategic Skills: Expertise in complex negotiations, partnership financial modeling, and CRM systems such as Salesforce.
Education: Bachelor's degree required; MBA, MPA, or Master's in Nonprofit Management preferred.
Core Competencies: Strategic Vision: Translates mission and strategy into integrated external campaigns, revenue growth, and public influence.
Relationship Excellence: A trusted connector who builds authentic, long-term relationships across sectors and communities.
Innovation & Growth Mindset: Advances creative, "win-win" partnership models that move beyond transactional fundraising.
Cultural & Political Acumen: Navigates complex social, political, and community landscapes with integrity and equity at the center.
Equity-Driven Influence: Advance racial and gender equity through external engagement and public leadership.
Financial Acumen: Develop diversified revenue streams that ensure long-term sustainability.
Staff understand the critical role volunteers play in achieving YWCA Richmond's mission and provide volunteers with appropriate support, respect, and communication.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.
The incumbent is expected to perform other duties necessary for the effective operation of the department.
The YWCA Richmond provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
PI805866d5-
Operations & Administrative Director
Reports To: CEO
Location: Dallas, TX
Compensation: $70,000–$100,000, depending on experience and qualifications
About the Role
Would you like a role that has a lot of potential to move up within a 40-year-old company learning and developing new skills to drive business, financial, and operational success? If you are a go-getter, with transferrable skills, and can bring your successes and best practices to the facilities management business, this role may be for you.
The Operations & Administrative Director works closely with the CEO to ensure the day-to-day operations of the business run smoothly. This role keeps internal processes organized, supports service coordination, invoicing, and helps leadership keep key operational priorities on track.
You will work across teams to manage operational workflows, coordinate service requests, and support the administrative functions that keep the organization running efficiently. You will also interact with customers when needed, route issues to the appropriate managers, and follow up to ensure tasks are completed.
This position is a key operational partner to the CEO and helps maintain organization, accountability, and visibility across the business. Experience in janitorial services, facilities management, or other service-based industries is helpful, as the role involves coordinating service-related requests and operational tasks.
This role has a lot of potential to move up within the company learning and developing new skills to drive business, financial, and operational success.
Key Responsibilities
Operational and Administrative Support
- Support the CEO with daily operational priorities and ensure initiatives move forward
- Coordinate workflows to maintain organization and efficiency
- Identify operational issues and work with leadership to address them
- Exercise sound judgment in prioritizing operational issues and determining appropriate next steps
- Maintain organized records, documentation, and operational tracking systems
- Support administrative processes that help daily operations run efficiently
- Coordinate with vendors, partners, or service providers when needed
- Promote clear communication, accountability, and professionalism across teams
Finance Support
- Leverage accounting and bookkeeping skills to provide support with invoicing process flow
- Provide data analytics and reporting as needed, to support CEO in meeting the needs of the growing company and clients
- Utilize strong attention to detail skills to ensure accuracy in a timely manner
Service & Customer Coordination
- Communicate with customers regarding service requests, questions, or concerns to be handled in a timely manner
- Ensure customer issues are handled professionally and directed to the appropriate manager
- Coordinate internal follow-up to ensure customer requests are addressed
Process Improvement & Operational Visibility
- Identify areas where processes can be improved or streamlined
- Recommend improvements to operational processes and service workflows
- Assist with implementing systems or process improvements that support company growth
- Track operational activity and provide updates to leadership
Qualifications
- 5+ years experience in operations, administrative management, and/or business operations
- Strong business and financial acumen
- Proven portfolio of driving financial and operational success
- Experience in janitorial, facilities management, or another service-based industry is preferred
- Strong organizational, analytical, and problem-solving skills
- Excellent problem-solving skills and ability to work within simple and complex environments
- Professional communication skills with customers, managers, and leadership
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Comfort with ticketing systems, CRM platforms, or service management software
- Strong general computer skills and the ability to learn new systems quickly
- Bilingual skills are a plus
Title: Head of Operations (Residential Real Estate Brokerage)
Location: Redding, California
This is a rare opportunity to step into a true operational leadership role with a high-performing residential brokerage — and potentially relocate to beautiful Redding, CA, a growing Northern California community known for its outdoor lifestyle, mountain scenery, and exceptional quality of life.
