Asterisk Punctuation Jobs in Usa
106 positions found — Page 8
Summary:
Uniformed position at all times. Armed Security Officer’s duties include being a visible deterrent to criminal activity, providing security for patients, Associates, and visitors, protecting and patrolling hospital buildings, assets and premises as assigned. The Armed Security Officer is responsible for responding to all emergency codes, internal/external disaster events as needed and/or requested, conducting preliminary investigations of reported incidents, and performing other security related tasks as directed by a security supervisor/and or Manager. The Armed Security Officer must have flexibility in hours and be able to rotate between facilities including travel whenever necessary. CHRISTUS Approved uniforms must be worn in accordance with dress code requirements.
Responsibilities:
Meets expectations of the applicable OneCHRISTUS Competencies: Leader of Self, Leader of Others, or Leader of Leaders.
Conducts frequent security patrols of the facilities and grounds as assigned.
Identifies and reports trends related to security issues. Recommends actions.
Takes initial information for an incident report, uses proper grammar, spelling, punctuation, notes only the facts, leaving out personal opinions and submits report in a timely manner (no later than the end of assigned shift).
Responds promptly to all service requests relayed by supervisor, telephone, pass-on, e-mail, radio, cell phone and other correspondence in a courteous and expeditious manner.
Responds to the collection, inventory and return of lost and found items, patient valuables, and personal property according to policy.
Enforces all rules, regulations, policies, and procedures of CHRISTUS Health and the laws of the state in which CHRISTUS is doing business.
Controls and enforces facility parking using patrols, violation warning citations, towing, booting and explanation of rules as applicable.
Assists clinical/non-clinical Associates with combative patients or visitors.
Demonstrates competence to perform assigned client care responsibilities in a way that meets the age-specific and developmental needs of persons served by the department.
Demonstrates proficiency and knowledge in the operation of the Attendant Console, Paging System, security radio/dispatch system, operations of the Digital Video Recorder (NVR) security monitors (CCTV) and the general overhead paging system.
Must be proficient with the use of a PC to generate electronic daily activity security reports, incident reports, emails and other applicable electronic correspondence during the performance of duties.
Promotes a safe environment by reporting safety hazards observed (broken water/sprinkler lines, burned out internal/external lighting, smoke/gas odors, tripping hazards, etc.) during the performance of security rounds.
Appropriately adapts assigned client assessment, treatment and/or care methods to accommodate the physical, cultural, age-specific, and other developmental needs of each person served.
Demonstrated competence with handgun, hand cuffs, baton, non-crisis intervention certification and two-way radios.
Frequent exposure to aggressive behavior and emotionally charged situations.
Occasional exposure to hazardous conditions such as fires, chemical spills, and flooding.
Frequent exposure to heat and cold from external weather conditions.
Long periods of walking, standing, stooping, and lifting.
Must be physically fit and able to walk all areas of the facilities and grounds, to restrain those who need restraint and be able to assist nursing staff with lifting patients of all sizes.
Performs other duties as assigned.
Must be always mentally alert.
Must have excellent written and verbal communication skills.
Must be able to make immediate decisions regarding laws, policies, and procedures.
Must be able to handle multiple tasks and prioritize.
Must be able to handle personal stress and possible violence.
Job Requirements:
Education/Skills
High School Diploma or its equivalent required
Experience
Minimum two (2) years of armed security experience (may substituted by Honorable Military Service) preferred
Law enforcement experience preferred
Healthcare security experience preferred
Licenses, Registrations, or Certifications
Verbal De-escalation training must be completed within 60 days of hire
BLS required within 60 days of hire
Expandable Baton training, defensive tactics training, firearms training, weapon qualification, and firearms retention training must be completed prior to letter of authorization to carry is issued
Successful completion of all pre-employment and post offer assessments to include the Minnesota Multiphasic Personality Inventory -2 (MMPI-2-RF-PCIR);
the California Psychological Inventory (CPI);
the Police and Public Safety Selection Report (PPSSR);
the Personal ExperienceInventory (PEI) and a clinical interview by a third personal psychologist
Will be required to take random drug test screening
Valid Driver's license required
Candidates must maintain an acceptable driving record to meet CHRISTUS Health standards for positions requiring driving. An unacceptable record includes, but is not limited to:
One or more moving violations within a 12-month period.
