Asterisk Punctuation Jobs in Usa
106 positions found — Page 9
Please connect with me on LinkedIn as well @Felicia Larion
Job Title: Transactional Legal Assistant
Location: Washington, DC 20037
Salary/Payrate: $90K - 100K and AWESOME benefits!!!
Work Environment: - 100% onsite for first 90 days. They will do a 90-day review and will be eligible for 2 works from home.
Hours: Full-time; 8:30-5:00 p.m., Monday-Friday (1-hour lunch); Overtime may be required
FLSA Status: Non-Exempt
Term: Permanent / Fulltime
Referral Fee: AMS will pay $500 should the person you refer gets hired
JOB DESCRIPTION
AM Law 200 law firm is seeking an organized, critical-thinking person with strong attention to detail. This position supports the Washington, D.C. office through the performance of administrative duties for various practice groups, including federal regulatory and transactional matters. Position interfaces with clients and colleagues in a professional setting. This person will be required to uphold the image of the Firm by maintaining respect for confidentiality, discretion, and positive contact with clients, attorneys and staff.
This position requires a minimum of five years of experience as an administrative assistant, preferably in a legal environment. Assists through the performance of complex administrative, billing, calendar maintenance, and business intake duties. Must have strong organizational skills, and knowledge of grammar, spelling, and punctuation. Shall be proficient in the use of word processing and other automated equipment, including Microsoft Office Suite and other software packages currently being used by the Firm. The specific requirements for this position include but are not limited to those outlined below.
Position Requires:
- Federal regulatory/transactional environment (real estate/affordable housing, corporate/finance, international, or government/regulatory), with comfort around complex programs and agency interaction.
- Trained in both regulatory and transactional work: understands deal flow (checklists, closings, signatures) and can also support filings, licenses, and compliance programs.
Overall Responsibilities:
- Primary duties will include, but are not limited to, the following:
- Provide legal and administrative support to attorneys across multiple practice areas
- Assist with federal regulatory matters, including preparation and submission of filings to regulatory agencies (e.g., SEC, FDA, FTC, CFIUS, and other federal agencies)
- Prepare and organize documents for regulatory submissions, comment letters, and agency filings
- Calendar regulatory deadlines and maintain calendars for pertinent deadlines
- Support transactional work including due diligence document management, closing coordination, and preparation of transaction binders
- Coordinate due diligence requests and document production for transactional matters
- Assist with preparation of signature pages, closing documents, and post-closing deliverables
- Coordinate with clients, co-counsel, regulatory agencies, and other external parties
- Communicate effectively with attorneys, clients, government officials, agency personnel, and other stakeholders
- Maintain daily calendars and manage attorney schedules, keeping them apprised of project deadlines, regulatory timelines, and transaction milestones
- Schedule and organize meetings, client calls, travel, and conferences for attorneys
- Manage multiple matter calendars and maintain organized files, including electronic files and databases
- Draft, edit, proofread, and finalize legal documents, correspondence, and memoranda under attorney supervision
- Possess strong attention to detail, perform self-review and ask questions as needed in preparation of legal documents, letters and other written materials
- Analyze factual information under the supervision of the assigning attorney
- Manage hard copy and electronic files; document organization and maintenance, including uploading to and downloading from third-party sites and client portals
- Create new files and maintain existing files utilizing an automated records management system
- Maintain personal correspondence, reading files, billing letters, expense reports, and other client related documents in accordance with Firm standard filing procedures
- Open new client/matter files per Firm procedures
- Provide matter management support as needed across various practice areas
- Enter timesheets into Aderant database for attorneys
- Prepare monthly client billing according to Firm guidelines (including review for edits/corrections)
- Prepare reimbursement and expense requests, tracking reimbursements for receipt of payment
- Overtime and flexibility will be required on occasion
- Perform any other duties that may be assigned with regard to this position
Required Skills:
- Strong office organizational skills and attention to detail
- Excellent interpersonal, written and oral communications skills, as well as tact and diplomacy sufficient to gain the respect of attorneys and employees
- Professional demeanor and customer service orientated
- Maintains positive, productive working relationships with attorneys, colleagues and clients
- Proficiency in navigating through entire Microsoft Office Suite/Nuance/Outlook
- Must demonstrate good problem-solving skills
- Ability to manage multiple priorities and deadlines simultaneously
- Ability to work independently and collaboratively with attorneys and staff to ensure superior quality in work product
Education and Experience Requirements:
- A Bachelor's Degree is preferred
- At least five (5) years' experience in above skill areas
- Experience supporting federal regulatory practice and/or transactional matters strongly preferred
- Experience with federal agency portals and case management systems (e.g., CFIUS) considered a plus
- Demonstrated proficiency in MS Office Suite and Adobe software programs
Lewis Rice LLC, a large downtown St. Louis law firm, has an opening for a Litigation Legal Assistant working on our litigation assistant team. This position will work with other team members in supporting litigation attorneys in the Firm. Experience with Microsoft Word, Microsoft Outlook, time entry and document management systems is required. A typing speed of 70+ wpm, transcription, and a minimum of two years legal secretarial experience is also required. Qualified candidates will be detail-oriented, possess excellent communication skills, possess excellent grammar and proofreading skills and have strong organizational/filing skills. In addition, successful candidates must be a dependable team player who works collaboratively and cooperatively with others in a team-oriented environment.
