Astrix Punctuation Mark Jobs in Usa

Work Location: Santa Monica, CA, USA

Onsite or Remote

Fully On-Site

Work Schedule

Posted Date

01/20/2026

Salary Range: $3 Hourly

Employment Type

Duration

indefinite

Job #

28407

In this role, you will serve as the clinic lead for the assigned area as well as provide administrative support for the assigned Hematology/Oncology Community Clinic. Work as a member of the clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation. Act as back up to the manager assisting with troubleshooting and resolving clinic operational issues. Assist in scheduling meetings including preparing agendas, minutes and other items, arranging vendor service calls, ordering supplies, preparing daily out of office coverage, and clinic reports.

Salary range: $30.36/hr - $43.49/hr

Required:

• 
  
• Ability to make independent judgments and to evaluate complex issues.
  
• Administrative abilities to resolve complex issues to implement long-range plans.
  
• Skill in working independently with a minimal amount of direction.
  
• Skill in setting priorities when there are deadline pressures, competing requirements, and a heavy workload.
  
• Skill in writing grammatically correct letters, reports, memos and minutes.
  
• Skill in editing and proofreading correspondence for correct grammar, spelling and punctuation.
  
• Ability to speak to individuals using appropriate grammar and vocabulary to obtain information, explain policies and procedures.
  
• Knowledge of/ability to learn contact persons for information on appropriate patient-related and office-related issues.
  
• Working knowledge of medical oncology terminology.
  
• Skill in performing duties changing from one duty/task to another of a different nature.
  
• Skill in performing duties with frequent interruptions and/or distractions.
  
• Ability to work cooperatively with other staff members, faculty, patients, nursing staff and others.
  

Preferred:

• 
  
• Strongly preferred: Ability to travel to various Hem-Onc locations as assigned by managers
  
• Ability to speak persuasively to individuals and to a large and small group.
  
• Skill in the use of personal computers and computer software. Working knowledge of Microsoft Word, Excel, and Outlook as well as CareConnect.
  

JOB SUMMARY

A Fare Extraordinaire (AFE), a full-service catering and event planning company, and its exclusive venue, The Revaire, is seeking an Event Coordinator for The Revaire who is passionate about the event and service industries. Our in-person, on-premise Event Coordinator is often the first person to connect with the venue’s clients and potential clients, so they should give a positive first impression of both AFE and The Revaire. The Revaire Event Coordinator will support The Revaire Sales team with daily office duties and event execution. Office duties include fielding inquiries from potential clients, assisting with venue tours, building proposals, coordinating vendors, and maintaining organized event files. Event execution involves helping onsite with load in, load out, vendor management, timeline execution, and logistics of the event.

For best consideration, please email your 1-page resume directly to resumes @ with the subject line "I read the The Revaire Event Coordinator job description on LinkedIn"

RESPONSIBILITIES

• Answer incoming inquiries via phone and email
• Record event inquiry information in venue database, Caterease
• Prepare paperwork and attend weekly department meetings
• Assist with proposals and accurately making revisions based on client feedback
• Place and ensure accuracy of rental and vendor orders and make revisions as needed
• Upload all event related documents to digital event files
• Maintain accurate and organized physical event files
• Create detailed event timelines
• Ensure event payment deadlines are met for clients and vendors
• Send vendor invoices to Accounting Department for payment
• Update events with final guest counts
• Confirm vendors load in/load out schedules and share with Logistics Department
• Share diagrams and communicate setup timeline prior to event date with Facilities Coordinator
• Write event notes for service staff pre-event
• Create bar and menu signage for events and tastings
• Attend events and provide support overseeing load in, event execution, and load out
• Communicate any building damages or repairs to Facilities Coordinator
• Send review requests to clients via Captivated app post event
• Invoice events post execution
• Handle laundering services of venue linens
• Open and close the venue each day
• Order and replenish supplies for venue’s suites
• Schedule venue cleaning services
• Secure additional parking lot as needed based on event parameters
• Manage venue air conditioning schedule
• Prepare the venue for tours and meetings
• Attend and/or lead venue tours