One or more chargeable accidents within a 12-month period. Chargeable means the driver is determined to be the primary cause of the accident.
Contributing factors such as weather or mechanical issues will be considered.
Any combination of accidents and/or moving violations.
Violations include any ticket, charge, or other law enforcement proceeding related to these, as well as independent evidence of violations deemed relevant by CHRISTUS Health Security.
For Texas positions:
Must hold an active Level 3 Commission with the Texas Department of Public Safety Private Security Bureau (TDPSPSB).
New hires who have completed the TDPSPSB security commission course must obtain their commission prior to hire.
If the license status is ACTIVE in TOPS and the pocket card has not yet been received, the licensee may begin working.
Until the pocket card is received, the licensee must carry proof of ACTIVE status (e.G., screenshot or printed copy from TOPS) while on duty.
For New Mexico positions:
Officers may not carry a weapon on duty until completing 40 hours of training and receiving a letter of authorization from the CHRISTUS Vice President of Security to carry a CHRISTUS Health-assigned weapon.
For Louisiana positions:
Officers may not carry a weapon on duty until completing 40 hours of training and receiving a letter of authorization from the CHRISTUS Vice President of Security to carry a CHRISTUS Health-assigned weapon.
In accordance with the CHRISTUS Health License, Certification and Registration Verification Policy, all Associates are required to obtain the required certifications for their respective positions within the designated time frame.
Work Schedule:
MULTIPLE SHIFTS AVAILABLE
Work Type:
Full Time
The ability to be proactive and think ahead are key.
Create, edit, and proofread work product to ensure accuracy.
Maintain calendars including appointments, meetings, travel and trip plans.
Processing reimbursements, expense reports and check requests.
Inputs, reviews, edits, and closes timekeepers' time entries through the firm's web-based time entry program using firm standards.
Handles monthly client billing.
Reviews billing prebills for accuracy and completeness.
Performs client, matter and timekeeper inquiries, and narrative edits.
Opens new matters and generate client conflict checks.
Sets up and maintains timekeeper's work files, including daily and regular filing.
Indexes and prepares files for off-site storage.
Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
Minimum 3 years Trust & Estates experience preferred; OR 3 years’ experience as an Executive Assistant/Secretary in a professional environment.
Working knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
Experience with a document management system and time entry system a plus.
Excellent grammar, spelling, punctuation, and communication skills (both written and verbal).
Attention to detail and good organizational and analytical skills.
Flexible attitude and the ability to deal well with changing assignments and priorities.
Ability to multi-task.
Professional appearance and demeanor.
Client-oriented focus.
Billing experience preferred (including electronic billing).
BA/BS preferred, but not required.
We provide workforce solutions to Global 1000 companies in Technology, Engineering, Finance, Clinical Research, Scientific, Digital/Creative/Marketing space.
Mindful of the opportunity gap, we provide balanced solutions for both employers and job seekers—elevating the standards of recruitment practice to a whole new level .
Our aim is to make a difference in the lives of job seekers by providing them with opportunities that broaden career horizons and expand skill sets.
We take pride in being a strong driver of mindfulness and balance at workplace.
EEO: “Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.” Job Title: Claims Customer Service Advocate Max pay: $15.00 Min Pay: $12:50 Job Category: Customer Service Industry: Insurance Job Location: Columbia, SC Zip Code: 29201 Top 3/5 Skills: · Customer Service · Inbound/outbound call · Data Entry · Claims processing Job Responsibilities Responsible for responding to customer inquiries.
Inquiries may be non-routine and require deviation from standard screens, scripts, and procedures.
Performs research as needed to resolve inquiries.
Reviews and adjudicates claims and/or non-medical appeals.
Determines whether to return, deny or pay claims following organizational policies and procedures.
