Binks Yard Events Jobs in Usa

The Contractor shall provide event management support for Mplify’s Global NaaS Events Series, a year-round member engagement platform which includes two Summits (EMEA, Americas) virtual events/webinars and regional workshops. This position works in close collaboration with the Director Global Events. The scope of services includes the following responsibilities:

•       Support the Director Global Events with end-to-end planning, coordination, and execution of two Mplify Summits (EMEA and Americas), virtual events and regional workshops, ensuring all components are delivered on schedule and in alignment with event objectives

•       Maintain and manage detailed event project plans via web-based tool Teams Planner

•       Provide event costs for approval against budget (F&B, AV, hotel, travel,vendors) to ensure we stay within budget and events are profitable.

•       Assist with cost oversight and potential reduction mechanisms to ensure the event meets financial goals

•       Track all milestones, deadlines, and action items across workstreams to ensure timely delivery

•       Provide event costs for approval against budget (F&B, AV, hotel, travel,vendors) to ensure we stay within budget and events are profitable.

•       Assist with cost oversight and potential reduction mechanisms to ensure the event meets financial goals

•       Serve as liaison to Series sponsors, providing timely communication on sponsor package inclusions, milestone deadlines, co-marketing kits, logistics. 15-20 sponsors

•       Maintain tracker excel document with contact information and sponsor level inclusions

•       Coordinate sponsor logistics such as merchandise, meeting room/table assignments, signage needs, and shipments on-site

•       Own and manage all aspects of program agenda development and maintenance for the two Summits, virtual events and regional workshops. This includes working closely with the Mplify team and sponsors for session input. Maintains programs and ensures tracking session changes, speakers, and program elements are accurately reflected and updated in real-time across all event platforms

•       Coordinate and schedule executive-level speaker calls to confirm participation, session objectives. Prepare call agendas in advance, capture detailed notes, document action items, and ensure timely follow-up on all commitments and deliverables.

•       Maintain and continuously update the speaker tracking docs and ensure information is accurate

•       Collect, review and manage all speaker assets (headshots, bios, presentation titles) for the website and updated in Cvent event app

•       Hotel

•       Cvent Registration and App platform

•       Digital signage suppliers

•       Entertainment providers (DJ, awards dinner emcee, other)

•       Manage hotel master room block, monitor & produce registration reports.

•       Oversee implementation of contractual concessions.

•       Create F&B menus, BEO’s in alignment with the approved budget and cost-savings objectives

•       Coordinate on-site logistics including meeting room set-ups, F&B services, opening party, happy hours, leadership dinner, awards gala dinner, on-site registration set-up

•       Work closely with the Director Global Events and marketing team on event-related activities and communications.

•       Communicate key project deadlines to internal stakeholders to ensure timely execution

•       Participate in and contribute to weekly planning calls and other team meetings as needed

•       Based on experience

OVERVIEW

Job Overview

The Event Sales Manager is responsible for event sales and all related duties: event prospecting, revenue strategy, logistics planning, and client communication. Additionally they are responsible for conveying event details to the internal operations team and ensuring that events are planned in a manner that operations can execute. Occasionally, there will be planning of events that are done for marketing or programming purposes.

The position will handle event booking and planning from start to finish, working alongside a dedicated in-house operations team to execute the event. As the primary point of contact for all events, you will primarily coordinate details with the event clients, the Authentic management team, Authentic staff, and Authentic’s marketing team.

Primary duties include, but are not limited to, the following:

• Oversees private event bookings for assigned market segments and venues, including Broken Shaker, Bar Calico, and Georgia Room, managing events from initial inquiry through post-event follow-up and closeout.
• Manages day-to-day sales leads and inquiries; conducts site visits; prepares and negotiates contracts; secures deposit payments; and ensures successful execution of events in accordance with detailed Private Party Orders (PPOs).
• Plans and coordinates events from inception to completion, ensuring Operations, Culinary, and Food & Beverage teams receive accurate and timely information necessary for successful event execution.
• Creates and manages BEOs and event contracts, including programming and special initiatives, as requested.
• Exercises independent judgment in event planning and client management, including direct collaboration with Culinary leadership to review and modify menus consistent with client expectations and operational standards.
• Maintains and ensures accuracy of event management systems, including Tripleseat; provides training, mentorship, and technical guidance to team members on proper system utilization and reporting standards.
• Demonstrates financial literacy related to private events, including generating monthly revenue reports and bi-weekly forecast reports; reviewing events for financial accuracy prior to closeout; and partnering with Operations on event-related financial inquiries.
• Develops and executes a structured prospecting strategy to drive private event revenue during low-demand periods and maximize performance during peak seasons; identifies growth opportunities and implements targeted initiatives to capture market share.
• Develops and maintains a robust network of local, national, and international contacts within the New York market; actively prospects new business opportunities; attends industry and networking events to generate qualified leads.
• Identifies key calendar opportunities (e.g., NYFW, Frieze Art Week, Tech Week, and similar citywide events) and develops targeted outreach strategies to capture related private event business.
• Ensures compliance with all applicable insurance requirements, contractual obligations, health and safety standards, and venue policies in connection with private events.
• Conducts post-event follow-up with clients to obtain feedback, finalize billing, address payment inquiries, and cultivate repeat business opportunities.
• Reports to the Director of Events & Marketing and collaborates closely with Food & Beverage, Operations, and Culinary Management to ensure departmental alignment.

