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Senior Logistics Manager – Inventory, Shipping & Operations | East Coast USA

We're building something exceptional — and we need an exceptional operator to help us scale it.

Our gallery and distribution network is growing fast across some of the most dynamic markets on the East Coast, and we're looking for a Senior Logistics Manager who can lead from the front, build scalable systems, and move high-value artworks across the globe with precision, compliance, and care.

This is not a desk role. This is a player-coach position — where strategy meets hands-on execution, every single day.

 Where You'll Operate NYC SoHo Gallery · NYC 5th Avenue Flagship · Chelsea Warehouse & Distribution Center · Miami South Beach Gallery · East Coast Expansion Markets (and a global shipping network spanning 50+ countries)

 What You'll Own

• Lead & develop a distributed logistics team across multiple high-profile locations
• Personally manage complex international customs clearances at JFK, Miami, London, Hong Kong, Dubai, São Paulo, and beyond
• Oversee end-to-end inventory, warehouse operations, and white-glove client deliveries
• Build the operational playbooks that will power our East Coast expansion
• Coordinate international art fair logistics — Art Basel, Venice Biennale, Frieze, Art Dubai, and more
• Drive 15–20% YOY cost savings through route optimization, consolidation, and smart vendor management
• Navigate CITES, ATA Carnets, UNESCO cultural property regulations, export controls, and sanctions compliance across global markets

 Your Tech Stack Priority ERP · Salesforce · · Google Workspace · WhatsApp

 You Bring  5+ years in logistics management, international freight, or global trade compliance Multi-location, distributed team leadership experience Deep expertise in customs clearance across the U.S., Europe, Asia, Latin America & Middle East Art logistics, luxury goods, or high-value asset experience — strongly preferred Licensed Customs Broker / CITP / APICS credentials — a serious plus Fluent English; Spanish conversational or fluent preferred 30–40% travel comfort — including international

 Why This Role Is Different

You won't just manage logistics. You'll architect the infrastructure behind one of the most ambitious gallery expansion stories on the East Coast — coordinating world-class artworks, building global vendor networks, and leading a team that operates at the intersection of art, culture, and operational excellence.

You'll have autonomy. Real impact. A path to Director-level growth. And a front-row seat to the global art world.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability, or veteran status.

#Hiring #LogisticsJobs #SeniorLogisticsManager #ArtLogistics #SupplyChain #InternationalShipping #CustomsCompliance #NewYorkJobs #EastCoast #WeAreHiring #OpenToWork #MondayCom #Salesforce #PriorityERP #GalleryOperations

Required Skills & Experience

- 5-12 years of experience in logistics with oversized equipment transportation, heavy haul logistics planning, industrial construction projects, vendor and contractor coordination, schedule integration with construction activities, permitting for oversized loads.

- Comfortable to work in the field environment on a daily basis

- highly motivated and eager to grow in a company

Nice to Have Skills & Experience

- turbine or transformer delivery

- rail or barge logistics

- EPC project environments

Job Description

Insight Global is seeking a Logistics Project Manager in Mississippi. This role will support the delivery of large equipment for a multi-billion-dollar power generation construction portfolio. This role will focus on planning and executing transportation logistics for oversized and critical equipment, including gas turbines, generators, transformers, and prefabricated modules. The position requires coordination across engineering, construction, vendors, logistics contractors, and permitting agencies to ensure equipment arrives safely, legally, and on schedule. This role will be responsible for planning and coordinating the transportation of extremely large equipment across multiple states and construction sites.

Typical responsibilities include:

• Planning transportation routes for oversized loads

• Coordinating heavy haul contractors

• Managing state and local transport permits

• Coordinating rail, barge, and highway transport

• Ensuring site readiness for equipment delivery

• Working with EPC contractors and OEM suppliers

• Identifying logistics risks early and mitigating them

• Integrating equipment deliveries into the project schedule

The role will support multiple power plant construction projects simultaneously.

We are seeking a highly organized and detail-oriented Sr. Wholesale Routing & Fulfillment Associate to support logistics and wholesale channel operations for key global retail partners. This role requires strong analytical capabilities, excellent communication skills, and the ability to manage high-volume, fast-paced operational workflows. The ideal candidate is process-driven, proactive, and experienced in wholesale fulfillment and routing compliance.