•45% Ensures effective customer relations by responding accurately, timely, and courteously to telephone, written, web, or walk-in inquiries.
Handles situations which may require adaptation of response or extensive research.
Identifies incorrectly processed claims and processes adjustments and reprocessing actions according to department guidelines.
•45% Examines and processes claims and/or non-medical appeals according to business/contract regulations, internal standards and examining guidelines.
Enters claims into the claim system after verification of correct coding of procedures and diagnosis codes.
Ensures claims are processing according to established quality and production standards.
•10% Identifies complaints and inquiries of a complex level that cannot be resolved following desk procedures and guidelines and refers these to a lead or manager for resolution.
Identifies and reports potential fraud and abuse situations.
Job Requirements · Required Skills and Abilities: Good verbal and written communication skills.
Strong customer service skills.
· Good spelling, punctuation and grammar skills.
· Basic business math proficiency.
· Ability to handle confidential or sensitive information with discretion.
· Required Software and Other Tools: Microsoft Office.
Work Environment: Typical office environment.
· Required Education: High School Diploma or equivalent · Required Work Experience: 2 years of customer service experience including 1 year claims or appeals processing OR Bachelor's Degree in lieu of work experience.
JOB SUMMARY
A Fare Extraordinaire (AFE), a full-service catering and event planning company, and its exclusive venue, The Revaire, is seeking an Event Coordinator for The Revaire who is passionate about the event and service industries. Our in-person, on-premise Event Coordinator is often the first person to connect with the venue’s clients and potential clients, so they should give a positive first impression of both AFE and The Revaire. The Revaire Event Coordinator will support The Revaire Sales team with daily office duties and event execution. Office duties include fielding inquiries from potential clients, assisting with venue tours, building proposals, coordinating vendors, and maintaining organized event files. Event execution involves helping onsite with load in, load out, vendor management, timeline execution, and logistics of the event.
For best consideration, please email your 1-page resume directly to resumes @ with the subject line "I read the The Revaire Event Coordinator job description on LinkedIn"
RESPONSIBILITIES
- Answer incoming inquiries via phone and email
- Record event inquiry information in venue database, Caterease
- Prepare paperwork and attend weekly department meetings
- Assist with proposals and accurately making revisions based on client feedback
- Place and ensure accuracy of rental and vendor orders and make revisions as needed
- Upload all event related documents to digital event files
- Maintain accurate and organized physical event files
- Create detailed event timelines
- Ensure event payment deadlines are met for clients and vendors
- Send vendor invoices to Accounting Department for payment
- Update events with final guest counts
- Confirm vendors load in/load out schedules and share with Logistics Department
- Share diagrams and communicate setup timeline prior to event date with Facilities Coordinator
- Write event notes for service staff pre-event
- Create bar and menu signage for events and tastings
- Attend events and provide support overseeing load in, event execution, and load out
- Communicate any building damages or repairs to Facilities Coordinator
- Send review requests to clients via Captivated app post event
- Invoice events post execution
- Handle laundering services of venue linens
- Open and close the venue each day
- Order and replenish supplies for venue’s suites
- Schedule venue cleaning services
- Secure additional parking lot as needed based on event parameters
- Manage venue air conditioning schedule
- Prepare the venue for tours and meetings
- Attend and/or lead venue tours
SKILLS & EXPERIENCE
- Bachelor’s degree in Hospitality, Communications, Business, or related field preferred; equivalent work experience considered
- Previous experience in events, hospitality, or catering industries
- Experience with Adobe Suite, Canva, Social Tables or AllSeated a plus
- Strong organizational skills with the ability to manage multiple tasks and prioritize based on deadlines and importance
- Proficiency in database entry and comfort learning new event management software (experience with Caterease or similar systems a plus)
- Excellent written communication skills with accuracy in grammar, spelling, and punctuation
- Personable, professional demeanor with the ability to work effectively across departments and with a wide variety of clients and vendors
- Proactive, adaptable, and solutions-oriented, with strong attention to detail
- Ability to work evenings, weekends, and extended hours as needed for event execution
DESCRIPTION OF PACKAGE
- This is a salaried, exempt position
- Office hours are Monday – Friday, 9 AM – 5 PM
- Nights and weekend work required based on event schedule
- Health, vision, dental and life insurance, PTO, mileage and cell phone reimbursement, and 401K matching offered
The position assists the Cruise Director with administrative and clerical work, providing support to the entire Entertainment Division. Responsibilities include tracking and entering training, ordering, budgeting, and more, all performed in accordance with Royal Caribbean International’s standards and policies.
