55 Exec Search Jobs in Usa
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LOCATION: Phoenix, AZ or Orlando, FL
Job Summary: Sales Administrator (Sales Ops/Admin) provides high-level administrative, operational, and strategic support to the Sales Leadership Team, including the National Sales Manager and President. This role acts as a trusted partner to executive leadership, ensuring priorities are aligned, communications are streamlined, and key initiatives are executed with precision.
This individual serves as a central point of coordination across leadership, sales, and cross-functional teams - driving organization, accountability, and follow-through. The ideal candidate is proactive, highly organized, detail-oriented, and exercises a high level of discretion while managing competing priorities in a fast-paced environment.
Key Responsibilities:
Executive & Leadership Support
- Provide direct administrative and operational support to executive leadership, acting as a trusted liaison across internal teams and external partners
- Manage complex calendars, scheduling, and prioritization of meetings across multiple stakeholders
- Prepare leadership for meetings by organizing agendas, materials, and key discussion points
- Attend executive meetings to capture decisions, action items, and key takeaways; distribute clear and concise recaps
- Track and manage action items to ensure accountability and timely follow-up across teams
Sales & Business Operations Support
- Support sales leadership initiatives through project coordination, reporting, and administrative execution
- Assist in managing recurring sales operations processes such as forecasting, corporate account expansion tracking, and internal sales calls
- Organize, develop, and maintain sales reports, dashboards, and presentations for leadership, board meetings, and external partners
- Partner with leadership to ensure alignment and execution of key sales priorities and deliverables
Meeting & Event Coordination
- Coordinate and execute logistics for executive-level meetings, board meetings, and sales-related events
- Prepare boardrooms and conference spaces, including materials, presentations, and technology setup
- Manage end-to-end meeting logistics including scheduling, vendor coordination, catering, and on-site execution
- Ensure meetings are structured, efficient, and aligned with leadership objectives
Project Management & Strategic Initiatives
- Own and execute special projects assigned by executive leadership, including planning, coordination, documentation, and delivery
- Serve as a central coordinator for cross-functional initiatives, ensuring timelines and deliverables are met
- Identify and implement process improvements to enhance operational efficiency, communication, and meeting effectiveness
Administrative Excellence
- Maintain organized records of leadership documentation, meeting notes, and strategic materials
- Provide day-to-day administrative and “catch-all” support, including handling time-sensitive and ad hoc requests
- Handle confidential and sensitive information with professionalism and discretion
- Anticipate executive needs and proactively address priorities with minimal direction
Qualifications:
- Proven experience as an Executive Assistant, Executive Administrator, or similar role supporting senior leadership
- Experience supporting C-suite executives (CEO, President, COO, or equivalent)
- Strong experience coordinating high-level meetings, board interactions, and cross-functional initiatives
- Demonstrated ability to manage calendars, prepare agendas, track action items, and drive follow-through
- Experience creating executive-level presentations and reports (PowerPoint, Excel, etc.)
- Exceptional organizational, time management, and prioritization skills
- Strong written and verbal communication skills
- Ability to work independently, anticipate needs, and operate with a high level of ownership
- High level of professionalism, discretion, and attention to detail
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and/or Google Workspace
Benefits:
- Medical
- Dental
- Vision
- Flexible Spending Account (FSA)
- Life Insurance
- Roth or traditional 401(k)
- NexGenEAP Wellness Program
- Personal Time Off (vacation)
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
What Makes This Role Exceptional
This is far more than standard executive support—it’s strategic partnership at the highest level. As the Executive Assistant to the CEO of an ultra-exclusive family office in Irvine, CA, you are entrusted to understand the CEO’s vision, anticipate operational needs, and be the force multiplier ensuring seamless execution—both strategically and tactically.
Key Responsibilities
- Strategic & Tactical Execution: Lead high-impact initiatives while managing detail-rich tasks, ensuring every action aligns with the CEO’s overarching goals.
- Proactive Anticipation: Identify and resolve potential issues before they arise, ensuring smooth operations and allowing the CEO to focus on only what they can do.
- Dynamic Coordination & Filtering: Manage a complex calendar and communications flow with discretion, clarity, and precision.
- Executive Travel Orchestration: Oversee every tier of travel logistics—from ultra-premium arrangements (private jets, real-time itinerary updates, private staff coordination) to streamlined business-class travel and monthly recurrence trips.
- Event & Off-Site Leadership: Plan and coordinate high-level events, retreats, or personal gatherings—either solo or in partnership with event teams.
- Project Overflow Management: Take ownership of the CEO’s overflow tasks—delivering both routine and strategic outcomes.
- Personal & Household Logistics: Seamlessly shift between executive-level responsibilities and personal support—whether that’s preparing a briefing, arranging a meal, or booking a flight.
- Operational Agility: Adapt effortlessly—executing both polished presentations and granular operational details as needs shift.
Core Skills & Proficiencies
Hard Skills
- Advanced user of PowerPoint, Word, Outlook—comfortable supporting high-stakes presentations and communications
- Highly proficient in Excel for reports and data management, without needing complex macros
- Skilled with Zoom, Microsoft Teams, WebEx—confidently managing executive communications, town halls, and board sessions
- Tech fluent on both Mac and PC, with practical troubleshooting abilities
- Experienced with expense systems like Concur (or equivalents)
- Familiar with collaboration platforms: SharePoint, OneDrive, etc.