As Head of Operations, you will run the engine of the business — building scalable systems, strengthening compliance, supporting agent success, and serving as the stabilizing operational force that enables sustainable growth.
The Opportunity
This role is designed for a proven operator: someone who thrives in accountability-driven environments, brings calm authority, and knows how to build systems that eliminate chaos rather than react to it.
You will partner directly with the CEO and leadership team to ensure operational excellence across the full brokerage platform — from transaction workflows to hiring infrastructure to compliance safeguards.
Key Responsibilities:
1. Operational Leadership & Scalable Systems
- Own the end-to-end operational engine of the brokerage
- Refine workflows across:
- Listing management
- Transaction coordination and closing execution
- Compliance and disclosure systems
- Home marketing and production handoffs
- Identify bottlenecks, execution gaps, and process inefficiencies
- Ensure systems scale smoothly without increasing errors or operational strain
2. People Systems: Hiring, Training & Retention
- Lead hiring strategy and scorecards for operational staff (TCs, admin, ops)
- Build structured onboarding and certification programs
- Implement training systems that reduce ramp time and turnover
- Own staffing forecasts, retention outcomes, and team performance systems
3. Oversight of Sales Management Infrastructure
- Directly oversee the future Sales Manager
- Oversee ISA team operations from a systems and process perspective
- Align sales performance expectations with operational standards
- Support agent recruiting and onboarding through scalable frameworks
- Prevent sales-driven erosion of compliance or service quality
4. Broker-Level Advisory & Agent Support
- Provide calm, experienced guidance to agents on complex transactions
- Advise on compliance, risk scenarios, and professional judgment calls
- Reinforce brokerage standards, accountability, and service consistency
This role does not replace the Broker of Record, but serves as a senior operational and advisory resource.
5. Compliance, Risk & Quality Control (California)
- Oversee compliance systems, file audits, and risk prevention
- Ensure adherence to California DRE, CAR, MLS, and brokerage policies
- Identify risk early and escalate appropriately
- Partner with legal counsel, Broker of Record, and external experts as needed
- Maintain consistent quality as transaction volume grows
6. Finance & HR Oversight (Coordinated, Light Touch)
- Oversee operational financial processes including:
- Commission processing
- AP/AR coordination
- Cost-per-transaction visibility
- Coordinate with CPA/bookkeeper (not responsible for tax strategy)
- Oversee foundational HR administration:
- Hiring and onboarding systems
- Performance management
- Payroll via Gusto HR
- Ensure appropriate controls and separation of duties
7. Leadership, Accountability & Execution Cadence
- Partner closely with the CEO and Integrator on KPIs and scorecards
- Enforce decisions, operational standards, and execution discipline
- Reduce escalation of operational issues to the CEO
- Serve as a stabilizing, decisive presence within the organization
What Success Looks Like
- New hires ramp quickly and confidently
- Turnover decreases through systems, not heroics
- Agents and clients experience consistent service and clear expectations
- Compliance issues are prevented proactively
- The CEO is removed from day-to-day operational problem solving
- Growth occurs without sacrificing quality or control
Ideal Candidate Profile
- Senior operations leadership experience in real estate or a regulated, transaction-heavy environment
- Proven track record of building hiring, training, and onboarding systems
- Experience overseeing operations while supporting sales leadership
- Strong understanding of California real estate compliance preferred
- Hands-on, execution-focused leader who builds scalable infrastructure
- Calm, respected, decisive — able to enforce standards with professionalism
- High judgment, low ego, operator-first mindset
This Role Is Not
- A purely strategic, hands-off Operations position
- An office manager role
- A sales manager seat
- A figurehead executive position
This role runs the engine — and is always focused on making it run better.
