Astrix Punctuation Jobs in Usa

Please connect with me on LinkedIn as well @Summer Dillard or PJ (Peaches) Noetling

Job Title: Practice Assistant

Location: Costa Mesa, CA 92626

Salary/Payrate: $52K-$98K, bonus and AWESOME benefits!!!

Work Environment: Hybrid (2 days WFH after 6-months)

Term: Permanent / Fulltime

Associate degree required: Yes

Referral Fee: $1,000 - should your referral start with our client

JOB DESCRIPTION

Our Orange County, CA office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.

Responsibilities:

• Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
• Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.
• Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
• Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
• Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.
• General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
• The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:
• Assist with mentoring new office staff
• Assist with piloting new software

Qualifications:

• 4+ years of experience as a practice assistant or legal secretary
• Knowledge of legal terminology, legal documents and legal processes
• Accurate typing of at least 70 words per minute
• Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
• Excellent communication skills, written and verbal
• Understanding of correct grammar, spelling and punctuation
• Strong proofreading skills
• Superior organizational skills including filing, calendaring, and proofreading
• Time management skills and ability to work independently as well as with a team
• Regular predictable attendance

Katten is a full-service law firm with approximately 700 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm's core areas of practice include corporate, financial markets and funds, insolvency and restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.

Docket Coordinator

The Docket Coordinator will exercise discretion and independent judgment in facilitating actions required to efficiently and accurately calendar all docket activities. The Docket Coordinator is responsible for performing the day-to-day duties of the Docket Department, monitoring information entered into the Firm Docketing system, and providing general litigation support. Maintains professionalism and strict confidentiality in all client and firm matters.

Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).

Essential Duties and Responsibilities include, but may not be limited to, the following. Other duties may be requested and/or assigned. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Maintain up-to-date knowledge of State, Federal, Local, and Judge's rules. Ability to research resource guides, rules and statutes, authorities, and numerous courts' websites.
• For each case being monitored, identify the correct rule set to be used in the calendaring system. Provide attorney and secretary with a printed copy of the judge's standing orders upon request.
• Maintain a working knowledge of the Docket Department's database as it relates to day-to-day work production. Create and distribute various calendar and timekeeper reports.
• Review court documents, legal correspondence, and attorney requests and enter deadlines into the Docket Department's database, CourtAlert. Maintain firm policies to ensure the accurate entry of deadlines and docket entries into CourtAlert.
• Communicate with case teams in advance of filings, review the filings for conformity with court rules, file with the court, and deliver courtesy copies. Communicate directly with the courts to ensure filings are accepted.
• Monitor daily receipts of all electronic court filings (ECF) to ensure that events are timely posted on attorney and firm calendars.
• Communicate quickly and clearly via email and phone to inquiries from attorneys, legal executive assistants, and paralegals regarding docket entries, court procedures, and filings.
• Participate in professional organizations that promote the on-going education of Federal, State and Local rule changes. Prepare and distribute announcements regarding same to local attorneys and legal support staff.
• Work with the Litigation Services Counsel to implement procedures for systems, processes, technology and services to ensure continual service enhancements, cost reductions, and organizational consistency with firm policy. Recommend changes in procedures to improve efficiency and effectiveness of the Department.
• Ensure consistent application of firm policy and adherence to risk management guidelines, as defined by the firm's legal malpractice carrier, to minimize potential malpractice exposure.
• Create Docket system electronic reminders and appointments/events on the attorney and firm calendar. Create and distribute printed reports, as requested, by attorneys.
• Answer and process incoming telephone calls and respond to e-mail inquiries disseminating information relative to the courts, judge's standing orders and Docket Department procedures.
• Assist with training of new Docket staff.
• Periodic review of case status (i.e. active or closed). Create and distribute reports to attorneys, obtain information and update database.
• Provide Electronic Case filing (CM/ECF) support to legal staff. Maintain knowledge base of e-filing requirements and procedures for all courts serviced by the Los Angeles and Dallas attorneys. Maintain tracking log of attorney court registrations, including expiration dates, and notify attorneys to ensure no lapse in registration. Assist attorneys with updating their PACER account for NextGen filing.
• Maintain accurate attorney filing credentials, create court admission accounts for attorneys, and troubleshoot credential issues.
• Forward court documents and incoming mail/email relating to active cases as provided by attorneys and legal support staff to appropriate firm personnel. Coordinate with the Record Center to ensure pleadings are indexed in the Records Management System.
• Perform searches for court information through on-line service providers such as Pacer, Courthouse News and others.
• Ensure exceptional client service levels are achieved in delivery of services to secretaries, paralegals, attorneys, and vendors.
• Participate in Docket Department meetings. Provide assistance with implementation of new technology and procedures affecting the firm.
• Ability and willingness to handle after hours filings when needed. Occasional overtime may be required.