Qualifications

• Proven experience as Event Sales Manager, 4+ years in a hotel or similar environment
• Previous project management experience
• Have a love of seeing something through from start to finish
• Understanding and have a love of the of food and beverage industry
• Have the ability to generate reports, write briefs and carry out various admin tasks
• Be a team player with strong leadership skills
• Customer-service orientated
• Excellent organizational skills
• Stay calm when the pressure hits

Schedule & Work Environment

• Evening, weekend and holiday availability required
• Role requires extended periods of standing and walking, light lifting, and navigating stairs.

Standard Specifications

The requirements listed above are representative of the minimum knowledge, skills, and abilities required to perform this position successfully. To perform this job, the employee must be able to carry out each essential function satisfactorily.

A review of this job description has excluded marginal functions that are incidental to the performance of essential job duties. All duties described herein are considered essential job functions.

This job description does not state or imply that these are the only duties to be performed. Employees may be required to perform additional job-related duties as assigned by their supervisor, consistent with business needs.

Authentic Hospitality is an equal opportunity employer and complies with all applicable federal, state, and local employment laws, including the New York City Human Rights Law. Reasonable accommodation will be provided to qualified individuals with disabilities in accordance with applicable law.

Nothing in this job description creates an employment contract, express or implied. Employment with Authentic Hospitality is at-will, meaning either the employee or the Company may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.

Pay: $65,000.00 - $80,000.00 per year plus commission

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: In person

On-site M-F: New York, NY (Midtown East)

is looking for a proactive, detail-oriented, creative, and vision oriented professional who enjoys working in a small organization where flexibility, creativity, ownership, strategic thinking and collaboration are essential. This role offers a rewarding opportunity to make a meaningful impact in the lives of families. The Special Events Manager will deliver events and experiences that fuel donor engagement, attract new audiences, and advance the organization’s mission.

About

is a 19 year old fast-growing, mission-driven nonprofit organization that provides financial grants—up to $30,000—to help individuals and couples afford the cost of adoption. We support domestic, international, and foster care adoptions and proudly serve all families regardless of race, religion, gender, marital status, or sexual orientation.

Position Overview

The onsite Special Events Manager position is responsible for planning, coordinating, and executing fundraising and mission-driven events that support the goals and values of . This role is hands-on and ideal for someone who can manage logistics, vendors, timelines, budgets, and communications what about: while collaborating closely with event committees, board leadership, and our internal team. This role operates from our NYC Midtown office five days per week and includes occasional evenings/weekends for live events

Key Responsibilities:

Event Planning & Production

• End-to-end, planning and management of all aspects of annual fundraising events, programs, and special initiatives
• Clearly communicate timelines, budgets, and event plans with internal stakeholders
• Maintain budgets and revenue reports
• Coordinate and work collaboratively with venues, vendors, catering, staffing, entertainment, and technology
• Oversee on-site event execution and troubleshoot issues as they arise
• Develop new opportunities and collaborative partnerships for fundraising events and activations at established tentpole events

Fundraising Support

• Work with event committees and board leadership
• Work with leadership to support revenue goals aligned events
• Coordinate sponsorships, ticketing, and donor communications
• Track RSVPs, guest lists, and post-event follow-up and wrap-up reports
• Work closely with the development team to identify donor engagement opportunities and further conversations about their involvement in our work

Vendor & Partner Management

• Source, negotiate, and manage relationships with vendors and service providers
• Ensure contracts, permits, insurance, and logistics are in place
• Maintain Express a calm and commanding disposition, treating all vendors and partners with respect

Communications & Promotion

• Collaborate on event marketing and outreach plans that drive attendance and awareness
• Create and produce invitations, materials, signage, and programs
• Support list management, social media or email promotion related to events

Operations & Administration

• Operationalize and maintain relationships with tech partners such as OneCause
• Manage event budgets and expense tracking for all events
• Assist with post-event reporting and evaluation
• Maintain organized records of event details, planning trackers, timelines, and contacts

About you:

You are a highly-organized, creative individual who enjoys all aspects of event planning and production for small to mid-size events. You’re naturally driven to optimize budgets and resources, resulting in successful outcomes. You are obsessed with details, have discerning taste, and are always curious about “knowing your audience”. You’re a self-starter, a multi-tasker, accountable and reliable. You’re comfortable working in a collaborative, small nonprofit or startup environment. You enjoy rewarding work that is meaningful, purpose-driven, and impacts the lives of humans around the world.

