Alevistar Legal Search Jobs in Usa

Job Description: Legal Assistant – Trusts & Estates

This role provides administrative and legal support to attorneys within the trusts and estates practice. The successful candidate will bring a minimum of five (5) years of recent experience in a comparable legal assistant or administrative support role within a law firm. The legal assistant must demonstrate strong organizational and case-management skills, the ability to support multiple attorneys simultaneously, and the capacity to manage varied and competing priorities.

Key Responsibilities

• Managing trust and estate administration matters, including preparation and filing of Massachusetts probate court forms.
• Communicating directly with clients, fiduciaries, financial advisors, and other third parties, including requests for date-of-death valuations, appraisals, and correspondence with probate courts.
• Supporting attorneys with estate planning matters, including client intake, preparation of engagement letters, explanatory correspondence, and estate planning funding instructions.
• Drafting, revising, and proofreading estate planning documents such as durable powers of attorney, health care proxies, living wills, HIPAA authorizations, and basic funding documents.
• Retrieving deeds from online registries and preparing deeds, trustee certificates, and homestead declarations in connection with estate planning.
• Maintaining calendars and tracking key deadlines, including probate filings, court deadlines, and estate plan execution dates.
• Organizing and maintaining client files and records in document management systems.
• Assisting with general administrative tasks related to the trusts and estates practice, including scheduling, correspondence, and document preparation.

Qualifications

• At least five (5) years of experience as a legal assistant or similar role in a law firm, with a focus on estate planning and/or probate and trust administration.
• Strong written and verbal communication skills, excellent proofreading abilities, and close attention to detail.
• Proficiency with Microsoft Office applications (Word, Outlook, Excel), document management systems such as NetDocuments, and working with PDF documents.
• Outstanding organizational skills, with the ability to prioritize tasks and meet deadlines in a fast-paced and evolving environment.
• Professional and courteous demeanor when interacting with clients, families, and professional advisors.
• Ability to maintain confidentiality and appropriately handle sensitive and personal information.
• Willingness to learn new skills and adapt to changing processes and workflows.

Benefits

• Competitive benefits package, including comprehensive health insurance coverage and a 401(k) retirement plan.

Please connect with me on LinkedIn as well @Briana Kitchell

Job Title: Commercial Real Estate Legal Assistant

Location: Chicago, IL 60606

Salary/Payrate: $75,000-$95,000

Work Environment: Hybrid (2 days WFH rotating schedule)

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Overview

Seeking an experienced Real Estate Legal Assistant to support real estate attorneys in the Real Estate practice group and the firm's Managing Partner. This role offers a unique opportunity to work closely with firm leadership while supporting both a sophisticated commercial real estate practice and firm management.

The position is ideal for a detail-oriented, proactive professional with strong organizational skills and prior experience in real estate law who thrives in a fast-paced collaborative environment. The role requires the ability to manage multiple tasks simultaneously, communicate effectively with clients and third parties, and maintain a high standard of accuracy and professionalism.

Responsibilities

• Provide comprehensive administrative and legal support to several attorneys within the Real Estate practice group and the firm's Managing Partner
• Manage calendars, meetings, travel arrangements, and client communications
• Support the Managing Partner with scheduling, correspondence, and day-to-day administrative needs, including coordination of firm management and leadership activities
• Prepare, revise, and format transactional documents, correspondence, and closing materials
• Assist with commercial real estate transactions, including purchase and sale agreements, loan documents, leases, and closing binders
• Assemble, organize, and distribute electronic closing books, including signature pages, recorded documents, title policies, and executed agreements
• Coordinate due diligence materials, maintain due diligence date trackers and maintain closing checklists
• Coordinate execution of documents, including circulating signature pages and managing notarization requirements
• Manage electronic and filing systems, ensuring all transaction documents are properly saved, organized and accessible
• Perform time entry, expense reporting, billing coordination, and matter intake and management
• Communicate professionally with colleagues, clients, opposing counsel, lenders, and title companies
• Maintain confidentiality of internal firm information and client information and exercise sound and professional judgment in handling sensitive matters
• Collaborate with attorneys to develop, implement, and refine processes and workflows to ensure efficient transaction management and the highest level of client service

Qualifications

• 5+ years of legal assistant or administrative experience in a real estate or transactional practice
• Prior law firm experience strongly preferred
• Familiarity with commercial real estate documents and closing processes
• Experience with document management and timekeeping systems, and strong proficiency in the Microsoft Office Suite, including Word, Outlook, Excel, OneDrive and PowerPoint
• Experience with DocuSign
• Excellent organizational and multitasking abilities with strong attention to detail
• Strong written and verbal communication skills
• Professional demeanor with the ability and comfort to interact effectively with attorneys, clients, and third parties
• High level of discretion, reliability, and sound judgment

Preferred Qualifications

• Experience supporting multiple attorneys or firm leadership in a mid-size or large law firm
• Exposure to lender-side or commercial real estate transactions
• Real estate closing coordination experience

Physical requirements

• Able to work in a typical office setting and operate office equipment, including computer, copier, and scanner.
• Able to sit and/or stand for prolonged periods of time
• Able to view and read computer screens and printed documents, often for prolonged periods of time

A national litigation practice is seeking Legal Assistants to join its Los Angeles office, supporting teams focused on general liability, warranty matters, and construction defect cases. The ideal candidates will deliver high-level administrative and litigation support to attorneys handling civil matters. This role provides significant growth potential for individuals interested in engaging, challenging work within a collaborative and expanding organization.