SKILLS & EXPERIENCE

• Bachelor’s degree in Hospitality, Communications, Business, or related field preferred; equivalent work experience considered
• Previous experience in events, hospitality, or catering industries
• Experience with Adobe Suite, Canva, Social Tables or AllSeated a plus
• Strong organizational skills with the ability to manage multiple tasks and prioritize based on deadlines and importance
• Proficiency in database entry and comfort learning new event management software (experience with Caterease or similar systems a plus)
• Excellent written communication skills with accuracy in grammar, spelling, and punctuation
• Personable, professional demeanor with the ability to work effectively across departments and with a wide variety of clients and vendors
• Proactive, adaptable, and solutions-oriented, with strong attention to detail
• Ability to work evenings, weekends, and extended hours as needed for event execution

DESCRIPTION OF PACKAGE

• This is a salaried, exempt position
• Office hours are Monday – Friday, 9 AM – 5 PM
• Nights and weekend work required based on event schedule
• Health, vision, dental and life insurance, PTO, mileage and cell phone reimbursement, and 401K matching offered

The position assists the Cruise Director with administrative and clerical work, providing support to the entire Entertainment Division. Responsibilities include tracking and entering training, ordering, budgeting, and more, all performed in accordance with Royal Caribbean International’s standards and policies.

Responsibilities

• Assist the Cruise Director with administrative and clerical work.
• Support the Entertainment Division with tracking and entering training.
• Manage ordering, budgeting, and supplemental payments.
• Coordinate safety meetings and other enrichment activities.
• Ensure compliance with Royal Caribbean International’s The Royal Way, SQM standards, and USPH guidelines.
• Conduct oneself in a professional and courteous manner in all interactions.

Qualifications

• 2-3 years administrative experience required.
• Event planning experience required.
• Completion of high school or basic education equivalency required.
• Bachelor’s degree with an emphasis on Business Administration, or equivalent experience preferred.

Required Skills

• Customer service skills required.
• Working knowledge of computers and internet access.
• Ability to navigate within a variety of software packages such as Word, Excel, Lotus Notes, PowerPoint, Encore, Kronos, Crunch time, AMOS, and Adobe Page Maker.
• Ability to type 40–50 words per minute.
• Command of the English language with excellent spelling, punctuation, and grammar skills.
• Knowledge of standard office procedures and organizational skills.
• Ability to operate basic office equipment, including telephone, copy machine, fax, and adding machine.
• Excellent interpersonal skills to communicate with all levels of management and employees.

Preferred Skills

• Must be able to have good microphone skills.
• Must have an outgoing friendly personality.
• Good understanding of what keeps the party going all day or night long.
• Understanding of different games, events, and techniques to keep guests entertained during a nightclub/pool party atmosphere.
• Additional languages are a plus.

JOB SUMMARY

The Event Coordinator supports the Event Producers on the A Fare Extraordinaire Sales Team by managing daily administrative tasks and contributing to seamless event execution. Responsibilities include fielding client inquiries, building proposals, coordinating vendor and rental orders, and maintaining organized event files. The role also provides onsite support during events, assisting with vendor management, timeline execution, and overall client service. The Event Coordinator will report to the Director of Sales.

For best consideration, apply directly by sending a 1-page resume and introductory email to resumes @ afehouston .com with the subject line: I read the Event Coordinator job description on LinkedIn.

RESPONSIBILITIES

• Provide administrative support to Event Producers
• Answer incoming inquiries via phone and email
• Record event inquiry information in Prospect Manager
• Maintain organized and up-to-date event files
• Prepare for and attend weekly meetings
• Build proposals in catering software, Caterease
• Input event timelines and monitor statuses in Caterease to reflect progress
• Upload confirmed vendor and rental tickets to Caterease
• Create and send event contracts via DocuSign
• Draft and distribute event notes to service staff
• Complete tasks based on Event Producer guidance and client deadlines
• Place vendor and rental orders, ensuring accuracy
• Assist in gathering final menus and guest count confirmations
• Ensure event payment deadlines are met
• Communicate project status, timelines, and delivery information to key stakeholders
• Attend client meetings and site visits with Event Producers as needed
• Assist with event design, including making diagrams, mood boards, and event signage
• Attend events to assist with load-in, execution, and load-out
• Invoice events post execution