Qualifications:

• Bachelor’s degree or equivalent
• 3–7 years of event planning; nonprofit experience is a plus
• Exceptional organizational and project management skills
• Ability to manage multiple priorities and deadlines simultaneously
• Excellent communication and problem-solving skills

Preferred Skills

• Fundraising event experience (galas, donor events, campaigns)
• Vendor negotiation and budget management
• Familiarity with ticketing or event management platforms
• Working knowledge of donor databases and reporting, Salesforce experience is a plus
• Sponsor and donor engagement skills; familiarity with OneCause
• MS Office, Google Workspace, and Canva experience is optimal

Compensation:

Salary: $70,000–$90,000 (exempt)

Position reports directly to the CEO.

Who We Are

Atlanta Tech Village is America's 3rd largest tech hub, serving 300+ different startups in the heart of Buckhead and now expanding to South Downtown Atlanta. We believe entrepreneurship is the greatest mechanism for changing the world and provide the support and resources needed to help Founders start and grow technology companies. Startups are hard, but community shouldn't be, so we work hard to provide a kind, collaborative, and supportive environment that attracts the very best entrepreneurs.

Our team core values:

• Always assume the best.
• A willingness to sweep the floors.
• Own the outcome.
• Set the table to spark joy.

The Position

Event Operations is an entry-level role responsible for the day-to-day operations of ATV event venues. This person owns the client experience from first inquiry through event wrap-up: managing site visits, floor plans, vendor relationships, and on-site execution. They'll report directly to the Head of Programming and work closely with the broader events team, covering daytime events and two evening events per week. This is a great opportunity for someone early in their hospitality or events career who wants real, hands-on ownership of a high-traffic venue in the heart of Atlanta's startup community.

This is a full-time, in-person role based at ATV Buckhead (3423 Piedmont Rd. NE, Atlanta, GA 30305).

Job Description

A successful candidate is extremely organized, client-focused, and comfortable being the face of the venue. They take pride in the physical space, the client relationship, and the details that make an event feel seamless. This person works well independently while collaborating closely with part-time event staff, facilities, and the events leadership team.

Venue Operations & Rentals

• Serve as the primary point of contact for event rental clients at ATV Buckhead throughout the full booking lifecycle
• Manage Tripleseat inquiries and guide prospective clients from first touch to signed contract
• Conduct site visits for prospective and booked clients, showcasing the space and building confidence in ATV as a venue
• Develop and manage event floor plans, room configurations, and setup logistics
• Coordinate with the facilities team on venue readiness, AV, and event-related needs
• Ensure the venue is guest-ready before every event and properly closed down after
• Manage part-time event staff scheduling and on-site coordination

Vendor & Client Relationships

• Build and maintain relationships with preferred vendors — catering, A/V, florals, and other event service providers
• Serve as the on-site point of contact during events, troubleshooting in real time and ensuring a high-quality client experience
• Conduct post-event follow-up with clients and gather feedback to improve future experiences

Internal Events Support

• Support execution of ATV's internal programming — Startup Chowdown, ATL Startup Village, Women + Tech, Village Workshops, and more
• Sit in on daytime events to support logistics and build familiarity with ATV's community programming
• Cover two evening events per week as part of your regular schedule
• Collaborate with the community team on Villager Events

The Ideal Candidate

• Takes genuine pride in a well-run space and a great client experience
• Detail-oriented and proactive – anticipates what needs to happen before anyone asks
• Warm, professional, and comfortable being the face of the venue for a wide range of clients
• Early in their hospitality, venue, or events career and hungry to grow
• Comfortable wearing many hats; no job too big or small
• Excited about Atlanta's startup and tech ecosystem

Why Atlanta Tech Village

• A small team of passionate, hard-working people
• Mission-based work supporting and inspiring entrepreneurs
• We work hard but we also play hard
• Professional development opportunities
• Salary: $55,000 with health benefits and 401K plan
• Annual raises based on performance
• Flexible and generous PTO
• Supportive management with real opportunity for growth

Overview

The Events & Internal Communications Intern supports the planning and execution of both internal and client-facing initiatives designed to strengthen employee engagement, improve internal communications, and deliver high-quality brand experiences through events.