Reporting & Authority
- Reports directly to the CEO
- Partners closely with the Integrator on key initiatives
- Holds authority over operational systems and brokerage standards
- Oversees all Operations and future Sales Management infrastructure
Compensation & Benefits
- Full Benefits Package
- Competitive Base Salary + Bonus Structure
- Excellent Company Culture
- 401(k) Program
- Generous PTO & Vacation
Executive Assistant and Office Manager
This is a temporary position, with an expected start/end timeline from mid June 2026 through the end of December 2026.
To apply for this position, please email your resume to with the subject line “Bromley EA Temp Position”.
Salary Range: $90,000-$100,000/year salary base
Medical, Dental, Vision, 401K, Vacation & Sick PTO
This is an on-site role based at our 5th Avenue office near Union Square. Candidates must be able to commute to the NYC office five days per week. Hours are M-F from 8:30am - 5:30pm.
The Executive Assistant/Office Manager will play a critical support role for the CEO and Chairman of the firm and facilitate the functioning of the entire office. You will serve as the primary administrative partner to the CEO, acting as a gatekeeper, liaison, and strategic support resource. In addition to executive support, you will oversee light office management and HR coordination responsibilities to ensure smooth day-to-day operations for our 12-person Manhattan office.
The Executive Assistant will have the ability to work independently on projects, from conception to completion with minimal oversight, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant should be a natural leader who’s friendly and warm with an approachable demeanor. He or she will be a proactive, intuitive, resourceful, and technologically savvy problem solver who anticipates executive needs.
It is important for the candidate to have a polished, professional presence and be comfortable and experienced with interacting with senior level executives within and outside the Company. This position presents an ideal opportunity for a person to work at a dynamic family run entrepreneurial real estate company, to be a part of its growth and to elevate the position to facilitate growth initiatives.
Key Responsibilities
Executive Support
- Provide high-level daily administrative support to the CEO, including managing heavy email correspondence.
- Manage a complex and frequently shifting calendar, keeping CEO on time for appointments/meetings, prioritization, prepare for upcoming events/meetings.
- Coordinate detailed travel itineraries for frequent domestic travel.
- Support the Chairman and Founder as needed for miscellaneous tasks.
- Collecting and organizing tax documentation for accountants for business entities and family foundation.
- Support for AI initiatives to be incorporated into daily office operations.
- Monthly expenses department coding on corporate credit cards.
- Maintain internal leasing/financial/tracking documents to be updated and filed in both hard copy and electronic formats.
- Occasional personal tasks to be completed, no more than 15% of workload.
Office Management & HR Support
- Act as a central point of contact for the 12-person Manhattan office.
- Planning & executing of company wide Annual Meeting in November with support of COO.
- Coordinate with vendors & manage invoices, office supply orders & restocking, FedEx & USPS mailings
- Work closely with COO and a third-party PEO company to help manage employee benefits and ensure compliance with state and federal employment laws, manage open enrollment & new employee set up.
- Assist with the hiring process, including but not limited to job posting, resume review, initial screenings, setting up second & third round interviews, and onboarding once hired.
- Planning volunteer days and office activities.
Education & Experience Requirements
- 5+ years of direct experience supporting a CEO, C-Suite, or senior-level executive.
- BA/BS degree or higher in a relevant field.
- Notary Public license in New York (will be required to obtain if not already licensed).
- Demonstrated experience within the real estate industry strongly preferred.
- Must be able to commute to the NYC office five days per week (M-F).
Required Skills
- Exceptional organizational skills with the ability to prioritize and manage multiple tasks seamlessly while maintaining excellent attention to detail and anticipating needs.
- Proven ability to achieve high performance goals and meet deadlines with minimal oversight and be independently resourceful.
- High level of discretion and professionalism while handling sensitive financial and personal matters.
- Proficiency in Microsoft Office, Google Workspace, and Zoom. Familiarity with LinkedIn, Box, Roboform, Gemini, and NotebookLM.
About Bromley Companies
The Bromley Companies ( ) is a 54 year-old entrepreneurial, integrated real estate investment and management company based in NYC with several million square feet of office, retail, student housing, and industrial properties. The position is located in New York City with coordination between other offices located in Illinois and Florida.