Knowledge, Skills and Abilities

• Associate's Degree; college degree preferred. Three or more years of progressive docket-related experience preferably in a large law firm environment; or equivalent combination of education and experience. Prior experience and knowledge of docket tasks and procedures required. Strong knowledge of Federal/State/Local court rules required. Familiarity with Electronic Case Filing (CM/ECF) procedures a plus. Familiarity with Court Alert a plus.
• Computer proficient with familiarity of various database systems including Outlook, Google Chrome, MS Word, and Adobe preferred. Data entry skills with 85% accuracy and minimum keyboarding skills of 30 wpm are preferred. Ability to learn and utilize specific internal or third-party Docket Department software.
• Strong knowledge of court rules and procedures and the litigation process required. Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts.
• An aptitude for detail and accuracy to analyze, interpret, and process documentation for docketing purposes, perform essential duties relating to day-to-day docketing procedures, and respond to docket inquiries. Ability to articulate potential issues and propose resolutions to attorneys.
• Excellent follow-through skills with the proven ability to prioritize numerous tasks and handle multiple functions in a fast-paced, deadline-driven, detail-oriented work environment.
• Excellent organizational skills including record keeping, data collection, and system information. Ability to compile and analyze data and furnish information in report format, written correspondence, e-mail, or verbally.
• Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently and make decisions within scope of the position's responsibilities.
• Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting in order to interpret source data, perform data entry, proofread material for grammatical, typographical, and spelling errors, and perform Docket file maintenance.
• Ability to perform mathematical calculations and apply mathematical concepts when performing and verifying calculations on forms and documents.

In our Los Angeles office, the annualized salary range for this position is $65,000 to $85,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

Katten will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of Article 9 to Chapter XVII of the Los Angeles Municipal Code.

We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy and long-term and short-term disability policies.

Katten Muchin Rosenman LLP in an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Please connect with me on LinkedIn as well @Felicia Larion

Job Title: Transactional Legal Assistant

Location: Washington, DC 20037

Salary/Payrate: $90K - 100K and AWESOME benefits!!!

Work Environment: - 100% onsite for first 90 days. They will do a 90-day review and will be eligible for 2 works from home.

Hours: Full-time; 8:30-5:00 p.m., Monday-Friday (1-hour lunch); Overtime may be required

FLSA Status: Non-Exempt

Term: Permanent / Fulltime

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

AM Law 200 law firm is seeking an organized, critical-thinking person with strong attention to detail. This position supports the Washington, D.C. office through the performance of administrative duties for various practice groups, including federal regulatory and transactional matters. Position interfaces with clients and colleagues in a professional setting. This person will be required to uphold the image of the Firm by maintaining respect for confidentiality, discretion, and positive contact with clients, attorneys and staff.

This position requires a minimum of five years of experience as an administrative assistant, preferably in a legal environment. Assists through the performance of complex administrative, billing, calendar maintenance, and business intake duties. Must have strong organizational skills, and knowledge of grammar, spelling, and punctuation. Shall be proficient in the use of word processing and other automated equipment, including Microsoft Office Suite and other software packages currently being used by the Firm. The specific requirements for this position include but are not limited to those outlined below.

Position Requires:

• Federal regulatory/transactional environment (real estate/affordable housing, corporate/finance, international, or government/regulatory), with comfort around complex programs and agency interaction.
• Trained in both regulatory and transactional work: understands deal flow (checklists, closings, signatures) and can also support filings, licenses, and compliance programs.