This role provides hands-on experience in event coordination, internal marketing (endomarketing), and brand activation while working closely with the Events and Endomarketing Manager. The intern will assist in organizing events, supporting internal communications initiatives, coordinating logistics, and ensuring consistent brand representation across experiences.

The position offers a unique opportunity to gain exposure to event strategy, internal culture initiatives, and marketing operations within a collaborative environment.

Key Responsibilities

Event Experience & Coordination

Assist in the planning and execution of internal and client-facing events such as employee engagement activities, client appreciation events, and brand activations.

Responsibilities include:

• Supporting the planning and coordination of internal events, client events, and brand activations
• Assisting with event timelines, project plans, and coordination across teams
• Researching venues, vendors, and event solutions to support event execution
• Helping manage invitations, registrations, and guest communications
• Preparing event materials, presentations, and guest lists
• Supporting on-site execution to ensure a smooth and high-quality experience for attendees
• Assisting with post-event follow-ups, reporting, and feedback collection

These initiatives support the broader event strategy aimed at creating memorable experiences that reinforce the company’s brand and deepen relationships with clients and employees.

Internal Communications & Endomarketing

Support internal communications initiatives designed to strengthen company culture and keep employees informed and engaged.

Responsibilities include:

• Assisting in the development and distribution of internal communications such as announcements, newsletters, and internal campaigns
• Supporting the management of internal communication calendars and messaging schedules
• Drafting and organizing communication materials for internal initiatives
• Helping coordinate employee engagement programs and internal events
• Supporting initiatives that recognize employee achievements and strengthen workplace culture
• Assisting with daily requests and communications needs from different areas of the bank related to events, engagement initiatives, and internal communications

These activities help ensure employees remain informed, engaged, and aligned with the organization’s values and business objectives.

Content & Project Support

• Assist in preparing presentations and communication materials for internal initiatives and events
• Support the development of branded templates and event collateral
• Organize documentation, assets, and materials related to campaigns and events
• Help track project progress and maintain organized records for initiatives

Cross-Functional Collaboration

The intern will collaborate with multiple areas across the organization, gaining exposure to how internal communications, culture initiatives, and brand experiences support broader business objectives.

This includes supporting initiatives that involve teams such as Marketing, HR, leadership, and other internal stakeholders.

What You Will Gain

This internship offers the opportunity to:

• Gain hands-on experience in event strategy and brand experience design
• Learn how internal communications drive company culture and engagement
• Work on real initiatives that impact employees and clients
• Develop project management and organizational skills in a corporate environment
• Collaborate with multiple departments and gain exposure to cross-functional business operations

Qualifications

Preferred:

• Currently pursuing a degree in Marketing, Communications, Hospitality, or a related field
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Strong attention to detail and ability to manage multiple priorities
• Interest in event planning, internal communications, or marketing
• Basic to intermediate image manipulation (i.e. Canva)
• PowerPoint and Excel proficiency

Language Requirements:

• Fluent in English and Portuguese is required

Image Skincare is currently seeking new team members to join the fastest growing skincare brand in the industry. If you’re a high-energy, ambitious leader in your profession, we want to speak with you! Image Skincare is an evidence-based clinical skin care company, providing professional skincare products and effective skincare solutions in over 60 countries worldwide. The most innovative brand in the industry, Image Skincare consistently produces the latest anti-aging, balancing, hydrating, and illuminating technologies in our products. Our philosophy: Image Now, Age Later™

The Event Associate supports the planning, coordination, and execution of all company-hosted and sponsored events, including national education programs, trade shows, customer trainings, and internal meetings. This role ensures seamless operational delivery by managing logistics, vendor coordination, inventory preparation, and onsite support. The ideal candidate is highly organized, proactive, and thrives in a fast-paced, detail-oriented environment within the professional skincare industry.

Duties and responsibilities

· Coordinate all event logistics, including venue details, shipping schedules, product allocations, and equipment needs for education events.

· Manage communication with vendors, suppliers, and internal teams to ensure timely execution of event deliverables.

· Prepare event materials, including product kits, displays, signage, and training tools.

· Oversee inventory tracking for event supplies and collaborate with warehouse operations for packing and shipments.

· Support onsite event setup, breakdown, and coordination as needed.

· Assist with budget tracking, invoice processing, and cost reconciliation.

· Partner with Education, Sales, and Marketing teams to ensure alignment on event deliverables and priorities.

· Provide exceptional internal and external customer service to elevate the brand experience.

· Take ownership of event run-of-show documents pertaining to logistical needs.

· Maintain compliance with company policies, safety standards, and event protocols.

· Track and secure event attendee travel accommodations.

· Assist Event Experience with department outsourcing needs including venues and vendors adhering to budget.

Qualifications

· 1 year of experience in event logistics, event planning, operations or related fields; experience in beauty, skincare, or wellness preferred.