The hours of the position are 9:00 a.m. to 5:00 p.m. The position offers an excellent salary commensurate with experience and an excellent comprehensive benefits package including major medical plans, 401(k) plan, and paid parking.
Education and Experience Requirements:
- High School Diploma or equivalent required, some college-level courses preferred
- More than two years of professional law firm office or related experience required
- Any equivalent combination of education, experience and training that provides the required knowledge skills and abilities
Knowledge, Skills, and Abilities Requirements:
- Ability to type 70WPM or better
- Knowledge of basic spelling, grammar and punctuation rules
- Familiarity with Microsoft Office Computer Programs (particularly Microsoft Word and Microsoft Excel) and the Internet
- Organizational, time management and prioritization skills required
- Knowledge of general office procedures required; knowledge of law firm office procedures preferred
Connell Foley LLP is seeking an experienced Paralegal to join our Roseland office. Qualified candidates should have at least 5 years of experience in a law firm or legal environment, specifically with handling Bankruptcy matters.
The ideal candidate will be expected to perform the following job functions:
- Administrative support duties including answering telephones, scheduling meetings and coordinating calendars for future events and deadlines, attending to all correspondence, documents, e-mails, pleadings, discovery and other related materials;
- Maintain both centralized office files in digital and where appropriate paper formats;
- File documents with courts and track and manage deadlines;
- Review correspondence and proof-read documents for grammar, punctuation, exhibits and enclosures;
- Extensive knowledge of word processing and other computer programs to produce the attorneys work product, entering data, etc.;
- Preparation and execution of documents, correspondence, cover sheets and reports and distribution of such documents;
- Attend to communication with courts, clients, counsel, and other third-parties;
- Coordinates monthly billing, closes out files and maintains tracking system for same
- Performs such other duties as may be assigned by responsible attorneys and administrative personnel.
The ideal candidate should have the following qualifications:
- Satisfactory academic credentials or work equivalent;
- Ability to work well under pressure and meet tight deadlines;
- Ability to work well independently as well as effectively within a team;
- Excellent interpersonal skills and a positive attitude;
- Strong attention to detail
- Ability to multi-task and problem solve;
- Ability to manage confidential information and sensitive situations with tact and discretion.
Connell Foley LLP offers competitive salaries and excellent benefits, including profit sharing, 401(k), and medical and dental coverage. Exact compensation based on experience.
Connell Foley is an Equal Opportunity Employer.
Now Hiring: Commercial Real Estate Legal Assistant
LHH Recruitment Solutions is partnering with a well‑respected law firm in West Palm Beach seeking an experienced Real Estate Legal Assistant to support a busy Commercial Real Estate practice. This is an excellent opportunity for someone who thrives in a transactional environment, enjoys working closely with attorneys, and values a collaborative, professional culture.
Salary Range: 65,000- $75,000
Location: West Palm Beach, FL (onsite)
About the Role
In this position, you’ll directly support attorneys throughout all stages of commercial real estate transactions. The ideal candidate is detail‑oriented, proactive, and comfortable managing multiple priorities in a fast‑paced environment.