Overall Responsibilities:

• Primary duties will include, but are not limited to, the following:
• Provide legal and administrative support to attorneys across multiple practice areas
• Assist with federal regulatory matters, including preparation and submission of filings to regulatory agencies (e.g., SEC, FDA, FTC, CFIUS, and other federal agencies)
• Prepare and organize documents for regulatory submissions, comment letters, and agency filings
• Calendar regulatory deadlines and maintain calendars for pertinent deadlines
• Support transactional work including due diligence document management, closing coordination, and preparation of transaction binders
• Coordinate due diligence requests and document production for transactional matters
• Assist with preparation of signature pages, closing documents, and post-closing deliverables
• Coordinate with clients, co-counsel, regulatory agencies, and other external parties
• Communicate effectively with attorneys, clients, government officials, agency personnel, and other stakeholders
• Maintain daily calendars and manage attorney schedules, keeping them apprised of project deadlines, regulatory timelines, and transaction milestones
• Schedule and organize meetings, client calls, travel, and conferences for attorneys
• Manage multiple matter calendars and maintain organized files, including electronic files and databases
• Draft, edit, proofread, and finalize legal documents, correspondence, and memoranda under attorney supervision
• Possess strong attention to detail, perform self-review and ask questions as needed in preparation of legal documents, letters and other written materials
• Analyze factual information under the supervision of the assigning attorney
• Manage hard copy and electronic files; document organization and maintenance, including uploading to and downloading from third-party sites and client portals
• Create new files and maintain existing files utilizing an automated records management system
• Maintain personal correspondence, reading files, billing letters, expense reports, and other client related documents in accordance with Firm standard filing procedures
• Open new client/matter files per Firm procedures
• Provide matter management support as needed across various practice areas
• Enter timesheets into Aderant database for attorneys
• Prepare monthly client billing according to Firm guidelines (including review for edits/corrections)
• Prepare reimbursement and expense requests, tracking reimbursements for receipt of payment
• Overtime and flexibility will be required on occasion
• Perform any other duties that may be assigned with regard to this position

Required Skills:

• Strong office organizational skills and attention to detail
• Excellent interpersonal, written and oral communications skills, as well as tact and diplomacy sufficient to gain the respect of attorneys and employees
• Professional demeanor and customer service orientated
• Maintains positive, productive working relationships with attorneys, colleagues and clients
• Proficiency in navigating through entire Microsoft Office Suite/Nuance/Outlook
• Must demonstrate good problem-solving skills
• Ability to manage multiple priorities and deadlines simultaneously
• Ability to work independently and collaboratively with attorneys and staff to ensure superior quality in work product

Education and Experience Requirements:

• A Bachelor's Degree is preferred
• At least five (5) years' experience in above skill areas
• Experience supporting federal regulatory practice and/or transactional matters strongly preferred
• Experience with federal agency portals and case management systems (e.g., CFIUS) considered a plus
• Demonstrated proficiency in MS Office Suite and Adobe software programs

Lewis Rice LLC, a large downtown St. Louis law firm, has an opening for a Litigation Legal Assistant working on our litigation assistant team. This position will work with other team members in supporting litigation attorneys in the Firm. Experience with Microsoft Word, Microsoft Outlook, time entry and document management systems is required. A typing speed of 70+ wpm, transcription, and a minimum of two years legal secretarial experience is also required. Qualified candidates will be detail-oriented, possess excellent communication skills, possess excellent grammar and proofreading skills and have strong organizational/filing skills. In addition, successful candidates must be a dependable team player who works collaboratively and cooperatively with others in a team-oriented environment.

The hours of the position are 9:00 a.m. to 5:00 p.m. The position offers an excellent salary commensurate with experience and an excellent comprehensive benefits package including major medical plans, 401(k) plan, and paid parking.