Key Responsibilities

• Draft, revise, format, and finalize a broad range of documents, including correspondence, memoranda, discovery materials, pleadings, various motions, briefs, and other legal filings.
• File and serve documents in all California federal courts as well as local courts throughout the state.
• Communicate with courts, opposing counsel, clients, and vendors in a professional manner.
• Process vendor invoices and prepare related check requests.
• Complete and submit expense reimbursement forms.
• Manage attorney calendars by scheduling court appearances, depositions, meetings, and deadlines.
• Open new matters and ensure proper organization of original documents and electronic files.
• Assist attorneys with trial preparation, including exhibit organization, witness scheduling, and drafting trial-related materials.
• Coordinate travel arrangements, appointments, depositions, and other meetings for attorneys.
• Accurately and promptly enter billable time into the firm’s timekeeping system.
• Collaborate effectively in a fast-paced team environment, supporting attorneys and colleagues as needed.
• Perform general administrative tasks such as filing, photocopying, scanning, managing office supplies, answering phones, and other duties as assigned.

Desired Skills & Qualifications

• High School Diploma required.
• At least three years of experience as a legal assistant in a civil litigation environment.
• Familiarity with California state and federal court rules, procedures, and filing requirements.
• Strong knowledge of civil litigation processes and legal terminology.
• Excellent organizational and time-management skills, with the ability to prioritize and meet deadlines under pressure.
• Exceptional attention to detail and accuracy, particularly in drafting, editing, and proofreading legal documents.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), Windows-based applications, internet research, and electronic filing/service platforms.
• Ability to maintain strict confidentiality.
• Strong communication and interpersonal skills, with the ability to follow instructions effectively.
• Capacity to exercise independent judgment in planning, organizing, and managing a varied workload.

Location: Los Angeles, CA

Please connect with me on LinkedIn as well @Amanda Vernon

Job Title: Legal Assistant – Litigation

Location: New York, NY 10158

Salary/Payrate: $95K-$105K annually, bonus and AWESOME benefits!!!

Work Environment: Hybrid (4 days onsite/1 remote)

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

Job Description:

Our client, a midsize nationally recognized full-service corporate law firm, is seeking an experienced Litigation Assistant to join their Legal Support team in their New York office. This is a full time, direct hire role paying an annual base salary of $95K to $105K plus a performance-based bonus and competitive benefits package.

This role will allow for a hybrid work schedule with 4-days onsite, 1 remote. Candidates must possess previous experience with federal and state filings and Complex Business Litigation.

The Litigation Assistant will provide comprehensive litigation support, including discovery, pleadings, court filings, trial preparation, calendaring, and billing. This role involves frequent interaction with attorneys, staff, and clients and requires strong judgment, professionalism, and attention to detail.

Responsibilities

• Draft, revise, proofread, and finalize legal documents (pleadings, briefs, discovery, correspondence)
• Assist with state, federal, and bankruptcy court filings (including NYSCEF and ECF/PACER)
• Manage attorney calendars using Compulaw and Outlook
• Prepare materials for hearings, depositions, meetings, and trials
• Assist with client engagement, conflict checks, and matter openings
• Enter attorney time, prepare billing submissions, and submit expenses
• Provide overflow support across offices as needed
• Maintain strict confidentiality of firm and client matters

Qualifications

• Minimum of 5 years’ experience in a mid- or large-sized law firm supporting multiple attorneys
• Advanced proficiency in MS Word (styles, TOCs/TOAs, track changes, comparisons); working knowledge of Outlook; basic Excel and PowerPoint
• Experience with NetDocs, Compulaw, Best Authority, and Adobe Acrobat Pro/DC preferred
• Strong grammar, proofreading, and organizational skills
• Knowledge of litigation procedures, court rules, and legal terminology
• Ability to manage competing priorities in a fast-paced environment with minimal supervision
• Bachelor’s degree preferred (or equivalent experience)

Preferred Skills

Experience with NetDocs, Compulaw, Best Authority, and Adobe Acrobat Pro/DC preferred.

Robert Half is partnering with a reputable law firm seeking an IP Legal Assistant to support a busy and fast‑paced Intellectual Property practice. This is an excellent opportunity for a detail‑oriented legal professional who thrives in a collaborative environment and enjoys working on sophisticated IP matters.

Key Responsibilities:

• Provide comprehensive administrative and legal support to attorneys within the Intellectual Property practice group
• Prepare, revise, and format legal documents, including patent and trademark filings, correspondence, and discovery materials
• Manage attorney calendars, deadlines, docketing, and scheduling for hearings, meetings, and filings
• Assist with electronic filing of USPTO and federal court documents
• Maintain organized client files and manage document management systems
• Handle billing, time entry, and expense reports
• Communicate with clients, opposing counsel, and internal teams in a professional and timely manner
• Perform additional administrative tasks as needed to support the practice

Qualifications:

• 3+ years of experience as a Legal Assistant; experience in Intellectual Propertystrongly preferred
• Strong understanding of patent and/or trademark procedures, USPTO filing processes, and docketing workflows
• Proficiency with MS Office Suite and legal document management systems
• Exceptional attention to detail, organization, and time management
• Excellent written and verbal communication skills
• Ability to prioritize multiple deadlines and work efficiently in a fast‑paced environment

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches fast

Innovative Driven is seeking a Corporate Legal Assistant to join the team at a premier international law firm client based in NYC! This firm stands apart from the crowd in big law, as it sets the gold standard for excellence.

