Arch Events Jobs in Usa

• 
  
• Support end to end execution of events including webinars, meetings, roundtables, and conferences
  
• Coordinate event logistics such as registration, calendars, venues, AV, catering, and materials
  
• Manage event timelines, checklists, and task tracking to ensure deadlines are met
  
• Assist with speaker coordination, agendas, briefing documents, and content collection
  
• Prepare and distribute event communications, invitations, and follow ups
  
• Liaise with vendors, production teams, and internal stakeholders
  
• Support live and on site execution, including run of show and troubleshooting
  
• Ensure event materials meet branding and compliance requirements
  
• Help track attendance, feedback, and post event reporting
  

• 
  
• Bachelor's degree
  
• 2-4 years of experience in event coordination, marketing, or administrative support roles
  
• Strong organizational skills with high attention to detail
  
• Ability to manage multiple tasks and deadlines simultaneously
  
• Clear written and verbal communication skills
  
• Comfortable working in fast paced, deadline driven environments
  

• 
  
• Experience working at an asset manager or venture capital firm
  
• Experience with virtual event platforms or registration tools
  
• Familiarity with coordinating senior stakeholders or external speakers
  
• Strong Excel, PowerPoint, and calendar management skills
  
• Proactive, solutions oriented mindset
  

Executive Chef – Events & Hospitality

The Alliance | Full-Time

The Alliance is seeking an experienced Executive Chef to lead culinary experiences for a wide range of events and gatherings. This role is ideal for a chef who enjoys creating elevated food experiences across multiple formats, from intimate private meals to large leadership events.

Events include private executive dinners, leadership retreats, luncheons, and catered events, with service styles ranging from aesthetically designed buffet lunches to plated fine dining experiences. The role may also support tailgates and special events, requiring creativity, flexibility, and strong execution.

Key Responsibilities

* ⁠Plan and prepare high-quality meals for executive and corporate events

* Design menus for a variety of formats including buffets, plated meals, and catered gatherings

* Execute private dining experiences for small groups as well as larger leadership events

* Maintain exceptional food presentation and culinary standards

* Coordinate kitchen operations and event meal preparation

* Ensure consistency, organization, and high-level hospitality across all events

Qualifications

* Professional culinary experience required

* Chef and catering experience strongly preferred

* Experience executing both fine dining and high-quality buffet service

* Ability to manage multiple event styles and guest sizes

* Strong attention to presentation and detail

* Ability to thrive in a fast-paced event environment

• This is a full-time position based at Alliance headquarters, supporting a dynamic calendar of internal and leadership events.

Join a nationally recognized Washington, DC–based think tank as an Events Assistant and help bring timely policy conversations and thought-leadership programming to life. In this role, you’ll support a wide range of events, from virtual briefings and panel discussions to in-person conferences, lectures, and networking receptions engaging audiences across the country.

This position is ideal for an early-career professional with events experience who is detail-oriented, highly organized, and excited to support mission-driven work in a fast-paced, intellectually rigorous environment. You’ll collaborate closely with internal stakeholders and external partners to ensure events are executed with professionalism, precision, and purpose.

Key Responsibilities:

• Plan, organize, and execute a variety of events nationwide, including virtual, in-person, and hybrid formats.
• Coordinate closely with internal teams to align on budgets, timelines, marketing materials, and post-event reporting.
• Communicate with external vendors, venues, and service providers to support successful execution.
• Maintain and update the organization’s events calendar.
• Support day-of logistics to ensure events run smoothly; occasional travel may be required.
• Oversee event registration processes, including distribution lists, confirmations, reminders, and attendance tracking.
• Assist with event logistics such as catering, design, signage, and materials.
• Research venues and cultivate relationships with vendors and partners.
• Provide administrative support, including scheduling, internal communications, shipping, and invoice processing.
• Contribute ideas to improve event logistics, efficiency, and execution.

Why You’ll Love Working Here:

• Work alongside a highly academic, mission-driven team of accomplished professionals.
• Exposure to national policy conversations and influential speakers.
• Metro-accessible Washington, DC office.
• Strong opportunity for career growth within events, operations, and institutional development at a respected organization.

What We’re Looking For:

• Bachelors in hand. A degree in Political Science or related fields is ideal. Minimum 3.5 cumulative GPA is required.
• Skilled. Six months to one year of experience in event coordination, project management, or relevant internships.
• Consistent. Highly organized and dependable, with the ability to manage multiple priorities and deadlines.
• Professional. Strong written and verbal communication skills with a polished, executive-facing demeanor.
• Dynamic. Proactive and adaptable in a fast-moving environment.
• Collaborative. Team-oriented, service-minded, and respectful in all interactions.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Now Hiring: Event Planning Consultant – Tallahassee, FL (Onsite)

Kais Technology is looking for an experienced Event Planning Consultant to support the planning and execution of research symposiums and innovator pitch sessions.