- Comfortable navigating CRM tools (e.g., Salesforce) or systems as needed
- Quick to master new technologies and internal systems
- Prior exposure to supporting Board of Directors is highly valuable
Soft Skills
- Exceptional emotional intelligence—empathy, self-awareness, and interpersonal finesse—critical for executive dynamics
- Meticulous attention to detail—anticipating errors before they surface
- Masterful communication—you adapt your tone and format across mediums (text, email, phone, in-person) to influence without authority
- Strategic problem-solving—steady, creative, and proactive in navigating complex challenges
- Agile and resilient under pressure—fluidly pivoting as priorities shift
- Effective research and networking—you know who to ask or where to look to get things done
- Deep professional discretion—trusted with sensitive and confidential matters
- "Always on" mindset—resourceful, solution-obsessed, driven to deliver with creativity and grace
- Relationship builder with a strong internal and external network—knowing how to connect and grow influence from day one
Ideal Candidate Profile
- Bachelor’s degree or higher
- Minimum of 8 years supporting a C-Suite executive—CEO or President preferred—in high-trust, dynamic environments
- A Career Executive Assistant—this is your calling, not a launchpad for something else
Why Elite Candidates Will Be Drawn to This Role
- A rare, high-trust, and high-impact position supporting a CEO in a private, exclusive setting
- Exceptional compensation that aligns with the breadth and depth of strategic and operational expectations
- A uniquely varied role spanning vision alignment, executive coherency, and personal support—offering deep professional reward and influence
Hybrid role. Local candidates in the Bluffton, Hilton Head, Beaufort, or Savannah, GA area only
Smith System is hiring an exceptionally organized, proactive Executive Assistant (EA) to serve as the CEO’s primary administrative and workflow partner—and as a shared resource for the broader C-suite (CFO, COO, CSO, CTO). This is not a “calendar-and-travel only” role. The EA will run the executive operating cadence: protecting time, preparing meetings, capturing decisions, converting discussions into action, and maintaining clear visibility into commitments and deliverables.
The right person loves building systems, creates order out of chaos, and uses modern productivity tools (including AI) to keep leaders aligned, accountable, and moving.
Key Responsibilities
1) Executive Calendar + Meeting Orchestration (CEO-first, C-suite-enabled)
- Own and optimize the CEO’s calendar: time-blocking, prioritization, meeting triage, and focus-time protection
- Coordinate scheduling across the C-suite as needed (recurring leadership meetings, customer meetings, internal operating reviews)
- Drive meeting logistics end-to-end: agendas, pre-reads, attendee coordination, dial-ins/links, room planning when onsite
- Set a standard for “good meetings” (clear purpose, right attendees, pre-reads when needed, outcomes captured)
2) AI-Enabled Notes, Summaries, and Action-Item Management
- Manage the workflow for AI meeting notes/transcripts (e.g., Teams/Zoom transcripts or other tools) and convert them into:
- concise summaries
- decisions made
- action items with owners + due dates
- follow-up messages that drive closure
- Maintain an action-item tracker for CEO and key exec meetings; ensure deadlines don’t silently slip
- Create weekly “what’s moving / what’s stuck” visibility for the CEO (and optionally the exec team)
3) CEO Workflow, Priorities, and Deliverables Visibility
- Build and maintain a practical system to track:
- CEO deliverables and commitments
- key stakeholder follow-ups
- deadlines (board, investors, ELT, major customers)
- personal productivity cadence (weekly planning, daily top priorities)
- Prepare CEO briefing packets: meeting context, attendees, last-touch notes, open loops, and desired outcomes
- Help the CEO stay organized: notes, files, templates, and consistent capture of key information
4) Communication Triage + Executive Follow-Through
- Support email and message triage (as appropriate): prioritizing, summarizing, drafting responses, and managing follow-ups
- Ensure critical messages don’t get buried; create a simple escalation path for urgent items
- Draft and polish executive communications (internal and external) when requested
5) Travel and Logistics
- Arrange travel with high attention to detail: flights, hotels, ground transportation, itineraries, and contingencies
- Coordinate onsite meeting days and executive offsites (logistics, calendars, pre-reads, follow-ups)
6) Executive Team Enablement (Shared Resource)
- Provide scheduling and coordination support to other C-suite members as agreed (e.g., recurring operating cadence, key customer meetings, leadership offsites)
- Establish a clean intake process and service model so the CEO remains the primary focus while the team benefits appropriately
7) Continuous Improvement and Systems Building
- Proactively streamline administrative and workflow processes (templates, trackers, meeting structures, documentation)
- Recommend and implement tools that improve execution (calendar hygiene, task tracking, meeting notes, documentation)
Qualifications
- 4+ years supporting senior executives (C-suite experience strongly preferred; CEO support a plus)
- Proven ability to manage complex, fast-moving schedules with excellent judgment and discretion
- Outstanding written communication (summaries, follow-ups, professional correspondence)
- High tech fluency: Microsoft 365 (Outlook/Teams/OneDrive), plus comfort adopting new tools quickly
- Demonstrated experience using task/project systems (e.g., Asana, Monday, ClickUp, Trello, Planner, Jira—tool-agnostic)
- Comfortable operating in a remote environment with proactive communication and tight follow-through
- Able to travel periodically to Dallas and/or Minneapolis
Ideal Candidate Attributes
- Exceptionally organized—you build structure without needing to be asked
- Strong executive presence; confident, calm, and appropriately assertive when protecting priorities
- Loves turning messy inputs into clean outputs (notes → decisions → actions → closure)
- Anticipates needs and prevents problems before they happen
- Trusted with confidential information and consistently exercises great judgment
What Success Looks Like (Outcomes)
Within the first 60–90 days, you will have:
- Built a reliable system for meeting prep → notes → decisions → action items → follow-through
- Implemented a lightweight “single source of truth” for CEO priorities, deliverables, and deadlines
- Improved calendar quality: fewer collisions, more protected focus time, clearer agendas, better meeting hygiene
- Increased executive follow-through with consistent reminders, status checks, and clean weekly reporting
Executive Assistant to COO / Family Office Support
Charlotte, North Carolina (Local Candidates Only)
We are seeking an exceptional Executive Assistant to serve as the trusted right hand to a senior executive leading both a growing consulting firm and a philanthropic foundation. This role requires a highly organized, proactive professional who thrives in a fast-paced environment and can manage a wide range of administrative, operational, and personal responsibilities with professionalism and discretion.