This is an incredible opportunity for a dynamic professional to support the firm’s M&A attorneys and their clients dealing with some of the world’s most complex transactions!

The ideal candidate will have at least five years of relevant transactional legal experience in mergers & acquisitions, private equity, investment management, and/or fund formation from a global peer law firm.

This is a full-time, OT ELIGIBLE, position with a hybrid schedule of three days onsite in NYC and two days remote.

RESPONSIBILITIES:

• Prepare, revise and maintain transaction documents, working group lists, workstream trackers and closing checklists
• Communicate with clients, lawyers, corporate service companies and government agencies to facilitate workflow
• Develop practice area expertise, assisting with business development efforts
• Contribute to process improvement in general and practice specific training
• Facilitate the use and implementation of relevant AI programs
• Develop professional relationships with clients
• Perform diligence reviews and maintain virtual data rooms (VDR)
• Ensure compliance with M&A deal procedures and client specific requirements
• Create signature pages and arrange for execution, including via DocuSign
• Form, dissolve and maintain legal entities
• Notarize documents and coordinate Apostille process with Managing Attorney’s Office
• Produce signing and closing sets and coordinate with legal team

REQUIREMENTS:

• Minimum of five years of related transactional experience from a global law firm or financial institution
• Excellent interpersonal skills, enabling successful and professional communication with clients, attorneys and staff
• Available to work overtime as necessary to fulfill client and legal team requests
• Proficiency with Microsoft Office applications, with emphasis on Excel
• Bachelor’s degree from an accredited school

Overview: LHH is partnering with a well‑established insurance defense firm to identify an experienced Litigation Paralegal / Legal Assistant to support a managing partner in its Nashville office. This is a full‑time, on‑site position supporting a partner with a high‑volume medical malpractice and legal malpractice defense practice. The ideal candidate is highly organized, detail‑oriented, and brings strong litigation experience. This is a challenging but rewarding role for a seasoned legal professional who thrives in a fast‑paced environment.

Key Responsibilities:

• Prepare, revise, and finalize pleadings, correspondence, and litigation documents
• Maintain and organize case files in both electronic and physical formats
• Coordinate communications with clients, witnesses, experts, and external parties
• Schedule depositions, court hearings, and other litigation‑related events
• Draft and proofread motions, agreements, and other legal documents
• Manage attorney calendars, deadlines, appointments, and internal workflows
• Handle administrative tasks including answering calls, directing inquiries, and monitoring mail
• Support trial preparation, including assembling exhibits and organizing materials
• Track documents, follow up on outstanding items, and ensure timely completion of tasks
• Maintain professionalism, confidentiality, and accuracy in all interactions

Qualifications:

• 5+ years of proven experience as a litigation paralegal or legal assistant
• Strong background in insurance defense, medical malpractice, or professional liability preferred
• Proficiency in Microsoft Office and strong document‑management skills
• Excellent written and verbal communication abilities
• Exceptional attention to detail with strong proofreading and organizational skills
• Ability to multitask, prioritize, and work efficiently under pressure
• Professional demeanor and ability to support a very active litigation practice

Details:

• Employment Type: Direct Hire
• Location: Nashville, TN (Fully On-site)
• Compensation: $60,000-$70,000 annually
• Benefits: Comprehensive benefits package including medical, dental, vision, 401(k), and PTO

Please connect with me on LinkedIn as well @Kyle Kapper

Job Title: Litigation Legal Administrative Assistant

Location: New Orleans, LA 70170

Salary/Payrate: $60K-$75K annually and AWESOME benefits!!!

Work Environment: Onsite

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Candidates MUST HAVE e-filing experience at both the State and Federal Level

Candidates MUST HAVE Litigation experience

Ideally Candidates will have mass tort, asbestos, and some medical malpractice experience.

This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys working collaboratively with legal teams to deliver exceptional service to clients.

Position Responsibilities:

• Edit, format, print, and revise letters, memos, reports, forms, labels, and other printed material.
• Open and close client files and maintain files keeping them organized and current, both in electronic and hard copy format; retrieve closed files as required.
• Manage attorneys’ calendars, schedule meetings, and coordinate court appearances, depositions, and other out of office matters.
• Facilitate meeting deadlines by providing timely reminders to attorneys.
• File legal pleadings and other documentation with courts and administrative agencies.
• Proofread all documents produced, checking for appropriate formatting, correct spelling, and grammatical errors; ensure that all attachments, exhibits, and enclosures are intact.
• Process time entries and prepare client billing.
• Handle confidential information with discretion and professionalism.
• Communicate with clients, courts, and third-party vendors on behalf of attorneys.
• Support deposition, hearing, and trial preparation including compiling exhibits, preparing binders, and managing logistics.
• Handle expense reimbursements for attorneys.
• Prepare and process check requests and invoices for payment by the Accounting department.
• Proactively build and coordinate relationships with other Legal Administrative Assistants and teams.
• Answer phone calls, take messages, and redirect calls when appropriate.
• Perform other duties as assigned.