Key Responsibilities:
• Support commercial real estate transactions including Purchase & Sale Agreements, leasing, closings, and related documentation
• Draft, proofread, edit, and redline legal documents with a high degree of accuracy
• Handle monthly client billing (paper & electronic), including pre‑bill review and narrative edits
• Provide comprehensive administrative support from matter opening through closing
• Prepare conflict checks and open new matters
• Manage attorney calendars, deadlines, meetings, and closing schedules
• Process attorney expense reports and vendor invoices
• Maintain organized electronic files within the firm’s document management system
What the Firm Is Looking For:
• 3+ years of law firm experience, preferably in commercial real estate (transactional)
• Strong grammar, spelling, punctuation, and overall communication skills
• Exceptional attention to detail, accuracy, and organization
• Ability to adapt to changing priorities while maintaining precision
• Experience in a fast‑paced legal environment
• Familiarity with law firm case management and billing systems
Apply today!
Katten is a full-service law firm with approximately 700 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm’s core areas of practice include corporate, financial markets and funds, insolvency and restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.
Private Wealth Paralegal
The Private Wealth Paralegal is responsible for providing paralegal support and assistance to attorneys in the management, coordination, and administration of all aspects of trusts and estates in probate within established administrative procedures. This position requires appropriate client and advisor contact. Maintains professionalism and strict confidentiality in all client and firm matters.
Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).
The Private Wealth Paralegal can sit in our Charlotte, Chicago, Dallas, Los Angeles, New York or Washington D.C. office. Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).
Client billable hour requirement: 1,550 hours annually
Essential Duties and Responsibilities include, but may not be limited to, the following. Other duties may be requested and/or assigned. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Oversee all aspects of trusts and estates in probate.
- Prepare and file probate documents in order to open and/or close estates, as well as prepare all requisite documents relative to trusts and estates in probate.
- Collect and distribute estate/decedent’s assets by contacting banks, brokerage houses, and appraisers.Prepare receipts and releases.Open, establish, and maintain estate checking accounts.
- Compile all information required to prepare gift and estate tax returns.Prepare and file Illinois state and federal estate tax returns including the court inventory.Review completed tax returns, prepare checks, obtain necessary signatures, and forward to the IRS.Forward executed tax returns to accountants; maintain archival files.
- Coordinate asset transfers and funding of trusts.If necessary, communicate with necessary parties relative to appropriate funding.
- Prepare for federal audit or state gift/estate tax audits.
- Research and investigate any requests, problems or issues, and resolve with appropriate parties.
- Prepare initial drafts of client correspondence and memos.
- Responsible for client contact and communication to clients.
- Perform file organization and maintenance.
- Maintain up-to-date time reports to ensure accurate client billing.
Supervisory Responsibilities
- On a case-by-case basis, may supervise the work performed by Project Assistant and/or Paralegal I and II staff. Carries out supervisory responsibilities in accordance with the firm’s policies and applicable laws. Responsibilities include interviewing, training, and providing input into the performance appraisal process.
Knowledge, Skills And Abilities
- Bachelor’s degree and five or more years progressive trust administration experience managing all aspects of trust accounts are required, preferably in a law firm environment; or equivalent combination of education and experience.Legal research knowledge and ability to use law library are required.Paralegal certificate from an ABA accredited paralegal program a plus.
- Computer proficient with experience and working knowledge of Westlaw and other trust-related databases , Internet research, due diligence, Excel, Access, Outlook, and MS Word preferred. Applicable knowledge of legal and investment terminology with a strong trust administration background and proficiency in West’s Federal Estate Tax program and fiduciary income tax forms and extensions.Ability to prepare federal and state estate tax returns, as well as familiarity with estate and gift tax return software programs, highly desirable.
- Exhibit high degree of initiative with excellent analytical, technical, and critical-thinking skills requiring an aptitude for detail, precision, and logic in order to analyze and research probate trust/estate data, process information, conduct legal research, and perform essential duties.
- Excellent organizational skills including record keeping, data collection, and system information.Ability to compile and analyze complex data and furnish concise, detailed information in report format, written correspondence, e‑mail, or verbally.
- Excellent interpersonal, verbal, and written communication skills.Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information and training, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts.
- Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment.Ability to act independently and make decisions within scope of the position’s responsibilities.
- Ability to identify and analyze probate trust/estate issues and inquiries and to recommend and implement solutions.
- Ability to organize, prioritize, and oversee numerous tasks from inception to completion, and ensure work is completed within strict deadlines.
- Ability to manage multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment, and adapt to changes in workflow.Proactive with excellent troubleshooting, problem resolution, and follow-through skills.
- Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting in order to interpret source data, prepare probate and trust/estate-related documents and forms, proofread material for grammatical, typographical, and spelling errors, and perform file maintenance.
- Ability to perform mathematical calculations and apply mathematical concepts when computing, reconciling balances, and verifying numerical data on forms and documents.
- Ability to operate standard office equipment including computer, laser printer, telephone, photocopier, calculator, scanner, facsimile, etc.
- Ability to occasionally retrieve and distribute files, written documentation and copies, or office supplies weighing up to 20 pounds.
- Work occasionally requires more than 37.5 hours to perform the essential duties of the position.
- Ability and availability to travel to other firm locations when required.
For our New York office, the annualized salary range for this position is $110,000 to $140,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.
We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy, and long-term and short-term disability policies.
Katten Muchin Rosenman LLP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Summary
The Legal Administrative Assistant (‘LAA’) provides high-level administrative and secretarial support to lawyers, paralegals, and administrators in various practice groups. The LAA may also provide billable and non-billable legal support as determined by the attorneys. This position requires a person who has strong communication, organizational and time management skills with the ability to work with a team and independently.
Job Duties
The following are essential job duties and responsibilities of the Legal Administrative Assistant. This list is not exhaustive, and other duties may be assigned as necessary.
- Provides word processing and document production services. Utilize office services support as appropriate.
- Drafts correspondence, having knowledge of common documents for applicable departments. For example, in litigation; pleadings, complaints, subpoenas, interrogatories, deposition notices, pretrial orders.
- Proofreads all documents produced for correct formatting, spelling, and grammar, and ensures that all attachments, exhibits, or enclosures are intact.
- Prepares documents for mailing with special attention given to completeness of enclosures, etc.
- Files court documents electronically.
- Handles incoming telephone calls, taking thorough messages. Makes sure call is given timely response.
- Handles time entry and client billing, including electronic billing. Manages the process to ensure timely completion.
- Understands requirements of the New Business Intake (NBI) software and completes process accurately and promptly, interfacing with billing attorney as necessary.
- Ability to extract appropriate billing information as requested.
- Organizes files and databases; maintain documents, both paper and electronic. Understands procedures to make files inactive and to recall inactive files.
- Attends to calendars and meeting management as required, ensuring all arrangements are complete, including any travel arrangements.
- Processes reimbursement requests.
- Dockets case/matter deadlines. Keeps attorneys apprised of deadlines.
- Tracks attorneys’ CLEs.
- Provides back‑up assistance to other administrative assistants and staff members as required.
- Notarizes documents as requested.
Requirements
Experience: 3-5 years of administrative experience in a law firm or legal services industry.
Knowledge/Skills and Abilities:
- Advanced proficiency with Microsoft Office Suite; WORD, Excel, PowerPoint; familiar with current version of software. Ability to execute advanced formatting; table of contents, table of authority.
- Knowledge of legal software and processes; time & billing, expense, scanning, PDF, etc.
- Excellent knowledge of grammar, spelling and punctuation.
- Legal writing skills, knowledge of legal terminology.
- Knowledge of office equipment such as multi-function devices, telephones, facsimiles, etc.
- Strong oral and written communication skills.
- Strong customer service orientation.
Essential Physical Demands
- Ability to sit for extended period of time and use a keyboard and other office machinery.
Growing commercial litigation law firm is seeking an experienced Paralegal/Legal Assistant to join our Southlake office. The ideal candidate will have a demonstrated track record supporting attorneys in active pre-litigation and litigation matters in a fast‑paced environment.
Job Summary
This position will work closely with attorneys on all phases of civil litigation and transactional matters, including case intake, discovery, motion practice, hearings, mediation, arbitration, and trial. We are looking for someone who can take ownership of files, anticipate next steps, and effectively manage deadlines with minimal supervision.
Key Responsibilities
Job duties will include some or all of the following:
- Managing litigation calendars and case deadlines, including hearings, depositions, mediations, trials, and arbitration settings.
- Preparing, filing, and serving pleadings and other documents in Texas state and federal courts and in arbitration forums (including e‑filing).
- Assisting with written discovery, including drafting shells of discovery requests and responses, organizing productions, and managing document reviews.
- Coordinating and scheduling depositions, court hearings, mediations, and meetings with clients, experts, and witnesses.