Location: Tallahassee, FL 32399 (Onsite)

Employment Type: Contract

Key Responsibilities

• Plan and execute research symposiums and innovation pitch events

• Coordinate venues, vendors, speakers, and technical requirements

• Manage event registration platforms such as Eventbrite, Cvent, or similar tools

• Oversee marketing campaigns, attendee registration, and event logistics

• Provide on-site event management and vendor coordination

• Prepare post-event analysis reports including attendance metrics and feedback insights

Required Qualifications

• Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, or a related field

• 3–5 years of experience planning conferences, symposiums, or research-focused events

• Experience coordinating speakers, multi-day events, and managing event budgets

• Experience with event management platforms and Microsoft Office tools

Preferred Certifications

• PMP (Project Management Professional)

• CMP (Certified Meeting Professional)

About Us 

Savor is a pioneering food technology company dedicated to transforming the global oils and fats industry. We develop innovative, sustainably produced oils and flavoring systems that serve the food, personal care, and specialty ingredients markets. Our science-led approach and entrepreneurial culture attract partners who share our conviction that better ingredients make a better world. 

Savors commercialization team is a small, highly value-driven, and fast-moving group, working at the intersection of strategy, partnerships, storytelling, and real-world experiences: tastings, chef collaborations, customer launches, and industry events where our product must show up flawlessly. 

We care deeply about how we work, as much as what we build: thoughtful collaboration, high standards, ownership, curiosity, and respect for our products and technology — from science to hospitality. 

The Role 

We’re looking for a highly organized, proactive Commercial Operations & Events Manager to become the operational backbone of our commercialization team. 

You will report directly to our Head of Partnerships and will also work actively with the VP of Commercialization and Brand Manager, helping turn ideas into execution — coordinating events, shipments, communications, and schedules so the team can focus on building relationships and growing the business. This position is primarily centered on events and logistics management (approximately 75%), with the remaining time dedicated to executive support functions. 

This role is ideal for someone who loves making complex things run smoothly and wants meaningful exposure to strategy, partnerships, and startup execution. 

No two weeks look the same: one day coordinating a partner tasting, another organizing sample logistics, preparing materials for an executive meeting, or helping bring a high-profile dinner to life. 

What You’ll Do 

Bring Experiences to Life 

• Coordinate tastings, dinners, demos, and industry events. Note: our more involved tastings will include collaboration with a Culinary / Demo Chef. 
• Manage logistics, timelines, materials, and execution details 
• Help ensure every event reflects our standards for quality and storytelling 
• Lead on-site setup and execution for San Francisco-based events, including the presentation of our food products 

Own Samples & Logistics 

• Coordinate preparation and shipment of customer samples 
• Act as the communication hub between internal teams and external partners regarding samples 
• Track deliveries and maintain inventories of samples and event materials 

Connect Teams & Resources 

• Coordinate across commercialization, marketing, and external creatives (designers, photographers, printers) 
• Prepare simple print and demo materials 
• Maintain organized digital files and shared assets 
• Suggest improvements and build systems for effective work and collaboration & to streamline processes, e.g. using AI tools 
• Coordinate pickups and deliveries tied to food production and events, ensuring smooth logistics across kitchens, partners, and internal teams 
• Drive materials between San Francisco, East Bay, and San Jose when needed 

Keep the Commercial Engine Running 

• Coordinate meetings and follow-ups 
• Support sales operations including customer communications, tracking 
• Maintain organized systems for opportunities, materials, and information 
• Support the commercial leadership with calendar management and scheduling, occasional travel scheduling 

Who Thrives Here 

You might be a great fit if you: 

• Have event management and/or executive assistance experience (5+ years preferred)
• Enjoy both planning and hands-on execution 
• Take pride in details others miss 
• Have a creative eye for all things hospitality 
• Naturally bring structure to fast-moving environments 
• Communicate clearly and follow through reliably 
• Have direct experience in food / hospitality 
• Care about sustainability and mission-driven work 

What We Value 

• Ownership over rigid job boundaries 
• Thoughtfulness and kindness in how we work together 
• Craft and quality in execution 
• Clear communication and reliability 
• Building something meaningful with a small, committed team 