Qualifications:

• High school diploma or equivalent required; Bachelor’s degree preferred.
• At least three years of experience in a legal administrative or litigation support role.
• Familiarity with, or the ability to rapidly acquire familiarity with, relevant court rules and procedures.
• Proficiency in Microsoft Office Suite and ability to work with legal practice management software and court filing platforms.
• Willingness and ability to embrace new technology and platforms and the ability to learn new programs and processes quickly.
• Excellent verbal and written communication skills.
• Detail-oriented, well-organized, and the ability to manage multiple assignments while meeting deadlines.
• Ability to work independently and collaboratively within a team.

Please connect with me on LinkedIn as well @Felicia Larion

Job Title: Transactional Legal Assistant

Location: Washington, DC 20037

Salary/Payrate: $90K - 100K and AWESOME benefits!!!

Work Environment: - 100% onsite for first 90 days. They will do a 90-day review and will be eligible for 2 works from home.

Hours: Full-time; 8:30-5:00 p.m., Monday-Friday (1-hour lunch); Overtime may be required

FLSA Status: Non-Exempt

Term: Permanent / Fulltime

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

AM Law 200 law firm is seeking an organized, critical-thinking person with strong attention to detail. This position supports the Washington, D.C. office through the performance of administrative duties for various practice groups, including federal regulatory and transactional matters. Position interfaces with clients and colleagues in a professional setting. This person will be required to uphold the image of the Firm by maintaining respect for confidentiality, discretion, and positive contact with clients, attorneys and staff.

This position requires a minimum of five years of experience as an administrative assistant, preferably in a legal environment. Assists through the performance of complex administrative, billing, calendar maintenance, and business intake duties. Must have strong organizational skills, and knowledge of grammar, spelling, and punctuation. Shall be proficient in the use of word processing and other automated equipment, including Microsoft Office Suite and other software packages currently being used by the Firm. The specific requirements for this position include but are not limited to those outlined below.

Position Requires:

• Federal regulatory/transactional environment (real estate/affordable housing, corporate/finance, international, or government/regulatory), with comfort around complex programs and agency interaction.
• Trained in both regulatory and transactional work: understands deal flow (checklists, closings, signatures) and can also support filings, licenses, and compliance programs.

Overall Responsibilities:

• Primary duties will include, but are not limited to, the following:
• Provide legal and administrative support to attorneys across multiple practice areas
• Assist with federal regulatory matters, including preparation and submission of filings to regulatory agencies (e.g., SEC, FDA, FTC, CFIUS, and other federal agencies)
• Prepare and organize documents for regulatory submissions, comment letters, and agency filings
• Calendar regulatory deadlines and maintain calendars for pertinent deadlines
• Support transactional work including due diligence document management, closing coordination, and preparation of transaction binders
• Coordinate due diligence requests and document production for transactional matters
• Assist with preparation of signature pages, closing documents, and post-closing deliverables
• Coordinate with clients, co-counsel, regulatory agencies, and other external parties
• Communicate effectively with attorneys, clients, government officials, agency personnel, and other stakeholders
• Maintain daily calendars and manage attorney schedules, keeping them apprised of project deadlines, regulatory timelines, and transaction milestones
• Schedule and organize meetings, client calls, travel, and conferences for attorneys
• Manage multiple matter calendars and maintain organized files, including electronic files and databases
• Draft, edit, proofread, and finalize legal documents, correspondence, and memoranda under attorney supervision
• Possess strong attention to detail, perform self-review and ask questions as needed in preparation of legal documents, letters and other written materials
• Analyze factual information under the supervision of the assigning attorney
• Manage hard copy and electronic files; document organization and maintenance, including uploading to and downloading from third-party sites and client portals
• Create new files and maintain existing files utilizing an automated records management system
• Maintain personal correspondence, reading files, billing letters, expense reports, and other client related documents in accordance with Firm standard filing procedures
• Open new client/matter files per Firm procedures
• Provide matter management support as needed across various practice areas
• Enter timesheets into Aderant database for attorneys
• Prepare monthly client billing according to Firm guidelines (including review for edits/corrections)
• Prepare reimbursement and expense requests, tracking reimbursements for receipt of payment
• Overtime and flexibility will be required on occasion
• Perform any other duties that may be assigned with regard to this position

Required Skills:

1. Strong office organizational skills and attention to detail
2. Excellent interpersonal, written and oral communications skills, as well as tact and diplomacy sufficient to gain the respect of attorneys and employees
3. Professional demeanor and customer service orientated
4. Maintains positive, productive working relationships with attorneys, colleagues and clients
5. Proficiency in navigating through entire Microsoft Office Suite/Nuance/Outlook
6. Must demonstrate good problem-solving skills
7. Ability to manage multiple priorities and deadlines simultaneously
8. Ability to work independently and collaboratively with attorneys and staff to ensure superior quality in work product

Education and Experience Requirements:

1. A Bachelor's Degree is preferred
2. At least five (5) years' experience in above skill areas
3. Experience supporting federal regulatory practice and/or transactional matters strongly preferred
4. Experience with federal agency portals and case management systems (e.g., CFIUS) considered a plus
5. Demonstrated proficiency in MS Office Suite and Adobe software programs

Join a dynamic, full-service commercial law firm with five offices across Florida. We are seeking an experienced Medical Malpractice Legal Secretary with 3–5 years of experience to support our Fort Lauderdale attorneys in managing complex cases from pre-suit through trial and appeals. This role is ideal for a detail-oriented professional with strong litigation support skills who takes initiative, anticipates needs, and thrives in a collaborative team environment. Learn more about us at .