This is a high-trust position supporting business operations, philanthropic initiatives, and personal administrative matters. The ideal candidate will be local to the Charlotte area and comfortable occasionally working from the executive’s home office when required.
This role is ideal for someone who enjoys owning the details, creating structure, and enabling a busy executive to focus on strategic growth and leadership.
Key Responsibilities
Executive & Administrative Support
- Manage complex calendars, scheduling, and meeting coordination across multiple organizations and priorities
- Prepare materials for meetings, presentations, and executive communications
- Handle email triage and correspondence on behalf of the executive
- Coordinate travel arrangements including flights, lodging, and detailed itineraries
- Track follow-ups, commitments, and action items to ensure nothing falls through the cracks
Business Operations Support
- Provide administrative support for leadership activities within a consulting and technology services company
- Assist with coordination across business development, recruiting, and operational teams
- Organize documents, contracts, and files while maintaining strict confidentiality
- Support special projects and operational initiatives as assigned
Foundation & Philanthropy Support
- Assist with coordination of activities for a nonprofit foundation focused on community impact
- Organize board meetings, agendas, and supporting materials
- Support communications, partnerships, and administrative needs related to foundation initiatives
Personal Administrative Support
- Assist with select personal administrative tasks including scheduling, appointments, and household coordination
- Manage personal correspondence, documentation, and logistics when required
- Help maintain organization across both personal and professional priorities
Qualifications
- 5+ years of experience supporting senior executives or business leaders
- Exceptional organizational and time management skills
- Strong written and verbal communication skills
- High level of professionalism, integrity, and discretion
- Ability to manage multiple priorities simultaneously
- Strong attention to detail and follow-through
- Highly proficient with Microsoft Office, Google Workspace, and scheduling tools
Additional Requirements
- Must be local to the Charlotte, NC area
- Comfortable occasionally working from the executive’s home office environment
- Able to work in a highly confidential setting with sensitive business and personal information
- Self-starter who thrives with autonomy and ownership of responsibilities
What We’re Looking For
This role requires someone who is:
- Highly trustworthy
- Extremely organized
- Proactive and resourceful
- Professional in every interaction
- Able to anticipate needs before they arise
The right candidate will become a critical partner in helping the executive operate efficiently across business, nonprofit, and personal responsibilities.
If you are someone who thrives in a high-trust, high-responsibility role and enjoys bringing order to complexity, we encourage you to apply.
Senior Executive Assistant and Board Secretary
- Fluent French and English required
Location: New York City
No visa sponsorship will be provided for this opportunity
A well-established bilingual French educational institution in New York City is seeking a highly organized, polished, and discreet Senior Executive Assistant and Board Secretary to support executive leadership and the Board of Trustees. This is a key role for someone who is comfortable working in a fast-paced, high-expectation environment and handling confidential matters with professionalism.
Position Overview
This role combines high-level executive support, board coordination, and administrative oversight. The person in this position will help manage priorities, communications, meetings, and special projects while ensuring the smooth day-to-day operation of the executive office. It is best suited for someone with strong judgment, excellent follow-through, and the ability to work effectively with senior stakeholders.