SKILLS & EXPERIENCE

• Bachelor’s degree in Hospitality, Communications, Business, or related field preferred; equivalent work experience considered
• Previous experience in events, hospitality, or catering industries
• Experience with Adobe Suite, Canva, Social Tables or AllSeated a plus
• Strong organizational skills with the ability to manage multiple tasks and prioritize based on deadlines and importance
• Proficiency in database entry and comfort learning new event management software (experience with Caterease or similar systems a plus)
• Excellent written communication skills with accuracy in grammar, spelling, and punctuation
• Personable, professional demeanor with the ability to work effectively across departments and with a wide variety of clients and vendors
• Proactive, adaptable, and solutions-oriented, with strong attention to detail
• Ability to work evenings, weekends, and extended hours as needed for event execution

DESCRIPTION OF PACKAGE

• This is a salaried, exempt position
• Office hours are Monday – Friday, 9 AM – 5 PM
• Nights and weekend work required based on event schedule
• Health, vision, dental and life insurance, PTO, mileage and cell phone reimbursement, and 401K matching offered

Katten is a full-service law firm with approximately 700 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm's core areas of practice include corporate, financial markets and funds, insolvency and restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.

Docket Coordinator

The Docket Coordinator will exercise discretion and independent judgment in facilitating actions required to efficiently and accurately calendar all docket activities. The Docket Coordinator is responsible for performing the day-to-day duties of the Docket Department, monitoring information entered into the Firm Docketing system, and providing general litigation support. Maintains professionalism and strict confidentiality in all client and firm matters.

Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).

Essential Duties and Responsibilities include, but may not be limited to, the following. Other duties may be requested and/or assigned. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Maintain up-to-date knowledge of State, Federal, Local, and Judge's rules. Ability to research resource guides, rules and statutes, authorities, and numerous courts' websites.
• For each case being monitored, identify the correct rule set to be used in the calendaring system. Provide attorney and secretary with a printed copy of the judge's standing orders upon request.
• Maintain a working knowledge of the Docket Department's database as it relates to day-to-day work production. Create and distribute various calendar and timekeeper reports.
• Review court documents, legal correspondence, and attorney requests and enter deadlines into the Docket Department's database, CourtAlert. Maintain firm policies to ensure the accurate entry of deadlines and docket entries into CourtAlert.
• Communicate with case teams in advance of filings, review the filings for conformity with court rules, file with the court, and deliver courtesy copies. Communicate directly with the courts to ensure filings are accepted.
• Monitor daily receipts of all electronic court filings (ECF) to ensure that events are timely posted on attorney and firm calendars.
• Communicate quickly and clearly via email and phone to inquiries from attorneys, legal executive assistants, and paralegals regarding docket entries, court procedures, and filings.
• Participate in professional organizations that promote the on-going education of Federal, State and Local rule changes. Prepare and distribute announcements regarding same to local attorneys and legal support staff.
• Work with the Litigation Services Counsel to implement procedures for systems, processes, technology and services to ensure continual service enhancements, cost reductions, and organizational consistency with firm policy. Recommend changes in procedures to improve efficiency and effectiveness of the Department.
• Ensure consistent application of firm policy and adherence to risk management guidelines, as defined by the firm's legal malpractice carrier, to minimize potential malpractice exposure.
• Create Docket system electronic reminders and appointments/events on the attorney and firm calendar. Create and distribute printed reports, as requested, by attorneys.
• Answer and process incoming telephone calls and respond to e-mail inquiries disseminating information relative to the courts, judge's standing orders and Docket Department procedures.
• Assist with training of new Docket staff.
• Periodic review of case status (i.e. active or closed). Create and distribute reports to attorneys, obtain information and update database.
• Provide Electronic Case filing (CM/ECF) support to legal staff. Maintain knowledge base of e-filing requirements and procedures for all courts serviced by the Los Angeles and Dallas attorneys. Maintain tracking log of attorney court registrations, including expiration dates, and notify attorneys to ensure no lapse in registration. Assist attorneys with updating their PACER account for NextGen filing.
• Maintain accurate attorney filing credentials, create court admission accounts for attorneys, and troubleshoot credential issues.
• Forward court documents and incoming mail/email relating to active cases as provided by attorneys and legal support staff to appropriate firm personnel. Coordinate with the Record Center to ensure pleadings are indexed in the Records Management System.
• Perform searches for court information through on-line service providers such as Pacer, Courthouse News and others.
• Ensure exceptional client service levels are achieved in delivery of services to secretaries, paralegals, attorneys, and vendors.
• Participate in Docket Department meetings. Provide assistance with implementation of new technology and procedures affecting the firm.
• Ability and willingness to handle after hours filings when needed. Occasional overtime may be required.