Responsibilities
- Assist the Cruise Director with administrative and clerical work.
- Support the Entertainment Division with tracking and entering training.
- Manage ordering, budgeting, and supplemental payments.
- Coordinate safety meetings and other enrichment activities.
- Ensure compliance with Royal Caribbean International’s The Royal Way, SQM standards, and USPH guidelines.
- Conduct oneself in a professional and courteous manner in all interactions.
Qualifications
- 2-3 years administrative experience required.
- Event planning experience required.
- Completion of high school or basic education equivalency required.
- Bachelor’s degree with an emphasis on Business Administration, or equivalent experience preferred.
Required Skills
- Customer service skills required.
- Working knowledge of computers and internet access.
- Ability to navigate within a variety of software packages such as Word, Excel, Lotus Notes, PowerPoint, Encore, Kronos, Crunch time, AMOS, and Adobe Page Maker.
- Ability to type 40–50 words per minute.
- Command of the English language with excellent spelling, punctuation, and grammar skills.
- Knowledge of standard office procedures and organizational skills.
- Ability to operate basic office equipment, including telephone, copy machine, fax, and adding machine.
- Excellent interpersonal skills to communicate with all levels of management and employees.
Preferred Skills
- Must be able to have good microphone skills.
- Must have an outgoing friendly personality.
- Good understanding of what keeps the party going all day or night long.
- Understanding of different games, events, and techniques to keep guests entertained during a nightclub/pool party atmosphere.
- Additional languages are a plus.
JOB SUMMARY
The Event Coordinator supports the Event Producers on the A Fare Extraordinaire Sales Team by managing daily administrative tasks and contributing to seamless event execution. Responsibilities include fielding client inquiries, building proposals, coordinating vendor and rental orders, and maintaining organized event files. The role also provides onsite support during events, assisting with vendor management, timeline execution, and overall client service. The Event Coordinator will report to the Director of Sales.
For best consideration, apply directly by sending a 1-page resume and introductory email to resumes @ afehouston .com with the subject line: I read the Event Coordinator job description on LinkedIn.
RESPONSIBILITIES
- Provide administrative support to Event Producers
- Answer incoming inquiries via phone and email
- Record event inquiry information in Prospect Manager
- Maintain organized and up-to-date event files
- Prepare for and attend weekly meetings
- Build proposals in catering software, Caterease
- Input event timelines and monitor statuses in Caterease to reflect progress
- Upload confirmed vendor and rental tickets to Caterease
- Create and send event contracts via DocuSign
- Draft and distribute event notes to service staff
- Complete tasks based on Event Producer guidance and client deadlines
- Place vendor and rental orders, ensuring accuracy
- Assist in gathering final menus and guest count confirmations
- Ensure event payment deadlines are met
- Communicate project status, timelines, and delivery information to key stakeholders
- Attend client meetings and site visits with Event Producers as needed
- Assist with event design, including making diagrams, mood boards, and event signage
- Attend events to assist with load-in, execution, and load-out
- Invoice events post execution
SKILLS & EXPERIENCE
- Bachelor’s degree in Hospitality, Communications, Business, or related field preferred; equivalent work experience considered
- Previous experience in events, hospitality, or catering industries
- Experience with Adobe Suite, Canva, Social Tables or AllSeated a plus
- Strong organizational skills with the ability to manage multiple tasks and prioritize based on deadlines and importance