Executive Project Coordinator (Bilingual)
Location: North Hollywood, CA (On-Site)
A fast-growing, woman-led general contracting firm is seeking a proactive and experienced Executive Project Coordinator to work alongside the CEO in driving strategic priorities, streamlining operations, and ensuring organizational alignment across all departments. This isn’t your average admin role—this opportunity places you at the center of leadership decision-making, with the authority to represent the CEO in meetings, manage top-tier initiatives, and help steer the company toward continued success.
This role is ideal for a high-performing professional who thrives in a dynamic, fast-paced environment and is fluent in both English and Spanish. You’ll be a trusted partner to the CEO and play a critical role in maintaining momentum on high-impact projects.
Key Responsibilities
Executive & Operational Leadership
- Act as the CEO’s right-hand partner, supporting daily executive operations and leadership decisions.
- Represent the CEO’s vision and directives in meetings and correspondence.
- Track and manage follow-ups, ensuring accountability and timely execution of initiatives.
- Anticipate challenges and resolve issues proactively to keep projects moving forward.
Project Coordination & Departmental Liaison
- Maintain situational awareness of ongoing activities across multiple teams (e.g., Estimating, Operations, Accounting, Administration, Field).
- Support cross-functional collaboration by aligning internal teams and external partners with organizational priorities.
- Help enforce processes, standard operating procedures, and interdepartmental accountability.
Strategic Communication
- Draft internal messaging, directives, and executive communications on behalf of leadership.
- Act as a key point of contact for clients, vendors, and team members to convey updates, resolve inquiries, and represent executive-level intent.
- Translate executive decisions into actionable tasks and deliverables across the business.
Administrative Oversight
- Manage complex scheduling, meetings, site visits, and travel arrangements.
- Organize key documents, prepare materials for executive meetings, and coordinate special projects.
- Ensure confidentiality and discretion at all times.
Qualifications
- 5+ years of experience in an executive support or operational coordination role, particularly supporting senior leadership.
- Ability to independently make decisions and move projects forward in the absence of executive input.
- Strong leadership, communication, and critical thinking skills.
- High attention to detail and exceptional organizational capabilities.
- Advanced Excel skills (trackers, dashboards, summaries) and proficiency with Microsoft Office and Google Workspace.
- Relevant construction experience is desirable, but not mandatory.
- Must be bilingual in English and Spanish.
What’s In It for You
- Join a growing and values-driven organization with direct access to executive leadership.
- Be involved in meaningful, high-impact work that shapes company direction.
- Career growth opportunities into operational leadership roles.
- Competitive compensation, benefits, and long-term advancement potential.
About Blue Signal:
Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at /46Gs4yS
Job Title: Head of Creative
Reports To: CEO and Founder
Location: New York, USA
Salary: $150,000-$200,000 Total Package
We are currently seeking a Head of Creative to join our new offices based in New York City.
Reporting directly to the CEO and Founder you’ll play an integral role in shaping the creative vision and ensuring innovative and high-quality content across all brand touchpoints. This role is pivotal in successfully aligning the strategic objectives and the CEO’s vision with the creative strategy.
The ideal candidate will be an exceptional leader who contributes to Manière De Voir’s thriving entrepreneurial culture.
Key Responsibilities
- Partnering closely with the CEO, marketing and product teams to drive creativity that elevates the brand and enhances customer experience
- Define and drive the creative strategy for the company, ensuring alignment with the business objectives and brand identity
- Set a high bar for creative excellence across all forms of media
- Lead brainstorming sessions and inspire the creative team to produce innovative and impactful content that differentiates the brand
- Stay up to date with the latest industry trends, tools, and creative methodologies bringing the freshest thinking into the business to gain competitor advantage
- Oversee the end-to-end creative process, ensuring timely delivery of high-quality work. Manging the approval process for all creative materials to ensure internal standards and objectives.
- Lead and inspire the creative team, supporting the recruitment, training, and professional development.