Knowledge, Skills and Abilities

• Associate's Degree; college degree preferred. Three or more years of progressive docket-related experience preferably in a large law firm environment; or equivalent combination of education and experience. Prior experience and knowledge of docket tasks and procedures required. Strong knowledge of Federal/State/Local court rules required. Familiarity with Electronic Case Filing (CM/ECF) procedures a plus. Familiarity with Court Alert a plus.
• Computer proficient with familiarity of various database systems including Outlook, Google Chrome, MS Word, and Adobe preferred. Data entry skills with 85% accuracy and minimum keyboarding skills of 30 wpm are preferred. Ability to learn and utilize specific internal or third-party Docket Department software.
• Strong knowledge of court rules and procedures and the litigation process required. Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts.
• An aptitude for detail and accuracy to analyze, interpret, and process documentation for docketing purposes, perform essential duties relating to day-to-day docketing procedures, and respond to docket inquiries. Ability to articulate potential issues and propose resolutions to attorneys.
• Excellent follow-through skills with the proven ability to prioritize numerous tasks and handle multiple functions in a fast-paced, deadline-driven, detail-oriented work environment.
• Excellent organizational skills including record keeping, data collection, and system information. Ability to compile and analyze data and furnish information in report format, written correspondence, e-mail, or verbally.
• Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently and make decisions within scope of the position's responsibilities.
• Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting in order to interpret source data, perform data entry, proofread material for grammatical, typographical, and spelling errors, and perform Docket file maintenance.
• Ability to perform mathematical calculations and apply mathematical concepts when performing and verifying calculations on forms and documents.

In our Los Angeles office, the annualized salary range for this position is $65,000 to $85,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

Katten will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of Article 9 to Chapter XVII of the Los Angeles Municipal Code.

We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy and long-term and short-term disability policies.

Katten Muchin Rosenman LLP in an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Please connect with me on LinkedIn as well @Felicia Larion

Job Title: Transactional Legal Assistant

Location: Washington, DC 20037

Salary/Payrate: $90K - 100K and AWESOME benefits!!!

Work Environment: - 100% onsite for first 90 days. They will do a 90-day review and will be eligible for 2 works from home.

Hours: Full-time; 8:30-5:00 p.m., Monday-Friday (1-hour lunch); Overtime may be required

FLSA Status: Non-Exempt

Term: Permanent / Fulltime

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

AM Law 200 law firm is seeking an organized, critical-thinking person with strong attention to detail. This position supports the Washington, D.C. office through the performance of administrative duties for various practice groups, including federal regulatory and transactional matters. Position interfaces with clients and colleagues in a professional setting. This person will be required to uphold the image of the Firm by maintaining respect for confidentiality, discretion, and positive contact with clients, attorneys and staff.

This position requires a minimum of five years of experience as an administrative assistant, preferably in a legal environment. Assists through the performance of complex administrative, billing, calendar maintenance, and business intake duties. Must have strong organizational skills, and knowledge of grammar, spelling, and punctuation. Shall be proficient in the use of word processing and other automated equipment, including Microsoft Office Suite and other software packages currently being used by the Firm. The specific requirements for this position include but are not limited to those outlined below.

Position Requires:

• Federal regulatory/transactional environment (real estate/affordable housing, corporate/finance, international, or government/regulatory), with comfort around complex programs and agency interaction.
• Trained in both regulatory and transactional work: understands deal flow (checklists, closings, signatures) and can also support filings, licenses, and compliance programs.