Key Responsibilities
• Provide direct support to executive leadership, including calendar management, scheduling, meeting coordination, and executive correspondence
• Prepare agendas, materials, minutes, and follow-up items for board and committee meetings
• Manage communications in both French and English with accuracy, discretion, and professionalism
• Coordinate special projects, events, and institutional initiatives
• Maintain organized and confidential records and files
• Serve as a liaison between leadership, board members, and internal stakeholders
• Support the overall efficiency and organization of the executive office
Qualifications
• Bachelor’s degree required
• Minimum of 5 years of experience in executive support, senior administration, or a similar high-level role
• Fluent in both French and English, written and spoken
• Excellent organizational, communication, and follow-up skills
• Strong judgment, discretion, and attention to detail
• Comfortable managing multiple priorities and deadlines in a demanding environment
• Experience supporting senior leadership or board-level activity strongly preferred
• Strong proficiency with Google Workspace and general office systems
Additional Information
• Full-time, year-round position
• In-person during the main operating year, with some flexibility during quieter periods
• Occasional evening hours may be required for meetings or events
• Competitive salary - great benefits
To Apply
Please send your resume to:
All applications will be handled confidentially
Work Shift
Job Summary:
The Executive Director of Nursing (EDON) is a registered professional nurse who provides leadership and management for five (5) to twenty (20) cost centers for a specific service line through the application of advanced competencies in communication; job knowledge, professionalism and business skills. This executive is a member of the chief nursing officer's or AVP Nursing's administrative team and serves as their designee for assigned responsibilities. This leader effectively partners with hospital leadership, medical staff and other departments to create a center of excellence for their service line and to meet the hospital's vision, mission and goals. This role has a range of approximately 200 600 FTEs in a medium or large complex case setting that is 350 to 800 beds. This EDON also handles a budget with a range from 60 to 300 million dollars.
The Executive Director of Nursing provides direct leadership for a group of nurse managers/directors or departments and who comprise their specialty service line. He/she is a standard bearer and holds leaders and staff accountable for the delivery of safe, quality care and services through effective communication, fiscal accountability, and employment of transformational leadership., instilling an accountability-based practice setting. The executive director of nursing serves as sponsor for performance improvement; inspires others to seek opportunities to grow and improve their performance and successful applies lean and evidenced based practice to ensure all targets pillar outcomes are achieved. This executive employs all safety first interventions and as the chief safety officer creates a culture of safety for his/her service line through the development/use of these skills by other leaders, physicians and staff. He/she effectively uses data and technology to make decisions and proactively mitigates unnecessary risks for his/her area of responsibility providing instruction and mentoring for assigned leaders to be able to do the same. This executive ensures that nurse managers and staff create a desirable, safe work environment that enables the organization to meet or exceed all licensure, regulatory and accreditation standards. He/She models the way by fostering exemplary skills in attaining effective teamwork and collaboration with physicians, staff, patients and other departments.
It is expected that all Nurse Leaders are licensed, knowledgeable and uphold the practice of nursing as outlined by the Georgia Professional Nurse Practice Act and implements the Scope of Practice and Code of Ethics Standards put forth by the American Nurses Association. As a member of the patient services team, it is expected the individual upholds the voice of the patient, system policies and procedures while supporting service excellence goals.
Core Responsibilities and Essential Functions:
Exemplary Practice and Outcomes
Holds self and staff to the highest professional standards and ethics ensuring corporate compliance standards etc. are met by leaders and staff. Is an active member of ones professional community and serves as a role model for professional nursing practice and nursing leadership advances the field through transformational executive leadership, support of shared governance, and scholarly activity
Successfully works with the nurse administrators and supervisors to employ change management strategies and instills in self and others the curiosity to explore new knowledge and ideas.
Priority clinical operations areas of focus:
o Lead care teaming redesign across 65+ primary care locations
o Oversee implementation of clinical quality programs as it relates to back office process and workflow
o Act as SME for nursing process, policy, and procedure in the ambulatory setting, and support across the continuum
o Development and oversight of ongoing annual learning programs for licensed and unlicensed staff including preceptorship
o Support clinical competency of licensed and unlicensed staff
o Lead continued development and implementation of nursing/clinical structure into clinical operations across all practice sites
o Process owner/leader for Employee Health Covid Pathway for all Wellstar employees
Resources and Support
Engages leaders in decision- making and partners with others to promote patient centered care and service excellence while effectively providing leadership and management skills for a specific business/clinical unit, possesses strong and effective negotiation and mediation skills
Serves to support the nursing administrators and supervisors to promote the effective running of the care delivery system and ensures that the clinical processes of care are working as intended. Serves as a resource for all leaders and accepts additional leadership responsibilities.
Analyzes and manages financial resources; uses lean and other quality skills to reduce waste and improve performance of operations and clinical systems of care. Hires and develops an engaged team of leaders and staff that raises each others performance to achieve quality and safety goals
Interdisciplinary Teamwork and Collaboration
Effectively communicates to diverse audiences on nursing, health care and organizational issues and this includes the ability to set standards and holds leaders and staff accountable for performance standards. Proactively establishes a health work place by reducing unnecessary conflict - resolves it when necessary promotes and achieves positive team dynamics
Establishes partnerships by employing strong relationship building skills with all hospital leaders and medical staff by striving to understand others (and situations) and keeping the long view in mind is fair and just using reflective practice skills to monitor self and leader performance/interaction skills exercising coaching and guiding skills
Creates opportunities for self and leaders to grow professionally and implements a desirable workplace to recruit and retain talented leaders and staff
Professional Development
Seeks opportunities to advance knowledge and skills through formal and information education offerings to enhance ones understanding of how healthcare is financed and how to manage a diverse nursing workforce.
Represents the organization positively to the community, building credibility and willingness to serve on committees and taskforces as needed to share knowledge and skill; champion a service line or need; and seeks opportunities to advance skill and scope of responsibilities
Evidence Based Practice and Research
Effectively identifies areas of improvement of leaders and clinical systems and sponsors projects to improve the same. Includes assuring nursing division meets or exceeds licensure, regulatory and accreditation standards.