· Strong organizational and project management skills with the ability to manage multiple deadlines.

· Proficiency in Microsoft Office and event management tools.

· Excellent communication and interpersonal skills.

· Ability to lift, move, and transport event materials as needed.

· Comfortable working in a fast-paced, hands-on environment.

Working conditions

· Full-time, onsite role based in the Lantana, FL corporate office.

· Frequent movement throughout office, warehouse, and event spaces.

· Occasional travel for events, trainings, or conferences.

· Extended hours may be required during peak event periods.

Physical requirements

· Ability to lift and carry up to 40 lbs.

· Standing, bending, and walking for extended periods during event setup and execution.

· Manual handling of boxes, displays, and event equipment.

· Ability to operate standard office and event equipment.

Compensation

• Hourly, non-exempt position.
• Competitive hourly rate based on experience.
• Eligible for overtime in accordance with company policy and applicable laws.

Benefits Available:

9 Company Paid Holidays

Medical, Dental, Vision and Life Insurance (after 30 days of employment)

401 (k) (after one year of service)

Employee Corporate Discount Program

PTO (Paid Time Off)

Cheerful Twentyfirst

Event Manager - Brand Experience

Events

Summary

We are Cheerful Twentyfirst; a creative brand experience agency based in London and New York. We specialize in strategic and impactful live events, with best-in-class creative and your audience at the heart of everything we do. 

As part of our continued success in North America, we are growing the team and looking for an exceptional Event Manager to join our New York ranks. 

Immediate start. Hybrid working, with an office based in New York City. 

Permanent role. 

Who we are looking for:

A successful Event Manager is a multi-talented professional who combines creative vision with meticulous project management skills. You would be responsible for the entire lifecycle of an event, from initial concept to post-event analysis. This role is fast-paced, requiring a unique blend of creativity, technical expertise, and interpersonal skills.

The event manager will work across multiple accounts and projects, working with our in-house experts, and gaining extensive office and on-site experience. You will be working across multiple accounts and supporting several other production solutions for both virtual and live events.  

Job Summary

The Event Manager is responsible for the end-to-end management of events, ensuring they are executed flawlessly and align with the client's objectives and brand identity. This role involves creative conceptualization, strategic planning, budget management, vendor negotiation, and on-site production oversight. The Event Manager is the central point of contact for all stakeholders and is accountable for delivering a memorable and successful experience.

Key Responsibilities

• Conceptualization and Strategy: Collaborate with clients and stakeholders to define event objectives, themes, and strategies. Develop and present comprehensive event proposals that bring the vision to life.

• Project Management: Lead all aspects of event planning, including developing detailed project timelines, managing budgets, and coordinating with cross-functional teams (e.g., marketing, design, technical).

• Vendor and Partner Management: Research, identify, and secure venues, vendors, and suppliers. Negotiate contracts and manage relationships to ensure all services are delivered to the highest standard.

• Budget Oversight: Create and manage event budgets, track expenses, and ensure cost-effectiveness while maintaining quality.

• Logistics and Production: Oversee all logistical details, including event flow, floorplans, staging, audio-visual (AV), lighting, and décor. Develop and implement contingency plans for potential challenges.

• Onsite Execution: Be present on-site to lead event setup, manage the production schedule, coordinate staff and vendors, and troubleshoot any issues that arise in real-time.

• Communication: Serve as the primary point of contact for clients, vendors, and internal teams, providing regular updates and progress reports.

• Post-Event Analysis: Conduct post-event evaluations, gather feedback, and analyze performance metrics to measure success and identify areas for improvement.

Qualifications

• Experience: A minimum of 3-5 years of experience in event planning and production, with a proven track record of successfully managing and executing a variety of events (e.g., corporate meetings, galas, conferences, concerts, festivals, brand activations). Experience with live, hybrid, and virtual events is required.

• Education: A Bachelor's degree in Event Management, Hospitality, Communications, Marketing, or a related field is preferred.

Skills:

• Project Management: Mastery of project management principles and tools.

• Communication: Exceptional written and verbal communication skills.

• Negotiation: Strong negotiation skills for securing favorable contracts with vendors.

• Problem-Solving: The ability to think strategically and creatively to solve problems under pressure.

• Organizational: Excellent organizational skills and attention to detail.

• Technical Acumen: A solid understanding of event technology, including AV, staging, and audience engagement platforms.

• Interpersonal: High emotional intelligence and the ability to collaborate effectively with diverse teams and clients.

• Personal Attributes: Self-starter, highly organized, flexible, adaptable, and able to remain calm and professional in a high-stress, deadline-driven environment.