Key Responsibilities:

• Monitor and manage all wholesale B2B outbound order activity across U.S. and EU 3PL partners
• Track and validate order progress from purchase order receipt through shipment confirmation
• Ensure compliance with all routing, ticketing, packaging, and labeling requirements by retail partners
• Create, review, and validate outbound shipping documentation, including Bills of Lading (BOLs), packing slips, UCC labels, and commercial invoices
• Partner cross-functionally with carriers, 3PLs, and internal teams to manage routing and tracking requirements
• Investigate and resolve backorders, short shipments, delivery delays, and freight exceptions
• Perform root-cause analysis and implement corrective actions to prevent recurring issues
• Track, analyze, and report weekly and monthly KPIs including OTIF, routing compliance, processing time, throughput, and chargeback trends
• Analyze shipping performance and capacity constraints and provide process improvement recommendations
• Create, document, and maintain SOPs based on retailer routing guides and operational requirements
• Interpret and enforce compliance requirements to mitigate penalties and chargebacks
• Compile and organize supporting documentation for chargeback disputes, including EDI logs, carrier confirmations, and tracking data

Qualifications:

• Bachelor’s degree in Business, Supply Chain, Logistics, Operations, or a related field
• 6+ years of experience in wholesale operations, logistics, order fulfillment, or supply chain operations
• Experience with international shipping and retailer routing requirements strongly preferred
• Advanced proficiency in Microsoft Excel and Google Sheets (including formulas, XLOOKUP/VLOOKUP, PivotTables, and automation)
• Experience working with ERP systems (NetSuite preferred)
• Familiarity with WMS and 3PL systems and related reporting tools
• Experience with Smartsheets and workflow or process management tools preferred

Job Title - Training Coordinator - Pharma Operations

Location - Easton PA

The Training Coordinator is responsible for the strategic coordination, compliance oversight, and administrative management of the employee development program within pharmaceutical operations or GMP‑regulated training. The Training Coordinator role require candidates with GMP‑regulated experience in a pharmaceutical setting. This role ensures training activities are aligned with operational demands, properly resourced, and fully compliant with company policies, OSHA standards, client requirements, and regulatory expectations. The training coordinator will maintain an audit-ready workforce ensuring employees are compliant and up to date on training records.

MUST HAVES -

• Direct experience maintaining training records in an LMS - need for accurate, audit‑ready training documentation.
• Demonstrated history of developing and delivering internal training in pharma & life sciences, as well as supporting SOP and job aid updates in regulated environments.
• Extensive experience in highly regulated FDA/GMP environments, supporting complaint management, audits, and compliance activities.
• Strong reporting skills, including trending, KPI analysis, and preparing audit‑ready materials.
• experience in warehouse‑specific training logistics, such as WMS familiarity, multi‑shift training calendars, and training around warehouse equipment certification (e.g., PIT/Forklift).
• experience with OJT verification workflows or tracking certifications/expiration dates tied to warehouse operations.
• troubleshooting classroom technology (e.g., handheld scanners or tablets used in training).

Education & Experience

• High school diploma or equivalent
• 2+ years of administrative and training coordinator experience, specifically within a background related to pharmaceutical operations or GMP‑regulated training. candidates with GMP‑regulated experience in a pharmaceutical setting.

Responsibilities:

• Develop and maintain comprehensive training schedules across all warehouse departments.
• Support facilitation of training on company policies, SOPs, safety standards, and operational systems (e.g., LMS, WMS/C3).
• Partner with warehouse leadership to ensure structured training programs are consistently executed for new hires and existing associates.

Logistics & Scheduling

• Training calendar coordination: Manage the master training calendar across 1st, 2nd, and 3rd shifts, ensuring training sessions do not disrupt peak shipping and receiving windows.
• Onboarding Logistics: Coordinate onboarding training for new associates, including safety gear (PPE) distribution, badge access, and classroom setup.
• Equipment Certification: Schedule and track practical evaluations and certifications for Powered Industrial Trucks (PIT) and other applicable equipment, ensuring only authorized personnel operate machinery.