Applies the effective use of data and evidence to support decision making for clinical and operational responsibilities and demonstrates awareness of legal and ethical issues related to patient and staff data, information and confidentiality
Performs other duties as assigned
Complies with all Wellstar Health System policies, standards of work, and code of conduct.
Required Minimum Education:
- Either a Bachelors degree or a Masters degree in Nursing is required.
- Masters degree is required.
Required Minimum License(s) and Certification(s):
All certifications are required upon hire unless otherwise stated.
- RN - Reg Nurse (Single State) or RN-COMPACT - RN - Multi-state Compact is required.
- BLS - Basic Life Support or BLS-I - Basic Life Support - Instructor is required.
Additional License(s) and Certification(s):
- Currently licensed as a Registered Nurse in the State of Georgia or hold a privilege to practice in the State of Georgia under the Enhanced Nurse Licensure Compact (eNLC) is required.
- Must have a current BLS card from the American Heart Association on the first day of employment in position.
- National certification in nursing administration or clinical specialty is preferred.
Required Minimum Experience:
- Minimum 10 years of experience as a Registered Nurse is required. and
- Minimum 5 years of progressive operational leadership in a manager or director level role is required.
Required Minimum Skills:
- Should possess excellent verbal and written communication skills and relationship building
- a knowledge of the health care environment
- leadership that includes such skills as successfully implementing and managing a change process ability to use systems thinking- and inspire, coach others to be successful
- model the way for professional practice
- professionalism and teamwork/collaboration for self/department/medical staff
- and possess necessary business skills to manage human and material resources.
- Must be a continuous learner who understands health care financing
- strategy and operations for running a business unit(s)
- and effectively employ data and technology to support work processes and make decisions.
- Supports shared governance or shared decision making
- manage the design and delivery of care that in based on evidence and focused on quality and safety.
- Knowledge of risk management and various accreditation/regulations/licensing requirements assuring that these are upheld while advancing industry standards through the achievement of goals by effective management and measurement of outcomes.
Join us and discover the support to do more meaningful work—and enjoy a more rewarding life. Connect with the most integrated health system in Georgia, and start a future that gives you more.
Title: Executive Operations Associate (Part-Time, Hybrid or Remote)
Location: Asheville, NC (preferred);or Remote for the right candidate (US, Eastern or Central time zone)
Type: Contract
About Serve Freight
Serve Freight is a high-reliability logistics operator specializing in complex freight execution for mid-market shippers and project-driven industries. We manage transportation, warehousing, and value-added logistics programs for companies that cannot afford missed delivery windows, broken communication, or unreliable carriers. We are scaling fast in 2026 and building the operational infrastructure to support it. This role is part of that buildout.
The Role
We are hiring an Executive Operations Associate to serve as a direct operational support to our CEO. This is not a traditional Executive Assistant position. It is a hybrid role that combines structured administrative support with process ownership, cross-functional coordination, and limited autonomous decision-making.
You are the person who keeps the CEO out of the weeds so he can focus on the things only he can do. You manage the recurring operational rhythm, handle the tactical items that pile up, and make the small decisions that would otherwise sit in a queue waiting for approval.
60% of your time will be structured, recurring work. 40% will be ad hoc problem-solving and cross-functional coordination.
What You Will Do
Executive & Calendar Management
- Manage the CEO's calendar: scheduling, rescheduling, conflict resolution
- Triage and prioritize the CEO's inbox
- Coordinate travel logistics
- Prepare meeting agendas, pre-reads, and follow-up action items
Data, Dashboards & Financial Support
- Pull and format weekly operational dashboards from Turvo, QuickBooks, and HubSpot
- Run down accounts receivable discrepancies and flag issues
- Prepare financial summaries and talking points for leadership meetings
- Support the company's strategic advisor with slide deck preparation and data pulls
Process & SOP Ownership
- Draft and maintain internal SOPs for recurring operational processes
- Document workflows across departments as they are formalized
- Research and recommend operational tools within defined budget parameters
- Integrate approved tools into existing workflows
Operational Problem-Solving
- Investigate and resolve minor operational issues across departments before they reach the CEO
- Triage which priorities you can personally handle vs. what needs to be escalated
- Reschedule initiative timelines when circumstances change
- Coordinate with internal team members across operations, accounting, and brokerage
Decision-Making Authority
This role carries real decision-making responsibility within defined boundaries. You will not be waiting for approval on every task.
You will decide: which tools to investigate, which software to select within budget, how to reschedule internal timelines, how to triage and route requests, and how to resolve calendar conflicts.
You will escalate: any commitment to external parties, expenditures above threshold, changes to sales or pricing, and strategic or partnership decisions.
Who You Are
- 2-5 years in operations, executive support, or chief of staff-adjacent roles at a growing company (under 50 employees preferred)
- Comfortable wearing multiple hats and operating across departments
- Can make decisions without perfect information; does not freeze with ambiguous direction
- Strong written communicator: SOPs, slide decks, and emails without heavy editing
- Data-literate: can pull and present operational and financial data without being an analyst
- Understands the 1099 contractor model
Tools You Will Use
Turvo (TMS), QuickBooks Online, HubSpot (CRM), Google Workspace, Slack, Notion, Excel/Sheets. You do not need to be an expert in all of these on day one, but you should be comfortable learning quickly.