To apply - please send your resume and a cover letter explaining why you are suitable through to

We’re a global team that champions a culture of creativity and ideas sharing. As part of the team, you can expect to learn from the best, experience an array of interesting projects and work with leading global brands. We offer a competitive package and benefits. Among our 75+ awards, we were recently awarded Global Agency of the Year and best Creative agency for the 5th year in a row. We encourage applications from all backgrounds. Cheerful Twentyfirst are an equal opportunities employer and will make all reasonable adjustments required at interview and throughout the recruitment process.

We hired for this role last year and have seen the impact it can make on our team and member experience. As Truss continues to grow, we’re excited to bring on a second outstanding Event Director to help elevate our events even further.

Lehi, UT (Hybrid – local presence required)

Full-time

Frequent travel for events and site visits

Compensation: Competitive and aligned with experience and performance

At Truss, we believe business is about knowing the right people.

We bring together CEOs and founders who value relationships as one of the most important assets in business. Through extraordinary experiences around the world, we create environments where meaningful connections naturally happen.

As our community grows, we are looking for an exceptional Director of Events who can design and execute the experiences that make Truss unique.

Our members run demanding companies. When they attend a Truss event, it needs to feel worth their time—thoughtful, seamless, and unforgettable.

The right person for this role loves people, thrives in fast-moving environments, and takes pride in creating experiences that bring remarkable people together.

— Logan

Truss is a private community of high-level CEOs and founders committed to building meaningful relationships with other exceptional leaders.

We host world-class experiences—from international retreats to curated local events—designed to help our members connect on a deeper level both personally and professionally.

To deliver these experiences well, we build a team that is:

• Socially gifted

• Detail-oriented

• Service-driven

• Solution-focused

The Director of Events leads the planning and execution of the experiences that define the Truss community.

This role manages the full lifecycle of Truss events—from destination scouting and vendor negotiations to itinerary design and on-site execution.

The right candidate is highly organized, socially confident, and capable of managing complex logistics while delivering the high-touch service our members expect.

• Collaborate with the CEO and other Event Directors to design the annual Truss trip calendar

• Plan and execute 5–8 trips annually (international and domestic)

• Conduct site visits to evaluate future event destinations

• Design detailed itineraries that create memorable member experiences

• Negotiate contracts with hotels, venues, and vendors

• Maintain strong relationships with hospitality partners

• Manage event budgets and financial accountability

• Coordinate logistics with the internal team

• Select and coordinate event gifting

• Host and oversee events to ensure seamless execution

Help plan and execute local events that strengthen the Truss community, including:

• CEO lunches

• Happy hours

• Date nights

• Golf events

• Local getaways

Responsibilities include coordinating venues, managing logistics, and supporting event execution to ensure a high-quality member experience.

This role is best suited for someone experienced in planning high-end events or executive-level travel experiences.

Qualifications include:

• 3+ years planning corporate events, retreats, or travel programs

• Experience working with CEOs, founders, or VIP clients

• Strong vendor negotiation and contract management experience

• Experience managing domestic and international travel logistics

• Strong budgeting and organizational skills

• Excellent communication and interpersonal ability

• Ability to manage multiple projects simultaneously

• High attention to detail and professionalism

• Calm, solution-oriented approach under pressure

• Must reside in the Salt Lake City area

• Familiarity with venues along the Wasatch Front is a plus

Socially Gifted – You naturally connect with people and make others feel welcome.

Detail-Oriented – You notice the small things that elevate an experience.

Service-Driven – You anticipate needs and care deeply about the guest experience.

Solution-Focused – You stay calm under pressure and solve problems quickly.

Highly Organized – You manage many moving parts while keeping everything running smoothly.

To apply, please submit your resume along with a brief answer to the following question:

Tell us about an event or experience you planned that people still talk about. What made it memorable?

ChartRequest

Position: Event Marketing Manager

Location: Scottsdale, AZ

Company Profile

Founded in 2012 in Atlanta, GA, ChartRequest is a healthcare information technology and services company that specializes in electronic medical record fulfillment, outsourced medical record fulfillment, and referral management solutions. We believe in being Helpful, Accountable, and Respectful, Problem-Solving Team Players. Every team member at ChartRequest embodies those core values and attributes on the ChartRequest PATH.

The company leverages forward-thinking strategies and innovation to deliver automated, HIPAA-compliant solutions that empower solo physician practices, large group practices, national urgent care platforms, imaging centers, community hospitals, and integrated delivery networks to streamline their operations and reduce overhead. In addition, ChartRequest provides a secure, paperless release of information platform for legal firms, insurance companies, ERE users, and other requestors that need to protect sensitive and business-critical information.