Responsibilities

• Create, maintain, and organize both electronic and physical case files from the initial intake through the closing of the case.
• Prepare, format, and proofread legal documents, including pleadings, discovery requests and responses, and correspondence, ensuring accuracy and attention to detail.
• Assist with drafting and propounding discovery, including interrogatories and requests for production.
• Manage scheduling and calendaring of hearings, depositions, mediations and conferences.
• Monitor and track all case-related deadlines, including court dates and filing deadlines.
• Support attorneys with trial preparation, including organizing exhibits, assembling trial notebooks, coordinating witness appearances, and assisting with depositions and hearings.
• File documents in state and federal courts (e-filing experience required).
• Perform administrative functions, including conflict checks, opening and closing matters, preparing engagement and cover letters, processing expense reports, entering attorney time, and coordinating travel arrangements.
• Coordinate meetings, conference calls, and Zoom calls.

Qualifications

• 3–5 years of legal secretary or legal assistant experience (medical malpractice preferred).
• Ability to work onsite in the Fort Lauderdale office.
• Proficiency in state and federal court procedures, including e-filing.
• Strong proofreading, redlining, and document formatting skills.
• Excellent organizational and communication skills.
• Advanced proficiency in Microsoft Office Suite (particularly Outlook, Word, and Excel).
• Experience with Document Management Systems (e.g., iManage).
• Ability to meet tight deadlines and manage changing priorities.
• Reliable, punctual, and self-motivated with a strong work ethic.
• Must be a team player, willing to support other firm members.
• Flexibility to work overtime when needed.

Stearns Weaver Miller is an equal opportunity employer and does not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws

We are looking for an experienced legal assistant with a minimum of five years’ experience working in a law firm to join our team on a full-time basis to support our Managing Partner and paralegal team. This position is in person / in office. This position requires a highly motivated and energetic person with a high degree of accuracy, excellent grammar, proofreading and organizational skills. Candidate should have the ability to arrange workload in order of importance, as well as a willingness to undertake additional responsibilities and assist others when needed. This role requires a proactive individual with exceptional organizational skills and a meticulous approach to managing deadlines. The ideal candidate will be a problem solver with a professional demeanor, outstanding communication skills and meticulous attention to detail.

Qualifications:

·      5+ years of experience as a legal assistant in a law firm

·      Proficient in Microsoft 365 Office Suite (Word, Outlook, PowerPoint, and Excel)

·      Proficiency with Smokeball or similar case management software

·      Superior organizational skills

·      Able to prioritize tasks in a fast-paced environment

·      Keen attention to details

·      Calendar and deadline management skills

·      Excellent verbal and written communication skills

·      Effective problem-solving abilities

·      Collaborates and cooperates with other staff members

·      Proactive attitude toward work

Roles & Responsibilities:

·      Organize emails and other case-related documents into case folders within the document management system.

·      Coordinate scheduling and extensive calendar management.

·      Draft, edit, format, and finalize documents.

·      Request documents from clients.

·      Assist in document management; drafting, proofing and editing correspondence, memos, briefs, forms, engagement letters and document assembly in proper legal form; files legal documents with appropriate attachments, both electronically and via traditional filing methods.

·      Proofread and edit documents to ensure accuracy and professional appearance.

·      Opens new files, performs conflict of interest checks through conflicts control system, and maintains all electronic and physical client and general files in a neat and orderly condition.

·      Maintains attorney calendars and deadline reminders, including but not limited to appointments and follow-up dates.

·      Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties; answers non-legal questions. Places phone calls as needed or requested.

·      Arranges for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Express Mail, etc.; provides complete information to courier for delivery.

·      Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of complete information before each monthly deadline on an as needed basis.

·      Attend staff meetings, training sessions and other required employee meetings.

·      Copying, typing, scanning, faxing and any other general office duties as needed.

·      Maintains confidentiality in all firm and client matters.

·      Assists with other firm work as directed by attorney or paralegal.

Please connect with me on LinkedIn as well @Summer Dillard

Job Title: Legal Assistant

Location: San Diego, CA 92101

Salary/Payrate: $95K-$105K (some flex for the right candidate) annually and AWESOME benefits!!!

Work Environment: Hybrid (1 days WFH)

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

The Legal Assistant will provide comprehensive administrative support to multiple Partners, as well as senior and junior members of the Legal Team. This role involves managing a variety of confidential and complex tasks, including calendar management, typing, editing and/or formatting legal documents and correspondence, filing documents with various courts, both electronically and via messenger, arranging for service of documents, meeting coordination, project assistance, and relationship management. The ideal candidate must excel in multitasking, managing changing priorities, and handling highly sensitive information with discretion. Maintains positive contact with clients, attorneys and staff while observing confidentiality of client and other firm matters.