Education and Experience Requirements:

• High School Diploma or equivalent required, some college-level courses preferred
• More than two years of professional law firm office or related experience required
• Any equivalent combination of education, experience and training that provides the required knowledge skills and abilities

Knowledge, Skills, and Abilities Requirements:

• Ability to type 70WPM or better
• Knowledge of basic spelling, grammar and punctuation rules
• Familiarity with Microsoft Office Computer Programs (particularly Microsoft Word and Microsoft Excel) and the Internet
• Organizational, time management and prioritization skills required
• Knowledge of general office procedures required; knowledge of law firm office procedures preferred

Connell Foley LLP is seeking an experienced Paralegal to join our Roseland office. Qualified candidates should have at least 5 years of experience in a law firm or legal environment, specifically with handling Bankruptcy matters.

The ideal candidate will be expected to perform the following job functions:

• Administrative support duties including answering telephones, scheduling meetings and coordinating calendars for future events and deadlines, attending to all correspondence, documents, e-mails, pleadings, discovery and other related materials;
• Maintain both centralized office files in digital and where appropriate paper formats;
• File documents with courts and track and manage deadlines;
• Review correspondence and proof-read documents for grammar, punctuation, exhibits and enclosures;
• Extensive knowledge of word processing and other computer programs to produce the attorneys work product, entering data, etc.;
• Preparation and execution of documents, correspondence, cover sheets and reports and distribution of such documents;
• Attend to communication with courts, clients, counsel, and other third-parties;
• Coordinates monthly billing, closes out files and maintains tracking system for same
• Performs such other duties as may be assigned by responsible attorneys and administrative personnel.

The ideal candidate should have the following qualifications:

• Satisfactory academic credentials or work equivalent;
• Ability to work well under pressure and meet tight deadlines;
• Ability to work well independently as well as effectively within a team;
• Excellent interpersonal skills and a positive attitude;
• Strong attention to detail
• Ability to multi-task and problem solve;
• Ability to manage confidential information and sensitive situations with tact and discretion.

Connell Foley LLP offers competitive salaries and excellent benefits, including profit sharing, 401(k), and medical and dental coverage. Exact compensation based on experience.

Connell Foley is an Equal Opportunity Employer.

Now Hiring: Commercial Real Estate Legal Assistant

LHH Recruitment Solutions is partnering with a well‑respected law firm in West Palm Beach seeking an experienced Real Estate Legal Assistant to support a busy Commercial Real Estate practice. This is an excellent opportunity for someone who thrives in a transactional environment, enjoys working closely with attorneys, and values a collaborative, professional culture.

Salary Range: 65,000- $75,000

Location: West Palm Beach, FL (onsite)

About the Role

In this position, you’ll directly support attorneys throughout all stages of commercial real estate transactions. The ideal candidate is detail‑oriented, proactive, and comfortable managing multiple priorities in a fast‑paced environment.

Key Responsibilities:

• Support commercial real estate transactions including Purchase & Sale Agreements, leasing, closings, and related documentation

• Draft, proofread, edit, and redline legal documents with a high degree of accuracy

• Handle monthly client billing (paper & electronic), including pre‑bill review and narrative edits

• Provide comprehensive administrative support from matter opening through closing

• Prepare conflict checks and open new matters

• Manage attorney calendars, deadlines, meetings, and closing schedules

• Process attorney expense reports and vendor invoices

• Maintain organized electronic files within the firm’s document management system

What the Firm Is Looking For:

• 3+ years of law firm experience, preferably in commercial real estate (transactional)

• Strong grammar, spelling, punctuation, and overall communication skills

• Exceptional attention to detail, accuracy, and organization

• Ability to adapt to changing priorities while maintaining precision

• Experience in a fast‑paced legal environment

• Familiarity with law firm case management and billing systems

Apply today!

Katten is a full-service law firm with approximately 700 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm’s core areas of practice include corporate, financial markets and funds, insolvency and restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.

Private Wealth Paralegal

The Private Wealth Paralegal is responsible for providing paralegal support and assistance to attorneys in the management, coordination, and administration of all aspects of trusts and estates in probate within established administrative procedures. This position requires appropriate client and advisor contact. Maintains professionalism and strict confidentiality in all client and firm matters.

Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).

The Private Wealth Paralegal can sit in our Charlotte, Chicago, Dallas, Los Angeles, New York or Washington D.C. office. Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).