ChartRequest is dedicated to eliminating manual and paper processes in ROI and referral management in order to realize 100 percent electronic workflows for its clients and staff. Since its establishment, the company has managed more than 8,000,000 secure requests for protected health information on behalf of its providers. The network using its services currently comprises over 12,000 healthcare providers in all 50 states.

Opportunity

ChartRequest is looking to add a dynamic Event Marketing Manager to our growing team in the Scottsdale, AZ market. This role is central to our 2026 market expansion strategy and will be the primary driver of pipeline generation through conferences, trade shows, healthcare summits, and field marketing programs. The ideal candidate is an organized, creative, and results-oriented professional who can own the entire event lifecycle — from strategy and logistics to lead capture and ROI measurement.

This role will work closely with the Sales and Client Services teams to ensure events are positioned as high-value pipeline and brand-building activities. You will report to the VP of Marketing / VP of Sales and be a key contributor to the Customer Acquisition Committee and Sales LVL10 meetings.

Primary Responsibilities

• Event Planning & Execution. Own the end-to-end planning and execution of ChartRequest's presence at trade shows, healthcare conferences, regional summits, and company-hosted events (8–12 events per year). Manage logistics, vendor relationships, booth setup, travel coordination, and on-site staffing.

• Pipeline & Lead Generation. Partner with the Sales team to develop pre-event outreach campaigns, on-site engagement strategies, and post-event follow-up sequences designed to drive qualified pipeline. Track and report on event-sourced leads, opportunities, and closed revenue.

• Budget Management & ROI Tracking. Develop, own, and report on the event marketing budget. Analyze cost-per-lead, cost-per-opportunity, and overall event ROI to inform future investment decisions. Present findings at Customer Acquisition Committee meetings.

• Brand Representation & Activation. Ensure ChartRequest is consistently and compellingly represented at every event. Collaborate with Marketing and Design to produce booth materials, collateral, branded swag, and presentations that reinforce our market position.

• CRM & Marketing Operations. Capture, log, and track all event contacts in HubSpot. Ensure seamless handoffs to Business Development and Client Services teams. Leverage data insights to continuously refine targeting and engagement strategies.

• Industry & Community Presence. Build and maintain relationships with key healthcare associations, conference organizers, and industry communities in the Southwest and nationally. Identify and evaluate new event opportunities aligned with ChartRequest’s growth markets.

• Cross-Functional Collaboration. Participate in weekly LVL10 Sales and Customer Acquisition meetings. Collaborate with Product and Client Services teams to ensure event messaging aligns with current solutions and client success stories.

• ChartRequest PATH. Demonstrate consistent commitment to the PATH. Be a polite and respectful problem solver. Hold yourself accountable, act as a trustworthy team player, and be genuinely helpful to teammates, clients, and all stakeholders in the ChartRequest ecosystem.

Required Qualifications & Experience

• 3–5+ years of event marketing, field marketing, or trade show management experience in a B2B environment (Healthcare or SaaS preferred)

• Proven track record of executing events that generate measurable pipeline and revenue outcomes

• Experience managing event budgets ranging from $50K–$500K+ annually

• Proficiency with HubSpot or a comparable CRM/marketing automation platform

• Strong project management skills with the ability to manage multiple events simultaneously

• Excellent written and verbal communication skills; confident presenting to internal leadership and engaging with external stakeholders

• Highly organized, detail-oriented, and capable of managing vendors and cross-functional teams under tight deadlines

• Bachelor’s degree in Marketing, Communications, Business, or related field

• Based in or willing to relocate to the Scottsdale/Phoenix metro area

• Experience with EOS/LVL10 framework is a plus

Compensation

This role carries a starting base salary of $60,000 with an On Target Earnings (OTE) of $69,000, reflecting a 15% variable compensation component tied to event pipeline generation, lead targets, and marketing performance metrics. Additional performance above target is recognized and rewarded.

Hybrid Policy

This is a hybrid role based in Scottsdale, AZ. Team members are expected to be available for in-person collaboration at the Scottsdale/Phoenix office and are required to attend and staff events locally and nationally as needed. Some travel (25–40%) should be expected.

ChartRequest is an Equal Opportunity Employer

We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Team Engagement and Information Security

At MyHealth, LLC, DBA ChartRequest, we utilize Shoot Insights by Shoot Software Corporation ( ), an innovative enterprise software solution designed to enhance team engagement and ensure corporate information security. Shoot Insights blends seamless remote and in-office experiences while focusing on secure handling of sensitive data, including Protected Health Information (PHI) and Personally Identifiable Information (PII). Participation in Shoot Insights is essential to our commitment to maintaining a productive and secure workplace. Employees are expected to adhere to data security protocols, safeguard access to company systems, and ensure home office environments comply with company security standards. We are Shoot Secure.

The ChartRequest PATH.