What Success Looks Like
At 30 days: The CEO has measurably more free time. Recurring tasks are transferred and running on schedule.
At 60 days: You are proactively resolving minor issues before they reach the CEO. You have recommended or implemented at least one process improvement.
At 90 days: The CEO feels like you are an extension of himself. Internal stakeholders engage with you directly. Minimal oversight needed.
What This Role Is Not
- Not a calendar-only EA role
- Not a system administrator or IT role
- Not a sales or business development role
- Not full-time. ~20 hours/week with a defined task structure
- Not a strategic advisory role. You execute and support.
Details
- $35-$40/hour, depending on experience
- ~20 hours/week
- 1099 independent contractor
- Remote, US-based (Eastern or Central time zone)
- Start: March/April 2026
How to Apply
Send a short note (not a cover letter) to with the subject line: Executive Operations Associate - [Your Name]
Answer these four questions:
- Tell us about a time you made a decision on behalf of an executive. What was the situation, what did you decide, and what happened?
- Describe a process you built or improved at a previous company. What was broken, what did you change, and what was the result?
- Give an example of a time you had to figure something out with almost no direction. How did you approach it?
No form letters. No AI-generated cover letters. We read every response.
Jeffco Public Schools (Jeffco) is located in Jefferson County, Colorado. It is the second largest school district in Colorado serving 69,000 students across 155 schools. With 14,000 employees, the district is the largest employer in Jefferson County and has provided educational excellence for more than 70 years.
Jeffco Public Schools is a Single-State Employer. All candidates hired by Jeffco Public Schools must reside within the state of Colorado.
HOURS AND DAYS WORKED
Desired Start Date: 04/05/2026
Exec Dir - Strategic Initiativ
Annual Position
FLSA: Exempt
FTE: 1.00000 , Hours/Day: 8.000 , Days/Year: Year Round
Salary Plan, Grade, Step: JCA - Administrator - 229 days , G12, 1
Min-Mid Annual Salary Range: $129,902.00 - $155,252.00 Effective as of:
PRE-EMPLOYMENT REQUIREMENT
The successful new hire or rehired candidate will be responsible to complete and incur the fingerprinting and processing fee of $54.50 through an appropriate fingerprinting vendor and the Colorado Bureau of Investigation, within 48 hours of offer acceptance.
RESPONSIBILITIES
SUMMARY Provides executive leadership for Jeffco Public Schools' comprehensive school safety, security, and emergency management enterprise. Develops and oversees the district's school safety strategy, integrating prevention, preparedness, response, and recovery across 168 campuses over 774 square miles and serving approximately 74,000 students and 14,000 employees. Directs a complex, 24/7 Department of School Safety with responsibility for strategic planning, business operations, workforce management, and performance oversight. Serves as the district's senior safety advisor to the Superintendent, Cabinet, and Board of Education and as the primary executive liaison to the district's multiple municipal and county public safety partners, ensuring that safety and security practices support welcoming school environments, student well-being, equity, and public trust.
ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Develops, implements, and oversees the districtwide school safety strategy, integrating prevention, preparedness, response, and recovery and establishing clear priorities, standards, and expectations for schools and departments.
- Directs the Department of School Safety as a multi-division, 24/7 operation, including Campus Security, Armed Patrol, Dispatch, Emergency Management, and Judicial Services/Behavioral Threat Management, through the leadership of senior managers and supervisors.
- Provides executive oversight of the district's School Resource Officer (SRO) program and agreements, ensuring role clarity, alignment with district expectations, and effective collaboration with law enforcement partners.
- Establishes and enforces professional standards, training requirements, and operational expectations for armed and unarmed officers, dispatch personnel, and safety staff to ensure consistent, lawful, and effective practices across the district.
- Oversees districtwide governance for emergency management and preparedness, ensuring emergency operations planning, training, exercises, and improvement processes meet district standards and are consistently implemented at all sites.
- Provides executive oversight of the district's Behavioral Threat Assessment and Management framework and school-based judicial services to ensure proactive identification, assessment, and mitigation of safety risks.
- Leads major incident response and serves in an executive incident command role during critical events, ensuring coordinated response, communication, and recovery across schools and departments.
- Provides executive oversight of business operations, including stewardship of an approximately $13 million annual budget, multi-year staffing and resource plans, fleet and equipment management, and sustainable workforce models for more than 180 safety and security personnel.
- Monitors readiness, response capability, staffing, training compliance, and operational effectiveness, and uses data, audits, after-action reviews, and performance metrics to drive continuous improvement.
- Develops, implements, and maintains district policies, procedures, and governance structures related to school safety, security, emergency management, and officer operations to ensure regulatory compliance and risk mitigation.
- Serves as the senior safety advisor to the Superintendent, Cabinet, and Board of Education, translating safety risks, trends, and operational realities into strategic options and recommendations.
- Represents the district with law enforcement, emergency management, and public safety partners, ensuring coordinated planning, interoperability, and strong interagency relationships while maintaining executive-level oversight rather than routine operational control.
- Represents the district as a subject-matter expert on school safety, security, and emergency management with community stakeholders, providing informed leadership and building public understanding, confidence, and trust in the district's safety approach.