Client billable hour requirement: 1,550 hours annually

Essential Duties and Responsibilities include, but may not be limited to, the following. Other duties may be requested and/or assigned. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Oversee all aspects of trusts and estates in probate.
• Prepare and file probate documents in order to open and/or close estates, as well as prepare all requisite documents relative to trusts and estates in probate.
• Collect and distribute estate/decedent’s assets by contacting banks, brokerage houses, and appraisers.Prepare receipts and releases.Open, establish, and maintain estate checking accounts.
• Compile all information required to prepare gift and estate tax returns.Prepare and file Illinois state and federal estate tax returns including the court inventory.Review completed tax returns, prepare checks, obtain necessary signatures, and forward to the IRS.Forward executed tax returns to accountants; maintain archival files.
• Coordinate asset transfers and funding of trusts.If necessary, communicate with necessary parties relative to appropriate funding.
• Prepare for federal audit or state gift/estate tax audits.
• Research and investigate any requests, problems or issues, and resolve with appropriate parties.
• Prepare initial drafts of client correspondence and memos.
• Responsible for client contact and communication to clients.
• Perform file organization and maintenance.
• Maintain up-to-date time reports to ensure accurate client billing.

Supervisory Responsibilities

• On a case-by-case basis, may supervise the work performed by Project Assistant and/or Paralegal I and II staff. Carries out supervisory responsibilities in accordance with the firm’s policies and applicable laws. Responsibilities include interviewing, training, and providing input into the performance appraisal process.

Knowledge, Skills And Abilities

• Bachelor’s degree and five or more years progressive trust administration experience managing all aspects of trust accounts are required, preferably in a law firm environment; or equivalent combination of education and experience.Legal research knowledge and ability to use law library are required.Paralegal certificate from an ABA accredited paralegal program a plus.
• Computer proficient with experience and working knowledge of Westlaw and other trust-related databases , Internet research, due diligence, Excel, Access, Outlook, and MS Word preferred. Applicable knowledge of legal and investment terminology with a strong trust administration background and proficiency in West’s Federal Estate Tax program and fiduciary income tax forms and extensions.Ability to prepare federal and state estate tax returns, as well as familiarity with estate and gift tax return software programs, highly desirable.
• Exhibit high degree of initiative with excellent analytical, technical, and critical-thinking skills requiring an aptitude for detail, precision, and logic in order to analyze and research probate trust/estate data, process information, conduct legal research, and perform essential duties.
• Excellent organizational skills including record keeping, data collection, and system information.Ability to compile and analyze complex data and furnish concise, detailed information in report format, written correspondence, e‑mail, or verbally.
• Excellent interpersonal, verbal, and written communication skills.Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information and training, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts.
• Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment.Ability to act independently and make decisions within scope of the position’s responsibilities.
• Ability to identify and analyze probate trust/estate issues and inquiries and to recommend and implement solutions.
• Ability to organize, prioritize, and oversee numerous tasks from inception to completion, and ensure work is completed within strict deadlines.
• Ability to manage multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment, and adapt to changes in workflow.Proactive with excellent troubleshooting, problem resolution, and follow-through skills.
• Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting in order to interpret source data, prepare probate and trust/estate-related documents and forms, proofread material for grammatical, typographical, and spelling errors, and perform file maintenance.
• Ability to perform mathematical calculations and apply mathematical concepts when computing, reconciling balances, and verifying numerical data on forms and documents.
• Ability to operate standard office equipment including computer, laser printer, telephone, photocopier, calculator, scanner, facsimile, etc.
• Ability to occasionally retrieve and distribute files, written documentation and copies, or office supplies weighing up to 20 pounds.
• Work occasionally requires more than 37.5 hours to perform the essential duties of the position.
• Ability and availability to travel to other firm locations when required.

For our New York office, the annualized salary range for this position is $110,000 to $140,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy, and long-term and short-term disability policies.

Katten Muchin Rosenman LLP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Summary

The Legal Administrative Assistant (‘LAA’) provides high-level administrative and secretarial support to lawyers, paralegals, and administrators in various practice groups. The LAA may also provide billable and non-billable legal support as determined by the attorneys. This position requires a person who has strong communication, organizational and time management skills with the ability to work with a team and independently.