Great expectations between ChartRequestors. Every ChartRequestor is on the ChartRequest PATH. When you are on the ChartRequest PATH you must be a team player that is a polite and respectful problem solver. Being Accountable for your work and actions, as well as being a trustworthy team player is paramount to success on this PATH. If you are on the ChartRequest PATH, you must strive to be helpful at all times to your teammates, clients, and all end-users in the ChartRequest ecosystem.

P — Polite, Respectful Problem Solver

A — Accountable

T — Trustworthy Team Player

H — Helpful

IDEOlogy Health is a privately held medical media & education company in the United States and we're changing how medical education is delivered and received. We provide integrated communication products, services, education, and research to professionals within health care and industry sciences and we are quickly becoming the \"go-to\" resource for physicians. We are experiencing unprecedented growth as the value of our products are realized by all the stakeholders we interact with.

The ever-changing health care communications industry requires us to stay ahead of the curve to create new ways of improving quality of life through healthcare communications, live events and medical education. We offer our associates countless opportunities for on-the-job training and professional development, and the ability to make a difference in the healthcare industry. We strive to create a culture that values dedication, hard work, collaborative events and community involvement.

• Manage the operational delivery of assigned in-person, virtual, and hybrid events to include pre-event planning, day-of event execution, and post-event communication.
• Oversee the entire event life cycle including site selection, contract negotiation, F&B planning, A/V coordination, onsite event execution, vendor management, budget and reconciliation, and creation of required event logistics documents.
• Under limited supervision, serve as primary onsite contact and coordinate setup and tear down of events.
• Greet all attendees in a professional and friendly manner to create a welcoming atmosphere.
• Seek feedback from attendees, clients, and faculty to ensure a quality, educational experience.
• Create reports to analyze data of events to determine return on investment.
• Create and update department documents and presentations for each event.
• Work cross-functionally with department leaders and teams routinely to ensure they are informed of event project status.
• Participate in on-going training and development of company goals and direction to communicate with attendees.
• Responsible for maintaining company branded inventory for events and placing orders when needed.
• Travel about 60-70% annually for events and other company functions to assist in production of events and supervise vendor related logistics.
• Other duties as assigned.

We are a rapidly growing Health Media company who celebrates those that sing off key against the beat, who are unfamiliar with convention, and not satisfied with the status quo. If you're one who can see the million shades of green in a field of grass, one who doesn't sit back and do what has already been done, you are welcome here. If you are one who sees a challenge as an opportunity and jumps at the chance to be rewarded for your performance, we want to get to know you.

Everyone here is an innovator or an innovator-to-be. At IDEOlogy Health, you can share your ideas and watch them grow. That happens here because everyone of us strives for a common goal, working together to make people's ideas stronger. We recognize and value the impact each employee makes because ultimately, that impact is felt by physicians and the patients they treat.

If this sounds like a place you feel you can make an impact, then you should also know that we offer a competitive salary with a phenomenal incentive opportunity and, of course, a full suite of benefits.

• Bachelor's Degree or 2-3 years of relevant experience in a similar
• Ability to demonstrate exceptional time management skills, manage projects, and meet deadlines.
• Excellent written and verbal communication skills including the ability to communicate to Senior Level Leaders within our organization as well as within our client organizations.
• Demonstrates a sound working knowledge of current role and the technical systems, applications and equipment used in performing this role and understands the impact this role has on other business functions within the organization.
• Must be able to use time efficiently by prioritizing and planning work activities and events.
• Ability to make independent and sound decisions in all situations with limited supervision.
• Sets high standards and measures of excellence to ensure quality assurance in every aspect of work performed.
• Ability to demonstrate a series of activities designed to enhance the level of customer satisfaction.
• Demonstrate effectiveness and flexibility with changing environments, responsibilities, tasks, and people.
• Identifies and resolves issues timely and ability to act quickly to fix issues. Escalates potential issues/concerns to senior leadership as appropriate.
• Must be comfortable working with basic audio-visual equipment to include routine inspection, inventory control, and troubleshooting when needed.
• Willingness to learn new technologies and work in multiple software platforms and
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Familiarity with Zoom Meetings, Survicate, HubSpot, and Slido is preferred but not required.

• Exerting up to 20 pounds of force occasionally to lift, carry, pull, or otherwise move objects.
• Walk and stand for extended periods of time especially at events
• Able to bend, twist, and reach especially during events
• Must be open to frequent travel and work occasional evenings and weekends as required.
• Hybrid work environment but candidate must be located in the Austin, TX area.

IDEOlogy Health provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. All employees of IDEOlogy Health are employed \"At Will.\" This means that either the employee or the Company is free to end the employment relationship at any time, for any reason, with or without cause and with or without notice.