- Develop the creative team’s capability and capacity in line with the company’s growth
- Work with external agencies and freelancers as needed, ensuring alignment with internal teams and brand goals
- Communicate creative strategies and concepts to stakeholders at all levels of the business
- Encourage a culture of creativity, experimentation, and risk-taking within the creative team
- Ensure that the company’s creative output remains consistent with the brand’s identity, values, and voice across all channels
Required Qualifications:
- Bachelor’s degree in Design, Fine Arts, Marketing, Communications, or a related field
- 5+ years of experience in a creative leadership role, ideally within a similar environment
- Proven track record of developing and executing successful creative campaigns across multiple channels
- Strong portfolio showcasing diverse creative work and conceptual thinking.
- Strong ability to lead, inspire, and drive teams
- Deep understanding of brand strategy and how creative work impacts brand perception
- Excellent presentation and communication skills
- Proficiency in creative software
- Ability to pivot quickly based on changing business needs or creative briefs.
- Experience working with international teams or on global campaigns.
- Visionary, innovative, and open-minded
- Strong collaborator with a hands-on approach when necessary.
- Highly organised with excellent attention to detail
The ideal candidate will be responsible for ensuring operational excellence across the organization. Your primary goal will be to increase our organization's productivity, efficiency, and profitability. You will advise the CEO on key operational insights as well as provide coaching to employees. This client is seeking specifically a candidate with NONPROFIT and ARTS/VENUE Experience in South Dallas, Texas.
Chief Operating Officer (COO)
Nonprofit in South Dallas is seeking a strategic, execution‑oriented Chief Operating Officer (COO) to lead organizational operations during a pivotal period of transformation and growth. As the organization prepares for the opening of the historic Theater in 2026 and expands its place‑based impact across South Dallas, the COO will serve as a key member of the executive leadership team, translating vision into disciplined systems, processes, and performance.
Position Overview
The COO is responsible for overseeing day‑to‑day operations across the organization and its subsidiaries, ensuring operational excellence, cross‑functional alignment, and organizational readiness at scale. This role partners closely with the President & CEO, CFO, and senior leadership to build infrastructure, strengthen internal systems, and support a high‑performing, mission‑aligned team.
Key Responsibilities
- Operational Leadership: Oversee organizational operations, ensuring efficient execution across programs, departments, and subsidiaries.
- Cross‑Functional Integration: Align shared services (operations, HR, systems, facilities, and internal workflows) across Forest Forward and the Forest Theater to ensure a unified, one‑team culture.
- Systems & Process Development: Lead the design and implementation of SOPs, workflows, and operational dashboards that support scalability, accountability, and clarity.
- Organizational Readiness & Growth: Prepare the organization for major milestones, including the Forest Theater opening, staff growth, and expanded programming.
- People & Performance Management: Support department leaders in goal‑setting, performance management, and capacity planning to ensure teams are set up for success.
- Change Management: Lead organizational change initiatives associated with rapid growth, new structures, and evolving operational demands.
- Risk Management & Compliance: Ensure operational compliance, risk mitigation, and adherence to policies, contracts, and regulatory requirements.
- Executive Partnership: Serve as a strategic thought partner to the CEO, helping translate vision and strategy into operational plans and measurable outcomes.
What Success Looks Like
- The organization operates with clarity, consistency, and confidence across teams and functions.
- Staff understand roles, processes, and decision‑making pathways, reducing friction and inefficiencies.
- Forest Forward successfully transitions into a scaled, multi‑entity organization without losing culture or mission focus.
- The Forest Theater opens with strong operational systems in place to support long‑term sustainability.
- Leadership has reliable data, systems, and processes to support decision‑making and growth.
Qualifications & Experience
- Senior operational leadership experience in nonprofit, arts, cultural, or mission‑driven organizations.
- Proven experience scaling organizations and building systems during periods of growth or transformation.
- Strong people leadership skills with a collaborative, solutions‑oriented approach.
- Experience developing SOPs, managing complex workflows, and leading cross‑functional teams.
- Comfort operating in a dynamic, entrepreneurial environment with evolving priorities.