Job Responsibilities:

• Calendar Management: Track litigation deadlines, and confirm deadlines and docketed correctly. Coordinate attorney calendars, minimize conflicts, prevent double bookings, and proactively make decisions regarding appointment urgency and importance.
• Preparing draft court documents, including but not limited to complaints, answers, discovery, briefs, motions, motions for summary judgment, correspondence and memos.
• Heavy court filings at state, federal, and appellate level and in many different venues; prior involvement in Class Action cases is a must; knowledge of electronic filing procedures for the various venues, including state, federal, appellate and arbitration forums.
• Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice.
• Organizes and accurately maintains physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Firm provided software to accurately store email messages and maintain and retrieve files.
• Administrative duties include but not limited to opening new files, requests conflict of interest checks and maintains on-line and hard-copy files. Conducts periodic reviews for possible storage of older files; prepares files to be closed.
• Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. Possesses knowledge of key clients and contacts.

PREFERRED QUALIFICATIONS:

Excellent communication and time management skills.

Possesses high level of technical competency on all Microsoft Office and various other job-related software packages and applications.

Detail-oriented and highly organized.

Ability to work independently, manage large workloads, and keep deadlines.

EDUCATION AND EXPERIENCE:

Minimum of 5 years’ experience a working in employment and labor law matters

Law firm experience preferred

Deep knowledge and expertise in employment and labor laws on federal, local and state level

Hawthorne Lane is a boutique staffing firm specializing in recruitment for Paralegal roles in Washington, DC, Maryland, and Virginia. We work with a select group of small, mid-sized, and global law firms and corporate legal departments looking to hire top notch Paralegal professionals. These firms offer opportunities across litigation, corporate, real estate, family, trusts and estates, IP, international trade, and other areas. Our clients are seeking professionals with two or more years of hands-on legal experience and the ability to work in time-sensitive environments with high-touch internal contacts and clients. If you are seeking an opportunity to take your Paralegal career to the next level, or if you’re looking for more work from home flexibility, send in your resume today to start a conversation! If your qualifications meet the needs of any of our roles, one of our expert recruiters will reach out to help you identify which of our many opportunities is the right match for your specific goals.

Key Responsibilities:

• Responsibilities include managing large cases, coordinating deadlines, and liaising with attorneys, courts, and clients.
• Use your Paralegal skills to draft legal documents and correspondence, prepare court filings, manage large document databases, coordinate discovery, and/or assist with corporate closings and deals.
• Utilize various software packages to maintain case-related documents, prepare presentations, create demonstratives, track deadlines and generate reports.

Why You’ll Love Working Here:

• Employers who value their Paralegal support professionals and show appreciation.
• Fun and lively work cultures with a variety of in-person, hybrid and remote environments.
• Competitive compensation packages with medical insurance, PTO, 401(k), bonus eligibility and opportunity for paid overtime.

What We’re Looking For:

• Experienced. You have a minimum of 2-5 years of Paralegal experience. Degrees and paralegal certification are preferred.
• Relative technical experience. You are familiar with legal processes and have experience working across various programs such as Westlaw, LexisNexis, and Relativity.
• Professional delivery. You treat others with respect while moving objectives forward. Perfected verbal and written communication skills are a must!
• Cool and collected. You move swiftly, yet accurately in a fast-paced, deadline-driven environment, and you stay calm during heightened times.
• Effective. Because you’ll be working closely with busy attorneys, partners and staff, you have excellent time management, customer service and follow-through.
• Trustworthy. You understand the importance of confidentiality and act carefully with sensitive information.
• People-minded. You enjoy working on a team and assisting others with a welcoming and positive attitude.
• Flexible. You understand the importance of meeting deadlines and deliverables. You are available to work late nights and weekends if needed.

Hawthorne Lane is privileged to partner on new and upcoming opportunities continually, so if you don’t see an immediate fit on our website, send in your resume to start a conversation for when the right match opens!

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Financial services company is seeking a Commercial Finance Attorney to join their growing in-house legal team. This is a unique opportunity to provide critical legal support for complex financial transactions and play a pivotal role in the company’s investment activities.

Responsibilities:

• Advise on structuring, negotiating, and closing commercial finance deals, including lending, refinancing, and acquisition financing.
• Review, draft, and negotiate credit agreements, intercreditor agreements, and related documentation.
• Support M&A transactions by identifying and mitigating finance-related risks.
• Ensure compliance with federal and state financial regulations and internal corporate policies.
• Collaborate with investment, finance, and operations teams to align legal guidance with business objectives.
• Provide guidance on legal aspects of portfolio company financings and recapitalizations.

Qualifications:

• Juris Doctor (JD) from an accredited law school; active bar membership in IL
• 2+ years’ experience focused on commercial finance, preferably within a private equity, law firm, or corporate legal department.
• Strong proficiency in structuring and negotiating finance transactions and understanding of commercial lending markets.
• Demonstrated expertise in contract management, compliance, and mergers & acquisitions.
• Excellent communication, analytical, and organizational skills.
• Ability to work independently and manage multiple transactions simultaneously

Interested candidates please forward resume directly to and for immediate consideration.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

Legal Account Manager (Tempe, AZ)

Green Evans-Schroeder is a fast-growing, nationally recognized law firm with a strong focus on immigration law. We are seeking a client-focused Legal Account Manager based in our Tempe, Arizona office. This role is primarily client-facing, managing client accounts, payment plans, and financial communications. This is an excellent opportunity for someone with strong relationship management skills who wants to grow in the legal industry.