Administrative & LMS Management

• Record Integrity: Maintain the training program within the Quality Management System and any required physical training documentation, ensuring every associate has a complete, accurate, and audit-ready training profile.
• Compliance Tracking: Proactively monitor certification and qualification expiration dates (e.g., PIT/Forklift, HazMat, Safety protocols) to prevent compliance gaps or operational disruption.
• SOP Document Control: Coordinate distribution and version control of Standard Operating Procedures (SOPs) to ensure associates are trained on current, approved processes.

Reporting & Auditing

• Audit Support: Prepare and present training documentation during internal audits, client audits, OSHA inspections, and regulatory reviews.
• Productivity Reporting: Generate reports on training completion rates and "Time to Productivity" for new hires to help Operations plan for peak seasons.
• OJT Verification: Collect, verify, and maintain On-the-Job Training (OJT) documentation to confirm hands-on competency validation by authorized supervisors.

Technical Skills:

• Advanced proficiency in Microsoft Office (Excel is critical for tracking metrics). Experience with Quality Management Systems and/or Warehouse Management Systems is a plus.
• Organization: Exceptional organizational skills with a "zero-error" approach to data entry, understanding that a missing record can lead to a regulatory finding.
• Communication: Ability to communicate clearly within a diverse workforce, from entry-level associates to senior facility management.
• Experience with "Train-the-Trainer" models in a manual labor setting.
• Ability to troubleshoot basic classroom technology (tablets, hand-held scanners used for training).
• Effective analytical, problem solving and decision-making skills (can gather and analyze data and information and draw conclusions). Able to think logically and analytically.
• Able to prioritize, organize tasks and time, and follow up. Performs responsibilities efficiently and timely. Able to balance multiple requests and meet deadlines.
• Able to work well in a team environment and as part of a team.
• Demonstrates ability to effectively lead a team to successful completion of a project.
• Knowledge of FDA and CFR requirements surrounding training

Logistics Coordinator

• Project Logistics:
• Make travel arrangements for all project operations
• Reserve large room blocks and negotiates rates with hotels
• Maintain constant communication with hotel representatives regarding rooming lists, arrival times, and any necessary changes
• Reserve rental cars and maintain communication with Enterprise, National and AVIS representatives
• Book consultant flights as needed
• Create and mail badges for consultants as needed
• Work with Project Manager to organize and maintain hotel rooming lists and carpool lists throughout onboarding and during project
• Sit on client calls with AE’s to best understand project logistics
• Travel to projects as needed for project preparation and consultant orientations
• General Logistics
• Work directly with AE’s and recruiters on staff augmentation roles requiring travel for consultants.
• Reserve flights
• Reserve hotels
• Reserve rental cars
• Provide expense cost estimates for SOWs and Proposals
• Manage Zendesk ticket queue for AE/Recruiter travel requests
• Logistics Organization
• Streamline travel request process to ensure accurate and timely reservations.
• Facilitate process improvement on all fronts, aid in organization, streamlining processes, communication, etc.
• Research tools for streamlining PMO processes.
• Act as a liaison between AE’s, Recruiters, consultants, accounting, etc.
• Reconcile credit card reports for logistics expenditure on a weekly basis
• Onboarding (Only support for large projects or additional overflow support)
• Onboard consultants for projects from start to finish
• Launch background + drug/medical screenings
• Issue all tax forms and other paperwork
• Compile vaccination records and organize all medical screenings within employee files
• Update employee files
• Maintain communication with consultants throughout onboarding process

Are you ready to drive your career forward? Penske Logistics is opening a brand-new location in the Columbus area in late 2025, and we’re interviewing drivers now! By applying to this posting, your contact information will be in our database and a recruiter will reach out to you to discuss details of this opportunity.