- Proficiency in database entry and comfort learning new event management software (experience with Caterease or similar systems a plus)
- Excellent written communication skills with accuracy in grammar, spelling, and punctuation
- Personable, professional demeanor with the ability to work effectively across departments and with a wide variety of clients and vendors
- Proactive, adaptable, and solutions-oriented, with strong attention to detail
- Ability to work evenings, weekends, and extended hours as needed for event execution
DESCRIPTION OF PACKAGE
- This is a salaried, exempt position
- Office hours are Monday – Friday, 9 AM – 5 PM
- Nights and weekend work required based on event schedule
- Health, vision, dental and life insurance, PTO, mileage and cell phone reimbursement, and 401K matching offered
Exemption Status: Hourly Non-Exempt
Remote Options/Office Hours: Hybrid or Fully In-Office
Classification: Paralegal
Summary: The Senior Trusts & Estates Paralegal must have at least five (5) years of recent experience in Trusts & Estates including complex and high net worth estate planning, trust administration and probate. Tax background and understanding is preferable, ideally with knowledge and preparation of Form 706 and Form 709. Litigation experience is also helpful. The Trusts & Estates Paralegal must be able to work independently and, on a team, manage their cases, and be relied on for follow-up and accountability. The Senior Trusts & Estates Paralegal is expected to prepare legal documents, filings, and/or general correspondence with accuracy and adhere to the JKZ formatting guidelines. This position requires that the Senior Trusts & Estates Paralegal be extremely detail-oriented, organized, critical about accuracy, spelling and grammar and possess the ability to prioritize and follow up. This is a very fast-paced environment, and the Senior Trusts & Estates Paralegal must be able to multitask and manage a voluminous caseload. This role requires a self-starter who is willing and open to learning new skills as well as taking initiative and being proactive.
In addition to the above, the Senior Trusts & Estates Paralegal may be responsible for delegating assignments, mentoring, training, etc. of any legal support personnel in their practice area.
Direct Reports: N/A
Essential Duties and Responsibilities, Including but Not Limited To:
- Performing legal research
- Preparing trust accountings
- Preliminary drafting of trusts and memos
- Drafting documents
- Calendaring appointments and deadlines
- Managing and organizing client files as well as keeping client database and document management systems up to date
- Prepare Forms 706 and 709
- Maintaining a billable hour requirement
Requirements:
Education and Experience
- At least 5 years' experience working as a Trusts & Estates Paralegal
- Must have paralegal certificate or equivalent
Knowledge, Skills & Abilities
- Bilingual preferred;
- Proficient in the MS Office Suite with an emphasis on Word, Excel and Outlook;
- Solid command of English including excellent spelling, grammar, punctuation, form and style;
- Organized and detail oriented; and
- Ability to communicate clearly.
Haight Brown & Bonesteel is seeking a detail-driven and proactive professional to fill a hybrid Legal Secretary/Paralegal role supporting our attorneys in civil litigation. This position combines substantive paralegal work with essential administrative responsibilities, making it ideal for candidates who thrive when utilizing both skill sets. You will work with exceptional attorneys and legal professionals in a respectful and supportive environment.
Haight is a well-established (over 85 years) civil litigation defense law firm with offices statewide offering outstanding resources. We are a close-knit group of professionals who excel in our practices.
This job requires daily commuting with no remote work offered.