- Be available during scheduled on-call periods and respond promptly and in-person to critical incidents or emergencies district-wide, providing leadership, direction, and support to staff and first responders.
- Carry and maintain a firearm in accordance with district policies, state law, and training requirements.
- Respond to critical incidents as an armed member of the district's safety and security team, following district protocols and emergency response procedures.
- Perform other duties as assigned.
EXPERIENCE 7 years of experience of senior leadership experience in public safety, law enforcement, emergency management, or a comparably complex organization, including senior-level responsibility for a multi-faceted safety, security, or emergency management function. Experience in an education system desirable.
EDUCATION & TRAINING Bachelor's degree required. Preferred field of study of emergency management or criminal justice. Additional years of experience may be accepted in lieu of degree. Advanced professional training in the areas of Disaster and Emergency Management, Preparedness, and Training Coordination preferred.
CERTIFICATES, LICENSES, REGISTRATIONS Certification in National Incident Management System (NIMS) Incident Command System (ICS) and Emergency Management Institute (EMI) and Professional Development Series required. Police Officer Standard Training (POST) in firearms, Arrest Control, Single Officer Response to an Active Shooter, and Rapid and Immediate Deployment (RAID) training is required. Driver's license required with good driving history required. Subject to random/post accident/reasonable suspicion drug and alcohol testing.
SPAN OF CONTROL
Leads the district’s 24/7 Department of School Safety, overseeing 180+ personnel across Campus Security, Armed Patrol, Dispatch, Emergency Management, and Judicial Services/Behavioral Threat Management. Establishes districtwide safety and emergency preparedness standards and represents the district on safety and security matters.
PHYSICAL DEMANDS
Work occurs in office, school, and field environments. Requires standing, walking, moving throughout facilities, driving, and occasional bending, climbing, or kneeling. Must be able to respond to emergencies and safely carry and use required equipment, including firearms and ballistic vests.
MENTAL FUNCTIONS
Ability to direct safety operations, apply policies and legal requirements, manage multiple priorities, and make sound decisions in high-pressure or emergency situations.
WORK ENVIRONMENT
Based in an office with frequent travel to district schools and facilities. Schedule may include evenings, weekends, and holidays with expected response to emergencies. Work may involve stressful situations and varied weather conditions.
EQUAL EMPLOYMENT OPPORTUNITY
The Jefferson County School District does not discriminate on the basis of disability, race, color, creed, religion, national origin, age, sexual orientation, marital status, political affiliation, pregnancy, or gender.
The American Civil Liberties Union of Hawaiʻi (“ACLU-HI”) works to dismantle systemic injustice and protect civil liberties for all through legal, political, and educational efforts. The Executive Fellowship was created to honor the legacy of Marianita Lopez, a remarkable woman of color trailblazer who has served the ACLU-HI Board for nearly 20 years. This one-year fellowship will allow a self-motivated, detailed-oriented, attorney or business professional from a diverse background to gain hands-on experience in legal leadership and executive management, while playing a key role in our fight to protect civil rights in Hawaiʻi.
Title: Executive Fellow
Term: 1 year
Location: Honolulu, Hawaiʻi
Deadline to Apply: March 25, 2026; applications accepted until the role is filled
Start Date: May 18, 2026 (exact date negotiable)
Supervision: Reports to the Executive Director
Classification: Full-time, Exempt
Salary: $65,000 USD
Essential Job Functions
- Leadership
· Carryout special projects; conduct cutting-edge research for the Executive Director (“ED”)
· Build innovative strategies to expand the ACLU-HI’s impact across Hawai‘i and nationally
· Establish and maintain collaborative relationships with ACLU-HI staff, board members, volunteers, donors, stakeholders, and community partners on behalf of the Executive team
· Identify and implement innovative solutions to streamline Staff and Board operations
· Coordinate logistics for leadership meetings, team-building events, and special initiatives
· Ensure all ACLU-HI content is of excellent quality, on-brand, and consistent in style
· Monitor and uphold the organization’s compliance with numerous nonprofit regulations
· Help manage the ED’s calender by scheduling meetings, tracking Staff & Board deadlines
· Record meeting minutes; prepare materials such as reports, presentations, and agendas
· Act as a liaison to coordinate written communications between the ED, Board, and Staff
· Assist in drafting, researching, and editing speaking points and documents for the ED
· Fulfill all and any other duties “as assigned” by the Executive Director, in a timely manner
- Office Organization· Design and run logistics for inner-office activities that help build the ACLU-HI culture
· Organize boxes of storage materials and help build an archival library for ACLU-HI
· Maintain and organize documents and contact lists using a consistent and logical system
· File, review, and triage the ED’s confidential communications with the utmost discretion
· Provide logistical support between departments; soliciting feedback for All-Staff agendas
· Keep the mission of the ACLU-HI at the center of all actions and operations
· Mobilize supporters to engage, take action, and become an ACLU-HI volunteer or member
· Think creatively, strategically, and openly about how our organization can better integrate equity, diversity, inclusion, and belonging into our day-to-day operations
· Promote a welcoming, inclusive, and respectful work environment for all staff members
Required Qualifications
· Juris Doctor (JD) and/or a Master of Business Administration (MBA), earned by 2026
· Administrative experience in a firm, nonprofit organization, or fellowship program
· Proficiency in all Microsoft Office tools, legal research tools, and design software