What you will do:

• Work at various dedicated accounts and shifts as needed

• Perform multi-stop deliveries of parts and supplies

• Unload the trailer using manual pallet jacks, hand trucks, and rolling cages

• Use a scanner to scan products as they are unloaded and delivered

Schedule:

• Dispatch times will vary depending on the work assignment

• Local, Home Daily, and layover positions available

You will drive:

• Late model, Penske-maintained trucks

• Best-in-class specs designed for comfort

Comprehensive benefits package includes:

• Paid vacation and holidays day 1

• Generous retirement benefits

• Excellent health care coverage-medical, dental, and vision

• Short and long-term disability; life and AD&D insurance

• Company-provided uniforms and safety footwear allowance

• Employee discount benefit program

• Driver referral bonus program up to $5000 per referral

• Safety incentive program

• Premier Driver Recognition Program

Our excellent benefits plan keeps associates and their families happy, healthy, and secure. To learn more, visit .

Why Penske?

Ready to put your truck-driving career in high gear? Make the shift and fuel your career as a CDL Class A Truck Driver for Penske. When you join Penske, you join a team of professional truck drivers committed to delivering products safely and on time. And we’re proud to haul freight for some of the world’s leading brands. (Yes, we’re more than just the yellow trucks.)

But it’s more than that. It’s about incredible customer service and building relationships with your accounts. When you drive for Penske, you’re representing Penske, but you’re also representing your clients. In fact, you’ll probably be driving their branded trucks and wearing their uniform.

You’ll be on the move with Penske and so will your career. We have tons of training opportunities for you. And with locations across the nation, you can also move to a new city.

Best of all, you’ll be with a stable, nationwide company that is known for having the best equipment, great management, clear communication and a fantastic safety record. We pay every Friday, and for most of our driving positions, you’re home daily. Yes, daily. Are you ready to take it to the next level? Come drive for Penske.

Qualifications:

• CDL Class A required

• Currently hold, or ability to obtain, a non-excepted interstate DOT medical card required

• 1 year of documented tractor-trailer experience in the last 3 years required, or 2 years of documented tractor-trailer experience in the last 5 years

• 3 years DMV/MVR record with two or fewer moving violations or accidents

• In order to be compliant with federal law (49 C.F.R. 391.11(b)(2)), this role requires English language proficiency

• Work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening required.

• This position is regulated by the Department of Transportation or designated as safety sensitive by the company, and the ability to work in a constant state of alertness and in a safe manner is required. Associates must have the ability to accept responsibility for their own safety, as well as the safety of others.

Physical Requirements:

• The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The associate must be able to see and hear. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

• While performing the duties of this job, the associate will be required to move frequently, stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to lift and/or move up to 50lbs/23kg and may occasionally lift and/or move up to 100lbs/45kg.

• The associate must be able to legally operate a motor vehicle and safely and frequently enter/exit the vehicle as well as the rear cargo area.

Penske is an Equal Opportunity Employer.

About Penske Logistics

Penske Logistics engineers state-of-the-art transportation, warehousing and freight management solutions that deliver powerful business results for market-leading companies. With operations in North America, South America, Europe and Asia, Penske and its associates help businesses move forward by increasing visibility and driving down supply-chain costs. Visit Penske Logistics to learn more.

Job Category: Driver

Job Family: Drivers

Address: 2470 Westbelt Dr

Primary Location: US-OH-Columbus

Employer: Penske Logistics LLC

Req ID: 2510037

Gourmet Home Products is a cutting-edge design house and a leading manufacturer of Houseware products, distinguished in the home industry as a company of quality, flexibility, and creativity since 2010. We specialize in Private Label business and carry a full line of our own stock merchandise. We work with many retailers nationwide serving all channels of distribution including Mid-Tier Department Stores, Specialty Stores, Discounters and Mass Merchants. No customer is too big or too small for Gourmet Home. Our private label programs consist of many of the top retailers in the Home industry. Our vertical operations are broad, offering a wide range of selections in almost every category. Gourmet Home designs, manufactures and delivers home products from basic core items to the latest trends.

Responsibilities:

• Accurately enter and maintain shipments in the system, ensuring complete and precise data capture for order processing and log shipment invoices for billing.
• Track and record all incoming shipments from suppliers, updating inventory levels promptly to reflect product availability.
• Collaborate closely with suppliers regarding delivery schedules and resolve any discrepancies or issues that may arise.
• Conduct regular audits of entered data to ensure accuracy and compliance with company standards.
• Coordinate with China office and China logistics teams to ensure effective product booking and shipment processes.
• Generate and distribute reports related to order status, inventory, and supplier performance for management review.
• Respond to inquiries from suppliers regarding order status and shipment tracking.
• Maintain organized records of all order data, supplier communications, and relevant documentation in accordance with company policies.
• Implement process improvements to enhance the efficiency and accuracy of data entry and logistics operations.