- Organizing and maintaining electronic and physical client files, including case chronologies, discovery indexes, and exhibit lists.
- Drafting routine correspondence, discovery cover letters, and basic pleadings/forms for attorney review.
- Preparing hearing, mediation, and trial binders (exhibits, witness lists, demonstratives) and assisting with trial/arbitration logistics.
- Communicating professionally with clients, courts, opposing counsel, experts, and other legal professionals.
- Proofreading and formatting legal documents for appropriate grammar, spelling, punctuation, and court‑compliant formatting.
Qualifications
- 3+ years of civil litigation paralegal or litigation legal assistant experience in a law firm setting (construction/commercial litigation experience a plus).
- Strong understanding of Texas state court procedures; familiarity with federal court practice is preferred.
- Proven experience with e‑filing in Texas state courts and, preferably, federal courts and/or arbitration forums.
- Mindset of a team player who thrives in a supportive team environment.
- Dependable and punctual attendance with strong ownership of deadlines and follow‑through.
- Proficient computer, organization, time management, and communication skills.
- Experience with Clio or similar practice/file management software is a plus.
- Knowledge or familiarity with legal e‑billing requirements and e‑billing websites is preferred.
Compensation and Benefits
- Salary range: $50,000 – $80,000 annually, depending on experience.
- Paid time off.
- Paid medical/health insurance.
- 401(k) with employer match.
Job Type: Full-time
Work Location: In person (Southlake office)
Please connect with me on LinkedIn as well @Kyle Kapper
Job Title: Litigation Legal Secretary
Location: Dallas TX 75201
Salary/Payrate: $70K-$85K annually and AWESOME benefits!!!
Work Environment: 90 days ONSITE and then 1 day WFH
Term: Permanent / Fulltime
Bachelor’s degree required: Preferred
Referral Fee: AMS will pay $500 should the person you refer gets hired
JOB DESCRIPTION
Legal Secretary is responsible for providing a full range of administrative support to multiple attorneys in the Litigation Section. The Secretary must have the ability to work in a cooperative, positive manner with all co-workers, clients, and attorneys and must observe confidentiality in all matters relating to the Firm.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential functions are primarily job duties that employees must be able to perform unassisted or with some reasonable accommodation made by the employer.
- Prepares draft documents such as briefs, complaints, motions, subpoenas, and summonses, using firm templates and information from attorneys.
- Coordinates multi-documents for filing, formatting as appropriate for each court (consistent with litigation filing requirements). E-files in both State and Federal courts, as needed.
- Enters and maintains all case information in Court Alert (dates, reminders, etc.)
- Prepares notebooks, binders, exhibits, and other documentation as needed.
- Opens new client/matter files and runs conflict checks in coordination with the New Business Intake team.
- Organizes and maintains all documents in the document management system. Maintains documents in an efficient and effective manner.
- Coordinates document management with either Litigation Support Managers or by saving to the appropriate file management location.
- Proofreads documents for grammar, punctuation, syntax and formatting consistency.
- Manages calendar and assists timekeepers in meeting deadlines. Apprises timekeeper(s) of responsibilities in advance of commitment, as needed.
- Coordinates conferences and meetings, including conference room scheduling, video conferencing scheduling, coordinating meals, and preparing materials, as necessary.
- Handles billing process under the guidance of the attorney, including time entry and billing memos. Ensures timekeepers time entry is closed in a timely manner.
- Receives clients and visitors. Maintains excellent customer service with clients. Observes confidentiality of attorney/client relationship. Prepares materials for client meetings, updates client contact lists, interfaces with client questions.
- Handles check requests, travel expenses and travel arrangements, including airline, car and hotel reservations.
- Processes new attorneys’ admissions to jurisdictions needed for them to be able to file with the court.
- Assists attorneys with memberships outside of the Firm, as needed.
- Coordinates CLE’s for attorneys (submitting for approval, etc.).
- Reads, sorts and dates incoming mail. Ensures outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.
- Prepares materials for publication or speaking engagements.
- Performs research as needed, utilizing the internet or other web-based programs.
- Coordinates secretary backup support in accordance with the scheduled time off to ensure assistance is provided as necessary.
- Adheres to Firm policies and procedures as outlined in the Firm Handbooks.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
- Bachelor's degree preferred.