MAJOR AREAS OF RESPONSIBILITY

• Manage client accounts, including monitoring balances, assisting with payment plans, and ensuring accurate record-keeping
• Communicate professionally with clients via phone and email regarding account updates, payment confirmations, and billing inquiries
• Support day-to-day financial operations, including processing payments and assisting with reconciliations under the guidance of the finance team
• Hold regular account review meetings with attorneys and support staff to ensure client accounts are up to date
• Maintain organized client records and assist with reporting as needed
• Collaborate with attorneys and the finance team to deliver a high-quality client experience

EXPERIENCE

• 1–2 years of experience in client account management, customer service, or financial administration
• Experience in B2C client interactions preferred
• Exposure to legal or professional services is a plus
• Accounting experience is helpful but not required; focus is on client relationship management

SKILLS AND QUALIFICATIONS

• Languages: Proficiency in spoken and written English and Spanish is required
• Computer Skills: Proficiency in Microsoft Excel and Outlook; comfort learning new software systems
• Education: High school diploma or equivalent required; some college coursework in business, accounting, or related field preferred
• Client Relations: Strong communication skills with the ability to handle client conversations about payments and accounts in a professional, empathetic manner

PROFESSIONAL ATTRIBUTES

• Strong attention to detail and organizational skills
• Eagerness to learn and grow within a legal and client services environment
• Ability to maintain confidentiality and handle sensitive information
• Professional, positive, and client-focused demeanor
• Team player who takes responsibility for work and helps colleagues as needed

WHAT WE OFFER

• Comprehensive training and mentorship from experienced professionals
• Opportunity to grow in client account management and legal industry knowledge
• Supportive team environment in a growing law firm
• Competitive entry-level compensation and benefits

Are you passionate about sales and building new business?

Do you enjoy building solid internal and external relationships resulting in growth?

About our Team

LexisNexis Legal & Professional, which serves customers in more than 150 countries with 11,800 employees worldwide, is part of RELX, a global provider of information-based analytics and decision tools for professional and business customers. Our company has been a long-time leader in deploying AI and advanced technologies to the legal market to improve productivity and transform the overall business and practice of law, deploying ethical and powerful generative AI solutions with a flexible, multi-model approach that prioritizes using the best model from today’s top model creators for each individual legal use case.

About the Role

As an Account Executive, you will be responsible for adding new business by selling into mid-sized law firms.

Responsibilities

• Managing the full sales cycle from prospecting through qualification, opportunity creation, and closing.
• Maintaining a tight record of all outbound prospecting and sales activity.
• Planning own territory or account approach, and managing own resources.
• Developing and managing a pipeline of viable opportunities with timely follow-up of all leads, ensuring closure.
• Working closely with our Marketing and Sales leadership to convey market insights and sales initiatives

Requirements

• Display proven experience in generating new business sales in a business-to-business environment
• Have solid understanding and use of strategic selling techniques and CRM systems
• Be able to effectively partner and collaborate across teams and externally
• Have impressive communication and organizational skills with a tenacious executive presence

Work in a way that works for you

We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.

• Working flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productive

Working for you

We know that your wellbeing and happiness are key to a long and successful career. These are some of the benefits we are delighted to offer: Health Benefits: Comprehensive, multi-carrier program for medical, dental and vision benefits Retirement Benefits: 401(k) with match and an Employee Share Purchase Plan Wellbeing: Wellness platform with incentives, Headspace app subscription, Employee Assistance and Time-off Programs Short-and-Long Term Disability, Life and Accidental Death Insurance, Critical Illness, and Hospital Indemnity Family Benefits, including bonding and family care leaves, adoption and surrogacy benefits Health Savings, Health Care, Dependent Care and Commuter Spending Accounts Up to two days of paid leave each to participate in Employee Resource Groups and to volunteer with your charity of choice

About the Business

LexisNexis Legal & Professional® provides legal, regulatory, and business information and analytics that help customers increase their productivity, improve decision-making, achieve better outcomes, and advance the rule of law around the world. As a digital pioneer, the company was the first to bring legal and business information online with its Lexis® and Nexis® services.

Job Summary

The Legal Executive Assistant (LEA) serves as a key partner to attorneys, providing high-level administrative and operational support while managing day-to-day responsibilities. This role involves acting as an attorney’s right hand—screening, organizing, and prioritizing requests from both internal and external clients to ensure work flows efficiently and deadlines are met.

This position is ideal for a motivated self-starter with strong energy and independence who enjoys problem-solving, managing competing priorities, and contributing meaningfully to the success of a legal practice.

Essential Capabilities

• Demonstrates alignment with trusted advisor and proactive assistance principles.

• Maintains a polished, professional demeanor and exercises strict confidentiality in all interactions. Communicates effectively with individuals at all levels of the organization.

• Exhibits exceptional written and verbal communication skills with strong attention to detail and adherence to business writing standards.

• Maintains a consistently positive and professional attitude while collaborating across departments to solve business challenges. Demonstrates curiosity and a drive for continuous improvement.

• Remains open to feedback and flexible in adjusting performance or approach as needed.

Responsibilities

Client Service – Relationship Management

• Maintains open and consistent communication with teammates to ensure seamless support for assigned attorneys, including cross-training colleagues to maintain continuity of service during absences.

• Delivers high-quality service to internal and external clients with a proactive, solutions-oriented mindset when handling communications and requests on behalf of attorneys.

• Acts as a gatekeeper by prioritizing competing demands and managing matters independently, confidentially, and efficiently through completion. Recommends process improvements to enhance workflow.