Overall Responsibilities:

• Primary duties will include, but are not limited to, the following:
• Provide legal and administrative support to attorneys across multiple practice areas
• Assist with federal regulatory matters, including preparation and submission of filings to regulatory agencies (e.g., SEC, FDA, FTC, CFIUS, and other federal agencies)
• Prepare and organize documents for regulatory submissions, comment letters, and agency filings
• Calendar regulatory deadlines and maintain calendars for pertinent deadlines
• Support transactional work including due diligence document management, closing coordination, and preparation of transaction binders
• Coordinate due diligence requests and document production for transactional matters
• Assist with preparation of signature pages, closing documents, and post-closing deliverables
• Coordinate with clients, co-counsel, regulatory agencies, and other external parties
• Communicate effectively with attorneys, clients, government officials, agency personnel, and other stakeholders
• Maintain daily calendars and manage attorney schedules, keeping them apprised of project deadlines, regulatory timelines, and transaction milestones
• Schedule and organize meetings, client calls, travel, and conferences for attorneys
• Manage multiple matter calendars and maintain organized files, including electronic files and databases
• Draft, edit, proofread, and finalize legal documents, correspondence, and memoranda under attorney supervision
• Possess strong attention to detail, perform self-review and ask questions as needed in preparation of legal documents, letters and other written materials
• Analyze factual information under the supervision of the assigning attorney
• Manage hard copy and electronic files; document organization and maintenance, including uploading to and downloading from third-party sites and client portals
• Create new files and maintain existing files utilizing an automated records management system
• Maintain personal correspondence, reading files, billing letters, expense reports, and other client related documents in accordance with Firm standard filing procedures
• Open new client/matter files per Firm procedures
• Provide matter management support as needed across various practice areas
• Enter timesheets into Aderant database for attorneys
• Prepare monthly client billing according to Firm guidelines (including review for edits/corrections)
• Prepare reimbursement and expense requests, tracking reimbursements for receipt of payment
• Overtime and flexibility will be required on occasion
• Perform any other duties that may be assigned with regard to this position

Required Skills:

• Strong office organizational skills and attention to detail
• Excellent interpersonal, written and oral communications skills, as well as tact and diplomacy sufficient to gain the respect of attorneys and employees
• Professional demeanor and customer service orientated
• Maintains positive, productive working relationships with attorneys, colleagues and clients
• Proficiency in navigating through entire Microsoft Office Suite/Nuance/Outlook
• Must demonstrate good problem-solving skills
• Ability to manage multiple priorities and deadlines simultaneously
• Ability to work independently and collaboratively with attorneys and staff to ensure superior quality in work product

Education and Experience Requirements:

• A Bachelor's Degree is preferred
• At least five (5) years' experience in above skill areas
• Experience supporting federal regulatory practice and/or transactional matters strongly preferred
• Experience with federal agency portals and case management systems (e.g., CFIUS) considered a plus
• Demonstrated proficiency in MS Office Suite and Adobe software programs

Lewis Rice LLC, a large downtown St. Louis law firm, has an opening for a Litigation Legal Assistant working on our litigation assistant team. This position will work with other team members in supporting litigation attorneys in the Firm. Experience with Microsoft Word, Microsoft Outlook, time entry and document management systems is required. A typing speed of 70+ wpm, transcription, and a minimum of two years legal secretarial experience is also required. Qualified candidates will be detail-oriented, possess excellent communication skills, possess excellent grammar and proofreading skills and have strong organizational/filing skills. In addition, successful candidates must be a dependable team player who works collaboratively and cooperatively with others in a team-oriented environment.

The hours of the position are 9:00 a.m. to 5:00 p.m. The position offers an excellent salary commensurate with experience and an excellent comprehensive benefits package including major medical plans, 401(k) plan, and paid parking.

Education and Experience Requirements:

• High School Diploma or equivalent required, some college-level courses preferred
• More than two years of professional law firm office or related experience required
• Any equivalent combination of education, experience and training that provides the required knowledge skills and abilities

Knowledge, Skills, and Abilities Requirements:

• Ability to type 70WPM or better
• Knowledge of basic spelling, grammar and punctuation rules
• Familiarity with Microsoft Office Computer Programs (particularly Microsoft Word and Microsoft Excel) and the Internet
• Organizational, time management and prioritization skills required
• Knowledge of general office procedures required; knowledge of law firm office procedures preferred

Now Hiring: Commercial Real Estate Legal Assistant

LHH Recruitment Solutions is partnering with a well‑respected law firm in West Palm Beach seeking an experienced Real Estate Legal Assistant to support a busy Commercial Real Estate practice. This is an excellent opportunity for someone who thrives in a transactional environment, enjoys working closely with attorneys, and values a collaborative, professional culture.