- 2-5 years Litigation experience required. Mid-to-large size firm preferred.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel), document management systems (NetDocs), billing software (Carpe Diem) and expense software (Emburse).
- Solid experience working in ECF and Texas state e-filing systems. Familiarity with state and federal rules and procedures.
- Ability to prepare complex documents using advanced word processing features including styles, section formatting, merge, tables, redlining, cross referencing, indices, table of contents, table of authorities, etc.
- Strong attention to detail, proof-reading skills, organizational skills, and ability to manage time effectively.
- Excellent interpersonal and communication skills and the ability to collaborate well in a team.
- Self-starter with the ability to work independently and to perform with a high level of accuracy in a high-volume environment.
- Ability to multi-task while maintaining a quality work product, balancing workload, and meeting deadlines.
- Above average customer service skills with a willingness to help others.
- Ability to work overtime as needed.
We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.
Founded in March 1996, we have a presence in all 50 States.
Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc.
Magazine (Inc.
5000)! Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.
Job Summary: Tryfacta is seeking an Eligibility Specialistfor our client in Orlando, FL 32801.
This is a temporary contract assignment.
If you meet the qualifications listed below and are interested, please Apply Now! Position Title: Eligibility Specialist Location: Orlando, FL 32801 Duration: Long Term Work Schedule: 8 hours, some overtime when needed Under general supervision, performs various administrative and clerical tasks to screen initial applicants and existing tenants to determine eligibility for HCV program housing in accordance with pre-defined regulations and requirements.
Major Responsibility: Effectively manage an assigned caseload of HCV participants.
Conducts annual recertifications within required time frames.
Maintain accurate and complete applicant/participant files.
Determine housing assistance payments and tenant rent calculations within guidelines.
Responsibilities for this position include, but are not limited to: Performs screening to determine eligibility of new applicants to fill program vacancies; receives applications; enters data into the computer; schedules and conducts interviews.
Conducts appropriate re-certification/screening of rent increases; conducts existing tenants' re-certification to determine interviews; continues downloads eligibility and from the mainframe computer; requests unit inspections and compares the rent reasonableness of proposed rent to comparable units in the community information, previous Reviews financial/personal documents/information of all clients and compares to pre-established standards; verifies applicant income, child care, medical care, disability, court orders, citizenship status, housing assistance, and related information; requests credit reports, criminal background checks, voter registration cards, tag verifications, or other documentation to verify information; makes/maintains processes status changes; copies prepares of pertinent documentation; correspondence, notices, updates packets, information leases, and contracts, agreements, and other documentation.
list, makes Qualifies or denies eligibility of new applicants accordingly; selects the most qualified applicants from waiting housing assignments to appropriate bedroom-sized units; calculates rent payments and deposits for applicants; types agreements for new applicants; and explains documents to applicants.
Qualifies or denies continued eligibility of existing tenants accordingly; changes contract rent and utility allowance as needed; notifies tenants and landlords of new data; ensures leases/contracts are signed according to administrative plan; records changes in data for families who move.
Refers clients to other subsidized housing agencies, shelters, or other social services agencies.
Contact site managers to confirm vacancies, rent calculations, and security deposits.
Maintains vacancy log, transfer log, and waiting list.
letters, denial letters, transfer letters, Prepares or completes various forms, reports, correspondence, logs, orientation letters, assignment change reports, income statements, worksheets, check requests, processing summaries, certificates/vouchers, termination notices, or other documents.
Receives various forms, reports, correspondence, logs, charts, surveys, police reports, credit reports, vacancy reports, move-in reports, verifications, maps, drawings, regulations, policies, procedures, administrative plans, manuals, directories, reference materials, or other documentation; reviews, completes, processes, forwards, or retains as appropriate.
Operates a computer to enter, retrieve, review, or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, desktop publishing, time management, or other software programs.
Prepares, maintains, and purges files/records.
Answers the telephone; provides information, guidance, and assistance; takes and relays messages or directs calls to appropriate personnel; returns calls as necessary.
Communicates with supervisor, employees, other departments, clients, site managers, employers, child care facilities, government agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
time to time, Assists at the front desk as needed; provides information and assistance to walk-in visitors and to telephone callers.
Attends hearings as an impartial witness.
Assists in training other staff members.
Makes visits to homebound tenants as needed.
Provides assistance to other employees or departments as needed.
Performs other tasks as required.