Practical Details 

• Bay Area–based role, preferred around San Francisco, CA 
• Hybrid role: Work is remote most days, with one required weekly in-office collaboration day at our San Jose office. Presence is also required at events and as needed in-office, for example for sample shipments. 
• Driving required between San Francisco, East Bay, and San Jose 
• Occasional evening or event hours, expected 4-5 days per month 
• Ability to transport event materials and product samples 

Logistics 

• Savor offers compensation commensurate with experience, including a base salary of $120k-$150k. Additional benefits include: 
• Equity participation at a meaningful stage in Savor’s growth. 
• Participation in Savor's performance bonus program, currently under development. The program is anticipated to offer a target bonus of 10–15% of base salary, tied to individual and company performance.  
• Health, dental, and vision coverage.   

We are an Equal Opportunity Employer - we do not discriminate in hiring, promotions, or any other way on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.   

Contact with your resume/CV if you are interested in learning more about this opportunity.

Job Description - Events Coordinator (SBA)

Job Title: Event Coordinator – Small Builders Association

Reports to: Executive Director | Department: Programs & Partnerships

About SBA:

The Small Builders Association (SBA), powered by AlphaX Foundation, is a growing alliance of builders, developers, and housing innovators committed to shaping the future of equitable housing and community development. We host industry events, build strategic partnerships, and provide members with education, resources, and advocacy.

We are looking for a highly organized, proactive, and people-oriented Event Coordinator to lead the planning and execution of our events—including member mixers, training workshops, roundtables, expos, and public-private partnership forums.

Key Responsibilities:

• Plan, coordinate, and execute a wide range of SBA events (virtual and in-person), ensuring smooth logistics and high-quality experience
• Develop and maintain event timelines, task lists, and vendor schedules
• Work closely with the marketing and communications team to promote events across all channels
• Coordinate venue booking, catering, AV, and on-site logistics
• Support speaker and guest communications, registration setup, and follow-ups
• Collaborate with internal departments and partners to align events with SBA’s mission
• Maintain a calendar of events and manage post-event surveys and reporting

Qualifications:

• 2–5 years of experience in event planning, hospitality, nonprofit programming, or project coordination
• Strong project management and multi-tasking abilities
• Excellent communication skills, both written and verbal
• Detail-oriented with a passion for creating engaging and smooth-running events
• Proficient in tools like Eventbrite and Canva (or willing to learn)

Preferred Traits:

• Creative problem-solver with a positive, can-do attitude
• Passionate about community-building, housing equity, or the built environment
• Comfortable working in a fast-paced, cross-functional startup-like environment

What We Offer:

• Competitive salary and benefits
• Opportunities to grow with a mission-driven organization
• A collaborative, inclusive team culture
• The chance to help shape the future of housing through meaningful work

Job Overview

The Associate Director of Events & Marketing leads the organization’s public-facing efforts to build awareness, engagement, and support. This position oversees fundraising and community events, manages the marketing and communications strategy, and ensures a cohesive brand identity across all platforms. The Associate Director supervises the Content & Marketing Manager and collaborates with Philanthropy to align event strategy, sponsorships, and storytelling that advances the mission.

Key Roles

• Plan, manage, and execute all organizational fundraising and community events from concept through post-event evaluation, ensuring strong attendance and positive ROI.
• Lead the annual marketing and communications strategy, including brand positioning, messaging, and multi-channel campaign planning.
• Supervise and mentor the Content & Marketing Manager; set goals, provide feedback, and support professional development.
• Manage vendor and venue relationships, event budgets, timelines, run-of-show documents, and logistics; ensure quality and safety standards.
• Develop sponsorship packages and fulfillment plans; coordinate with Philanthropy on corporate partnerships and recognition deliverables.
• Build and maintain an annual marketing calendar; oversee promotional campaigns, media partnerships, and community outreach opportunities.
• Ensure consistency of messaging and visual identity across print, digital, and event materials; uphold brand standards and approvals.
• Represent the organization at community events and networking opportunities to expand reach and cultivate strategic partnerships.
• Track and report marketing and event performance metrics (e.g., attendance, engagement, lead sources, conversion, media coverage).
• Coordinate internal communications as needed to ensure staff alignment on campaigns, events, and organizational messaging.