Salary Range: 65,000- $75,000

Location: West Palm Beach, FL (onsite)

About the Role

In this position, you’ll directly support attorneys throughout all stages of commercial real estate transactions. The ideal candidate is detail‑oriented, proactive, and comfortable managing multiple priorities in a fast‑paced environment.

Key Responsibilities:

• Support commercial real estate transactions including Purchase & Sale Agreements, leasing, closings, and related documentation

• Draft, proofread, edit, and redline legal documents with a high degree of accuracy

• Handle monthly client billing (paper & electronic), including pre‑bill review and narrative edits

• Provide comprehensive administrative support from matter opening through closing

• Prepare conflict checks and open new matters

• Manage attorney calendars, deadlines, meetings, and closing schedules

• Process attorney expense reports and vendor invoices

• Maintain organized electronic files within the firm’s document management system

What the Firm Is Looking For:

• 3+ years of law firm experience, preferably in commercial real estate (transactional)

• Strong grammar, spelling, punctuation, and overall communication skills

• Exceptional attention to detail, accuracy, and organization

• Ability to adapt to changing priorities while maintaining precision

• Experience in a fast‑paced legal environment

• Familiarity with law firm case management and billing systems

Apply today!

Katten is a full-service law firm with approximately 700 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm’s core areas of practice include corporate, financial markets and funds, insolvency and restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.

Private Wealth Paralegal

The Private Wealth Paralegal is responsible for providing paralegal support and assistance to attorneys in the management, coordination, and administration of all aspects of trusts and estates in probate within established administrative procedures. This position requires appropriate client and advisor contact. Maintains professionalism and strict confidentiality in all client and firm matters.

Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).

The Private Wealth Paralegal can sit in our Charlotte, Chicago, Dallas, Los Angeles, New York or Washington D.C. office. Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).

Client billable hour requirement: 1,550 hours annually

Essential Duties and Responsibilities include, but may not be limited to, the following. Other duties may be requested and/or assigned. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Oversee all aspects of trusts and estates in probate.
• Prepare and file probate documents in order to open and/or close estates, as well as prepare all requisite documents relative to trusts and estates in probate.
• Collect and distribute estate/decedent’s assets by contacting banks, brokerage houses, and appraisers.Prepare receipts and releases.Open, establish, and maintain estate checking accounts.
• Compile all information required to prepare gift and estate tax returns.Prepare and file Illinois state and federal estate tax returns including the court inventory.Review completed tax returns, prepare checks, obtain necessary signatures, and forward to the IRS.Forward executed tax returns to accountants; maintain archival files.
• Coordinate asset transfers and funding of trusts.If necessary, communicate with necessary parties relative to appropriate funding.
• Prepare for federal audit or state gift/estate tax audits.
• Research and investigate any requests, problems or issues, and resolve with appropriate parties.
• Prepare initial drafts of client correspondence and memos.
• Responsible for client contact and communication to clients.
• Perform file organization and maintenance.
• Maintain up-to-date time reports to ensure accurate client billing.

Supervisory Responsibilities

• On a case-by-case basis, may supervise the work performed by Project Assistant and/or Paralegal I and II staff. Carries out supervisory responsibilities in accordance with the firm’s policies and applicable laws. Responsibilities include interviewing, training, and providing input into the performance appraisal process.