The above-listed duties are only illustrative and are not intended to describe every function that may be performed by this position.
The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.
To be considered for this position, you should have: [ Skills, Education, or Experience] Minimum Education And Experience: Requires a Bachelor's degree; 3 to 4 years of previous experience and/or training involving general office, customer service, leasing, social services, caseload work experience, or personal computer operations, or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Possession and maintenance of a valid Florida driver's license.
Knowledge of Job: Has thorough knowledge of the methods, policies, and procedures of the Orlando Housing Authority as they pertain to the performance of duties of the Eligibility Specialist.
Has thorough knowledge of the laws, ordinances, standards, and regulations pertaining to the specific duties and responsibilities of the position.
Has thorough knowledge of the principles and service and public housing management.
of public Has excellent administrative, organizational, clerical, and interpersonal skills.
Has knowledge of modern office practices and equipment.
Has knowledge of proper English usage, vocabulary, punctuation, and spelling; has knowledge of basic mathematics.
Is able to type accurately at a rate sufficient for the successful performance of assigned duties.
Has knowledge of how to operate and maintain a variety of office equipment as necessary in the performance of daily activities.
Skilled in applying responsible attention to detail as necessary in preparing reports and correspondence.
Is able to read and interpret various materials pertaining to the responsibilities of the job.
Is able to take the initiative to of complete the duties of the position without the need of direct supervision.
Is able to use independent judgment in performing routine and non-routine tasks.
Is able to plan, organize, and prioritize daily assignments and work activities.
Is able to offer assistance to fellow employees as necessary.
Is able to learn and utilize new skills and information to improve job performance and efficiency.
Is able to effectively communicate with persons in confrontational situations.
Is capable of working under stressful conditions as required.
Has knowledge of how to react calmly and in quickly precautions of the job.
emergency situations.
Has Is able to knowledge of the occupational hazards and safety to maintain positive customer-focused relationships with co-workers, supervisors, agencies, the general public, and all other internal and external customers.
Has knowledge of how to personally demonstrate appropriate customer service skills.
Quality of Work: Maintains high standards of accuracy in exercising duties and responsibilities.
Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility.
Maintains high-quality communication and interaction with internal and external entities with whom the position interacts.
Performs described Essential Functions and related assignments efficiently and effectively in order to meet standards and expectations.
produce a quantity of work which consistently meets established Physical Requirements: Physical Requirements: Tasks involve the ability to exert light physical effort in sedentary to light work, involving some lifting, carrying, pushing, and/or pulling of objects and materials of light weight (up to 10 pounds).
Tasks may involve extended periods of time at a keyboard or workstation.
Tasks may require some climbing and balancing, stooping, kneeling, crouching,g or crawling during field inspections.
Data Conception: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
Interpersonal Communications: Convey or Supervisor.
exchange Language Ability: information.
Requires the ability to speak and/or signal people to Includes receiving assignments and/or direction from Language Ability: Requires ability to read a variety of policy and procedure manuals, regulations, applications, etc.
etc.
Requires the ability to prepare required reports, correspondence, proper format, punctuation, spelling, and grammar, using all parts of speech.
Requires the ability to speak with and before others with poise, voice control, and confidence.
Intelligence: Problems and Requires the ability to apply principles of rational systems to solve practical deal with a variety of concrete variables in situations where limited standardization exists; to interpret a variety of instructions furnished in oral, written, diagrammatic or only schedule form.
Requires the ability to learn and understand relatively complex principles and techniques, to make independent judgments in the absence of supervision, and to acquire knowledge of topics related to primary occupation.
Must have the ability to comprehend and interpret received information and to understand and implement basic office machinery functions.
Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, and to follow verbal and written instructions.
Must be able to communicate effectively and efficiently with persons of a variety of educational and cultural backgrounds.
Numerical Aptitude: division; the ability Requires the ability to perform addition, subtraction, multiplication, and to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width, and shape, and visually read various information.
Motor Coordination: Requires the ability to coordinate hands and eyes using office machinery.
Manual Dexterity: Requires the ability to handle a variety of items, keyboards, office equipment, control knobs, coordination.
color; buttons, switches, catches, etc.
Must have minimal levels of eye/hand/foot Color Discrimination and Visual Acuity: Requires the ability to differentiate colors and shades of requires the visual acuity to determine depth perception, peripheral vision, inspection for small parts; preparing and analyzing written or computer data, etc.
receiving Interpersonal Temperament: Must instructions.