Qualifications & Experience

• Bachelor’s degree in marketing, communications, public relations, nonprofit management, or related field preferred (or equivalent experience).
• 5+ years of progressive experience in events, marketing/communications, or related nonprofit/public-facing roles; 1–3 years supervising staff or leading teams.
• Demonstrated ability to plan and deliver successful events, manage budgets, and coordinate multiple stakeholders under tight timelines.
• Strong grasp of branding and marketing fundamentals, including content planning, email marketing, social media strategy, and basic web/analytics.
• Excellent project management and organizational skills; calm, solutions-oriented leadership in fast-paced environments.
• Strong written and verbal communication skills; confident in public representation and partner relationships.
• Proficiency with common tools (e.g., Microsoft/Google suite, project management tools, email/social platforms, basic design tools).
• Flexibility to work evenings/weekends as required for events and community engagement.

Note: The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

Event Manager

Midtown Manhattan (5 days/week in office)

A private investment firm is seeking an experienced Event Manager to lead its client events platform. This individual will own the strategy, planning, and execution of a portfolio of high-touch events designed to support relationship development and brand positioning among a senior, institutional audience.

This is a highly visible, externally facing role partnering closely with senior leadership and investment professionals. The position requires strong judgment, operational rigor, and the ability to deliver polished, thoughtfully designed experiences with consistency and discretion.

Responsibilities

Event Strategy & Oversight

• Lead end-to-end execution of an annual flagship conference for approximately 200+ senior attendees
• Plan and execute a series of curated gatherings throughout the year (regional dinners, thematic events, select receptions)
• Assess and manage participation in relevant third-party conferences, including sponsorships and speaking engagements
• Align event initiatives with broader business development priorities

Execution & Operations

• Own timelines, vendor coordination, contracts, and on-site management
• Develop detailed run-of-show materials and manage cross-functional stakeholders
• Coordinate executive participation in both internal and external events
• Oversee sponsorship deliverables and event-related materials
• Manage budgets and expense tracking
• Resolve issues in real time with sound judgment and professionalism

Experience & Relationship Management

• Ensure a consistent, high-quality experience from invitation through follow-up
• Serve as a primary contact for senior attendees and external partners
• Prepare internal stakeholders for speaking and hosting responsibilities
• Maintain strong relationships with venues and external organizers

Measurement & Process Improvement

• Track attendance, engagement, and qualitative feedback
• Maintain documentation and continuously refine execution processes

Qualifications

• 5+ years of event management experience, preferably within financial services, professional services, private markets, or luxury hospitality
• Experience managing events for senior executives and institutional audiences
• Strong project management and organizational skills
• High attention to detail and commitment to quality
• Excellent written and verbal communication skills
• Willingness to work outside standard business hours as needed
• Based in or willing to work on-site in Midtown Manhattan five days per week

Profile

• Professional maturity and discretion
• Ownership mindset and accountability
• Calm under pressure
• Refined judgment and strong aesthetic sensibility
• Collaborative and adaptable

Compensation

Total compensation is expected to be in the range of $300,000–$350,000, inclusive of base salary and discretionary bonus, commensurate with experience.

The Trade Show & Event Coordinator owns trade show strategy, execution, and performance measurement across Canada, USA, Mexico, and Central America for Performance Materials, Human Nutrition, Animal Nutrition, Pharmaceuticals, and Personal Care.

This role ensures Barentz is represented as the premier distributor and technical expert in every market we serve. Trade shows must deliver measurable commercial impact while strengthening brand awareness and market positioning.

This is a cross-functional role partnering with Divisional Presidents, VP of Sales, Division Marketing Managers, Principal Managers, MAG, and Global Marketing.

Core Responsibilities

Trade Show Strategy & Calendar Ownership

• Develop and manage the annual trade show master calendar across Canada, USA, Mexico, and Central America.
• Align participation with divisional priorities, principal initiatives, and growth objectives.
• Establish measurable KPIs for each event including pipeline targets, qualified meetings, and brand exposure.
• Lead pre-event alignment and post-event debrief meetings.

When four or more trade shows overlap, partner with Division Marketing Managers to prioritize and support execution of key events.

Event Execution & Logistics

• Manage booth selection, contracts, booth builds, meeting room and suite rentals, and vendor negotiations.
• Oversee exhibit design aligned with global brand standards and vertical-specific messaging.
• Coordinate all operational requirements including material handling, furniture, flooring, electrical, rigging, cleaning, refrigeration, catering, audio-visual, and team registration.
• Procure and maintain booth assets, promotional materials, and giveaways.
• Manage shipping, samples documentation, customs (as required), installation, and breakdown logistics.
• Ensure premium execution consistent with Barentz brand positioning.