• Follows attorney-specific scheduling preferences to maximize efficiency, consolidating meetings, preparing materials, and confirming logistics in advance.

• Develops a deep understanding of assigned attorneys’ work styles and preferences, anticipating needs and moving tasks forward with minimal supervision.

• Builds strong familiarity with attorneys’ practices and clients, maintaining accurate client contacts and detailed matter information in firm systems.

• Keeps attorneys informed of upcoming commitments and priorities, following up as needed and maintaining awareness of recurring obligations such as boards or committees.

Billing Management

• Reconciles and processes expenses on a daily basis.

• Reviews calendars, inboxes, and expense platforms to properly classify business and personal expenses, allocating charges accurately and resolving outstanding items within required timeframes.

• Actively manages attorney timekeeping by drafting, reviewing, and editing diary entries based on knowledge of attorney activity and communications. Ensures compliance with billing best practices and deadlines.

• Collaborates closely with billing coordinators to review proformas, track edits, and finalize invoices for timely client delivery.

• Supports attorneys in meeting billing targets and year-end requirements.

Project Management

• Drafts, edits, and proofreads correspondence, presentations, and other documents, demonstrating strong technical and document production skills.

• Coordinates internal and external meetings with minimal direction, arranging logistics such as conference rooms, visitor access, video conferencing, and dial-in details.

• Manages attorney travel using online tools and agent assistance, monitoring itineraries to ensure smooth arrivals and departures. Maintains updated travel preferences and prepares contingency plans when needed.

• Encourages delegation of non-billable administrative tasks to allow attorneys to focus on legal work, including document handling, filings, notary services, and shipment coordination.

• Demonstrates advanced proficiency in Microsoft Outlook, managing complex scheduling across multiple calendars, attorneys, clients, offices, and time zones.

• Oversees attorney inboxes by organizing, responding, and filing communications according to established preferences and document management systems.

Training and Professional Development

• Actively participates in team meetings, training sessions, and knowledge-sharing initiatives.

• Maintains strong proficiency in core applications and systems, following best practices and operational standards.

Qualifications

• Bachelor’s degree or equivalent experience.

• Expert proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; experience with legal and billing software preferred.

• Strong organizational and multitasking skills with the ability to prioritize effectively in fast-paced, high-pressure environments.

• Excellent interpersonal skills and the ability to build strong relationships with attorneys, executives, staff, and clients.

• Prior experience supporting boards or senior committees is a plus.

• Demonstrates sound judgment, proactive problem-solving abilities, and strong decision-making skills.

Compensation and Total Rewards

This role is eligible for a discretionary performance-based bonus. Compensation is determined based on qualifications, experience, geographic location, market data, and internal equity.

Legal Assistant (Onsite) — Tampa, FL | $70–$75k

LHH Recruitment Solutions is partnering with a respected, multi‐office law practice to hire an experienced Legal Assistant for a fast‐paced transactional team. This is a full‐time, onsite role supporting multiple attorneys and driving matter efficiency.

What you'll do

• Draft contracts, agreements, and polished correspondence
• Manage calendars, deadlines, pre‐bills, and client intake
• Handle e‐filings; maintain precise electronic + hard files (NetDocs)
• Coordinate meetings, closings, and attorney travel
• Proofread meticulously and anticipate needs; Notary a plus

What you bring

• 5+ years as a Legal Assistant (transactional strongly preferred)
• Advanced Word, Outlook, Excel; NetDocs + e‐Filing experience
• Exceptional communication, organization, and deadline management
• Team‐oriented, client‐first mindset

Interested? Apply today!

Now Hiring: Legal Assistant – Trusts & Estates

Are you an experienced Legal Assistant with a background in Trusts & Estates? Do you enjoy providing high‐level support to attorneys and working with sophisticated clientele? If so, this opportunity may be a great fit for you. We're partnering with a respected organization seeking a detail‐driven Legal Assistant to join its Trusts & Estates team. This role supports attorneys who work closely with high‐net‐worth clients, so strong communication skills and a polished, client‐focused approach are essential.

What You'll Do

• Proactively manage attorneys' schedules, anticipating needs in advance
• Draft, edit, and proofread documents with a high level of accuracy
• Maintain calendars, schedule meetings, and coordinate travel logistics
• Process reimbursements, expense reports, and check requests
• Enter, review, and finalize attorney time entries in the timekeeping system
• Manage monthly billing, including reviewing prebills and narrative edits
• Open new matters, run conflict checks, and maintain organized files
• Handle file maintenance, organization, and off‐site storage preparation
• Maintain strict confidentiality of all client and internal information

What We're Looking For

• 3+ years of Trusts & Estates experience preferred, or 3+ years as an Executive Assistant/Secretary in a professional office
• Strong skills in Microsoft Word, Excel, Outlook, and PowerPoint
• Experience with document management and time entry systems (a plus)
• Excellent grammar, spelling, and communication abilities
• Highly organized with strong attention to detail
• Ability to adapt to changing priorities and manage multiple tasks
• Client‐focused mindset
• Billing experience (including electronic billing) preferred
• BA/BS preferred, but not required

Benefits & Additional Details

• Medical & Dental insurance
• Group Life & Long‐Term Disability
• 401(k)
• 17 days PTO

Compensation: $55,000 – $75,000