Duties:
Paralegal Responsibilities:
- Research law, investigate facts, index and summarize documents including medical chronologies and depositions
- Prepare and finalize discovery responses, court forms, motions, and other legal documents; review discovery responses from opposing counsel
- File documents in federal and state courts, including e-filing and complex litigation filings
- Prepare documents for service of process; prepare case "shell" documents for use by attorneys as well as generate tables of contents and authorities
- Monitor litigation deadlines and assist in the execution of those deadlines
- Coordinate and schedule depositions; prepare and issue subpoenas
- Schedule and notice independent medical exams (IMEs)
- Assist attorneys with mediations, arbitrations, and trial preparation; review local rules of court for the preparation of trial documents including trial notebooks, trial exhibits, and draft Motions in Limine; coordinate witnesses for trial appearances
Legal Secretary Responsibilities:
- Prepare and finalize correspondence and general office communications
- Schedule meetings and manage attorney calendars
- Review incoming mail for calendaring and distribute to appropriate attorney
Requirements:
- Minimum of 5+ years' experience as a paralegal and/or legal secretary in a law firm specializing in civil litigation on the defense side
- Solid knowledge of state and federal court rules for filing and serving discovery, motions, and pleadings
- Ability to perform legal research, conduct asset searches and basic investigation, draft and issue subpoenas, and draft, summarize, and index discovery and documents
- Experience scanning, coding, uploading, storing, and printing documents, as well as developing and implementing databases to manage, organize, sort, index, analyze, and summarize large volumes of data
- Experience assisting attorneys with mediations, arbitrations, and trials
- Superior organizational and time management skills; excellent attendance and reliability
- High attention to detail; exceptional proofreading skills to ensure that grammar, punctuation, spelling, and formatting are accurate
- Strong interpersonal and communication skills, both verbally and in writing
- High proficiency with Microsoft programs (Word, Outlook, Excel). Knowledge of NetDocuments and CARET Legal is a plus. Ability to learn new software and operating systems.
Our firm culture includes a mix of teamwork, good communication, a work/life balance, and career development opportunities.
Pay: $70,000–$85,000 per year, depending on experience, with the opportunity to earn up to $10,000 in quarterly bonuses for meeting billable hour requirements on paralegal work
We offer a competitive salary and benefits package, including medical, dental, vision, 401(k), life insurance, and flexible spending accounts.
All resume submissions are strictly confidential.
Please connect with me on LinkedIn as well @Summer Dillard or PJ (Peaches) Noetling
Job Title: Practice Assistant
Location: Costa Mesa, CA 92626
Salary/Payrate: $52K-$98K, bonus and AWESOME benefits!!!
Work Environment: Hybrid (2 days WFH after 6-months)
Term: Permanent / Fulltime
Associate degree required: Yes
Referral Fee: $1,000 - should your referral start with our client
JOB DESCRIPTION
Our Orange County, CA office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.
Responsibilities:
- Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
- Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.
- Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
- Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
- Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.
- General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
- The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:
- Assist with mentoring new office staff
- Assist with piloting new software
Qualifications:
- 4+ years of experience as a practice assistant or legal secretary
- Knowledge of legal terminology, legal documents and legal processes
- Accurate typing of at least 70 words per minute
- Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
- Excellent communication skills, written and verbal
- Understanding of correct grammar, spelling and punctuation
- Strong proofreading skills
- Superior organizational skills including filing, calendaring, and proofreading
- Time management skills and ability to work independently as well as with a team
- Regular predictable attendance
Katten is a full-service law firm with approximately 700 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm's core areas of practice include corporate, financial markets and funds, insolvency and restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.
Docket Coordinator
The Docket Coordinator will exercise discretion and independent judgment in facilitating actions required to efficiently and accurately calendar all docket activities. The Docket Coordinator is responsible for performing the day-to-day duties of the Docket Department, monitoring information entered into the Firm Docketing system, and providing general litigation support. Maintains professionalism and strict confidentiality in all client and firm matters.
Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).
Essential Duties and Responsibilities include, but may not be limited to, the following. Other duties may be requested and/or assigned. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Maintain up-to-date knowledge of State, Federal, Local, and Judge's rules. Ability to research resource guides, rules and statutes, authorities, and numerous courts' websites.
- For each case being monitored, identify the correct rule set to be used in the calendaring system. Provide attorney and secretary with a printed copy of the judge's standing orders upon request.
- Maintain a working knowledge of the Docket Department's database as it relates to day-to-day work production. Create and distribute various calendar and timekeeper reports.
- Review court documents, legal correspondence, and attorney requests and enter deadlines into the Docket Department's database, CourtAlert. Maintain firm policies to ensure the accurate entry of deadlines and docket entries into CourtAlert.
- Communicate with case teams in advance of filings, review the filings for conformity with court rules, file with the court, and deliver courtesy copies. Communicate directly with the courts to ensure filings are accepted.
- Monitor daily receipts of all electronic court filings (ECF) to ensure that events are timely posted on attorney and firm calendars.