Knowledge, Skills And Abilities

• Bachelor’s degree and five or more years progressive trust administration experience managing all aspects of trust accounts are required, preferably in a law firm environment; or equivalent combination of education and experience.Legal research knowledge and ability to use law library are required.Paralegal certificate from an ABA accredited paralegal program a plus.
• Computer proficient with experience and working knowledge of Westlaw and other trust-related databases , Internet research, due diligence, Excel, Access, Outlook, and MS Word preferred. Applicable knowledge of legal and investment terminology with a strong trust administration background and proficiency in West’s Federal Estate Tax program and fiduciary income tax forms and extensions.Ability to prepare federal and state estate tax returns, as well as familiarity with estate and gift tax return software programs, highly desirable.
• Exhibit high degree of initiative with excellent analytical, technical, and critical-thinking skills requiring an aptitude for detail, precision, and logic in order to analyze and research probate trust/estate data, process information, conduct legal research, and perform essential duties.
• Excellent organizational skills including record keeping, data collection, and system information.Ability to compile and analyze complex data and furnish concise, detailed information in report format, written correspondence, e‑mail, or verbally.
• Excellent interpersonal, verbal, and written communication skills.Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information and training, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts.
• Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment.Ability to act independently and make decisions within scope of the position’s responsibilities.
• Ability to identify and analyze probate trust/estate issues and inquiries and to recommend and implement solutions.
• Ability to organize, prioritize, and oversee numerous tasks from inception to completion, and ensure work is completed within strict deadlines.
• Ability to manage multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment, and adapt to changes in workflow.Proactive with excellent troubleshooting, problem resolution, and follow-through skills.
• Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting in order to interpret source data, prepare probate and trust/estate-related documents and forms, proofread material for grammatical, typographical, and spelling errors, and perform file maintenance.
• Ability to perform mathematical calculations and apply mathematical concepts when computing, reconciling balances, and verifying numerical data on forms and documents.
• Ability to operate standard office equipment including computer, laser printer, telephone, photocopier, calculator, scanner, facsimile, etc.
• Ability to occasionally retrieve and distribute files, written documentation and copies, or office supplies weighing up to 20 pounds.
• Work occasionally requires more than 37.5 hours to perform the essential duties of the position.
• Ability and availability to travel to other firm locations when required.

For our New York office, the annualized salary range for this position is $110,000 to $140,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy, and long-term and short-term disability policies.

Katten Muchin Rosenman LLP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Summary

The Legal Administrative Assistant (‘LAA’) provides high-level administrative and secretarial support to lawyers, paralegals, and administrators in various practice groups. The LAA may also provide billable and non-billable legal support as determined by the attorneys. This position requires a person who has strong communication, organizational and time management skills with the ability to work with a team and independently.

Job Duties

The following are essential job duties and responsibilities of the Legal Administrative Assistant. This list is not exhaustive, and other duties may be assigned as necessary.

• Provides word processing and document production services. Utilize office services support as appropriate.
• Drafts correspondence, having knowledge of common documents for applicable departments. For example, in litigation; pleadings, complaints, subpoenas, interrogatories, deposition notices, pretrial orders.
• Proofreads all documents produced for correct formatting, spelling, and grammar, and ensures that all attachments, exhibits, or enclosures are intact.
• Prepares documents for mailing with special attention given to completeness of enclosures, etc.
• Files court documents electronically.
• Handles incoming telephone calls, taking thorough messages. Makes sure call is given timely response.
• Handles time entry and client billing, including electronic billing. Manages the process to ensure timely completion.
• Understands requirements of the New Business Intake (NBI) software and completes process accurately and promptly, interfacing with billing attorney as necessary.
• Ability to extract appropriate billing information as requested.
• Organizes files and databases; maintain documents, both paper and electronic. Understands procedures to make files inactive and to recall inactive files.
• Attends to calendars and meeting management as required, ensuring all arrangements are complete, including any travel arrangements.
• Processes reimbursement requests.
• Dockets case/matter deadlines. Keeps attorneys apprised of deadlines.
• Tracks attorneys’ CLEs.
• Provides back‑up assistance to other administrative assistants and staff members as required.
• Notarizes documents as requested.

Requirements

Experience: 3-5 years of administrative experience in a law firm or legal services industry.

Knowledge/Skills and Abilities:

• Advanced proficiency with Microsoft Office Suite; WORD, Excel, PowerPoint; familiar with current version of software. Ability to execute advanced formatting; table of contents, table of authority.
• Knowledge of legal software and processes; time & billing, expense, scanning, PDF, etc.
• Excellent knowledge of grammar, spelling and punctuation.
• Legal writing skills, knowledge of legal terminology.
• Knowledge of office equipment such as multi-function devices, telephones, facsimiles, etc.
• Strong oral and written communication skills.
• Strong customer service orientation.

Essential Physical Demands

• Ability to sit for extended period of time and use a keyboard and other office machinery.