Qualifications:

• Strong analytical and problem-solving skills with keen attention to detail.
• Proficiency in data entry software and Microsoft office suite (Excel, Word)
• Excellent communication skills, both written and verbal.
• Strong organizational abilities to manage multiple priorities and meet deadlines.
• Ability to work independently and as part of a team in a fast-paced environment.
• Previous experience in data entry, logistics is preferred.

Benefits:

• Health Insurance
• 40lK
• Paid Time Off (vacation, sick leave, and holidays)

The salary range for this position is $65,000 to $85,000 contingent upon experience.

The Warehouse Operations and Logistics Coordinator will perform the assigned duties in the Vacaville Distribution Center (managed by a 3rd party partner) and will be responsible for various activities and reporting related to KUIU Logistics, Warehousing and Quality.

Key Tasks for Warehouse Operations and Logistics Coordinator position

· Report on requested Key Performance Indicators related to KUIU account

· Monitor compliance to account specific SOPs and Work Instruction with a focus on inventory control procedures .

· Coordinate inbound receiving activities for KUIU account , under the supervision of Logistics Manager:

· Freight receiving scheduling and notifications prior to freight arriving in the warehouse

· Accurate receiving of product

· Document reconciling , reviewing and matching packing slips and received quantities to POs

· Incoming product accuracy and quality checks

· Notifications and reports updates post receiving

· Updating data points in KUIU systems as needed

· Coordinate and report on specific Compliance related activities

· Daily outbound data review

· Daily, weekly and monthly reporting on required Outbound KPIs.

· Perform random physical audits of outbound shipments to ensure accuracy and verify compliance with SOPs and Work Instructions

· Assist with Vendor Compliance documents management and notifications

· System data entry

· Requests for information and follow up communication

· Assist with specific Legal Compliance tasks as related to Supply Chain requirements

· System data entry

· Requests for information , follow up communication and reporting on status

· Monitor inventory control activities and reporting related to KUIU account

· Ensure inventory control related SOPs and Work Instructions are being followed

· Daily , Weekly , Monthly review and reporting on IC activities and related inventory adjustments

· Act as KUIU’s contact in the warehouse for inventory reconciliations questions .

· Know why inventory is being transferred in non-specific locations (locations that will not allow orders to be placed against the product in said locations), who moved the product and what is intended course of actions for the segregated inventory

· Own and coordinate all warehouse supplies related activities for KUIU account:

· Responsible for maintaining accurate inventory of KUIU specific shipping materials and supplies

· Act as main contact in the warehouse for vendors of KUIU supplies

· Review, get management approval and submit supplies and materials invoices to KUIU

· Coordinate special projects with our 3-rd party partners while ensuring projects are completed in a timely manner:

· Store orders

· Special shipping and handling projects

· Pack assembly

· Mailer inserts

· Reworks

· Warranty parts and repairs

· Work closely with warehouse on quality related inspections

· Report on inspection results and assist in vendor follow up process

· Other related duties as assigned

Experience and Qualifications:

· BS degree preferred

· 3 years of warehouse and/or logistics experience preferred

· Excellent attention to detail and follow through

· Highly collaborative and team player

· Strong communication skills

· Proficient in use of Microsoft Outlook , Excel , Word

· Ability to work under pressure and coordinate projects

· Willingness to adapt to constantly changing priorities

· Familiarity with NetSuite is a plus

Physical Abilities Requirements:

While a workstation will be assigned, many tasks will be performed in a warehouse environment , with fluctuating temperatures , moderate to high noise level and heavy machinery traffic . Based on the work environment ,certain requirements are mandatory:

· Understanding of Safety Rules and Requirements

· Ability to stand and/or seat for long periods of time

· Ability to walk moderate to long distances

· Ability to lift and/or move loads of up to 50 lbs.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Vacaville, CA 95688 (Required)

Work Location: In person