Job Duties

The following are essential job duties and responsibilities of the Legal Administrative Assistant. This list is not exhaustive, and other duties may be assigned as necessary.

• Provides word processing and document production services. Utilize office services support as appropriate.
• Drafts correspondence, having knowledge of common documents for applicable departments. For example, in litigation; pleadings, complaints, subpoenas, interrogatories, deposition notices, pretrial orders.
• Proofreads all documents produced for correct formatting, spelling, and grammar, and ensures that all attachments, exhibits, or enclosures are intact.
• Prepares documents for mailing with special attention given to completeness of enclosures, etc.
• Files court documents electronically.
• Handles incoming telephone calls, taking thorough messages. Makes sure call is given timely response.
• Handles time entry and client billing, including electronic billing. Manages the process to ensure timely completion.
• Understands requirements of the New Business Intake (NBI) software and completes process accurately and promptly, interfacing with billing attorney as necessary.
• Ability to extract appropriate billing information as requested.
• Organizes files and databases; maintain documents, both paper and electronic. Understands procedures to make files inactive and to recall inactive files.
• Attends to calendars and meeting management as required, ensuring all arrangements are complete, including any travel arrangements.
• Processes reimbursement requests.
• Dockets case/matter deadlines. Keeps attorneys apprised of deadlines.
• Tracks attorneys’ CLEs.
• Provides back‑up assistance to other administrative assistants and staff members as required.
• Notarizes documents as requested.

Requirements

Experience: 3-5 years of administrative experience in a law firm or legal services industry.

Knowledge/Skills and Abilities:

• Advanced proficiency with Microsoft Office Suite; WORD, Excel, PowerPoint; familiar with current version of software. Ability to execute advanced formatting; table of contents, table of authority.
• Knowledge of legal software and processes; time & billing, expense, scanning, PDF, etc.
• Excellent knowledge of grammar, spelling and punctuation.
• Legal writing skills, knowledge of legal terminology.
• Knowledge of office equipment such as multi-function devices, telephones, facsimiles, etc.
• Strong oral and written communication skills.
• Strong customer service orientation.

Essential Physical Demands

• Ability to sit for extended period of time and use a keyboard and other office machinery.

Growing commercial litigation law firm is seeking an experienced Paralegal/Legal Assistant to join our Southlake office. The ideal candidate will have a demonstrated track record supporting attorneys in active pre-litigation and litigation matters in a fast‑paced environment.

Job Summary

This position will work closely with attorneys on all phases of civil litigation and transactional matters, including case intake, discovery, motion practice, hearings, mediation, arbitration, and trial. We are looking for someone who can take ownership of files, anticipate next steps, and effectively manage deadlines with minimal supervision.

Key Responsibilities

Job duties will include some or all of the following:

• Managing litigation calendars and case deadlines, including hearings, depositions, mediations, trials, and arbitration settings.
• Preparing, filing, and serving pleadings and other documents in Texas state and federal courts and in arbitration forums (including e‑filing).
• Assisting with written discovery, including drafting shells of discovery requests and responses, organizing productions, and managing document reviews.
• Coordinating and scheduling depositions, court hearings, mediations, and meetings with clients, experts, and witnesses.
• Organizing and maintaining electronic and physical client files, including case chronologies, discovery indexes, and exhibit lists.
• Drafting routine correspondence, discovery cover letters, and basic pleadings/forms for attorney review.
• Preparing hearing, mediation, and trial binders (exhibits, witness lists, demonstratives) and assisting with trial/arbitration logistics.
• Communicating professionally with clients, courts, opposing counsel, experts, and other legal professionals.
• Proofreading and formatting legal documents for appropriate grammar, spelling, punctuation, and court‑compliant formatting.

Qualifications

• 3+ years of civil litigation paralegal or litigation legal assistant experience in a law firm setting (construction/commercial litigation experience a plus).
• Strong understanding of Texas state court procedures; familiarity with federal court practice is preferred.
• Proven experience with e‑filing in Texas state courts and, preferably, federal courts and/or arbitration forums.
• Mindset of a team player who thrives in a supportive team environment.
• Dependable and punctual attendance with strong ownership of deadlines and follow‑through.
• Proficient computer, organization, time management, and communication skills.
• Experience with Clio or similar practice/file management software is a plus.
• Knowledge or familiarity with legal e‑billing requirements and e‑billing websites is preferred.