Requires the ability to deal with people beyond giving and be adaptable to performing under stress when confronted with emergency situations or tight deadlines.
Physical Communications: Requires the ability to talk and hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear).
Dependability: Assumes responsibility for completing assigned work.- Completes assigned work within deadlines in accordance with directives, policy, standards, and prescribed procedures.
Maintains accountability for assigned responsibilities in the technical, human, and conceptual areas.
Attendance: Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness.
Provides adequate notice to higher management with respect to vacation time and leave requests.
Initiative and Enthusiasm: Maintains an enthusiastic, self-reliant, and self-starting approach to meet job responsibilities and accountabilities.
Strives to anticipate work to be accomplished and initiates proper and acceptable action for the completion of work with a minimum of supervision and instruction.
Judgment: Exercises analytical judgment in areas of responsibility.
situations as they occur and specify decision objectives.
effective Identifies issues or Identifies or assists in identifying alternative solutions to issues or situations.
Implements decisions in accordance with prescribed policies and procedures and with a minimum of errors.
Seeks expert or experienced advice where appropriate and researches issues, situations and alternatives before exercising judgment.
Cooperation: Accepts supervisory instruction and direction and strives to meet the goals and objectives of the same.
Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications, variance with established policies or procedures, etc.
Offer suggestions and cooperation intra- and inter-departmentally.
recommendations to encourage and improve Relationships with Others: Shares knowledge with managers, supervisors, and co-workers for mutual benefit.
Contributes to maintaining high morale among all employees.
Maintains and develops cooperative and courteous relationships inter- and intra-departmentally and with external entities with whom the position interacts.
Tactfully and effectively handles requests, suggestions, and complaints in order to establish and maintain goodwill.
Emphasizes the importance of maintaining a positive image.
Plans and organizes daily work routine.
of effort.
Establishes priorities for the Coordination of Work: completion of work in accordance with sound time-management methodology.
Avoid duplication, estimate the expected time of completion of work elements, and establish a personal schedule accordingly.
Attend required meetings, planning sessions, and discussions on time.
Implements work activities in accordance with priorities and estimated schedules.
Safety and Housekeeping: Adheres to all established safety and housekeeping standards.
Ensures such standards are not violated.
Tryfacta is an Equal Opportunity-Affirmative Action Employer.
We do not discriminate based on Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age
In this role, you would be responsible for creating, formatting, and editing documents using word processing software.
The ideal candidate will have 5+ years of word processing experience.
QUALIFICATIONS AND SKILLS: · High school diploma or equivalent; additional certification in word processing.
· 5+ years of word processing experience in a legal environment.
· The ability to communicate effectively to establish effective working relationships.
· Good organizational skills for prioritizing workload.
· Ability to proof and perform editing (e.g., punctuation, grammar, spelling) of routine office correspondence and forms.
· Strong attention to detail.
· Ability to handle confidential information with discretion.
· Familiarity with document management systems and file sharing platforms is preferred.
PRIMARY DUTIES AND RESPONSIBILITIES: · Typing and formatting documents such as reports, letters, memos, manuals, and presentations using word processing software.
· Transcribe and revise tapes and handwritten materials containing correspondence, memoranda, and project work in the daily production of legal documents.
Edit and finalize documents and copy and disseminate to clients, attorneys, and staff.
· Ensure documents are properly formatted according to company guidelines and templates.
· Proofread correspondence, memoranda, pleadings and documents to ensure accuracy of grammar, punctuation, and spelling errors.
· Coordinate with colleagues to gather necessary information and inputs for document creation.
· Manage document versions and revisions as needed.
· Create and update tables, charts, and graphs within documents.
· Convert documents between formats (PDF, Word, Excel, PowerPoint) and clean up formatting as needed.
· Assist with the preparation and distribution of documents.
· Troubleshoot and resolve formatting or technical issues with documents.
· Manage document comparisons (redlines) and version control.
· Create and edit tables, charts and graphics.
Overtime may be required during periods of high workload upon approval.
You must be flexible in your daily work schedule for breaks and lunch period due to attorney requirements.
Compensation of $25 – 35/hour (depending upon experience).
Upon conversion to a perm employee, benefits would include health insurance.
Fantastic team.
Apply online or register with us at .