On-Site Oversight & Team Coordination

• Attend major trade shows where Barentz has significant financial investment or strategic importance.
• Provide on-site leadership to ensure brand standards and lead capture protocols are executed properly.
• Coordinate hotel accommodations, transportation, and team logistics.
• Define attendee roles, expectations, and meeting schedules prior to events.

Experiential Marketing & Promotion

• Plan traffic-driving initiatives including coffee stations, sponsorships, networking events, and customer entertainment.
• Partner with Sales and MAG to coordinate targeted prospect and customer meetings.
• Collaborate with Marketing on pre- and post-show promotion including LinkedIn, email campaigns, and principal visibility.

Lead Management & ROI Reporting

• Standardize lead capture and CRM/BRM integration processes.
• Ensure timely data entry and alignment with sales follow-up expectations.
• Track and report leads generated, qualified opportunities, pipeline value, revenue influenced, and cost per lead.
• Deliver post-event performance summaries within 10 business days.

Brand Awareness & Market Positioning

• Ensure each event reinforces Barentz as a premier distributor and industry expert.
• Elevate booth presence to reflect premium positioning and technical authority.
• Measure brand impact through inbound inquiries, digital engagement, principal feedback, and leadership evaluation.

Budget Responsibility

• Develop and manage the annual trade show budget across all divisions.
• Monitor booth, travel, activation, and promotional expenditures.
• Maintain fiscal discipline while protecting brand quality and visibility.

Key Performance Indicators

• Pipeline generated from trade shows
• Cost per qualified lead
• Event-to-opportunity conversion rate
• Revenue influenced by participation
• Brand awareness growth within target verticals
• Principal and executive satisfaction
• Budget adherence

Qualifications

• 3+ years of B2B trade show or event leadership experience.
• Experience managing multi-division coordination.
• Strong project management and budget oversight skills.
• CRM proficiency (Dynamics preferred).
• Experience in ingredient distribution, chemical, pharmaceutical, or industrial markets preferred.

Job Title: Event Manager V (Experiential Producer)

Location: Burlingame, CA or New York, NY (Hybrid – minimum 3 days onsite)

Duration: 12 months with potential extension

Travel: 30–50% (Domestic + some international)

We are looking for a highly skilled Event Manager / Experiential Producer to lead, execute, and scale world‑class product demonstrations and experiential activations for major industry, consumer, cultural, and partner events.

This role sits within a global experiential marketing organization responsible for bringing emerging technologies, hardware, and software to life through immersive product experiences. You will collaborate closely with marketing, product, engineering, creative, and agency partners to deliver integrated demos that connect consumers, creators, partners, and enterprise audiences with innovative technology.

You’ll work across high‑visibility stages from major cultural moments (sports, fashion, entertainment) to large‑scale industry events and proprietary conferences.

Ideal background:

• Produce and deliver large‑scale, complex experiential events and product demos across global B2B and B2C audiences
• Design and scale high‑impact product experience workstreams, including demo development, technical setup, experience flow, and onsite execution
• Provide creative production, logistics, and operational leadership from concept through execution
• Partner closely with internal cross‑functional teams to align on goals, messaging, creative strategy, and product integration
• Manage external agencies and vendors, ensuring seamless delivery, quality, and budget adherence
• Oversee staffing, onsite operations, demo deployment, and light technical troubleshooting
• Support development of playbooks, processes, and operational frameworks to scale experiential programs
• Lead post‑event reporting, data tracking, and metrics review for effectiveness, conversion, and satisfaction
• Travel 30–50% (domestic + occasional EMEA/APAC travel) to support onsite event execution

Minimum Qualifications

• 5+ years experience in experiential production, event management, or creative agency delivery
• Hands‑on experience producing large‑scale in‑person events (1,000+ attendees)
• Strong program/project management capabilities with an operational mindset
• Experience delivering mixed‑format events: live, hybrid, and virtual
• Experience working cross‑functionally within large, matrixed organizations
• Experience managing budgets, vendors, schedules, and complex production workflows
• Excellent communication skills, including experience presenting to senior leaders
• Ability to interpret data, track performance metrics, and support post‑event reporting
• Comfort with emerging technology and light technical troubleshooting

Preferred Qualifications

• Experience with VR, AI, smart glasses, wearables, or emerging consumer hardware
• Global event production experience
• Strong understanding of the creative development process (creative briefs, assets, content needs, experience flow)
• Experience working inside a Fortune 500 or large enterprise organization
• Experience delivering events across cultural verticals such as sports, fashion, entertainment, luxury, and gaming