Compensation and Benefits

• Salary range: $50,000 – $80,000 annually, depending on experience.
• Paid time off.
• Paid medical/health insurance.
• 401(k) with employer match.

Job Type: Full-time

Work Location: In person (Southlake office)

Please connect with me on LinkedIn as well @Kyle Kapper

Job Title: Litigation Legal Secretary

Location: Dallas TX 75201

Salary/Payrate: $70K-$85K annually and AWESOME benefits!!!

Work Environment: 90 days ONSITE and then 1 day WFH

Term: Permanent / Fulltime

Bachelor’s degree required: Preferred

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Legal Secretary is responsible for providing a full range of administrative support to multiple attorneys in the Litigation Section. The Secretary must have the ability to work in a cooperative, positive manner with all co-workers, clients, and attorneys and must observe confidentiality in all matters relating to the Firm.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential functions are primarily job duties that employees must be able to perform unassisted or with some reasonable accommodation made by the employer.

• Prepares draft documents such as briefs, complaints, motions, subpoenas, and summonses, using firm templates and information from attorneys.
• Coordinates multi-documents for filing, formatting as appropriate for each court (consistent with litigation filing requirements). E-files in both State and Federal courts, as needed.
• Enters and maintains all case information in Court Alert (dates, reminders, etc.)
• Prepares notebooks, binders, exhibits, and other documentation as needed.
• Opens new client/matter files and runs conflict checks in coordination with the New Business Intake team.
• Organizes and maintains all documents in the document management system. Maintains documents in an efficient and effective manner.
• Coordinates document management with either Litigation Support Managers or by saving to the appropriate file management location.
• Proofreads documents for grammar, punctuation, syntax and formatting consistency.
• Manages calendar and assists timekeepers in meeting deadlines. Apprises timekeeper(s) of responsibilities in advance of commitment, as needed.
• Coordinates conferences and meetings, including conference room scheduling, video conferencing scheduling, coordinating meals, and preparing materials, as necessary.
• Handles billing process under the guidance of the attorney, including time entry and billing memos. Ensures timekeepers time entry is closed in a timely manner.
• Receives clients and visitors. Maintains excellent customer service with clients. Observes confidentiality of attorney/client relationship. Prepares materials for client meetings, updates client contact lists, interfaces with client questions.
• Handles check requests, travel expenses and travel arrangements, including airline, car and hotel reservations.
• Processes new attorneys’ admissions to jurisdictions needed for them to be able to file with the court.
• Assists attorneys with memberships outside of the Firm, as needed.
• Coordinates CLE’s for attorneys (submitting for approval, etc.).
• Reads, sorts and dates incoming mail. Ensures outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.
• Prepares materials for publication or speaking engagements.
• Performs research as needed, utilizing the internet or other web-based programs.
• Coordinates secretary backup support in accordance with the scheduled time off to ensure assistance is provided as necessary.
• Adheres to Firm policies and procedures as outlined in the Firm Handbooks.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

• Bachelor's degree preferred.
• 2-5 years Litigation experience required. Mid-to-large size firm preferred.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel), document management systems (NetDocs), billing software (Carpe Diem) and expense software (Emburse).
• Solid experience working in ECF and Texas state e-filing systems. Familiarity with state and federal rules and procedures.
• Ability to prepare complex documents using advanced word processing features including styles, section formatting, merge, tables, redlining, cross referencing, indices, table of contents, table of authorities, etc.
• Strong attention to detail, proof-reading skills, organizational skills, and ability to manage time effectively.
• Excellent interpersonal and communication skills and the ability to collaborate well in a team.
• Self-starter with the ability to work independently and to perform with a high level of accuracy in a high-volume environment.
• Ability to multi-task while maintaining a quality work product, balancing workload, and meeting deadlines.
• Above average customer service skills with a willingness to help others.
• Ability to work overtime as needed.