- Communicate quickly and clearly via email and phone to inquiries from attorneys, legal executive assistants, and paralegals regarding docket entries, court procedures, and filings.
- Participate in professional organizations that promote the on-going education of Federal, State and Local rule changes. Prepare and distribute announcements regarding same to local attorneys and legal support staff.
- Work with the Litigation Services Counsel to implement procedures for systems, processes, technology and services to ensure continual service enhancements, cost reductions, and organizational consistency with firm policy. Recommend changes in procedures to improve efficiency and effectiveness of the Department.
- Ensure consistent application of firm policy and adherence to risk management guidelines, as defined by the firm's legal malpractice carrier, to minimize potential malpractice exposure.
- Create Docket system electronic reminders and appointments/events on the attorney and firm calendar. Create and distribute printed reports, as requested, by attorneys.
- Answer and process incoming telephone calls and respond to e-mail inquiries disseminating information relative to the courts, judge's standing orders and Docket Department procedures.
- Assist with training of new Docket staff.
- Periodic review of case status (i.e. active or closed). Create and distribute reports to attorneys, obtain information and update database.
- Provide Electronic Case filing (CM/ECF) support to legal staff. Maintain knowledge base of e-filing requirements and procedures for all courts serviced by the Los Angeles and Dallas attorneys. Maintain tracking log of attorney court registrations, including expiration dates, and notify attorneys to ensure no lapse in registration. Assist attorneys with updating their PACER account for NextGen filing.
- Maintain accurate attorney filing credentials, create court admission accounts for attorneys, and troubleshoot credential issues.
- Forward court documents and incoming mail/email relating to active cases as provided by attorneys and legal support staff to appropriate firm personnel. Coordinate with the Record Center to ensure pleadings are indexed in the Records Management System.
- Perform searches for court information through on-line service providers such as Pacer, Courthouse News and others.
- Ensure exceptional client service levels are achieved in delivery of services to secretaries, paralegals, attorneys, and vendors.
- Participate in Docket Department meetings. Provide assistance with implementation of new technology and procedures affecting the firm.
- Ability and willingness to handle after hours filings when needed. Occasional overtime may be required.
Knowledge, Skills and Abilities
- Associate's Degree; college degree preferred. Three or more years of progressive docket-related experience preferably in a large law firm environment; or equivalent combination of education and experience. Prior experience and knowledge of docket tasks and procedures required. Strong knowledge of Federal/State/Local court rules required. Familiarity with Electronic Case Filing (CM/ECF) procedures a plus. Familiarity with Court Alert a plus.
- Computer proficient with familiarity of various database systems including Outlook, Google Chrome, MS Word, and Adobe preferred. Data entry skills with 85% accuracy and minimum keyboarding skills of 30 wpm are preferred. Ability to learn and utilize specific internal or third-party Docket Department software.
- Strong knowledge of court rules and procedures and the litigation process required. Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts.
- An aptitude for detail and accuracy to analyze, interpret, and process documentation for docketing purposes, perform essential duties relating to day-to-day docketing procedures, and respond to docket inquiries. Ability to articulate potential issues and propose resolutions to attorneys.
- Excellent follow-through skills with the proven ability to prioritize numerous tasks and handle multiple functions in a fast-paced, deadline-driven, detail-oriented work environment.
- Excellent organizational skills including record keeping, data collection, and system information. Ability to compile and analyze data and furnish information in report format, written correspondence, e-mail, or verbally.
- Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently and make decisions within scope of the position's responsibilities.
- Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting in order to interpret source data, perform data entry, proofread material for grammatical, typographical, and spelling errors, and perform Docket file maintenance.
- Ability to perform mathematical calculations and apply mathematical concepts when performing and verifying calculations on forms and documents.
In our Los Angeles office, the annualized salary range for this position is $65,000 to $85,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.
Katten will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of Article 9 to Chapter XVII of the Los Angeles Municipal Code.
We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy and long-term and short-term disability policies.
Katten Muchin Rosenman LLP in an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