- Commitment to equity, community‑centered work, and place‑based impact.
Reporting Structure
The Chief Operating Officer reports to the President & CEO and serves as a member of the executive leadership team.
Overview
Kerns Fine Jewelry is a trusted, family-owned luxury jeweler with over 50 years of history in Burlingame. In 2024, Kerns expanded with the opening of Rolex and Patek Philippe boutiques in San Francisco, marking a significant new chapter of growth.
We are seeking a highly capable Executive Assistant & Office Manager to support the Co-CEOs and oversee the day-to-day administrative and office operations of a multi-location luxury business. This is a hybrid role designed for someone who combines executive-level judgment with operational ownership and exceptional attention to detail.
This individual will serve as a trusted partner to leadership while also ensuring that the office environment, administrative systems, and internal coordination run smoothly and professionally.
The role can be based at either or Burlingame or San Francisco stores.
Role Summary
The Executive Assistant & Office Manager plays a dual role:
- Executive Support: Providing high-level, proactive support to the Co-CEOs, managing schedules, communications, travel, and meeting coordination.
- Office & Administrative Operations: Owning the day-to-day administrative functioning of the business across locations, ensuring organization, consistency, and efficiency.
This role requires strong judgment, discretion, precision, and the ability to operate independently in a fast-paced, high-standards environment.
Key Responsibilities
Executive Assistant Responsibilities
- Calendar & Schedule Management
- Manage complex calendars for the Co-CEOs, balancing internal priorities, external meetings, and travel with sound judgment.
- Email & Executive Communications
- Monitor, triage, and respond to emails on behalf of the Co-CEOs; draft professional correspondence and ensure timely follow-ups.
- Travel Planning & Logistics
- Coordinate domestic and international travel, including flights, accommodations, itineraries, and last-minute adjustments.
- Meeting Preparation & Follow-Through
- Prepare agendas, organize materials, take notes when required, and track follow-up actions.
- Executive Support & Anticipation
- Anticipate needs, identify potential issues early, and proactively support leadership effectiveness.
Office Manager & Administrative Responsibilities
- Office Operations & Coordination
- Oversee day-to-day office operations across San Francisco and Burlingame, ensuring professional, efficient, and well-organized environments.
- Vendor & Service Coordination
- Manage relationships with office vendors and service providers (supplies, maintenance, IT support coordination, etc.).
- Administrative Systems & Processes
- Maintain organized systems for documents, records, expenses, and internal workflows; identify opportunities to improve efficiency.
- Expense & Administrative Oversight
- Prepare and track expense reports, invoices, and administrative documentation in coordination with finance.
- Internal Coordination
- Support cross-functional coordination with hospitality, marketing, and store leadership teams as needed.
- Office Standards & Consistency
- Ensure administrative consistency, professionalism, and attention to detail across all locations.
Qualifications & Experience
- Bachelor’s degree preferred or equivalent professional experience.
- 5+ years of experience as an Executive Assistant, Office Manager, or similar senior administrative role supporting senior leaders.
- Experience in luxury retail, high-end hospitality, professional services, or similarly demanding environments strongly preferred.
- High proficiency with Microsoft Office, Google Workspace, calendar and scheduling tools.
- Demonstrated ability to manage complexity, shifting priorities, and confidential information.
Core Competencies (Critical to Success)
- Judgment & Prioritization
- Able to assess what matters most and act decisively without constant direction.
- Exceptional Attention to Detail
- Consistently accurate, thorough, and precise — especially under time pressure.
- Proactive Ownership
- Sees issues early, takes initiative, and follows through to resolution.
- Communication Excellence
- Clear, professional written and verbal communication with internal and external stakeholders.
- Discretion & Confidentiality
- Handles sensitive information with absolute professionalism and trust.
- Adaptability & Resilience
- Comfortable in a dynamic environment with changing priorities and expectations.
Working Style Expectations
- Highly organized, self-directed, and reliable
- Calm and effective under pressure
- Comfortable working closely with senior leadership
- Takes pride in maintaining high standards and a polished operating environment