· Exceptional written and spoken communication skills, including strong proofreading skills
· Strong attention to detail, precision, accuracy, and clarity; an ability to spot issues
· Excellent interpersonal skills: positive and collaborative; adherence to ACLU-HI values, forthrightness, accountability, teamwork, and creativity; ability to manage stress well
· Ability to anticipate needs and plan accordingly, problem-solve, coordinate complex activities, communicate concisely, prioritize multiple demands, and meet deadlines
· Self-motivated and independent work ethic; ability to collaborate with and contribute effectively to a team environment while producing high-quality, error-free work
· Adaptability and willingness to learn, embracing critical feedback from management
Additional Qualifications
· Working knowledge of Hawaii’s political, social, and cultural landscapes
· Demonstrated commitment to civil rights, civil liberties, and the ACLU-HI mission
· Awareness of one’s cultural identity; ability to accept people with varying cultural norms
Working Conditions
- Exempt employees should generally be available Monday-Friday, 8:30 a.m. to 5:30 p.m., with a minimum of three days a week in-office and the option to work two days per week remotely
- The following physical demands and work environment conditions represent those required and encountered by an employee to perform essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions:
o Input information into a computer for long periods of time
o Periodically work extended hours, including on evenings, weekends, and holidays
o Travel within Oahu and to outer islands as needed
Benefits
- Time-Off:
o Fellows receive 14 official holidays, 5 floating holidays, and 18 paid-time-off days
- Insurance
o 100% paid employer-provided health insurance (medical, dental, drug and vision); long-term disability; and a defined contribution plan with employer match
- Family & Medical Leave
o 16-weeks of paid time-off per eligibility year to care for a newborn child, adopted child, or parent with medical needs, as defined by the relevant policy
- Professional Development
o One paid opportunity (covering travel, food, and accommodations) to participate in an approved professional development convening off-island, budget permitting
o Access to ACLU nationwide resources, tools, and colleagues for enhanced learning
o Frequent in-office trainings around civil rights, as well as work-life balance, topics
o Access to unlimited preapproved in-studio somatic healing and mindfulness courses
o Annual membership to CALM app – an ACLU national benefit, subject to change
How to Apply
- Email these materials to by March 25, 2026. Include “Executive Fellowship Application” in the subject line:
1. Cover Letter (maximum: 2 pages)
a. How do your experience and skills qualify you for this position?
b. Why are you interested in working at the ACLU of Hawaiʻi?
2. Resume or CV (maximum: 5 pages, inclusive of a publication list)
3. Transcript
4. Two Writing Samples (maximum: 10 pages; one should be a memo)
5. Three References (two must be former supervisors)
a. For each, include: name, job title, direct phone number, and email address
ACLU-HI undertakes inclusive strategies in its recruitment efforts to assure persons with disabilities have full opportunities for employment. We encourage applicants with disabilities who may need accommodations in the application process to contact
- The ACLU of Hawai‘i is an equal opportunity employer. We value a diverse workforce and an inclusive culture. It is our policy to employ qualified people without regard to: ethnicity; race; color; religion; sex; national origin; age; ancestry; disability; sexual orientation; veteran’s status; marital status; civil union status; arrest or court record; citizenship; credit history; genetic information; gender identity or expression; status as a victim of domestic violence, sexual violence, or stalking; or any other characteristic protected under federal or state law.
Executive Assistant / Executive Program Manager
A global marketing and technology company is hiring for an experienced and dynamic Executive Assistant/EPM to support a wonderful C-Suite Executive at the firm. The role provides high-level administrative support while also owning and driving special projects at the direction of the executives they support.
The ideal candidate is highly organized, discreet, proactive, and comfortable shifting between administrative responsibilities and project-based work that requires judgment, coordination, and follow-through.
Compensation range: $120-145k base+ disc. bonus + equity + comprehensive benefits package
Hybrid in Midtown East, NYC – 3 days/week in office (Monday and Friday remote)
Hours: 9am-5pm with flexibility as needed
Qualifications:
- 5+ years of EA experience + Program/Project Management, Operations or Chief of Staff experience as well with exposure to project/program management methodologies
- Ability to synthesize information and present concise recommendations
- Experience supporting senior level (ideally C-Suite) Executives -BA/BS degree preferred not required
- Industry background - large, global firms, super-fast paced environment: Marketing, software/tech, advertising, or creative agency experience preferred
- Someone strategic, thoughtful, proactive, forward thinking
Key Responsibilities include:
- Manage complex calendars, scheduling, and meeting logistics for supported executives
- Prepare agendas, briefing materials, presentations, and meeting notes
- Coordinate travel arrangements and expenses
- Lead and coordinate special projects and initiatives as assigned by executives
- Translate executive direction into clear plans, timelines, and deliverables
- Track progress, dependencies, and risks across assigned projects
- Coordinate cross-functional stakeholders to ensure alignment and execution
- Prepare status updates, summaries, and recommendations for executive review
- Follow projects through to completion, ensuring outcomes meet expectations
- Draft and manage executive communications as needed
- Ensure follow-ups and action items from meetings are documented and completed
Please submit your resume to apply.
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